Annex “N”

PROCEDURES IN THE CONDUCT OF INSPECTION

II-C. INSPECTION PROPER – BLENDED PHYSICAL AND VIRTUAL INSPECTION

Step No. Activity Flow Responsible Person/s Details/Forms/Materials Used

START

1. Commission/PRC Proceed to the educational

Proceed to the educational Representative institution/establishment to be
institution/establishment to be inspected, with his/her
inspected Travel/Office Order and other
required travel documents

2. Prepare the virtual meeting room Commission/PRC At least fifteen (15) minutes before
and admit the Board/PRB and Representative the designated time of inspection
representative from the educational or monitoring
institution/ establishment to be
inspected

Conduct a dry run

3. Board/PRB Introduce the members of the

Inspection and Monitoring Team
Commission/PRC and the representative/s of the
Representative educational institution/
Conduct briefing or opening meeting
establishment; and discuss the
Person-in-charge of the objectives/purposes of the site
educational institution/ visit, the inspection tool and
establishment inspection and monitoring work
program (inspection scope and
procedure), among others

Use Annex C” - Inspection and

Monitoring Work Program and
Report – IMWPR (ACD-IAM-03)

4. Board/PRB The person-in-charge of the

educational institution/
Commission/PRC establishment shall, upon request
Representative of the Board/PRB:

Person-in-charge of the 1. Present the previously

educational institution/ submitted audio-visual
establishment and/or PowerPoint
presentation; and/or
2. Facilitate the physical
Conduct inspection of documents,
inspection of the
facilities, equipment and the like facilities and
equipment of the
educational institution/
establishment, among
others, using a mobile
device, while
connected to the virtual
meeting platform with
the Board/PRB, and
guided by the person-
Step No. Activity Flow Responsible Person/s Details/Forms/Materials Used
in-charge of the
educational institution/
establishment.

The Commission/PRC
Representative shall validate the
information provided by the
educational institution/
establishment in the Inspection
and Monitoring Administrative
Tool – IMAT.

Use Annex “E” – IMAT (ACD-IAM-

05)

5. Board/PRB Take note and document

Take note and document deficiencies/non-
deficiencies/non- compliances/violations
compliances/violations
Use Part J of Annex “C” -
IMWPR (ACD-IAM-03)

6. Board/PRB The Board/PRB shall present

and discuss with the person-in-
Commission/PRC charge of the educational
Representative institution/establishment its
Conduct Exit Conference findings and recommendations
Person-in-charge of including the compliance time
the educational tables.
institution/
establishment

The Board/PRB shall request

the person-in-charge to
conform to the findings and
recommendations or note
his/her refusal to acknowledge
receipt of the report.

7. Board/PRB Furnish a copy of the findings

and recommendations upon
signing by the Inspection and
Issue findings and recommendations Monitoring Team or within
three (3) days after the conduct
of inspection through electronic
mail

Use Annex “C” – IMWPR (ACD-

IAM-03)
END