S-000-1450-002 - 0a Project Shipping and Packing Instruction To Vendor

JOB CODE DOCUMENT NO. REV.
0-0831-00-0000 S-000-1450-002 0A
PAGE 1 OF 66
SUMBAWA LNG TERMINAL &

REGAS FACILITY
PROJECT SHIPPING AND PACKING INSTRUCTION TO

VENDOR
MEDCO SUMBAWA GAS

SUMBAWA LNG TERMINAL & REGAS FACILITY - PROJECT
REVIEW STATUS
A APPROVED
B APPROVED WITH COMMENTS

May proceed to the next issuance purpose w ith
Incorporate Comment.
C REVIEW/COMMENTED
Resubmit corrected document for the same Issuance
Purpose
D RETAINED FOR INFORMATION ONLY
Date: ____________________________________
Signature: ________________________________
NEXT STATUS:
FOR INFORMATION
REV. DATE PAGE DESCRIPTION PREP’D CHK’D APP’D
0A 18-Oct-2022 All Issued for Information KS ST ZM
S
THIS DOCUMENT / DRAWING INCLUDING ATTACHEMENT EMBODIES PROPRIEATRY INFORMATION OF PT. JGC INDONESIA IN ANY FORM OR MEDIUM TO THIRD
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PARTIES, OR USED FOR OTHER THAN THE PURPOSE FOR WHICH IT HAS BEEN PROVIDED IN WHOLE OR IN PARTY IN ANY MANNER EXCEPT AS EXPRESSLY
PERMITTED BY PT. JGC INDONESIA
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JOB CODE DOCUMENT NO. Rev.
SUMBAWA LNG TERMINAL & REGAS FACILITY

0-0831-00-0000 S-0000-1450-002 0A
PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 2 of 66
Content
1. PURPOSE ............................................................................................................................. 4
2. SCOPE .................................................................................................................................. 4
3. TERMS AND DEFINITIONS .................................................................................................. 4
4. REFERENCES ...................................................................................................................... 4
5. RESPONSIBILITIES.............................................................................................................. 4
6. GENERAL GUIDELINE ......................................................................................................... 5
6.1 Project Outline............................................................................................................................ 5
6.1.1 Project Identification ......................................................................................................... 5
6.1.2 Home Office ..................................................................................................................... 5
6.1.3 Communication ................................................................................................................ 6
6.1.4 Construction Site Address ................................................................................................ 6
6.1.5 Transportation Limitation .................................................................................................. 6
6.1.6 Freight Forwarding Company............................................................................................ 6
6.1.7 Reference Documents ...................................................................................................... 7
6.1.8 Shipping Authorization ...................................................................................................... 7
6.1.9 Export License ................................................................................................................. 7
6.1.10 Evidence of Delivery ......................................................................................................... 8
6.1.11 Shipment Mode ................................................................................................................ 8
6.1.12 Partial Shipment ............................................................................................................... 8
6.1.13 Containerization ............................................................................................................... 8
6.1.14 Air Cargoes ...................................................................................................................... 9
6.1.15 Settlement of Claim .......................................................................................................... 9
7. PACKING .............................................................................................................................. 9
7.1 General ...................................................................................................................................... 9
7.2 Responsibilities ........................................................................................................................ 10
7.3 Saddles and Lifting Equipment ................................................................................................. 11
7.4 Dynamic Effect ......................................................................................................................... 11
7.5 Packing Requirements ............................................................................................................. 12
7.6 Environmental Considerations .................................................................................................. 13
7.7 Packing Categories Description ................................................................................................ 13
7.8 Corrosion ................................................................................................................................. 13
7.9 Hazardous Material .................................................................................................................. 14
7.10 Fumigation and Packing Declaration......................................................................................... 14
8. MARKING ........................................................................................................................... 16
8.1 Type and Size of Graphics ....................................................................................................... 16
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8.2 Packing Marking Location......................................................................................................... 16

8.3 Project Shipping Marks (Sample).............................................................................................. 16
8.4 Storage Marks / Code............................................................................................................... 17
8.5 Package Numbering ................................................................................................................. 17
8.6 Handling Symbols .................................................................................................................... 17
9. DOCUMENTATION ............................................................................................................. 17
9.1 General Header Description ..................................................................................................... 18
9.2 Shipping Marks ........................................................................................................................ 18
9.3 Number of Decimal Places ....................................................................................................... 18
9.4 Cargo Summary List................................................................................................................. 18
9.5 Transportation and Shipping Drawing ....................................................................................... 18
9.6 Material Safety Data Sheet (MSDS) ......................................................................................... 19
9.7 Precautions for Handling .......................................................................................................... 20
9.8 Proforma Packing List .............................................................................................................. 20
9.9 Shipping Invoice ....................................................................................................................... 20
9.10 Packing List.............................................................................................................................. 21
9.11 Documents Required with Goods ............................................................................................. 21
10. ATTACHMENTS ................................................................................................................. 22
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1. PURPOSE
This Instruction shall be applicable to the shipping and packing operations in connection with the shipment
of the equipment and materials for PT. CONTRACTOR Indonesia (hereinafter referred to as
CONTRACTOR) to execute an EPC Project of Sumbawa LNG Terminal and Regas Facility (hereinafter
referred to as PROJECT) at PT. PT. Medco Sumbawa Gas (hereinafter referred to as OWNER),
Sumbawa, Indonesia (Project Site Location).
2. SCOPE
The scope of this Instruction is to control shipping and packing work done by Vendor, defining the vendor
responsibilities, shipping document requirement, packing instruction, tagging and marking instruction
which shall be applicable for CONTRACTOR’s Project.
3. TERMS AND DEFINITIONS

COMPANY : PT. Medco Sumbawa Gas
CONTRACTOR : PT. JGC Indonesia
PROJECT : Sumbawa LNG Terminal and Regas Facility
AMNT : PT. Amman Mineral Nusa Tenggara
4. REFERENCES
CONTRACTOR Owner Doc No. Title
Doc No.
PD-503 Rev.6 Basic Shipping Instruction
PD-504 Rev.6 Basic Packing Instruction
5. RESPONSIBILITIES
This Instruction is developed and updated by CONTRACTOR Logistics Team based on the project
condition and its characteristics. Vendors and Forwarders shall comply the requirements as stated in this
specification. CONTRACTOR Logistics Team to ensure the equipment and materials for the Project will
have adequate and proper shipping and packing works to confirm the cargo safely arrived at the Job Site.
Vendor shall follow the requirement as describe in this Project Shipping and Packing Instruction. To ensure
the required flexibility on stowage as well as the supply of strong enough packing to withstand multiple
handling up to site storage, Vendors have to understand the philosophy in this Project and the parameter
relevant to their equipment in this document to help achieve this objective.
Bulks and smaller equipment items must be, without exception, packed in wooden crates or cases
according to the category classified in this document. No card and/or fiberboard alternative will be
considered or accepted. Packing must also be of sufficient strength to enable stacking of equivalent
dimensions and weighting package up to 2 meters height on top each other.
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Large equipment items must not exceed a weight displacement footprint of 15 tons per m2. This will allow
optimum utilization of twin deck and vessel hatches for loading cargo. No ship will be chartered for one
specific item. Even Heavy-Lift or Oversized items will be consolidated with bulk materials within the vicinity
of the loading port to maximize spaces.
Case of container shipment, vendor must provide CONTRACTOR with container load plan prior to
container stuffing for CONTRACTOR’s approval.
Airfreight is to pack in accordance with this document. There is no difference in the packing specification
for items shipped by air or sea. Case packing must apply as with bulks and smaller equipment items.
6. GENERAL GUIDELINE
6.1 Project Outline
As project strategy in logistics activities, a priority shall be always given to the following criteria.
1. Safe work and safe transportation

2. No Damage
3. Maintain schedule
6.1.1 Project Identification

Project identification is as follows:
PROJECT NAME Sumbawa LNG Terminal and Regas Facility
PROJECT JOB CODE 0-0831-00-0000
COMPANY / PLANT OWNER PT. Medco Sumbawa Gas
CONTRACTOR PT. JGC INDONESIA
6.1.2 Home Office

CONTRACTOR’s project home office is as follows:
Address : Gedung JGC Indonesia
Jl. TB Simatupang No. 7-B, Cilandak Barat, Jakarta Selatan,
12430, Indonesia
Attention : Mr. Syaduddin Taftazani
Project Procurement Manager
Sumbawa LNG Terminal and Regas Facility
E-mail: taftazani.syaduddin@jgc.com
Phone : +62-21-2997-6500
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Fax.: +62-21-2997-6599
6.1.3 Communication
CONTRACTOR’s Logistics Person in Charge and detail is as follows:
Address : Gedung JGC Indonesia
Jl. TB Simatupang No. 7-B, Cilandak Barat, Jakarta Selatan,
12430, Indonesia
Attention : Mr. Bustamin Nur
Logistics Coordinator
Sumbawa LNG Terminal and Regas Facility
Procurement Department
E-mail: nur.bustamin@jgc.com
Phone: +62-21-2997-6500
Fax.: +62-21-2997-6599
6.1.4 Construction Site Address

CONSTRUCTION SITE information is as follows:
PT. Medco Sumbawa Gas
Benete Bay West Sumbawa Regency – West Nusa Tenggara Province,
Indonesia
6.1.5 Transportation Limitation

Limitation of inland transportation excluding Trailer height to Job Site is as follows:
Weight : 20 metric tons
Length : 11.5 meter
Width : 2.2 meter
Height : 2.2 meter
6.1.6 Freight Forwarding Company

Main Office of CONTRACTOR’s appointed Freight Forwarding Company is as follows:
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- TBA
6.1.7 Reference Documents

This specification covers the requirement for shipping and packing works in relation to
delivery of equipment and materials supplied for this Project.
Where specific requirements appear in Purchase Orders or other project documentation

including the following specifications which are in conflict with the requirement herein
contained then such requirements shall be superseded by this Project Shipping and
Packing Instructions to Vendors.
6.1.8 Shipping Authorization

Materials shall not be released for packing until IRC (Inspection Release Certificate) has
been obtained. No materials shall be shipped until Shipping Authorization (SA) has been
issued by CONTRACTOR.
Each shipment whether it is complete, partial or final will have a SA number issued to
confirm that shipment is authorized to proceed.
Each SA will have unique number, which serves as the mechanism for tracking that
consignment. It is imperative that vendor shows that number on all documents related to
that consignment.
Failure to comply with this requirement could result in delay to or loss of the shipment,
which may result in delayed payment to the vendor.
6.1.9 Export License

Vendor must advise, within 30 days of purchaser commitment (or L/I), of any materials
requiring Export License.
Vendor must comply with its obligation stipulated in CONTRACTOR’s general format or
any other documents presented by CONTRACTOR with regard to Export License (E/L)
requirements.
Vendor is responsible to obtain E/L if it is required by the government of the country of

origin from export such cargo to the country of destination.
Vendor will be requested to supply and original valid export license or licenses not later
than fourteen (14) days prior to shipment readiness date and will be required to dispatch
any export license applicable with the goods to the point of port of export, if directed to do
so by CONTRACTOR or his nominated freight forwarder.
For trade terms, as stipulated by ‘Incoterms 2020’ wherein obtaining of Export License is
under the vendor’s scope of work, vendor is responsible is notifying CONTRACTOR
immediately upon receipt of PO or LI if export license is required.
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Vendor must supply exact description, literature and any other information required for
obtaining E/L to CONTRACTOR within 30 days of receipt of PO. If vendor fails to notify
CONTRACTOR of E/L requirements and as a result delivery to site is affected because of
this negligence, vendor shall be responsible for any delay caused by the above, which
may result in penalties.
6.1.10 Evidence of Delivery

CONTRACTOR requires vendor to present the following documents via courier or e-mail
as evidence of delivery:
(1) EXW / FCA : CONTRACTOR’s appointed Forwarder’s Cargo Receipt (FCR) in

copy
(2) FOB : FCR or copy of Bills of Lading (B/L)
(3) CFR / CIF : full set of original Bills of Lading
(4) DPU / DAP / DDP : Delivery Note signed by Site Operation Centre (SOC)
6.1.11 Shipment Mode

Various shipment modes will be utilized dependent on cargo nature, transportation
availability. CONTRACTOR is always entitled to decide the mode rather than Vendor and
Vendor shall precede the shipment in compliance with CONTRACTOR’s instruction.
6.1.12 Partial Shipment

Partial shipment is not allowed unless it is approved by CONTRACTOR prior to
delivery/shipment.
Failure to comply with this requirement could result in transportation cost with the
duty/taxes increase, which may result in back-charge to vendor or deductible amount
from payment to vendor.
6.1.13 Containerization
On container shipments, the decision whether to use FCL or LCL rests solely upon
CONTRACTOR. The decision shall be made in accordance to the project philosophy and
project strategy from safe and cost economical viewpoint. The said decision will not affect
in any way the trade term and the scope of responsibility of vendor.
Regardless of the trade term stipulated on the PO, the following containerization charges
but not limited to the list below shall be borne by vendor at his account.
1. Export Packing which fit to container

2. Container Drayage Cost (from pick up the empty at container yard until the
delivery of stuffed one to the yard designated by CONTRACTOR or its
appointed forwarder)
3. Container stuffing
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4. Lashing / Securing
5. Terminal Handling Cost / Charge at Port of Loading / Export Country
6.1.14 Air Cargoes

Cargoes shall only be transported via aircraft upon receipt of instruction from
CONTRACTOR. No cargoes shall be air freighted without prior approval from
CONTRACTOR.
If vendor arranges air shipment without CONTRACTOR’s written instruction or approval,

vendor shall shoulder all costs incurred at their account. Furthermore, the said air
shipment even if agreed by vendor to bear all the cost, shall still be handled and arranged
by CONTRACTOR or his appointed freight forwarder so as to facilitate importation for
smooth delivery to Indonesia.
6.1.15 Settlement of Claim

If any extra cost is incurred at CONTRACTOR’s account due to the following reasons such
extra cost shall be reimbursed by Vendor to CONTRACTOR or his freight forwarder.
1. Vendor’s negligence and non-compliance with any of the Project Specifications

and Instructions including this specification.
2. Occurrence of dead freight due to discrepancy between volume advised by
vendor and actual volume.
3. Demurrage charges for vessel due to the delay in delivery of cargoes by vendor
for loading.
4. Any short-shipping item or material shall be re-supplied by either via sea or air
which shall be decided upon by CONTRACTOR and instructed by either
CONTRACTOR or his freight forwarder to deliver to construction site at Vendor’s
account. A Material Exception Report (MER) shall likewise be issued by Material
Controller at site to verify the shortage.
7. PACKING
7.1 General
Packing means to efficiently protect goods and Packing shall be sufficient to withstand, without
limitation, rough handling during loading and unloading, sea and/or inland transportation,
precipitation during transit and outdoor high humidity environment storage.
Packing includes pre-packing treatment and protection activities, such as application of temporary
anti-corrosion, coating or chemicals vacuum-sealing, desiccants, solvents, etc. Equipment and
materials must be export packed in wooden cases. Packing in cardboard boxes is not permitted
unless prior acceptance has been given by CONTRACTOR. This will only by entertained for
consignments of an exceptionally small nature for courier purposes, complying with the best-
established practice for overseas construction jobs, and in a “seaworthy and high humidity
environment”.
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Depending on type, goods are to be protected against both mechanical damage (shocks, rupture,
breakage, loss) and corrosion (rain, salty, sand atmosphere, etc.). Categories of packing are
defined in section 7.7, depending on the type of goods. This is neither a packing manual nor a
substitute for professional packing practices. Vendor is fully responsible for the quality of their
packing and assumes all risks associated.
In the event of inability on the part of the vendor to comply with these instructions or with other
packing requirements contained in the PO and its attachments, the vendor shall notify
CONTRACTOR immediately.
Vendor should recognize that the cost consequences of any agreed waivers in requirements may
at CONTRACTOR’s option, be the subject of a Change Order to reduce the order value
accordingly.
CONTRACTOR or his designated representative (e.g. Freight Forwarder) reserves the right to
reject any cargoes that is considered to be in an unsafe condition or insufficiently or incorrectly
packed for transport. In such event, vendor is responsible for the costs making good, or where
necessary, re-packing the consignment which is inadequately packed.
Where special reparation packing is required, this will be stipulated in the equipment specification
issued as an integral part of this PO.
Where specific requirements appear in PO or other project documentation which are in conflict
with the requirements herein contained, then such requirement shall supersede these instructions
only as far as such conflict shall occur. Vendor shall inform CONTRACTOR immediately for
clarification of such conflict and vendor’s proposed resolution.
7.2 Responsibilities
Vendor shall warrant that packing is adequate to protect goods against damage or deterioration
up to their final destination and for a period of at least 12 months storage at job site (as per
Project Requirement).
Vendor shall be responsible for compliance with these instructions for packing according to the
nature of the goods and transport use, e.g. Road, Rail, Sea or Air or a combination of such
modes of transportation.
CONTRACTOR reserves the right to inspect the packing at any time and to reject it if it does not
meet packing requirements.
Vendor shall be responsible for the accuracy of the weights and dimensions declared and
marking of packages. The packing list shall be in strict conformity with the packing content.
All costs incurred in connection with missing or damaged goods, or incidents caused by non-
compliance with these instructions shall be charged to vendor.
In the event of damaged material arriving at the jobsite inside undamaged outer packaging.
Vendor will be held fully responsible for replacement shipping cost unless proof of compliance
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with this procedure is produced. Such proof may include photographic evidence (preferably
digital) sent to the Operating Centre. After notification by CONTRACTOR, vendor shall take
immediate action for the replacement of such missing or damaged goods within a time schedule
acceptable to CONTRACTOR at vendor’s own cost.
Vendor shall be responsible for recommendations for storage of the goods. Any damage incurred
due to faulty or missing recommendations or missing storage requirement symbols shown on
packages shall be borne by the vendor. If vendor fails to provide recommendations for storage
and fails to mark shipping cases, crates etc., with the appropriate storage classification symbol,
CONTRACTOR will assume outside storage is acceptable.
The vendor is responsible for any loss or damage caused by defective marking including
liquidated damages due to late delivery resulting from defective marking.
The information in this document and its Appendices is given as an indication only and will not
relieve the vendor from his liability as regards packing and for any damages caused through
insufficient protection.
7.3 Saddles and Lifting Equipment

The terms ‘Packing’ and ‘Protection’ include all saddles, bracing materials, lifting and spreader
beams necessary for transit, off-loading, lay down and installation such materials being an
integral part of vendor’s scope of supply and are not returnable.
The appropriate proof load test certificate issued by the appropriate party must be made available
to CONTRACTOR prior to use and must accompany lifting and spreader beams.
Saddles must be positioned under equipment to give as far as is practical equal load distribution.
The load distribution should be limited to fifteen (15) tones per m2 which will be more accurately
determined on type of ship utilized.
Contact face of each saddle must be accurately matched to the circumference of the equipment
supported and faced with suitable soft material to prevent damage to painted surfaces or induce
local stress areas. The total support area of each saddle shall be sufficient with regard to the
weight supported and the strength of the vessel / equipment shell to prevent damage and
deformation.
7.4 Dynamic Effect

Vendor should well understand the dynamic effects (e.g roll, pitch and heave amplitudes and
accelerations) during transportation, in the design of equipment and materials as well as in the
supply of shipping skid, support, wooden case / crate. The following values are for the reference
to vendor but not limited to:
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Means of Forward Backward Lateral
Transport Acceleration Acceleration Acceleration
Road 1.0 g 0.5 g 0.5 g
Rail 4.0 g 4.0 g 0.5 g
Marine 0.6 g 0.6 g 0.8 g
3.0 g
Air 1.5 g 1.5 g
(Vertical +/-)
7.5 Packing Requirements

Packing requirements for individual items should take into account:
(1) Equipment may be transported by means of land, sea or air transport, or any combination of
them.
(2) Packing must be of sufficient strength to enable stacking with other equivalent dimensions and
weighting packages on top each other in ship’s cargo hold up to 5 meters height at least.
(3) During transit, the package may be loaded by a variety of cranes / forklift from one mode of
transport to another using metal or fiber slings.
(4) The dynamic effects shall be taken into account, e.g. roll, pitch, and heave amplitudes and
accelerations during sea transport, in line with international model (e.g. IMO, DNV etc.)
(5) The preservation and packing must be adequate to protect against the most severe conditions
known or anticipated to be encountered during shipment, handling and storage e.g., dust,
moisture, condensation, corrosion, water ingress, etc.
(6) All packing materials shall be new, must be fit for purpose and must provide adequate
protection for the materials /equipment.
(7) Packing or protection shall not be made from nor contain any asbestos.
(8) Hay and straw shall not be used for packing or protection. However, the use of other
biodegradable vegetable materials is encouraged where their use is appropriate.
(9) The use of polystyrene and other non-biodegradable materials should be minimized, and
substitutes should be actively sought.
(10) All packing and protection shall be made from material that will be unaffected in the event of
any leakage from within the package.
(11) Material safety data sheets (MSDS) must be included in all consignments, where goods are
chemical hazardous or dangerous in nature.
(12) Polyethylene sheets of 0.3mm minimum thickness shall be used for the internal lining of the
case walls.
(13) Any case with a net weight exceeding 1500kg shall be provided complete with steel plates on
the lifting points. The steel plates shall not have sharp edges which could otherwise interfere
with nylon slings during handling.
(14) Any case having a width or height of more than two (2) meters shall be provided with suitably
sized steel angle bars on the upper corners of the top cover to avoid abrasions or cracks
caused by steel slinging wire ropes.
(15) Vendor shall submit the most suitable technical solutions of protection in their proposals, taking
into consideration that the transport of the goods to the site may by carried out by land, air or
sea transport or a combination of modes of transport.
(16) The strength of the packing must always be sufficient for weight of the materials contained.
(17) The packages must also be able to withstand motions on-board Road Transport, Railway
stock, Ships, etc.
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(18) Package weighing more than 100 kg shall have raised skid platform or pallet base to permit
sling or forklift truck handling.
(19) Where possible shipping packages shall be limited to 2000 kg maximum weight. Bundles must
not exceed 1500 kg in weight.
(20) Cased / Crates shall be marked to show accurate center of gravity (COG) location and sling /
lifting points to facilitate handling.
(21) Lifting eyes strength shall be considered a center of gravity to avoid cracking due to non-
proportional loading of each lifting eye.
7.6 Environmental Considerations

Packing materials will form a large proportion of the solid waste generated on CONSTRUCTION
SITE and as such will require close management. Vendors are required to assist in the
minimizing of the environmental impact of this waste by consideration of the following points:
(1) Not using polystyrene or plastic if a bio gradable material can be substituted without reducing
the effectiveness of the packing.
(2) Maximum the use of bio gradable materials such as wheat based on re-corrugated cardboard.
7.7 Packing Categories Description

Please refer attached PD-504 APPENDIX-1 TABLE OF STANDARD PACKING STYLE
7.8 Corrosion
The minimum requirements for Equipment / Material preservation are stated in specification
(TBA).
All external machined surfaces shall be protected from corrosion with suitable inhibitor after
cleansing with mineral spirit.
All internal parts shall be protected from physical damage and corrosion after cleansing with a
mineral spirit.
A list of specific rust preventative used to protect the material shall be securely attached to the
packed equipment and identifying the vendor and / or manufacture and type number.
Included in the above list shall be any special instructions deemed necessary by vendor and/ or
manufacturer for the removal or replacement of any rust preventative together with any special
precautions to be taken in the care of this material during the period of storage.
All openings in equipment and materials (including piping) shall be fully sealed to protect against
ingress of water, dirt, sand, etc.
All exposed weld preparations shall be protected from mechanical damage by suitable means.
The machined face of all exposed flanges shall be protected from mechanical damage by suitable
means.
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For machines having ball or roller bearings, adequate precautions shall be taken to prevent
damage to the bearings during transit and storage, including, if necessary, the dismantling and
separate packaging of the same.
7.9 Hazardous Material

Any hazardous, dangerous materials or items contain such are to be packed in an appropriate
package in line with MSDS / IMDG or equivalent guideline. In addition, vendor shall comply with
any instruction or requirement given by freight forwarding company or airlines without deviations.
7.10 Fumigation and Packing Declaration

Indonesia Minister of Agriculture has issued a decree No.12/Permentan/OT.14/2 /2009 concerning
requirement of plant quarantine action to imported wood packaging material into Republic of
Indonesia. This regulation shall be implemented effectively on 1st of Sept.2009.
The objective of the regulation is to prevent the entry and spread of quarantine pests associated
with Import wood packing material into Indonesia territory. Wood package material apply for all
unprocessed raw wood such as dunnage, pallets crates boxes and packing associated with the
shipments with thickness more than 6mm.
All imported wood packaging material into Indonesia is as mentioned above are subject to plat
quarantine action and must meet the following requirements.
(1) Shipper’s Declaration on wood packaging.

(2) Free from bark / wood shell.
(3) Packing materials to be marked with international marking stipulated by commission on
international standards for phytosanitary measures (ISPM#15).
(4) Import through approved Indonesia port of entry.
In correlation to the above decree requirement, the following is required by vendor to take action.
1. Wooden Packing Treatment

a. Heat Treatment
Wooden packing, heating must be done so that the wood core’s temperature reached
51C at least with the minimum duration for 30 minutes.
b. Fumigation
Fumigation standard for wooden packing is by Methyl Bromide with the requirement
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Minimum
Concentration(gr/m3) for the
time (CT)
Temperature Dosage(gr/m3) 4 12 24
2 hours
hours hours hours
36 31 28 24
21°C 48
42 36 32 28
16°C 56
48 42 36 32
10°C 64
2. Fumigation Marking
After above treatment, wooden packing shall be marked up as follows:
XX-000 : Country identification code
YY : Type of Treatment
: HT for heat treatment or MB for Fumigation with Methyl
bromide
DB : Debarking
The above point 1 wooden packing treatment shall be done and certified by the registered
and authorized company in the country of origin.
Please refer to the attachment 4 and 5 for sample of Fumigation Certificate and Packing
Declaration.
The fumigation Certificate and Packing Declaration shall be sent to CONTRACTOR’s

nominated offshore forwarding company as soon as available but at least 1 day after
fumigation / heat treatment completed.
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8. MARKING
8.1 Type and Size of Graphics
Packing and cases will be marked with indelible paint resistant to seawater and UV light.
Markings shall be clear and legible.
Tags and markings fixed to crates, bundles etc. must be sufficiently attached so they cannot be
dislodged during handling, transportation, storage, etc.
All tags and markings on crates and packages shall be fade resistant to withstand extended
periods of storage in bright sunlight and other atmospheric conditions prevalent at the jobsite.
The height of letter and numbers must be 50mm if the package size allows it. For packages or
cases up to 1.50M the height of letters and numbers will be 20mm or 30mm depending on the
package size but to assist in the need for early identifications the project title i.e. “SUMBAWA
LNG TERMINAL AND REGAS FACILITY” lettering should be at least 300mm and in RED.
Dimensions of cases or packages will be indicated in CM and weight in KG. No other units may
be used.
On banded or loose cargo, markings are to be shown on non-corrodible metal tags (stainless
steels or aluminums) affixed to each single unit of cargo with non-corrodible wire.
Any special requirements regarding handling shall be clearly indicated by the use of the standard
pictorial markings.
8.2 Packing Marking Location

The marking shall be applied the two sides and the top of each package in English, using
weatherproof black marking paint. If the background to be marked is black or in dark color, the
marking should be applied in contrasting color. (i.e. white)
For all equipment parts which are dispatched unpacked, on skid supports or as bundles, the
marking must be applied to each side on a metal plate which is firmly attached to the item (if
required with fixing straps)
8.3 Project Shipping Marks (Sample)

SHIPPING MARK
SUMBAWA LNG TERMINAL AND REGAS FACILITY
Indonesia
P.O. No:
Package No:
Net Weight: kgs
Gross Weight: kgs
Dimensions: ( L X W X H cm)
S2
Handling Symbols:
J-DOcM
t-202
18- PRINT
ED
Equipment No. / TAG No.:
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8.4 Storage Marks / Code

The type of storage mark / code to be painted / printed on the two opposite sides of each
package is specified as follows:
Code Description
X Crate or Package to be stored outside
XX Crate or Package to be stored under cover or open shed
XXX Crate or Package to be stored in covered or closed premises
XXXX Crate or Package which must be stored in controlled premises
8.5 Package Numbering

Numbering of different packages in the same Shipping Authorization (SA) will be as follows:
The first number being the sequence in the same SA, then an oblique and then, the total in the
batch e.g. for a SA of seven (7) packages they will be marked from 1/7 through 7/7.
8.6 Handling Symbols

All boxes and crates shall also be marked with the appropriate international standard symbol for
handling.
All boxes and crates are to be marked clearly on all sides as:
‘HANDLE WITH CARE’
‘RIGHT SIDE UP’
In addition, each box shall be marked ‘KEEP DRY’ on all four sides.
In the case of packages with a single gross weight total 1,500 KGs or more and / or a height of
more than 2 meters, C.O.G (center of gravity) shall be clearly marked with the symbol on two
adjoining sides.
For all items of equipment with an eccentric COG this symbol shall be marked at the bottom, side
and top of the package.
The Slinging point shall be marked with a chain symbol.
9. DOCUMENTATION
This section provides specific requirements in the preparation of shipping documents for importation
into Indonesia under the name of Project.
Where any item or part of an item will be sub ordered to sub-vendors by the prime vendor, prime vendor
to whom the PO is actually awarded to shall be responsible in the preparation and submission of
shipping documents to CONTRACTOR.
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9.1 General Header Description

The following general header description must be clearly indicated in shipping documents (e.g.
shipping invoice, packing list, bills of lading, airway bill etc.) or any other documents related with
shipment.
EQUIPMENT AND MATERIALS FOR XXXXX PROJECT
9.2 Shipping Marks

Not only the indication of correct project shipping mark (refer to section 8.3) on outside packages,
shipping documents shall also include the same shipping mark.
9.3 Number of Decimal Places

Any figures other than price value on shipping documents (e.g. shipping invoice, packing list, bills
of lading and airway bill etc.) shall be expressed and rounded off up to the third decimal place.
The amount or unit price shows as per purchase order (normally up to second decimal)
9.4 Cargo Summary List

Vendor shall prepare the cargo summary wherein it shows the estimated cargo information per
package and required presenting CONTRACTOR of its electronic files in MS Excel format
(Attachment-3) within 10 weeks after of acknowledgement of Letter of Intent (L/I) or Purchase
Order (PO). The following information shall be included:
(1) Estimated number of packages to be shipped (NOS)

(2) Estimated net weight per package (KG)
(3) Estimated gross weight per package (KG)
(4) Estimated dimensions per package (Length and Width and Height)
(5) Estimated measurement per package (CBM)
(6) Port of loading per package designated in L/I or PO
(7) Estimated total net weight, gross weight and volume
9.5 Transportation and Shipping Drawing

Vendor shall provide CONTRACTOR with transportation drawings for heavy-lift and out of gauge
cargo which exceeding one of the following figures. Vendor should restrict package size and
weight to be within the following figures except where physically impossible.
(1) 11.5 meters in length

(2) 2.2 meters in width or height
(3) 20 tons in gross weight
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Any single unit in excess of 20,000KG shall be considered as heavy-lift. Any unit in excess of
11.5 meters in length or 2.2 meters width or height constitutes an out of gauge lift. For this,
vendor must provide four (4) copies of transportation drawings, no later than two (2) months after
award of L/I or PO. The vendor must obtain CONTRACTOR’s approval of transport drawings prior
to proceeding with fabrication of support stools, lifting beams, lifting lugs etc.
The drawings must show: (but are not limited to)
(1) Three plan view of equipment

(2) Actual position of all nozzles and protruding parts net and gross weights
(in KG)
(3) Accurate size and overall dimensions of cases, crates or packages (in CM)
(4) Slinging points of equipment or packages in all planes
(5) Type of slings requirement
(6) Center Of Gravity FOR SHIPPING (Critical / Not for Construction COG)
(7) Spreader requirement
(8) Lashing points (Longitudinal and Transverse)
Vendor must present CONTRACTOR of strength calculation sheet of skids (supports) for all
heavy lift.
Lifting devices, shackles, slings, beams, spreaders, etc., where required in the lifting, handling
securing for the item or package supplied by vendor must comply with any statutory requirements
both in the country of origin and country of destination. Vendor is to provide any test certificates
and certificates of compliance required for their use prior to dispatch of equipment. Copies to be
provided to CONTRACTOR once approved.
Transportation drawing, skid design and the number of lashing point has to be provided to
CONTRACTOR for review and comment. CONTRACTOR has the sole power to approve and
accept the transportation drawing.
9.6 Material Safety Data Sheet (MSDS)

MSDS shall be prepared by vendor or their sub/manufacture in accordance with international /
industrial standard and shall be presented by vendor to CONTRACTOR or his freight forwarder 3
months prior to cargo release.
The following items are required to include but not limited to:
(1) Detailed cargo content.

(2) Explanations of chemical and/or hazardous nature.
(3) Required packing style and specification.
(4) Catalogue showing the exact name of commodity.
(5) Classification in International Maritime Organization (IMO Code)
(6) International Air Transport Association (IATA Code)
(7) Classification in International Maritime Code for Dangerous Goods
(IMDG Code)
(8) Classification in UN code
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Any other technical data, required by laws and regulations in Indonesia or any environment
authorities or CONTRACTOR or its freight forwarder, shall be provided by vendor as his prime
responsibility well before cargo release.
9.7 Precautions for Handling

Vendor shall provide CONTRACTOR with the precautions for cargo handling, lifting, securing
prior to cargo release but not later than 2 weeks before of release, that shall contain the
comments and/or recommendation on the following points:
(1) Cargo handling method for loading and off-loading

(2) Cargo lifting method by ship’s crane or fork lift
(3) Cargo securing method in ship’s hold or air craft
(4) Transportation mode
9.8 Proforma Packing List

Vendor shall submit the Pro-forma Packing List to CONTRACTOR within 30 days after
acknowledgement of Letter of Intent (L/I) or P.O. with the following information:
(1) P.O. Number

(2) Equipment / Material TAG number
(3) Equipment / Material description
(4) Quantity of packages and packing style
(5) Net and gross weight per package
(6) Dimension per package
(7) Volume measurement per package
9.9 Shipping Invoice

Shipping invoice must be on vendor’s letter headed paper and must contain the following
information. (Reference format in Attachment-1)
(1) Name and address of vendor

(2) Name and address of consignee
(3) Project name
(4) Project code
(5) Shipping mark
(6) HS code per category
(7) Total net and gross weight (KG) as per packing list
(8) PO number
(9) PO item number
(10) Equipment / Material TAG number
(11) Quantity of each item
(12) Detailed description
(13) Unit price as per PO
(14) Total price as per PO
(15) Total amount
(16) Delivery terms as per PO
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(17) County of origin

(18) Shipment Number
Where partial shipments approved by CONTRACTOR, the following wording must be shown:
THIS SHIPMENT IS THE (FIRST, SECOND, THIRD…FINAL)
PARTIAL DELIVERY UNDER P.O. Number ________________.
Any additional instruction or information such as shipment number, master list reference number,
etc. shall be informed by CONTRACTOR to vendor later.
9.10 Packing List

Packing list must be prepared using vendor’s headed paper. Attachment-2 shows the sample
format. Packing List must include the following information.
(1) Name and address of vendor

(2) Name and address of consignee
(3) Project name
(4) Project code
(5) Shipping mark
(6) HS code per category
(7) PO number
(8) PO item number
(9) Equipment / Material Tag number
(10) Quantity of each item
(11) Detailed description
(12) Numbering of each package
(13) Packing style per package
(14) Net and gross weight per package
(15) Total net and gross weight
(16) Dimensions and volume measurement per package
(17) Shipment Number
It is important that the packing list clearly indicated the itemized contents of each individual case
or package that is being shipped. If the vendor fails to provide such packing list that shows the
itemized contents, vendor shall be held responsible in the event any shortages are found any
shipment or consignment at a later date.
9.11 Documents Required with Goods

1 x copy of the packing list shall be attached to the outside of each package in waterproof plastic
cover underneath a nailed plate.
Also 1 x copy of the packing list is to be placed in a clearly visible point in the boxes / crates in a
waterproof plastic cover. Or in a stout linen or plastic envelope attached inside the lid of the case /
crate.
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10. ATTACHMENTS
Attachment-1 Sample of Shipping Invoice
Attachment-2 Sample of Master Packing List
Attachment-3 Sample of Detailed Packing List
Attachment-4 Sample of Fumigation Certificate
Attachment-5 Sample of Packing Declaration
Attachment-6 PD-503 Basic Shipping Instructions
Attachment-7 PD-504 Basic Packing Instructions
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Attachment-1: Sample of Shipping Invoice
YOKOHA M A WORLD OP ERA TIONS CENTER : 2-3-1, M INA TO M IRA I 2-CHOM E, NISHI-KU, YOKOHA M A 220-6001, JA P A N
TEL : YOKOHA M A 045-682-1111DIRECT 045-682-8794 FA X 045-682-8532
I N V O I C E
JOB CODE : X-XXXX-XX-XXXX
INVOICE NO.: DATE :
CONSIGNEE : SHIPPING MARK

PT. XXXXX (as mentioned on NIB/Import License)
Detail address in Indonesia (as mentioned on NIB/Import License)
XXXXX PROJECT
INDONESIA
SHIPPED PER : P.O. NO.

DATE : PACKAGE NO.
FROM : NET WEIGHT KGS
TO : GROSS WEIGHT KGS
DIMENSION L x W x H CM
P.O. NO. : HANDLING SYMBOLS
EQUIPMENT NO. / TAG NO.
VENDOR NAME: STORAGE CODE
SHIPMENT NO. :
Item /
Master PO Item AMOUNT
DESCRIPTION OF GOODS QUANTITY UNIT PRICE
List Seq. No (US$)
No
EQUIPMENT AND MATERIALS FOR

XXXXX PROJECT
MASTER LIST REFERENCE NUMBER :

(if Project uses the Master List Facility for Duty/Tax Exemption)
FINAL DESTINATION : XXXXX, INDONESIA
- DETAILS AS PER ATTACHED SHEET(S) -
TOTAL CIF (Destination Port Name ) USD 0.00
JGC CORPORATION
SHIPMENT NO. :
COUNTRY OF ORIGIN : TBA
Project Logistic Manager
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Attachment-2: Sample of Master Packing List
YOKOHA M A WORLD OP ERA TIONS CENTER : 2-3-1, M INA TO M IRA I 2-CHOM E, NISHI-KU, YOKOHA M A 220-6001, JA P A N
TEL : YOKOHA M A 045-682-1111DIRECT 045-682-8794 FA X 045-682-8532
MASTER PACKING LIST

JOB CODE : X-XXXX-XX-XXXX
INVOICE NO.: DATE :
CONSIGNEE : SHIPPING MARK

PT. XXXXX (as mentioned on NIB/Import License)
Detail address in Indonesia (as mentioned on NIB/Import License) XXXXX PROJECT
INDONESIA
SHIPPED PER : P.O. NO.

DATE : PACKAGE NO.
FROM : NET WEIGHT KGS
TO : GROSS WEIGHT KGS
DIMENSION L x W x H CM
P.O. NO. : HANDLING SYMBOLS
EQUIPMENT NO. / TAG NO.
VENDOR NAME: STORAGE CODE
SHIPMENT NO. :
NUMBER OF WEIGHT MEASUREMENT
PACKAGE NO. SEQ. NO. DESCRIPTION OF GOODS PACKAGE NET GROSS
EQUIPMENT AND MATERIALS FOR

XXXXX PROJECT
MASTER LIST REFERENCE NUMBER :

(if Project uses the Master List Facility for Duty/Tax Exemption)
-PARTIAL SHIPMENT -
FINAL DESTINATION : XXXXX, INDONESIA
- DETAILS AS PER ATTACHED SHEET(S)-
TOTAL KGS KGS M3
SHIPMENT NO. :
JGC CORPORATION
TBA
Project Logistic Manager
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SHIPPING MARK
YOKOHAM A WORLD OPERATIONS CENTER : 2-3-1, M INATO M IRAI 2-CHOM E, NISHI-KU, YOKOHAM A 220-6001, JAPAN XXXXX PROJECT
TEL : YOKOHAM A 045-682-1111DIRECT 045-682-8794 FAX 045-682-8532 Indonesia
P.O. No:
DETAILS PACKING LIST Package No :
P.O. NO. : Net Weight : kgs
JOB CODE NO. : X-XXXX-XX-XXXX Gross Weight : kgs
PROJECT NAME : XXXXX PROJECT Dimensions : ( L X W X H cm)
VENDOR NAME : Handling Symbols :
Equipment No. / TAG No. :
CARGO READY DATE :
Storage Code :
FOB DATE :
PORT OF LOADING :
UNIT WEIGHT Note (1) (Note 2) (Note 3)

P.O. Equipment / QTY QTY STYLE PACKAGE
DESCRIPTION (PCS/M/ NET WEIGHT (KGS) GROSS WEIGHT (KGS) UNIT DIMENSION (CM) MEASUREMENT (M3)
Item No. TAG No. (PKG) OF PKG NO.
etc) UNIT TOTAL UNIT TOTAL L W H UNIT TOTAL
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000
PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR
0.000
0 0 0.000 0.000
Attachment-3: Sample of Detailed Packing List
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000

0 0 0.000 0.000
0 0 0.000 0.000
JOB CODE
0 0 0.000 0.000
0-0831-00-0000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
0 0 0.000 0.000
DOCUMENT NO.
0 0 0.000 0.000
S-0000-1450-002
TOTAL - - -
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Attachment-4: Sample of Fumigation Certificate
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Attachment-5: Sample of Packing Declaration
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Attachment-6: PD-503 Basic Shipping Instructions
BASIC SHIPPING INSTRUCTIONS PD-503
1. SCOPE
This specification provides the minimum requirements for VENDOR for the shipment of MATERIALS
i.e. the equipment and materials for PROJECT covered by PO.
2. PURCHASER’S DOCUMENTS
This specification shall be read in conjunction with the following documents.
DOCUMENT NO DOCUMENT TITLE

PD-504 BASIC PACKING INSTRUCTION
Form 2742 Rev.2 INSTRUCTIONS FOR EXPORT LICENSE REQUIREMENT
Form 2871 Rev.3 INSTRUCTIONS FOR EXPORT CONTROL REQUIREMENT
(JAPANESE VENDOR Only)
Where COMPANY’s Shipping and Packing Specifications are provided in the Requisition, they shall
take precedence over this specification.
3. DEFINITIONS
For the purpose of this procedure, the following definitions shall be applied in this specification.
DESCRIPTION DEFINITIONS
PROJECT This Project
OWNER Plant Owner
PURCHASER PT. JGC Indonesia
Persons, Firms or corporations to whom the Order is issued, including
VENDORS their Sub-Vendors.
FORWARDER Freight Forwarders nominated by PURCHASER

SITE Construction Site for PROJECT
Purchase Order together with all its attachments, exhibits and any
ORDER other documents.
Any materials, machinery, equipment, articles, parts, items or services

MATERIAL provided for in the ORDER
Purchase Order, together with its applicable documents defined as

PO applicable documents in Purchase Order
IRC Inspection Release Certificate

SA Shipping Authorization
4. HEALTH, SAFETY AND ENVIRONMENT POLICY

The following is PURCHASER’s corporate HSE Policy:
• Provide plants that meet the highest standards for safety and operation, and place the
minimum burden on the environment.
• Place the highest priority on the health and safety of personnel and on the preservation and
protection of the environment.
• Plan and perform work in accordance with the HSE Management system
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• Hold employees, including those of VENDOR and Sub-Contractors, responsible for their own
HSE and that of their colleagues.
• Ensure that personnel are trained in HSE
• Review, monitor and measure HSE performance for continual improvement
• Provide full cooperation to clients, statutory authorities and local communities
The work shall be executed in accordance with PURCHASER’s HSE Policy.
PURCHASER promotes a safety-first culture under the safety slogan, “No damage to people, no
damage to cargoes, and no damage to the environment” and applies an adaptive safety program to
prevent or minimize any accidents during transportation.
VENDOR shall apply PURCHASER’s HSE Policy and provide their cooperation and support as
needed to conform to PURCHASER’s HSE requirements, and VENDOR shall conform to the
highest standards of HSE practices in performance of the work.
Where the HSE requirements of OWNER and PURCHASER are conflicted, OWNER’s
requirements shall take precedence.
5. PROJECT SPECIFICS
Cargo Storage
The following are the normal storage conditions at SITE. VENDOR shall ensure the preservation of
MATERIAL to withstand these storage conditions.
DESCRIPTION DETAILS
Storage Duration 12 months
Storage Conditions Open Yard Storage
6. MINIMUM REQUIREMENT
6.1. Shipping Authorization (SA)

VENDOR’s item and equipment shall be inspected and IRC will be issued after the
successful completion of the necessary inspections. SA will be issued to VENDOR by
PURCHASER’s Logistics team after IRC issuance and VENDOR’s submission of the Final
Packing List. VENDOR shall not commence delivery without an issued SA.
6.2. Shipping Mark

VENDOR shall use shipping marks in PURCHASER’s format (ATTACHMENT-1). Water-
proof shipping marks shall be attached on all packages. For case and crate packing,
shipping marks shall be applied on two sides. For large items of equipment, such as
pressure vessels, marking shall be stenciled on the equipment directly. Letter size should be
larger than five (5) cm square. The size shall be enlarged in line with the size of the
package. Hand lettering with felt-tip markers is not acceptable.
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6.3. Shipment Number

Shipment Number shall be assigned by PURCHASER, and VENDOR shall refer to that
number in documentation and communication, such as shipping documents and shipping
marks.
6.4. Care Marks

Care Marks shall be marked on all packages of cargoes which are categorized as dangerous
or hazardous cargo, in addition to the shipping marks. Examples of dangerous cargo or
hazardous cargo are as follows. Please see ATTACHMENT-2, for example Care Marks.
▪ Flammable items
▪ Explosives items
▪ Compressed Gas or Air, including N2 Purged items
▪ Chemicals
▪ Batteries
▪ Radioactive items
▪ Any other Hazardous items as defined by IMDG/IMO/UN Code
6.5. Tagging
VENDOR shall provide its own tags with the following information for each item for the
purpose of easy identification at SITE. Where other tagging instructions are issued by
PURCHASER, they shall take precedence over this specification.
ITEM REMARKS
Job Code and Name Job Code and Name of PROJECT
Purchase Order No. PURCHASER’s PO Number
Purchase Order Item Number PURCHASER’s PO Item Number
Package Number Same as Package number in Packing List
Description Same as description in PURCHASER’s drawings, unless

otherwise specified in the PO
Drawing Number / Parts Number Number specified in PURCHASER’s drawings
Symbol / Size Same as symbol in the PO, or else the Equipment number
Quantity Actual quantity
Country of Origin
Remarks Other information necessary to identify item.
6.6. Loading Ports

PURCHASER reserves the right to select the type of transportation, subject to cargo
dimensions, weights or character.
The following loading ports should be used, subject to the cargo volume, port conditions and
availability of carrier services. PURCHASER reserves the right to select the loading port. If
VENDOR wants to use a port other than those listed herein, VENDOR shall obtain
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PURCHASER’s prior approval and confirmation, at least six (6) months prior to the
contractual PO delivery date. If VENDOR doesn’t comply with these procedures, additional
costs resulting from such shall be backcharged to VENDOR.
Loading Port
Area Country Shipment by Shipment by Container

Conventional
Vessel Vessel
Yokohama Yokohama
Japan Kobe Kobe
Osaka Osaka
Korea Masan Busan
Mumbai Mumbai
India
Chennai
Asia Shanghai Shanghai

China
Xiamen Xiamen
Port Kelang Port Kelang

Malaysia
Kuantan Penang
Leam Chabang Leam Chabang Bangkok

Thailand
Map Ta Phut
Indonesia Jakarta Jakarta
Sweden N/A Gothenburg
Norway N/A Kristiansand
N/A Felixstowe
UK
Southampton
Germany Hamburg Hamburg
Europe Belgium Antwerp Antwerp
Netherland Rotterdam Rotterdam
Marseille Marseille
France
Nantes Le Havre
N/A Barcelona
Spain
Bilbao
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Genoa Genoa
Italy
Port Marghera
Turkey N/A Istanbul
Houston Houston
USA New York

North
Los Angeles
America
N/A Montreal
Canada
Vancouver
South N/A Buenos Aires

Argentina
America
Middle East U.A.E. N/A Dubai
6.7. Metric System

Weights, Dimensions and Volume of Cargoes described in the Shipping documents shall be
indicated in the Metric System.
6.8. Language
Shipping documents should be in English. If other languages are used, English translations
shall accompany them.
6.9. Letters
Shipping documents shall be typed or printed by computer and be in capital letters. Shipping
documents with hand writing are not acceptable in any case.
6.10. Shipping Documents from Sub-Vendor

If any part or item of ORDER is sub-ordered by VENDOR to its Sub-Vendors or Sub-
Contractors, VENDOR shall be responsible for the shipping documentation, as the prime
VENDOR.
6.11. Containerization work by VENDOR

If cargoes are to be shipped by container and PO trade terms are FOB, FCA, FAS, CFR, CIF,
CPT, CIP, DAT, DAP or DDP in Incoterms 2010, the costs for haulage, stuffing, lashing and
securing of containers and port charges, including the following, shall be borne by VENDOR:
• Round trip of container delivery from/to the container depot or container yard and from/to
VENDOR’s premises or packers. (Containers will be booked by PURCHASER.)
• Stuffing and securing of the cargoes into containers
• Payment of any port charges i.e. Terminal handling Charge (THC)
VENDOR shall provide lashing and securing to prevent cargo moving inside containers and
submit the Container Load Plan (CLP) and photos of the inside containers to PURCHASER
before releasing loaded containers to FORWARDER.
6.12. Export Customs Clearance

VENDOR, whose trade terms on PO are FOB, FCA, FAS, CFR, CIF, CPT, CIP, DAT, DAP or
DDP in Incoterms 2010, shall perform export customs clearance in the country of origin to
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export, including preparation of the relevant export formalities, declarations and shipping
documents, unless otherwise specified by other project specifications or PO.
6.13. Marine Cargo Insurance

Marine cargo insurance for Cargoes will be arranged by PURCHASER, unless otherwise
specified in other PURCHASER’s document or PO. VENDOR shall be responsible for all risks
to cargo during transportation and storage before transfer of risk to PURCHASER. Insurance
for such risks shall be arranged by VENDOR at VENDOR’s own expense. Especially in case
DAT, DAP and DDP as delivery terms stipulated in PO, VENDOR shall responsible to
purchase the Marine cargo insurance with all risks at VENDOR’s own expense. Marine cargo
insurance for cargo of VENDOR’s own property, such as special tools and maintenance
equipment, shall be arranged for by VENDOR at its own expense.
6.14. Air and Courier Cargo

(1) In case cargo needs to be shipped by air/courier due to VENDOR’s failure to comply the
contractual delivery date, VENDOR shall be responsible for all transportation cost of
air/courier, duty (if any) and other relevant costs.
(2) If VENDOR arranges air/courier cargo without PURCHASER’s approval, VENDOR shall
be responsible for transportation cost of air/courier cargo, import duty at the destination
and other relevant costs, which may be incurred in the country of destination.
(3) VENDOR shall use FORWARDER or transporter instructed by PURCHASER so as to
facilitate shipping procedures, such as, shipping advices, shipping documentations and
its distribution to parties concerned. VENDOR shall accept to borne the cost based on
FORWRDER’s quotation
6.15. Compensation of PURCHASER’s Loss and Expense

(1) If the extra cost to be incurred by PURCHASER due to the below mentioned reasons,
such extra cost shall be borne by VENDOR.
- VENDOR’s negligence of their obligations/responsibility
- Booking cancellation cost due to VENDOR’s failures of agreed cargo readiness
- Minor Dead freight which is caused by a difference between booked volume in
accordance with VENDOR’s final packing list and/or VENDOR’s latest updated
preliminary packing list and actual shipping volume mentioned on the Bill of Lading
- Detention as a demurrage of vessel due to late delivery of cargo by VENDOR and
extra loading operation caused by improper packing by VENDOR
(2) Should any incorrectness, off-specification and/or defect be found in connection with the
content of cargo at SITE, the items concerned will be sent back to VENDOR by air or by
vessel whichever and the relevant costs shall be back-charged to VENDOR. The official
notification should be given from PURCHASER to VENDOR if it occurred.
(3) If any shortage is found at the final destination (SITE or the other place), such shall be
re-supplied by air or ocean ship, as instructed by PURCHASER at VENDOR’s expense.
Any incorrect materials shall be replaced and the defective materials shall be corrected
immediately on PURCHASER’s instruction, at VENDOR’s expense.
6.16. Audit of Shipping Activities

To prevent any incident during the logistics activities, PURCHASER reserve the right to audit
VENDOR’s logistics activities at any time and any place, including VENDOR’s and SUB-
VENDOR’s premise. In such case, PURCHASER will provide advance notice to VENDOR
three days prior to audit. VENDOR shall provide full supports to PURCHASER’s audit.
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6.17. Export Administration Regulation (EAR) of United States

If cargo includes goods, software or technologies of US origin and they are subject to Export
Administration Regulation of US, VENDOR shall notify PURCHASER that such US origin
items will be exported from US or re-exported from other countries with Export Control
Classification Number (ECCN) and shall ship them after obtaining required export license from
the Bureau of Industry and Security (BIS), the Department of Commerce well in advance of
shipment. If VENDOR fails to do so and cargo cannot be shipped, VENDOR shall be
responsible for risks and costs attributable to the failure, including re-purchasing, remedial
work and penalties. VENDOR shall prepare US Shipper’s Export Declaration (SED) under
VENDOR name and their Export Identification Number (EIN). For details, please refer the
following URL:
https://www.bis.doc.gov/index.php/regulations/export-administration-regulations-ear
6.18. VENDOR’s responsibility

In addition to the requirements of any other part of the ORDER, VENDOR shall be responsible
for complying with the requirements set forth in this Section 6, MINIMUM REQUIREMENTS.
7. SHIPPING DOCUMENTS
1.1 General
(1) Form of Shipping Document
If form for shipping documents is provided by PURCHASER, VENDOR should use
PURCHASER’s form, unless otherwise approved by PURCHASER. It is not acceptable
to use VENDOR’s own form without PURCHASER’s approval.
(2) Header Description

Header Description shall be as follows:
▪ EQUIPMENT AND MATERIALS FOR PROJECT (*Indicate each project name
awarded)
(3) Statement of Shipping Documents

Shipping documents shall contain the following statement:
▪ THE GOODS REPRESENTED BY THIS (Specify type of document) (Note-1) ARE

FOR THE EXCLUSIVE USE OF PROJECT (*indicate each project name awarded)
1.2 Documents
(1) Packing List / Preliminary Packing List
▪ VENDOR shall prepare Packing List in accordance with the format given by
PURCHASER (ATTACHMENT-3)
▪ Quantity and applicable unit shall be in specific. "Lot" or "Set" as quantity of
measure is not acceptable in any case. Specific quantity of measure shall be
applied.
▪ Quantities shall be correctly provided by packing list item by item not only for “Main
Equipment” but also for all the “Accessories”
▪ HS Code (Harmonized Commodity Description and Coding System) for each item
shall be indicated in Packing List.
▪ The quantity advised by packing list strictly conform with the actual quantity packed
in each package.
▪ Tag Number and Drawing Number shall be provided by packing list where
applicable. Drawing Number which is agreed between VENDOR and PURCHASER
shall be given. Any Drawing Number of VENDOR’s sub-vendor is not accepted.
▪ Structure Identification Number, Member number and a drawing number to be
required for installation work shall be indicated in the detailed packing list in case
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▪ VENDOR should follow up with any requirement on the description of Packing List
if it is stipulated in individual requisition issued by PURCHASER
(2) Shipping Invoice

VENDOR shall issue Shipping Invoice according to the blank form (excel from)
provided by PURCHASER. Sample of Shipping Invoice is shown in ATTACHMENT-4.
(a) Descriptions and details in the Shipping Invoice shall be the same as that in PO
(b) Any fees, commissions, discount amounts, other than material or equipment
amounts, and transportation costs shall not be indicated in Shipping Invoice
(c) FOB Cost, Ocean/Air Freight Cost and Marine Cargo Insurance Premium shall be
shown in Shipping Invoice if ocean/air transportation work is VENDOR’s scope of
work
(d) HS Code (Harmonized System Commodity Codes) for each item (equipment and
materials) shall be shown in Shipping Invoice
(3) Material Safety Data Sheet

VENDOR shall submit Material Safety Data Sheet (MSDS) to PURCHASER. Sample
of MSDS is shown in ATTACHMENT-5.
The following information shall be supplied as the characteristics of hazardous cargo.
- Purpose/Use
- Detailed cargo content (name, type, specifications of each item)
- Explanation of chemical and/or hazardous nature
- Quantity, weight, dimension
- Proposed packing style and specifications
- Catalogue showing the exact name of commodity
- Classification of IMDG/IMCO code (flammable, corrosive etc.)
- Manufacturer
- Country of Origin
- Other information, required by relevant laws and regulations for transportation,
exportation and importation
- Other information instructed by PURCHASER
(4) Technical Data of Radioactive

VENDOR shall submit Technical Data of Radioactive to CONTRACTOR and FORWRDER.
The following information shall be included in Technical Data of Radioactive
- Purpose
- Name of Radioactive Element
- Radio Active Strength
- Name of Article
- Chemical Composition and Physical Properties
- Original Material
- Description of Protection Device
- Method of Transportation
- Leakage Rate during Transportation
- Operation and Transportation Manual
- Country of Origin
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- Container Spec, and its Manufacture and Country

- Other Technical Data required by Law and Regulation in the Country of Origin
- Project Specification Showing Necessity
- Other information instructed by PURCHASER
(5) Precautions for Cargo Storage and Handling

VENDOR shall submit Precaution for Cargo Stowage and Handling to PURCHASER and
FORWARDER.
The following information shall be included in Precautions for Cargo Storage and Handling
- Packing Method
- Cargo Handling Method
- Stowage Method and Place
- Countermeasures to avoid Cargo Damage
- Nature and Characteristics of Materials and/or Equipment
- Other Information instructed by PURCHASER
(6) Catalogues
VENDOR shall submit Catalogue in English for the export of the following items.
- Tools
- Vehicles / Passenger Cars
- Construction Equipment (e.g. Forklift, Welding Machine, Generator, Crane, etc.)
- Testing Equipment
- Instrumentation Equipment and Materials
- Electrical Equipment and Materials
- Other Equipment and Materials instructed by PURCHASER
8. DOCUMENTATION PROCEDURE FOR VENDOR (ATTACHMENT-4)

1.3 VENDOR’s Scope of Work
Scope of work under delivery terms (Incoterms 2010) is specified in ATTACHMENT-5.
1.4 One (1) Month after Acknowledgement of Letter of Intent or PO

(1) Export License (E/L) Requirement
▪ VENDOR shall inform PURCHASER of whether E/L is required or not to export
cargo from the country of origin.
▪ VENDOR shall comply with the obligations specified in PURCHASER’s general
format, FORM 2742 and any other Export License Requirements specified by
PURCHASER.
▪ VENDOR is responsible to obtain E/L if it is required in the country of origin to export
to the destination, whatever delivery terms are applied.
▪ If items are shipped from JAPAN, PURCHASER will obtain E/L. VENDOR is
responsible for notifying PURCHASER immediately after receipt of PO of whether
E/L is required, by using FORM 2871. (Instructions For Export Control Requirement)
▪ VENDOR shall supply the exact description, literature and any other information
required for obtaining E/L to PURCHASER within thirty (30) days receipt of PO.
▪ If VENDOR fails to notify PURCHASER of E/L requirements and if delivery to SITE
is affected as a result of that failure, VENDOR shall be responsible for any delay
caused, that results in penalties.
▪ If VENDOR needs an End-User Certificate signed by OWNER, VENDOR shall
inform PURCHASER of such to avoid any delay caused by arranging for such
certificate.
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(2) Packing List

▪ VENDOR shall submit P/L to PURCHASER and FORWARDER as preliminary
cargo information.
▪ VENDOR shall use PURCHASER’s form (ATTACHMENT-3)
1.5 Six (6) Months before Contractual Delivery Date

(1) Transportation Shipping Style / Drawings
▪ VENDOR shall submit transportation drawings and shipping style drawings to
PURCHASER for approval.
▪ Drawing is required where any piece or package of cargo exceeds any one of
following limitations:
Weight : 20 metric tons
Length : 11.5 meters
Width : 2.2 meters
Height : 2.2 meters
▪ If the cut-off date for a shipping drawing is also specified separately in the vendor
document list, VENDOR shall submit it by the earlier date.
(2) Export License (E/L) requirement (JAPANESE VENDOR Only)

▪ VENDOR shall submit Gaihi-Hantesho to PURCHASER, as it is necessary for
arrangement of E/L by PURCHASER.
1.6 Three (3) Months before Contractual Delivery Date

(1) Updated Packing List
(2) MSDS (Material Safety Data Sheet)
(3) Technical Data of Radioactive Material
(4) Precaution for Cargo Storage and Handling
1.7 One (1) Month before Contractual Delivery Date

(1) Updated Packing List
1.8 One (1) week before Contractual Delivery Date

(1) Final Packing List
(2) Shipping Invoice for export Customs Clearance
(3) Gaihi-Hanteisho (for the exportation from Japan only)
(4) Certificate of Origin with attestation
(5) FOB Schedule
▪ Delivery schedule from VENDOR’s shop to designated location under PO
▪ Date of shipping documents dispatched, Reference number and or courier service
reference number, Name of documents dispatched.
9. ADDITIONAL INSTRUCTION FOR SITE DELIVERY

This is applicable to VENDOR whose trade terms require delivery to SITE, such as FCA SITE or
DDP SITE (Incoterms 2010)
1.9 VENDOR’s responsibility

It is VENDOR’s responsibility to deliver the cargoes to SITE by their truck and trailers,
including Customs Clearance arrangement and related documentation, where necessary.
VENDOR is responsible to coordinate with SITE so that SITE is fully aware of the delivery and
is ready to receive the cargoes.
1.10 Compliance with HSSE requirements and regulations

VENDOR shall comply with HSSE requirements in all phases. VENDOR shall comply with the
following regulations especially.
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(1) Cargoes shall be loaded on a truck or trailer. Overloading is strictly forbidden and subject
to rejection at the gate of SITE.
(2) Cargoes shall be secured on the truck or trailer by using proper and enough lashing
material
(3) For the delivery of lengthy cargoes, the truck or trailer shall be equipped with a headboard
to protect the driver from being hit by shifting loads.
(4) VENDOR shall take out Cargo Insurance and Automobile Liability Insurance.
1.11 Safety Requirement at SITE

VENDOR shall instruct its drivers and workers to strictly comply with the safety regulations at
SITE. In case of failure to so comply, VENDOR shall be responsible for any additional costs
including truck detention, accommodations for drivers and the costs of forklifts, cranes and
labor at SITE.
(1) Drivers and Workers from VENDOR
Drivers and workers shall wear PPE (Hard Hats, Safety Shoes, Safety Glasses, Safety
Gloves, etc.) when they exit their vehicles at SITE. They shall comply with the speed
limits at SITE.
(2) Trucks or Trailers and Equipment VENDOR shall ensure trucks and trailers are in
excellent condition, including the following items:
▪ Automobile Inspection Certificate
▪ Seat Belt
▪ First Aid Kit
▪ Tool Kit
▪ Fire Extinguisher
▪ Engine in Good Condition (including any fluid condition)
▪ Brake in Good Condition
▪ Headlight, Turn Light and Brake Lamp
▪ Mirrors (Side and Rear)
▪ Tires (Air Pressure, Enough Tread)
▪ Cargo Restraint Gears (Chain, Wire, Belts and any Lashing Gear)
1.12 Documentation Procedure by VENDOR
(1) Ten (10) Days prior to Cargo delivery
VENDOR shall advise PURCHASER and SITE of the following information by e-mail.
▪ E-Mail to
Subject Final Delivery Notice / PO#; XXXXXX / Shipment # XXXXXX
To XXX
Cc XXX
XXX
▪ Mandatory Information
- Preliminary Packing List (ATTACHMENT-3)
- Estimated Cargo Arrival Date at SITE
- Approximate Number of Trucks / Trailers
- Information of Required Equipment for Unloading at SITE, such as forklift,
crane, special tools and belt slings
- Special notice in case cargo includes any dangerous goods, such as
chemicals and radioactive materials
(2) Delivery Approval

VENDOR is allowed to commence the delivery of cargoes only after IRC has been issued
by JGC’s QC department and has been signed and officially distributed.
(3) Upon Delivery

VENDOR shall advise PURCHASER and SITE of the following information by e-mail.
▪ E-Mail to
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Subject Final Delivery Notice / PO#; XXXXXX / Shipment # XXXXXX

To XXX
Cc XXX
XXX
▪ Mandatory Information
- Final Packing List (ATTACHMENT-3)
- Truck Waybill with Registration Number of Trucks/Trailers
- Estimated Cargo Arrival Date at SITE
- Final Number of Trucks and Trailers
- Driver’s Pass port Number or other ID Number
- Driver’s License Copy
▪ Special Remarks and Requirement

- Original Truck Waybill and Final Packing List should be brought by
VENDOR’s drivers.
- One set of Truck Waybill and Final Packing List shall be stamped or signed
by SITE after confirmation of all the cargoes to be completely delivered to
SITE.
- Stamped or signed Truck Waybill and Final Packing List shall be returned to
VENDOR’s driver.
- VENDOR shall attach stamped or signed Truck Waybill and Final Packing List
to the commercial invoice when payment request is made by VENDOR.
Without Truck Waybill and Final Packing List with any stamp or signature,
payment cannot be carried out.
1.13 Shipment Number

VENDOR shall assign shipment number for each delivery according to the following
numbering sequence and refer it in the following documents and all the correspondences with
PURCHASER and SITE.
(1) Delivery Notice

(2) Preliminary Packing List and Final Packing List
(3) Truck Waybill
1.14 Cargo Receiving at SITE

Cargoes shall be arrived at the gate of SITE within the designated time and working day. Any
waiting charge of truck or trailer caused by VENDOR’s not arriving to SITE during time period
above is the responsibility of VENDOR.
1.15 Truck / Trailer Detention

VENDOR shall grant six (6) hours free time for offloading the cargo at the SITE. Any truck or
trailer detention (waiting charge) caused by VENDOR’s not being comply with SITE gate
hours, gate pass, gate pass application procedure or safety requirement shall be for
VENDOR’s account.
1.16 Road Permit and Road Escort for Oversized Cargo
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VENDOR shall obtain the necessary road permit from the related authorities and arrange for
the road escort or police escort, if necessary, at VENDOR’s own expense and responsibility.
ATTACHMENT-1 SHIPPING MARK
(Note-1) NET WEIGHT (KGS)
Net weight in kilogram (KGS) shall be indicated
(Note-2) GROSS WEIGHT (KGS)
Gross weight in kilogram (KGS) shall be indicated
(Note-3) DIMENSION (L x W x H)
Overall outside dimension in centimeters (CM) of cargo shall be indicated. L for

Length, W for Width and H for Height.
(Note-4) PACKAGE NO.
Package number shall be indicated as identification of individual package.

Numbering system is as follows as specified.
XYZ - 0001
Serial number starting from 0001
VENDOR Code: Three (3) digits of alphabetical

abbreviation, which will be assigned by
PURCHASER
XYZ - ABC - 0001
Serial number starting from 0001
Sub serial number for Sub-Vendor portion
VENDOR Code
Please refer to Purchase Order for VENDOR abbreviation code.
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(Note-5) COUNTRY OF ORIGIN
Name of the country of origin must be indicated in specific. ASEAN or EU etc. is

not acceptable.
(Note-6) PO NO. / PO ITEM NO.
PURCHASER’s Purchase Order (PO) number and PO Item No shall be indicated

as identification
(Note-7) EQUIPMENT NO.
Equipment number shall be indicated. In case of bulk materials such as structural

steel, piping materials etc., it is not necessary to indicate equipment number.
(Note-8) SHIPMENT NO.
Shipment Number is assigned by PURCHASER, which is indicated in the

shipping authorization issued by PURCHASER.
ATTACHMENT-2 CARE MARKS
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CENTER OF GRAVITY Identification of center of gravity
SLING MARK Wire-sling position
KEEP DRY To be stored in a warehouse and

to be protected against moisture
FRAGILE To be handled with utmost care
(HANDLE WITH CARE)
UP Do not lay down
STORE To be stored in a warehouse
DANGEROUS Dangerous matter
Poisonous matter
ALLOWABLE LOAD Allowable Load of the box for

KG stacking the boxes (indicated on
surface of package)
NITROGEN PURGE Indication of N2 Valve and

N2 Pressure Gauge for N2 Purge to
identify the location
ATTACHMENT-3 SAMPLE OF PACKING LIST
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ATTACHMENT-4 DOCUMENTATION PROCEDURE
Number of
Required
Ref Time Frame Documents Addressed to
Documents
Original Copy
8.1 Within 30 days after Export License 1 (Email) PURCHASER
acknowledgement of Requirements
L/I and PO No. Preliminary 1 (Email) PURCHASER
Packing list FORWARDER
8.2 6 months before PO Transportation 1 (Email) PURCHASER
Delivery Date Shipping Style
Drawing
Gaihi-Hanteisho 1 1 (Email) PURCHASER
8.3 3 months before PO Revised 1 (Email) PURCHASER
Delivery Date Preliminary FORWARDER
Packing List
Oversized cargo 1 (Email) PURCHASER
notification
Material Safety 1 (Email) PURCHASER
Data Sheet FORWARDER
Technical Data of 1 (Email) PURCHASER
Radioactive FORWARDER
Precaution of 1 (Email) PURCHASER
Cargo Stowage FORWARDER
and Handling
8.4 1 month before PO Revised 1 (Email) PURCHASER
Delivery Date Preliminary FORWARDER
Packing List
Copy of Certificate 1 (Email) PURCHASER
for Lifting Device
8.5 1 week before cargo Shipping Invoice 1 (Email) PURCHASER
delivery for shipment FORWARDER
Final Packing List 1 (Email) PURCHASER
FORWARDER
ATTACHMENT-5 VENDOR’S SCOPE OF WORKS
EXW ; EX WORKS/EX-FACTORY ; NAMED PLACE

FCA ; FREE CARRIER ; NAMED PLACE
FAS ; FREE ALONGSIDE SHIP ; NAMED PORT OF SHIPMENT
FOB ; FREE ON BOARD ; NAMED PORT OF SHIPMENT
CFR ; COST AND FREIGHT ; NAMED PORT OF DESTINATION
CIF ; COST, INSURANCE AND FREIGHT ; NAMED PORT OF DESTINATION
CPT ; CARRIAGE PAID TO ; NAMED PORT OF DESTINATION
CIP ; CARRIAGE AND INSURANCE PAID ; NAMED PLACE OF DESTINATION
TO
DPU ; DELIVERED AT PLACE UNLOADED ; NAMED PLACE OF DESTINATION
DAP ; DELIVERED AT PLACE ; NAMED PLACE OF DESTINATION
DDP ; DELIVERED DUTY PAID ; NAMED PLACE OF DESTINATION
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PO CONDITION
EXW EXW
FCA CFR DAT
Work Description WITHOUT WITH
FAS CIF DAP
EXPORT EXPORT
FOB CPT DDP
PACKING PACKING
Arrangement of Export
1 V V V V V
License
2 Issuance of PPL V V V V V
Issuance of
3 Transportation & V V V V V
Shipping Style Drawings
Oversized Cargo
4 V V V V V
Notification
Arrangement of
5 Technical Data of V V V V V
Radioactive
6 Issuance of Revised PPL V V V V V
Issuance of Precaution
7 V V V V V
for Storage and Handling
8 Arrangement of MSDS V V V V V
Issuance of Cargo
9 V V V V V
Readiness Notice
Issuance of Shipping
10 V V V V V
Invoice
Issuance of Final
11 X V V V V
Packing List
Arrangement of
12 Not Applicable
Certificate of Origin
Collection of Bill of
13 X X X V V
Lading, Air Waybill
Collection of Forwarder’s
14 X X X V V
Cargo Receipt
15 X X V V V
Declaration Form
Issuance of Gaihi-
16 Hanteisho V V V V V
(Japanese Vendor Only)
17 X V V V V
Packing
Empty Container
18 Drayage from CY to X X V V V
VENDOR’s shop
19 Stuffing, Vanning X X V V V
Return Loaded container
20 X X V V V
to CY at port of loading
Related port charge at
21 X X V V V
port of loading
Export customs
22 X X V V V
clearance
Cargo delivered to the
23 designated place by X X V V V
PURCHASER
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24 Storage at port of loading X X V V V

Vessel Detention at port
25 X X X(*1) V V
of loading
Arrangement of Marine
26 X X X X(*2) V
Cargo insurance
Arrangement of suitable
27 X X X V V
vessel
Related port charge at
28 X X X X V
port of destination
Import customs
29 X X X X V(*4)
clearance
Storage at port of
30 X X X X V(*5)
destination
Vessel Detention at port
31 X X X V V
of destination
Arrangement of delivery
32 to Project Site from port X X X X V(*6)
of destination
33 Trailer detention at port X X X X(*3) V(*5)
Trailer detention at
34 X X X X V(*7)
Project site
35 Container demurrage X X X X(*3) V(*5)
36 Container repair fee X X X X V
Governmental fee i.e.
37 X X X X V(*8)
import duty
V ; VENDOR’s Responsibility for Action

X ; Not VENDOR’s Responsibility for Action (PURCHASER’s action)
(Note)
*1 ; VENDOR is responsible for the detention caused by VENDOR’s fault i.e. delay of cargo
readiness at port of loading etc.
*2 ; In case of CIF, marine cargo insurance is arranged by VENDOR
*3 ; VENDOR is responsible for the detention and demurrage caused by VENDOR’s fault i.e.
delay of import clearance caused by the delay of submission of the required shipping
documents for the clearance etc.
*4 ; In case of DAT or DAP, import clearance is arranged by PURCHASER
*5 ; In case of DAT and DAP, PURCHASER has responsible for the storage, detention and
demurrage caused by PURCHASER’s negligence and fault i.e. delay of import clearance
nevertheless all documents are available timely from VENDOR.
*6 ; In case of DAT, delivery to Project Site is arranged by PURCHASER
*7 ; PURCHASER has responsible for the detention caused by PURCHASER’s fault and
negligence i.e. no availability of unloading crane nevertheless timely and advanced
delivery notice to Project site by VENDOR.
*8 ; In case of DAT or DAP, governmental fee is at PURCHASER’s account
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Attachment-7: PD-504 Basic Packing Instructions
BASIC PACKING INSTRUCTIONS PD-504
1. SCOPE
This specification provides the minimum requirements for the packing by VENDORS of
MATERIALS i.e. the equipment and materials for PROJECT covered by the Purchase Order, to
protect MATERIALS from the moment they leave VENDOR’s factory until they are installed at SITE.
Packing means to efficiently and effectively protect equipment and materials. Packing has
absolutely important integrant to secure HSSE (Health, Safety, Security and Environment) during
transportation.
2. PURCHASER’S DOCUMENTS
This specification shall be read in conjunction with the following documents.
DOCUMENT NO DOCUMENT TITLE

PD-503 BASIC SHIPPING INSTRUCTIONS
Where VENDOR discovers conflicts in this specification or between it and other project
documents, VENDOR shall inform PURCHASER of such immediately for clarification by.
3. DEFINITIONS
For the purpose of this procedure, the following definitions shall be applied in this specification.
DESCRIPTION DEFINITIONS
PROJECT This Project
OWNER Plant Owner
PURCHASER PT. JGC Indonesia
Persons, Firms or corporations to whom the Order is issued, including
VENDORS their Sub-Vendors.
FORWARDERS Freight Forwarders nominated by PURCHASER

SITE Construction Site for PROJECT
Purchase Order together with all its attachments, exhibits and any
ORDER other documents.
Any materials, machinery, equipment, articles, parts, items or services

MATERIAL provided for in the ORDER
Purchase Order, together with its applicable documents defined as

PO applicable documents in Purchase Order
4. GENERAL REQUIREMENTS
4.1. VENDOR’S RESPONSIBILITY
The information stated hereunder and in the Appendixes does not relieve VENDOR of its
responsibilities and liabilities under the Purchase Order for packing and for damage resulting from
insufficient or inadequate protection.
VENDOR shall be responsible for compliance with PURCHASER packing instructions.
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PURCHASER reserves the right to inspect the packing at any time to ensure it meets
requirements and to reject the packing if it does not meet requirements.
VENDOR shall be knowledgeable of the strength and quality required for packing of the
MATERIALS which shall be protected against loss mechanical damage e.g. shock, rupture or
breakage, contamination by sand or other foreign debris, or corrosion from exposure to rain,
moisture, salt atmosphere or contaminants.
VENDOR shall be responsible for the accuracy of the weights and dimensions declared and
marked. The packing list provided by VENDOR shall accurately reflect the packed contents.
VENDOR shall be responsible for damage, defects, or shortages resulting from improper
packaging style, packaging materials, or packing procedures, including damage, defects, or
shortages concealed at the time of unpacking, even where the outer packaging is undamaged.
VENDOR shall be responsible for costs resulting from the failure of VENDOR to comply with
PURCHASER instructions; mistake in, or lack of, information provided by VENDOR; missing or
damaged MATERIALS; or incidents during transportation.
VENDOR shall be responsible for costs resulting from damage to MATERIALS caused by
defective or insufficient packing or corrosion due to insufficient protection.
VENDOR shall be responsible for making good on damage, defects, or shortages of

MATERIALS, including replacement of MATERIALS rejected by PURCHASER for such damage,
without additional charges to PURCHASER, including shipping costs, unless proof of compliance
with this procedure is provided by VENDOR. Such proof may include photographic evidence
(preferably digital) which shows the secure conditions of the MATERIALS inside the packing.
After notification by PURCHASER, VENDOR shall take immediate action, at its own expense to
make good shortages or replacement of damaged MATERIALS within a time frame acceptable to
PURCHASER.
4.2. PROTECTION
VENDOR shall ensure that the packing is adequate to protect the MATERIALS during
transportation from the factory to SITE and during storage at SITE.
Packing includes pre-packing treatment and protection activities, such as application of anti-
corrosion treatment, coatings, vacuum-sealing, desiccants and solvents.
Packing shall be sufficient to withstand, for a minimum duration of twelve (12) months, rough
handling during loading, unloading, sea and inland transportation, exposure to high humidity
extreme temperature, salt and precipitation during transit and outdoor storage.
Preservation shall be carried as per other specifications separately issued and those documents
takes precedence over this specification (PD-504).
VENDOR shall apply proper protection (Preservation and Packing) under the condition that cargo
will be subject to “on-deck option” during the ocean transportation by conventional ocean going
vessel.
4.3. LANGUANGE
The English language shall be used for packing lists, tags, markings and any other documents
unless otherwise instructed by PURCHASER
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4.4. DYNAMIC EFFECT

VENDOR shall take dynamic effects, e.g. roll, pitch and heave amplitudes and accelerations,
during transportation, specified in the following table, into consideration in the design of
MATERIALS and in the supply of shipping skids, supports, cases and crates.
4.5. PREPARATION OF MATERIALS

MATERIALS shall be cleaned internally and externally to remove weld spatter, scale, rust,
cuttings, filings, etc., as well as foreign materials.
Critical wearing surfaces, highly stressed parts, and highly finished surfaces shall be further
cleaned by dipping or brushing with a suitable solvent. Critical functioning or close tolerance
surfaces shall be additionally cleaned to ensure removal of perspiration and fingerprint stains,
using any commercially available oil fingerprint remover. Detailed requirements are specified in
JGC’s preservation specification issued separately and which takes precedence over this
specification. After hydro-testing, operation, and/or performance tests, all fluids e.g. lubricant oils,
fuels, water shall be completely drained from all tanks, vessels, jacketing, piping etc. and wiped or
blown dry.
4.6. SPARE AND REPLACEMENT PARTS

Spare parts and replacement parts shall be packed in sturdy wooden cases with steel strapping
which is suitable for any transportation mode. Large spare parts and replacement parts such as
rotor assemblies shall be packed in steel containers. Two year spare parts shall be packed
separately from other parts and the main equipment for ease in identification.
4.7. SMALL LOOSE PARTS

Small loose parts shall be packed in sturdy wood cases with steel strapping separate from main
equipment and with proper marking for identification. Small cases can be shipped with the main
equipment if the cases are securely and tightly attached to the main skid or placed inside main
case and secured by strapping or bolting.
4.8. QUALITY OF PACKING MATERIAL

All packing materials shall be new with the highest quality and selected and applied in compliance
with good engineering, manufacturing and construction practice. Used cases, crates and any
other packing materials constructed with used timber are not totally acceptable. Any knots in
wood packing materials shall be fully and completely sealed and or painted over. Neither, pass-
through or connected-knots, nor substantial cracks in wood packing materials, are permitted.
4.9. ISPM NO.15 REQUIREMENTS
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ISPM NO.15 means International Standards for Phytosanitary Measures No.15. VENDOR shall
ensure that the wood materials used for packing, securing and dunnage, and securing cargo
inside packing containers comply with ISPM No.15 requirements.
The detail of ISPM No.15 requirement is available in web site of IPPC (http://www.ippc.int). The
descriptions of ISPM No.15 requirements in this specification are current as of the date of
issuance of this specification, but may change without prior notice from PURCHASER. VENDOR
shall be responsible to satisfy with any alternation, change and additional in the latest ISPM
No.15 applicable at the time of packing work.
4.10. HAZARDOUS MATERIALS

VENDOR shall be responsible for ensuring that any hazardous or dangerous materials are
packed correctly and safely. Packing shall be carried in accordance with the requirements by the
International Maritime Dangerous Goods Code (IMDG Code), International Air Transport
Association (IATA) or equivalent.
VENDOR shall be responsible to supply information on handling of, and clearly mark, such
materials in accordance with the laws applicable in the country of origin and the requirements of
FORWARDER, the shipping company, and the shipping agency for transporting such materials,
whether by road, sea, rail or air.
4.11. DESSICANTS
The use of crystal desiccants within enclosed pieces of equipment is particular important especially
in high humidity areas. Location of desiccant shall be at suitable intervals to provide uniform
distribution of their effect. The quantity of desiccants shall be determined based on the basis of the
surface area of the moisture barrier, the moisture vapor transmission rate and the volume of the
enclosed space. Additional desiccants shall be used if other moisture absorbing or supporting
structures are included within the enclosed volume.
Equipment shipped with desiccants shall be labeled or tagged with a clearly visible red sign with a
caution warning, such as: “Caution-Desiccant materials are enclosed within this equipment. Do not
operate before removing. Should the enclosure be broken before operating, the desiccant must be
replaced for continued storage.”
For large vessels and boilers, the use of visual indicators for desiccant saturation shall be
considered in order to enable the condition of vessel interior to be ascertained without breaking the
seals.
4.12. PROHIBITED MATERIALS FOR PACKING

The materials not permitted to be used for, or contained in, packing, include, but are not limited to
the following;
• Asbestos
• Hay and Straw
• Polystyrene beads
• Styrofoam
• Bark
• Used and dirty wood
4.13. PACKING INSPECTION

PURCHASER reserves the right to carry the packing inspection or any manners equivalent to
packing inspection, at any time or place.
4.14. NON-RETURNABLE ITEMS

Cases, crates and other packing materials are considered disposable and shall not be returned.
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4.15. TARPAULIN SHEET

VENDOR shall provide, as part of packing, tarpaulin sheets for covering packages stowed and
placed on transporters without any additional charge if requested by PURCHASER or
FORWARDER.
4.16. STACKABILITY
VENDOR shall take into consideration of the possibility of stacking cargoes as following during
transportation, especially in conventional vessels and shall make the packing accordingly.
• Cases or Crates of similar weights and sizes may be stacked
• Cases and Crates may be stacked to a maximum height of five (5) meters
4.17. PACKING FOR CONTAINER SHIPMENT

Packages shall be designed to be accommodated in 20’ or 40’ containers if VENDOR is
instructed to ship packages by container. Upon instruction by PURCHASER, VENDOR shall
submit Container Load Plan for PURCHASER’s review and approval.
4.18. SADDLES AND LIFTING EQUIPMENT

Packing and protection include shipping saddles, bracing materials, lifting and spreader beams,
and shackles and wires to be connected to spreader beams, as necessary for lifting during
loading, shipping, transit, off-loading, lay down and installation. The provision of such materials is
within VENDOR’s scope of supply, and they are not returnable.
Proof Load Test Certificates issued by Bureau Veritas, Lloyds etc., shall be made available to
PURCHASER prior to the use of, and shall accompany, lifting and spreader beams.
4.19. PROTECTION OF OPENING

Openings shall be protected to prevent the entry of foreign materials as specified in the following
table. Openings shall be closed and protected with covers or other materials. Such protection shall
remain effective for the storage period specified herein above. Depending on the MATERIALS, the
protection of openings is required to prevent the entry of air.
Type of opening Protection measures

Opening of straight pipe or pipe spools Opening of pipes shall be covered by plastic
cap or bevel guard with clamped splash
guards. Type of Plastic Cap shall be selected
so that lifting by hooking the plastic cap is
possible. Any material which easily degrades
during the open yard storage shall not be
used.
Valve end flanges Valve end flanges shall be fitted with plywood
or plastic covers. The cover diameter shall not
be smaller than the outside diameter of the
flange. The cover shall be attached by
machine bolts with a nut and washer fitted on
the inside of the flange, or other suitable
method. However, wiring shall not be
permitted. Gasket contact surface (Raised
face) portion of the flange and ring joint groove
of the body end flange shall be covered with
heavy grease.
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A heavy duty moisture-proof disc shall be

fitted between the greased flange face and the
cover. That disc shall have a diameter
equivalent to the inside diameter of the bolt
holes
Valve weld ends Valve weld ends shall be fitted with plywood
covers of matching outside diameter. The
covers shall be securely attached to the valve
by means of wire or steel banding. Heavy
adhesive tape shall be used around the
complete circumference of the plywood cover
and the valve end connection.
Valve extension ends Valve extension ends (both integral and

welded
nipple), socket-welding ends and threaded

ends of NPS1-1/2 and smaller valves shall be
protected with tight fitting plastic caps.
Flanged opening of equipment and machine • Covered with metal cover with bolts
(minimum 4 bolts)
• Sealer to be used between flange and
cover
• Grease or rust prevention coat to be
applied on flange face
• Joint to be wrapped with water proof tape
• Desiccant bag to put inside cover
Flanges and Fittings Buffer material, such as plastic sheet, bubbled
wrap or cardboard shall be inserted between
pieces to avoid metal-to-metal contact.
Tapped opening • Plugged with full depth threads

engagement pipe plugs with same
material and parent metal
• Pipe plugs shall be shank type (bell plugs)
with at least forty (40) mm in length
• External thread to be closed with caps of
same material as pipe or plastic.
VENDOR shall attach a “WARNING LABEL” stating that desiccant tags are inside, including the
number of desiccant and size, and also stating that they shall be removed before operation.
4.20. FLEXIBLE CONNECTION

All flexible connections subject to possible damage during shipment shall be disconnected and
packed separately in wooden cases.
4.21. SHAFT COUPLING

Spacer couplings shall be dismantled and separately boxed for transportation. Exposed shafts
and couplings shall be wrapped properly.
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4.22. STAINLESS STEEL AND ALUMUNIUM MATERIALS

Stainless steel, aluminum materials, or equipment containing stainless steel or aluminum
components shall be treated as follows.
• Dried and cleaned thoroughly, both inside and outside

• Covered and enclosed with moisture proof polyethylene sheet
• Lugs and supports on aluminum equipment are to be protected from damage during
transportation
• VENDOR shall inform PURCHASER and FORWARDER in advance of any necessary
special handling instructions and lifting methods.
4.23. CONTAMINATION
In case of the loose conditions, different materials such as carbon steel and stainless steel shall
not be packed in the same package and shall be packed separately.
4.24. SPECIAL TOOLS

Tools shall be packed in individual, steel strapped, rugged, wooden cases and marked as
“Special tools”
4.25. FRAGILE MATERIALS

Fragile materials such as lights, sight glasses, level gauges and laboratory goods should be
wrapped with air cushion completely when packing.
4.26. REMARKS FOR STRUCTURAL STEEL

The followings are applicable for the packing of structural materials and associated accessories.
(1) This specification is applicable regardless of trade terms, whether the transportation to
SITE is included in VENDOR’s scope or not. VENDOR shall comply with the entire
requirement specified herein.
(2) Unless otherwise approved by PURCHASER, it is not acceptable to mix the different
structure ID in the same package, trailer or container. Materials with different structure ID’s
shall be packed and shipped separately.
(3) Structural steels shall be bundled as instructed in Appendix-1 & 5. Where the weight of one
(1) member exceeds two (2) tons, that member can be shipped Bare.
(4) PURCHASER has the right to select the transportation mode that is, container or
conventional shipment. If container shipment is selected by PURCHASER, VENDOR shall
comply with the following requirements.
• 20 foot or 40 foot dry containers should be used. VENDOR shall obtain written
approval from PURCHASER, if VENDOR intends to use containers other than dry
containers, such as open top or flat-rack containers.
• For un-stuffing work at SITE, PURCHASER will pull-out materials from the containers
using construction equipment, such as forklifts and cranes. VENDOR shall provide
the skids (stripping materials) on which shackling points shall be clearly marked, under
the materials to allow them to be pulled out.
5. PACKING CATEGORIES DESCRIPTIONS

5.1. PACKING STYLE
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VENDOR shall comply with packing style requirements in APPENDIX-1 TABLE OF STANDARD
PACKING STYLE, which is categorized per numbering system of purchase order, depending on
the nature of the goods, their fragility and size.
5.2. BASIC REQUIREMENT IN EACH PACKING

VENDOR shall comply with general requirement in APPENDIX 2 to 13.
5.3. FINALIZING PACKING STYLE

VENDOR shall submit PURCHASER their packing and preservation procedures for
PURCHASER’s approval in accordance with this document. PURCHASER reserves the right to
determine packing style considering nature of goods.
5.4. SPECIAL REMARKS

If any item supplied by VENDOR is not specified in APPENDIX-1, CASE (A) in APPENDIX-3
should be applied to any item as packing style. If VENDOR wants to apply other packing style
than CASE(A), VENDOR should notify PURCHAER before or during bid clarification, as
deviation, for PURCHASER’s approval. If VENDOR does not notify PURCHASER of such in the
period above, CASE (A) in APPENDIX-3 shall be deemed the agreed packing style, and
VENDOR shall cover any additional cost incurred due to applying that packing style.
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APPENDIX-1 TABLE OF STANDARD PACKING STYLE

FWBS
CARGO PACKING
CATEGORY
(See Note-
DESCRIPTION STYLE
1)
212 Bolt & Nut Case A
213 Structural Steel Skid Bundle C
Loose Items Case A
High Strength Bolts, Mild Steel Bolts and other

Fasteners
Roof Drain, Door / Window, Natural Ventilator, Exhaust

Fan, Other Materials
Accessories – Handrail & Ladder Crate B
Grating Flooring, Strait Reads and Steel Floor Plate Pallet G
Roof / Siding
2154 Tank Plate Flat Skid I
Tank Plate Curve
Steel accessories Skid Bundle C
Other accessories Case A
Radiant Tube Case A
Fire Brick, Refractory (Ceramic fiber, Castable), Other

Materials
21581 Pump Case A
Motor
Skid Item, Other Mechanical Components
Control Panel Barrier E
21582 Compressor Case A
Turbine
Gear Unit
Motor, Instrument Devices; Other Mechanical

Components
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215A & Skid Mounted Package Case A

215B
Crate B
Skid I
(See Note-2)
Shop Fabricated Pipe Spool Crate B
Piping Support
Structures (Platform / Ladder / Stair)
Fabricated Tank (Circular / Rectangular)
Raw Piping Materials and Fittings (CS / FRP / PVC)
Raw Piping Materials and Fittings (SS) Case A
Valve
Bolt, Nut and Gasket
Any Instrument parts and machineries
Special Components (Diffuser, Quill)
Insulation Materials
Rotary Machinery with Motor Barrier E
Control Panel
Chemical / Lube Oil / Paint Pallet G
Desiccant / Absorbent / Filter Media
Vessel e.g. Dearator / Desalter / Heat Exchanger Crate B
Saddle D
(*2)
216Z Fire Fighting Equipment Case A
216A Carbon Steel Pipe Below 3/4 inch Crate B
Low Alloy Steel Pipe

3/4 to 5 inch Skid Bundle C
FRP Pipe
6 inch and Over Loose -
Stainless Steel Pipe All size Case A
High Alloy Steel Pipe
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Copper-Nickel Alloy Pipe
Coated Pipe All size Crate B
Lining Pipe All size Crate B
216B Carbon Steel Valve Case A
Stainless Steel Valve
Other Valves
216C Carbon Steel Fitting Case A
Stainless Steel Fitting
Other Fitting
216D Carbon Steel Flange Case A
Stainless Steel Flange
Other Flange
216 Other Piping Materials Case A

Others
217 Instrument Panel Barrier E
Analyzer House Bare J
Instrument Cable Drum H
Control Valve Case A
Other Instrument Materials
Skid Cargo (i.e. Metering Skid)
218 Generator Case A
Transformer
Lighting Fixture
Sub Station Bare J
Electrical Cable Drum H
Switch Gear
Cable Tray Crate B
Other Electrical Materials Case A
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21A Paint Material Pallet G
21C Catalyst Pallet G
Chemical
Lube Oil
219 Insulation Materials Case A
(*1) FWBS, which stands for Functional Work Breakdown Structure, is the key code which is included in
Purchase Order Number and Requisition Number.
(*2) Crate is applicable to equipment with less than five (5) ton
(*3) In case cargo is mounted on skid, cargo should be covered by outer boards and top board which are
same as case packing.
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APPENDIX-2 BASIC DESIGN OF CASE AND CRATE CONSTRUCTION
1. General
1.1 Case consists of six (6) construction elements assembled, Skid base, Outer boards and Top board.
(1) Skid base
(2) Outer board
(3)Top board
2. Skid Base
2.1 Skid base of case is the most important load bearing component, independent of the
construction type. Skid base consists of skids, load bearing floor members, headers, rubbing
strips which must be dimensioned in a method that all occurring loads can be dealt with.
2.2 The definitions of each components are:

• Skids;
Longitudinal members of the foundational part of the skid base to support the load of the
Cargo (contents) in combination with the load bearing floor members.
• Rubbing Strips;
Nailed or fastened with the lag screws to the lower surface of skid in order to adjust the
balance gravity as per sketch above.
• Headers;
Members for transverse connection of the skids, and the end walls shall be fastened to
those headers.
• Non-Load Bearing Floor Members;
Members of crosswise laid on the upper surface of the skids and fastened to the skids.
• Load Bearing Floor Members;
Members to support Cargo (Content) and their dimensions shall be decided based on their
length and the mass and shape of the Cargo (contents).
2.3 The skid part has to provide with the rubbing strips to enable lifting for stacking and crane
handling purposes of case as well as crate. The mass of Cargo or net mass shall be distributed
equally over the surface of the skid part.
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3. Outer Board
3.1 Outer boards consist of two (2) side walls and two (2) end walls of cases with load bearing
walls of all construction types are formed by load bearing components. When assembled, they
form a static whole.
3.2 To provide enough stability and strength at the corner joints between side and end walls shall
be reinforced with side corner strut and end corner strut.
4. Top Board
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4.1 Top board closes the packing unit at the top and forms a surface that is suitable for loads.
4.2 Not only withstanding to force in stacks caused by a number of cases on top of each other but
also the top board shall be designed to deal with transverse loads due to lifting by crane.
4.3 To avoid destruction of case by such transverse loads, top board of larger and wider case
shall take into account reinforcement to ensure strength to stacking loads.
4.4 Barrier materials for water proof shall be installed by lining on the inside and by covering the
whole surface to prevent from water by rainfall etc. during transportation. Materials must be
tarpaulin sheet (JIS Z 1503), plastic sheet, asphalt sheet or any other equivalent.
APPENDIX-3 CASE (A)
1. Case is a framed box and a rigid wooden construction with closed panels in all sides.
2. Any cargo inside case should be wrapped with water proof sheet or cover to avoid dirt.
3. Case shall have proper number and location of ventilation hole with cover.
4. Case should be strong enough to allow stacking equivalent size and weight cargoes on top
until minimum five (5) meters in height.
5. Case should be designed with JIS Z 1403 or any other equivalent authorized standard
packing guideline. As per JIS Z 1403, case shall pack cargo with 15,000cm(L) x 500cm(W) x
500cm(H), 60 ton at maximum, for reference.
6. Detail of members used in each section shall be described in APPENDIX-13 (Dimensions of

Respective Members) as minimum requirement.
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APPENDIX-4 CRATE (B)
1. Crate is a sheathed crate and a rigid wooden and hollow construction based on the case
design but where the individual sides are not built in solid cladding without spaces, although
it is not excluded that some of its parts are built in solid cladding without spaces.
2. The share of boards in the whole wall surface is normally around 40 to 60 % with a minimum
board width of 10cm or more.
3. Any cargo inside crate should be wrapped with water proof sheet or cover to avoid moisture
4. Crate should be strong enough to allow stacking equivalent size and weight cargoes on top
until minimum five (5) meters in height.
5. Crate should be designed with JIS Z 1403 or any other equivalent authorized standard packing
guideline.
6. Design of crate construction shall be the same as wooden case therefore detail of members
used shall be referred to APPENDIX-13 (Dimensions of Respective Members) as minimum
requirement.
APPENDIX-5 SKID BUNDLE (C)
1. Cargoes in bundle must be secured properly to prevent any movement, which could cause to
bundle collapse, for safe lifting, handling and transportation.
2. Take into consideration of no making spaces as much as possible between each cargo in
bundle by the same size and shape of structures, for instance.
3. Any space between each cargo shall be in-filled by wooden chocks to prevent movement
and bundle collapse.
4. Bundle to be made strong enough to allow stacking equivalent size and weight cargoes on
top until minimum five (5) meters in height.
5. To insert any cushion such as rubber sheet between steel band and cargo to avoid any
scratch
6. Shipping mark shall be applied on the plywood and attach on both of sides.
Weight of bundle package shall be within two (2) tons or less in each for handling purpose.
APPENDIX-6 SADDLE (D)
1. Saddle must be positioned under equipment to distribute weight partially.

2. Wooden saddle is applicable for equipment less than one hundred (100) ton weight.
3. Wooden saddle shall be designed to construct by connecting wooden pieces with at least two
long eyes through bolts to be secured by bolts at the bottom.
4. Steel saddle is applicable for equipment more than one hundred (100) ton weight.
5. Adequate number and dimensions saddles must be properly designed within the allowable
weight distribution less than twelve (12) tons per m2.
6. For horizontal items with limited number of permanent saddles to meet above 5, such
permanent saddles shall be arranged to connect bottom skids by connecting sufficient number
of bolts. Rubber sheet or equivalent protections such as plastic sheet or polyvinyl sheet shall
be inserted between permanent saddles and bottom skids to avoid direct contact. In case such
bottom skids are still not sufficient to distribute the weight of cargo as per above 5, wooden
supplemental saddles shall be arranged in addition to bottom skids as per the requirement of
above 2 and 3.
7. Clearance between the ground and bottom of cargo shall be at least 200mm.
8. Rubber sheets or equivalent protections such as plastic sheet or polyvinyl sheet shall be
inserted between saddle and cargo to avoid direct contact.
9. There has to be at least 2 wooden slats for cargo lifting. The width has to be made enough
which allows lifting the equipment with no direct contact of sling wires to the body of equipment.
Minimum required width of the wooden slat is eight hundreds (800) mm. Rubber sheet or
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equivalent protections, such as plastic sheet or polyvinyl sheet, shall be inserted between
wooden slats and cargo to avoid direct contact.
10. Saddles should be fixed with equipment tightly with proper position and manner.
11. Contact face of each saddle must be accuracy matched to circumference of equipment
supported and faced with suitable materials to prevent damage to painted surfaces or induce
local stress areas however maintain enough friction even if any.
12. Saddle’s wear plate (“R” part) shall be at least 120 degrees over.
13. Saddles and basement of equipment shall be fixed by bolting or steel band basically. In other
cases, PURCHASER prior approval is mandatory required.
14. In case of wire rope used to fix equipment and saddle which is necessary for PURCHASER’s
prior approval, clip shall be always paced against the dead end of the rope as image below.
And also at least three (3) clips are needed but this number is increased when the wire
diameter is increased as the following table, as indication purpose.
Wire Rope and Grip Nominal Diameters (mm) Number of Clips (as indication)
2mm 3
3 to 6 mm 3
(stainless steel
8 to 19 mmwire) 4
22 mm 5
15. In case of wire rope to be used as tie down wire of saddle, PP protected wire to avoid direct
contact of wire and item and two (2) wires at least necessary for each saddle shall be applied.
The tie down wires shall be connected to saddle by Eye-Eye type or Jaw-Eye Type
Turnbuckles with the stipulated manner of provision of clips for 13 above.
16. Saddle shall be designed to withstand equipment weight with two (2) stools under saddle
during transportation and storage.
APPENDIX-7 BARRIER (E)
1. This is applicable for very sensitive items which must prevent from any rust and moisture
totally during transportation such as instrument panel etc.
2. Cargo is covered with barrier to evacuate air inside.
3. Dry silica gel should be put inside barrier.
4. Vacuumed barrier cargo should be packed in case which is same as APPENDIX-3
5. Type of silica gel and number of silica gel shall be determined as per JIS standard or any other
equivalent authorized standard packing guideline.
6. Design of crate construction shall be the same as wooden case therefore detail of members
used shall be referred to APPENDIX-13 and 14.
APPENDIX-8 STEEL FRAME (F)
1. All frames should be H-shape.
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2. Steel frame consists of bottom beam, top beam and pillar beam, all of which should have the
enough bearing and strength capacity to prevent the collapse of steel frame during
transportation.
3. Cargo inside steel frame should be secured properly to avoid any movement during
transportation.
4. Steel frame should be strong enough to allow stacking equivalent size and weight cargoes on
top until minimum five (5) meters in height.
5. Lifting point with steel frame should be secured for safe handling and lifting
Below is special instruction for tube bundle of Air Fin Cooler
• All frames shall be H-Shape

• Two (2) tube bundles shall be packed together in one steel frame in case of same size
bundle.
These two (2) tube bundles shall be fixed by means of bolts to prevent movement of upper
bundle.
• At least four (4) steel frames are basically required in longitudinal direction with same span
of each however it is subject to length of tube bundle.
• Each package shall be designed to stacking another package during ocean transportation.
• Steel frame used for strapping the tube bundles shall be designed to withstand double-
stacking and dynamic effect (See above ARTICLE 1.6) during transportation.
• Location of steel frame shall be same for both lower and upper package so that steel frame
of lower package supports the vertical load when double stacked.
• Steel frame of upper and lower package shall be designed so that each package fully fixed
by means of bolts to prevent from moving.
• Lifting lug shall be designed with enough capacity so that it also can be used as lashing
point during transportation. Dynamic effect described in Article 1.6 should be also
considered for design of the lug.
• Lashing points shall be available at header box side of tube bundle so that enough securing
can be made during transportation.
• Top of tube bundle shall be protected by timber or plastic board to prevent damage on
finned tube.
APPENDIX-9 PALLET (G)
1. Pallet shall be designed with JIS Z 0603 and 0604 or any other equivalent authorized standard
packing guideline.
2. Pallet is skid bases which are the similar to construction of case and crate.
3. Pallet design should be appropriate and proper for handling by folk lift.
4. Pallet size should be 120 cm x 120 cm as maximum for the handling purpose.
5. Pallet shall be designed to bear the cargo weight of 2,000 kg as maximum.
6. Generally for packing of cargo which can be stacked, such as metallic drums and sacks, not
used for mechanical items because no protection from outside impact.
7. All the goods must be adequately tied to each other and secured to the pallet on which they
are placed and if necessary they must be wrapped up with extensible or thermo shrinking
films.
APPENDIX-10 DRUM (H)
1. Drum packing is applicable to any cable materials for electrical and instrument.
2. The dimensions and weight of drum should be basically within standard dry container and, in
other containers required, VENDOR needs to obtain the prior approval from PURCHASER.
3. Lifting and lashing points should be secured properly.
4. Rolled cables surface shall be covered by wooden plate
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APPENDIX-11 SKID (I)

1. Wooden skid is applicable for equipment less than one hundred (100) ton weight
2. Steel skid is applicable for equipment more than one hundred (100) ton weight.
3. Cargo is mounted on skid base which shall be designed same as one of case construction.
4. Mounted cargo shall be tied with skid sufficiently and properly by proper measures.
5. Lifting and lashing points shall be secured with proper position for safe handling and lifting.
6. In case plate materials, several plates shall be clipped as one (1) package tightly to prevent
from collapse plates discretely.
7. In case curved plate material, any wedges shall be used to maintain the curve during
transportation.
8. Skidded cargoes shall be basically transported by container.
APPENDIX-12 BARE (J)

1. H-Shape beam should be put under equipment.
2. Adequate number and dimensions H-Shape should be placed with same intervals.
3. H-Shape should be fixed with equipment tightly with proper position and manner.
4. Contact face of each H-Shape must be accuracy matched to circumference of equipment
supported and faced with suitable materials to prevent damage to painted surfaces or induce
local stress areas however maintain enough friction even if any.
5. H-Shape shall be designed to withstand equipment weight with two (2) stools under saddle
during transportation and storage.
6. Any items equipped inside especially house and building materials shall be sufficiently secured
by proper materials and manners to avoid any movement and damage during transportation.
7. Enough number and proper location of lifting points considering cargo gravity shall be required
and lifting points shall be required to align to lifting materials such as shackle.
8. Special lifting jig shall be provided by VENDOR if any.
9. Lifting lug shall be designed to utilize for both lifting and lashing purpose.
10. Special lifting jig shall be provided by VENDOR, if any.
11. In case bare packing, detailed design and structure shall be subject to PURCHASER’s
approval and PURCHASER shall determine because this is various subject to cargo shape
and character
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APPENDIX-13 DIMENSIONS OF RESPECTIVE MEMBERS
Remarks:
(1) Dimensions of respective members of case / crate for mass of cargo exceeding 60 ton shall be designed to fit for the mass with enough strength
(2) In case the length of skid exceeds the “Max, length of case / crate”, next upper rank skid dimensions shall be selected except for integrally rigid cargo
(contents) in the longitudinal.
(3) The above dimensions are for case / crate assembled with nails.
(4) The distance between top joists shall be within 60 cm as practical as possible.
D M S2
THIS DOCUMENT / DRAWING INCLUDING ATTACHEMENT EMBODIES PROPRIEATRY INFORMATION OF PT. JGC INDONESIA IN ANY FORM OR MEDIUM TO THIRD PARTIES, OR USED FOR OTHER THAN THE PURPOSE FOR WHICH IT HAS BEEN
-
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18-
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PROVIDED IN WHOLE OR IN PARTY IN ANY MANNER EXCEPT AS EXPRESSLY PERMITTED BY PT. JGC INDONESIA
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S-000-1450-002 - 0a Project Shipping and Packing Instruction To Vendor

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JOB CODE DOCUMENT NO. REV.

SUMBAWA LNG TERMINAL &

PROJECT SHIPPING AND PACKING INSTRUCTION TO

MEDCO SUMBAWA GAS

B APPROVED WITH COMMENTS

D RETAINED FOR INFORMATION ONLY

REV. DATE PAGE DESCRIPTION PREP’D CHK’D APP’D

0A 18-Oct-2022 All Issued for Information KS ST ZM

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 2 of 66

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 3 of 66

8.2 Packing Marking Location......................................................................................................... 16

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 4 of 66

3. TERMS AND DEFINITIONS

CONTRACTOR : PT. JGC Indonesia

PROJECT : Sumbawa LNG Terminal and Regas Facility

AMNT : PT. Amman Mineral Nusa Tenggara

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 5 of 66

1. Safe work and safe transportation

6.1.1 Project Identification

PROJECT NAME Sumbawa LNG Terminal and Regas Facility

PROJECT JOB CODE 0-0831-00-0000

COMPANY / PLANT OWNER PT. Medco Sumbawa Gas

CONTRACTOR PT. JGC INDONESIA

6.1.2 Home Office

Address : Gedung JGC Indonesia

Jl. TB Simatupang No. 7-B, Cilandak Barat, Jakarta Selatan,

Attention : Mr. Syaduddin Taftazani

Project Procurement Manager

Sumbawa LNG Terminal and Regas Facility

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 6 of 66

Address : Gedung JGC Indonesia

Jl. TB Simatupang No. 7-B, Cilandak Barat, Jakarta Selatan,

Attention : Mr. Bustamin Nur

Sumbawa LNG Terminal and Regas Facility

6.1.4 Construction Site Address

PT. Medco Sumbawa Gas

Benete Bay West Sumbawa Regency – West Nusa Tenggara Province,

6.1.5 Transportation Limitation

Weight : 20 metric tons

Length : 11.5 meter

Width : 2.2 meter

Height : 2.2 meter

6.1.6 Freight Forwarding Company

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 7 of 66

6.1.7 Reference Documents

Where specific requirements appear in Purchase Orders or other project documentation

6.1.8 Shipping Authorization

6.1.9 Export License

Vendor is responsible to obtain E/L if it is required by the government of the country of

SUMBAWA LNG TERMINAL & REGAS FACILITY

PROJECT SHIPPING AND PACKING INSTRUCTION TO VENDOR Page 8 of 66

6.1.10 Evidence of Delivery

(1) EXW / FCA : CONTRACTOR’s appointed Forwarder’s Cargo Receipt (FCR) in

(2) FOB : FCR or copy of Bills of Lading (B/L)

(3) CFR / CIF : full set of original Bills of Lading

6.1.11 Shipment Mode

6.1.12 Partial Shipment