Course Code: ENG 015

TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

Lesson title: PROGRESS AND ACTIVITY REPORT Materials:

SAS
Lesson Objectives:
At the end of this module, you are expected to: References:
1. Discuss the progress report; Alred, G. J., Brusaw, C. T., & Oliu,
2. Discuss activity report; and W. E. (2009). Handbook of
3. Familiarize with the format of progress and activity report. Technical Writing: Ninth Edition.
Boston, New York: Bedford/St.
Martin’s.

Productivity Tip:
Think of a metaphor to explain the concept you just learned. Use a metaphor that is simple
and easy to explain.

A. LESSON PREVIEW/REVIEW
1) Introduction
Review feasibility report by writing down the importance/purpose of this type of end-product.

In this module, we will discuss two more types of technical end-products – the progress
and activity report.

2) Activity 1: What I Know Chart, part 1

Write your ideas by answering the questions below under the first column What I Know.
What I Know Questions: What I Learned (Activity 4)
1. What is a progress report?

2. What is an activity report?

2. What are the important parts

of progress and activity report?

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

B. MAIN LESSON
1) Activity 2: Content Notes
PROGRESS AND ACTIVITY REPORT

Progress reports provide details on the tasks completed for major workplace projects,
whereas activity reports focus on the ongoing work of individual employees. Both are sometimes
called status reports. Although many organizations use standardized forms for these reports, the
content and structures are typical.

Progress Reports
A progress report provides information to decision-makers about the status of a project—
whether it is on schedule and within budget. Progress reports are often submitted by a
contracting company to a client company (see P-4). They are used mainly for projects that involve
many steps over a period and are issued at regular intervals to describe what has been done and
what remains to be done. Progress reports help projects run smoothly by helping managers
assign work, adjust schedules, allocate budgets, and order supplies and equipment. All progress
reports for a project should have the same format.

The introduction to the first progress report should identify the project, methods used,
necessary materials, expenditures, and completion date. Subsequent reports summarize the
progress achieved since the preceding report and list the steps that remain to be taken. The body
of the progress report should describe the project’s status, including details such as schedules and
costs, a statement of the work completed, and perhaps an estimate of future progress. The report
ends with conclusions and recommendations about changes in the schedule, materials,
techniques, and other information important to the project.

Activity Reports
Within an organization, employees often submit activity reports to managers on the status
of ongoing projects. Managers may combine the activity reports of several individuals or teams
into larger activity reports and, in turn, submit those larger reports to their own managers. The
activity report shown (see attachment) was submitted by a manager (Wayne Tribinski) who
supervises 11 employees; the reader of the report (Kathryn Hunter) is Tribinski’s manager.

Because the activity report is issued periodically (usually monthly) and contains material
familiar to its readers, it normally needs no introduction or conclusion, although it may need a

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

brief opening to provide context. Although the format varies from company to company, the
following sections are typical: Current Projects, Current Problems, Plans for the Next Period, and
Current Staffing Level (for managers).

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

2) Activity 3: Skill-building Activities

It’s now time to practice. Try to complete each exercise before looking at the feedback.

EXERCISE 1
Directions: Write A if the statement in each number is referring to activity report and P if it is to
progress report.
_______________3. Focus on the ongoing work of individual employees.
_______________5. Often submitted by a contracting company to a client company.
_______________2. Provide details on the tasks completed for major workplace projects,
_______________1. The introduction should identify the project, methods used, necessary materials,
expenditures, and completion date.
_______________4. It normally needs no introduction or conclusion since it is issued periodically and
contains material familiar to its readers.

EXERCISE 2
Directions: Look for examples of activity report and progress report. Identify the parts present in
the text. (Note: Attach it at the back of the modules).

3) Activity 4: What I Know Chart, part 2

It’s time to answer the questions in the What I Know chart in Activity 1. Put your answers in the 3rd
column.

What I Know Questions: What I Learned (Activity 4)

1. What is a progress report?

2. What is an activity report?

2. What are the important parts

of progress and activity report?

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

4) Activity 5: Check for Understanding

Directions: Compare and contrast progress report and activity report using a Venn Diagram

PROGRESSS ACTIVITY
REPORT REPORT

C. LESSON WRAP-UP
1) Activity 6: Thinking about Learning
A. Work Tracker
Track your progress. Shade the session number you’ve completed.

B. Think about your Learning

What were the important things discussed? ____________________________________________________

_________________________________________________________________________________________________

Are there questions/clarifications you want to your teacher? _________________________

_________________________________________________________________________________________________

KEY TO CORRECTIONS
EXERCISE 1
Answer may vary

Activity 5: Check for Understanding

Possible Answer:

This document is the property of PHINMA EDUCATION

 Course Code: ENG 015
TECHNICAL WRITING
Student Module #12

Name: _________________________________________________________________ Class number: _______

Section: ____________ Schedule: ________________________________________ Date: ________________

PROGRESSS ACTIVITY
REPORT REPORT
Both are
provide details focus on the
sometimes
on the tasks ongoing work
called status
completed for of individual
reports.
major employees
workplace
projects

This document is the property of PHINMA EDUCATION