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Computer System Individual

COSMOPOLITAN COLLEGE OF COMMERCE AND TECHNOLOGY


BTEC DIPLOMA IN INFORMATION TECHNOLOGY (INTAKE 5)
ASSESSMENT COVER SHEET (April 2019 – September 2019)

UNIT TITLE & CODE Unit 2 – Computer System (M/601/7261)


HAJAH NURDIYANAH BINTI HAJI
STUDENT NAME STUDENT ID LD 79887
IDRIS
ASSESSOR Dayangku Siti Zahrah binti Pengiran Apong

ASSESSMENT 1 of 1 WORD COUNT

Diagrams
Notes
Comparative tables
Presentation
ASSESSMENT TYPE Supporting handouts ASSESSMENT SUBMISSION DATE Task 2-3:
Witness statement 28 August 2019
Observation records
Screenshots
Test records
Report
ASSESSMENT HANDOUT DATE 18 May 2019 ASSESSMENT RESUBMISSION DATE

FINAL GRADE ORIGINAL SUBMISSION RESUBMISSION

ASSESSMENT HAS BEEN INTERNALLY VERIFIED TO USE

VERIFIER Dennis Tanjusay VERIFIED ON 13 May 2019

AUTHENTICITY STATEMENT

I certify that the attached material is my original work. No other person’s work or ideas have been used
without acknowledgement. Except where I have clearly stated that I have used some of this material
elsewhere, I have not presented it for examination / assessment in any other course or unit at this or
any other institution.

SIGNATURE: ……………….…………… DATE: 29th August 2019

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

HAJAH NURDIYANAH BINTI


HAJI IDRIS, LD 79887
BTEC LEVEL 3 DIPLOMA IN IT,
INTAKE 5, GROUP 2
COMPUTER SYSTEM TASK 3.

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Computer System Individual

Table of Contents
Set up a standalone computer system......................................................................................................4
Installing Hardware.................................................................................................................................4
Installing Software...................................................................................................................................7
Operating System....................................................................................................................................7
Installing Software.................................................................................................................................11
Operating System..................................................................................................................................11
...............................................................................................................................................................12
Configuring Computer System-User Needs...........................................................................................15
Open Office...........................................................................................................................................15
Anti-Virus..............................................................................................................................................18
Test Plan................................................................................................................................................20
Performance of the computer system.....................................................................................................21
Improvements that could be made.........................................................................................................22
Routine performance tasks....................................................................................................................25
References.............................................................................................................................................30

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Set up a standalone computer system


Installing Hardware

Motherboard CPU Fan

Hard Disk Drive RAM (Random Access Memory)

Power Supply DVD Drive

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Computer System Individual

CPU (Central Processing Unit)

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Before installing the hardware, first things we need to know about the safety precautions of
installing hardware that is needed. From this practical, it has the higher risk of being
electrocuted. But for sure, it needs to assemble and dissemble of the hardware components.
Below is on how to install the hardware components;

This is the PC looks after


dissembling of all
hardware components.

Step 1: Install Motherboard Step 2: Install the FAN

Firstly, the motherboard needs to When installing the fan, it needs to attach
assemble in the system. It is important the CPU fan with back to the motherboard
to have motherboard because it is a before attach any power supply into the
large circuit that connect to all parts of motherboard and last it need to screw all the
the computer. After place the CPU to the motherboard. The fan has
motherboard to the usual place, it needs designed to make the heat away from the
to be screw using screw driver. CPU or other components that is
surrounded by barrier.

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Computer System Individual

Step 3: Install Hard Disk Drive Step 4: Install RAM (Random Access Memory)

It needs to inserting the hard disk drive This RAM (Random Access Memory)
properly to its place. Then, it needs to which when it needs to install, it needs
screw in the screw that the hard disk to put into the motherboard and need
drive will be attached to the shield. It can the tweezers to put in the RAM
add some hard disk drive if they wanted carefully. Securely it needs to be locked
to. It used to store all the data and both of the sides after putting them in
programs into the computer. place.

Step 5: Install Power Supply Step 6: Install DVD Drive

It needs to put the back the power


When install the DVD Drive it
supply into
Installing its place and make sure
Software needs to slide the DVD Drive
the fan power supply is facing to the
Operating System from in front and screw it as
right place also the white stickers
usual to its place.
need to be on the top. Then, it needs
to screw all power supply at the back.

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Step 7: Install CPU (Central Processing Unit Step 8: Install cables connecting to
motherboard

When install the CPU (Central When install the cables into the
Processing Unit) It needs to carefully motherboard, it needs to insert
put the processor back into the right the SATA cables on the
place, make sure it is not upside down motherboard also attach the
because it can cause damage when SATA cables into the DVD
locking it. Once put it back, it needs to Drive.
check is it upside down or not and
lastly close the cover. Make sure it
needs to hold the cover so that it
doesn’t move.

Step 9:

Lastly, after done assemble


and dissemble everything, it
need to be close as usual.

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Computer System Individual

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Installing Software
Operating System

Step 1: Step 2:

When starting the operating system, Next, click the “Install now” button.
it shows this window and the
keyboard or input need to change to
US, then click “Next” to continue.

Step 3: Step 4:

Then, the activate windows will This windows setup will appear, it
appear, it needs to have the product needs to choose the operating
key, if there is no product key click system click “windows 10 pro” and
“I don’t have a product key” and click “Next.”
then click “Next.”

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Step 5: Step 6:

It shows the Microsoft software The installation needs to choose is


license terms of windows operating “custom: Install windows only
system and tick for “I accept the (advanced)”
license terms” and click “Next” to
continue.

Step 7: Step 8:

It shows where it needs to install the


After it done, it has need to wait for
windows, it needs to be in the Drive
the files ready for installation.
and click “Next” to continue.

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Step 9: Step 10:

After that is done, it needs to click


the “Customize” to continue. Then it shows the customize
settings and then click “Next”

Step 11: Step 12:

The customize settings shows the Next, it shows the browser,


connectivity and error reporting, it protection and update it need to
must be “on” for all and click be “on” all, to continue click
“Next.” “Next”

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Step 13: Step 14:

Next step to create an account for Lastly, after you done it shows the
this PC, it needs to enter name and “Meet Cortana.”
password, after done click “Next.”

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Computer System Individual

Configuring Computer System-User Needs


Open Office
Step 1: Step 2:

Firstly, it shows the OpenOffice Secondly, it ask to choose install


4.1.6 to ready to install, click location then click “Install”
“Next” to continue.

Step 3: Step 4:

When it is installing, it needs to After installing, the installation for


wait. wizard Open Office is already in
the computer and click “Next” to
continue.

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Step 5: Step 6:

Then, the customer information After that, it will show the setup
has to insert name and type and choose custom then click
organizations. It needs to install “Next”
application for “only me” and then
click “Next”

Step 7: Step 8:

Next is selecting the programs Then, it ask to choose the file type
features that is need to installed and click “Next”
and click “Next” to continue.

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Computer System Individual

Step 9: Step 10:

Then, it is ready to install the Next, it has to Installing the Open


program tick for create a start like Office and need to be wait.
on the desktop and click “Install”

Lastly, installation wizard is


already complete and click
“Finish” when it is done.

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Anti-Virus
Step 1: Step 2:

Firstly, click “Download & Install Secondly, it has to wait for


Latest Version.” downloading the IObit Malware
Fighter.

Step 3: Step 4:

Click “Install” to continue. Then, it need to agree to Install


opera browser and accept its
FULA and privacy policy then
click “Install”

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Step 5: Step 6:

Next, it have to wait for installing. After that, click “No, thanks” to
continue.

Step 7: Step 8:

When installation is completed, Lastly, it shows the IObit web


click “Run Now” to continue. pages.

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Test Plan

Test Test Type Purpose of Test Expected Result Actual result Action
no Required

1 RAM To ensure the RAM is No beep sounds It produces Replacing it


attached to noise sounds with a new
motherboard RAM, but make
sure the RAM is
working
2 Hard Disk Drive To make sure it is Working The hard drive Replace with a
working is not working new Hard Disk
or reading Drive
3 Motherboard To ensure it is working Working Working No action
needed to be
taken
4 Fan To ensure it is working Working As expected, No action
needed to be
taken
5 CPU To make sure it is Working Working No action
working needed to be
taken
6. Power Supply To ensure it is working Working Working No action
needed to be
taken
7. DVD Drive To make sure it is Working Working No action
working needed to be
taken

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

Performance of the computer system

Features
The performance computer that has been choose are Intel core i7-8700 processor. It has 16GB
DDR4 RAM and 256GB SDD + 1TB HDD. The performance is standard for the system that are
being used. The computer chosen are Dell XPS 8930 while, the graphic card is used NVIDIA
GeForce GTX 1060 6GB GDDR5. The computer should need to have a good CPU and a good
RAM because the HR Department will use more documentations so the computer should be last
longer for the future. The performance of the computer is the amount of work that is
accomplished by computer system. It means that how well the computer is doing the work. So
basically, it depends on the response time throughput and also execution time of the computer.
When clicking the applications, the performance for the configured computer system ID are to
optimize standards for the user’s needs. Basically, all the drivers need to up to date and errors is
not found. While, all the peripherals devices that the user needs are to connect it properly. There
is no freeze when the process of using computer it means that the CPU is used for the system is
fine on what the users’ needs for the computer. While, the computer system it is safe when put
all the important documentations on it as there is no virus is found. Thus, the computer also has a
minimal number of fragmented files in the drive so that the computer can open quickly for the
files and folder as it is defragged and organized. The antivirus software is also update on the
regular basis and also windows update. It means that the computer always updates for the latest
versions then there is no out of date.
Common problem:
They are many common problems it has such as file are gone, frozen and internet cannot
connect.
Files are gone:
Some files might be missing in the storage devices if it become damaged, it will be infected to
the malware likely hidden or automatically has been removed a program without any user
permission. The files have disappeared and has not moved are likely to recovered again with a
form of recovering software. The software scans for hard drive and looks for the files that are no
longer record on the file allocation table. The storage devices data can track where the files start
and when the files end. The reason why files missing is because of viruses.
Frozen:
It is a term of describe the state where the computer that appears to have stop working and there
is no on the screen moves. When it occurs, usually the solution is only rebooting the computer.
The computer can freeze due to multiple reasons such as hardware or software conflicts,
software errors failure, computer overheating.

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Computer System Individual

Internet cannot connect:


When the internet cannot connect, it is very common problems that most of organizations face.
Basically, it has to restart the computer when the internet cannot connect. While, might be the
connection of the area is down, that’s why sometimes it is connected. The HR department need
to have the faster Wi-Fi because it is important for them doing research.
Upgrade Motherboard
It is important to have motherboard to go along with it. But it is hard to replace all of the
hardware. When replacing a new one, it’s good to check the correct hardware for the
replacement. If the motherboard or CPU is malfunctioning
Upgrade RAM
When it starts to click the run application, the instantaneous which means that the computer are
healthy and running smoothly. There is no slow down between the opening applications to close
it. Which it is good to have RAM and upgrade it to 4GB.
Upgrade FAN
When upgrading the FAN, it needs to check either the FAN is clean or not or might be it broken.
It is important to have FAN incase the computer system is overheating so that the FAN can cool
down the computer.
Improvements that could be made

Upgrading RAM

When upgrading RAM for the PC, the first things is need to know about the RAM that is needed
to adding. Adding RAM is cost effective upgrade that can make to speed up the computer slows.
When the system is run to the RAM, it should be swapping the data to the hard drive which it
can make to slow performance. This is way to add more RAM to your desktop and laptop. The
RAM has many such as DDR2 and also DDR3. The new technologies are offering the faster
performance but most of the motherboard is accepting only one type of RAM. It is important to
check type of RAM modules that is needed and how to install it. How much RAM is need for the
system is depends on the intend to do with it or whether need to upgrade the memory post-
purchase. The last point is very important because many of high-end laptops have eliminated
user-upgrade RAM in order to reduce system thickness by roughly six nanometers. Adding

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Computer System Individual

additional RAM is useful because it generates increase power consumption by measurable if


small amount. But it not will be the issues for most of the users. It is good to have a bit to have
much RAM than too little as whatever it gains in power savings it will lose to increased disk.
The RAM boost the performance it only depends on other system components, workload and
whether or not using integrated graphics. When upgrading the RAM, it is possible to have
another 4GB RAM.
Upgrading Hard Disk Drive

The hard drive is the primary storage device that is provides storage spaces for files. If is low on
the storage space and if needed to increase the size of hard drive, there are several options that is
available. It is the best option to upgrade and existing the hard disk drive in the computer.
Basically, upgrading the new hard disk drive is not possible without purchasing a hard drive
duplicator. The hard disk drive it cannot have any additional space to added into it. It is
impossible to make upgrade in existing hard disk drive. Thus, installing additional hard drive are
the only options to adding more storage space in the computer. When replacing a new hard disk
drive, it is needed to purchase a new one that has more space. To be safety, it needs to check the
total storage space of the existing hard disk drive first before purchasing a new one and it needs
to check either existing hard drive uses the SATA or IDE. Secondly, it needs to backup files and
need to copy into the new hard disk drive. Thirdly is it needs to remove the existing hard drive
by taking out the screws and need to disconnecting all the cables.
Check the CPU if the CPU is low grade- upgrade the CPU

Sometimes it is slowing down the computer and it cause some of the programs cannot run
smoothly and probably it process stop quite often. What important things to do are, check the
CPU that is consume in the computer and it needs to figure out either it occupies too much CPU
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Computer System Individual

Utilization or not and troubleshoot the problem. The processor or CPU is important and
responsible into the part of computer in speed. When upgrading the CPU, it is very hard
situations because it provides all the right information and tools of the disposal. When upgrading
the CPU, it doesn’t present too much of challenge. It reserves the steps that used to install it.
Basically, when it comes swapping the CPU is not very difficult because it provides the right
information and tools of disposal. There is a good chance to spend time prepping for the process
rather than spend on actually upgrading the processor.
Check the FAN if it is working

It is important to check the fan either it is working or not. The CPU fan is providing to prevent
the CPU fan from overheating. If wanted to know if the CPU fans is spinning fast enough to
keep the fan in a cool condition. The CPU fans in general have a maximum bearable temperature
which it means the CPU temperature exceeds it. The broken fan can cause computer to overheat
and damage internal components like Video card, hard drive and motherboard. The computer
fans usually adjust the speed depending on heat that being generated by the computer. It is good
to check the temperature of the CPU fans. It needs to restart the computer and enter BIOS by
press cross ponding button that has been shown in the screen that start up. Its good when we
need to upgrade new fans to ensure the PC is working smoothly.
Check power supply

The power supply is very important in the computer system. When we checking the power
supply, we need to know the safety regulations. The power supply is often forgotten when it
comes to diagnosing the computer problems. But when it comes to testing power supply, firstly it
can save a lot of troubleshooting down to the road. While when checking the power supply first
thing first the computer needs to shut down first, secondly open the computer case and make sure
disconnect all the power supply cables inside the case. To upgrade a new power supply is
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Computer System Individual

important because power supply it is electric source of all components of the computer. It will be
easier and cheaper to replace the power suppl
Routine performance tasks

Disk clean up
The disk cleans up the storages and improve the computer performance and the productivity as
well. One is more effective is using the disk cleanup tools
which it clears all the unwanted files. The unnecessary items
might be eating the storage space of the computer and
preventing the computer from performing at its best. The
disk cleans up also the intelligent capability to clear up the
registries and the detect virus infected or the redundant files.
Each of the file location has the corresponding checkbox that
needs to choose or selected to delete the file that is no longer
needed. Upon the highlighting or selecting the certain files,
the description of the files that it will be appear at the bottom
of windows so that it knows exactly which files that are
removing. The disk cleans up it completes it need to restart the systems to remove the
unnecessary windows update files. The disk cleans up it only removes the files that is things are
no longer needed, usually it is very few deleted. While, it is to make use the of storage space in
the network servers, the administrators will run that will look the files that is not used anymore
or no longer needed. This will permanently delete the files. For example, is piece software that
used by the administrator on the windows operating systems is disk cleanup, this is only use in
one click simple that allowing for the unnecessary file to delete permanently with ease. The files
such as temporary of internet files and other dump files that use storage space that can be used
for the other useful files that need to delete for make more efficient network. While, this file was
clean up of temporary files that are routinely have been done maximize the storage capacity of
the network and making the files to search faster. But, due to the storage space being expensive
that has been use in the network, not removing the files that is unwanted files will be wasted of
organization resources. The benefits of disk clean up is save time and increase efficiency the
traditional way to open the files and finding the old files to delete might be suffice for some of it
but not for those that is prioritize productivity. Although the files can be deleted in manually, it
doesn’t know how because the disk cleans up is faster. Secondly is, make the computer more
reliable which it is the programs that are automatically download through the internet and it is
often virus infected but then infecting other files too. The disk cleanup tool can clean the
programs and the virus infected files which decrease the computer reliability. Lastly is maximize
the drive memory which is the ultimate benefits advantage on cleaning the disk is the
maximization of the computer space, increase the speed, and the improvement of functionality.
When cleaning the disk drive, the computer can perform in higher speed that can be able to use
the device to run at peak performance levels. Thus, the disk cleans up tools is needed to operate
as any basic program so that there is no hassle when installing the new software and tools to

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Computer System Individual

clean the computer. It is not only allowed to use the disk space for necessary files therefore, it
can improve the productivity.
Backup and restore files
Which it is the organizations will be doing a backup
files within the network to the offsite locations. These
systems will take the physical copies or move it to the
offsite locations or another is they will take the virtual
image of the network files. This file will be update
when the failure. The reason that the organizations
will take the copies file and the resources will be used
to restore the event of the system failure. But, if the
network become corrupted, had been stolen or lost the copies file will be give back into the
networks so that the organizations can carry own their own business. That is when an attack on
the network is there, it will don’t have the backed-up files to offsite locations which means that it
can be costly and dangerous to the organizations if the information is lost immediately due to the
not having a backup system. It will come a time when the database backups will not be fast as
like before. But, in over time the all of data that is storing will be increasing and the backup will
take times. The weekly and daily maintenance windows will not increase. To make the backup
go faster. Therefore, the purpose of backup is to create the copy of the data that can be recovered
incase the data is failure. The primary data can be result of the hardware, software failure, data
corruption or human caused event such as virus or malware or accidentally delete the data. The
backup copies it can allow the data to be stored from the earlier point in time to help the business
recover from unplanned event. When storing the copy data on separate to protect primary data
loss or corruption because it is important. The additional medium can be simple as the external
drive or USB stick or something is bigger such as disk storage system. The media alternate
medium can be in the same location as a primary data or a remote location. It might be the
weather-related events may justify having copies of the data. To have a good result, the backup
copies are made on consistent in regular basis to minimize the amount of data that has been lost
between backups. The more time passes between the backup copies, the more potential for the
data loss when it recovering from backup. To maintain the multiple copies of data it provides the
insurances flexibility to restore to a point in time and not affected to the data corruption or
malicious attacks.

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Computer System Individual

Disk Defragmentation

Usually in disk defragmentation, it improves the systems performance. Which is when the
computer saves files, it fragments the files into pieces and it saves the pieces of in the locations
in hard drive. The windows take time to access the files because it only requires additional disk
drive reads to find the pieces. The fragmentation is occurred because of the files on the drive are
being modified, deleted, and grown in a random order. While, the defragmentation is much
related in the file systems on the electromechanical disk drives, and the process is picking up all
the pieces of data that is spread across the partition that is called volume and then putting pieces
together. While the improvements of disk defragmentation are it decrease the data access time
largely which is speed up the computers. All the files are need to save on the hard disk that is
referring to the mechanical hard disk it is accessed via the magnetic head. If the files consist of
multiple fragments, then the hard disk will do much extra work. In specification, when accessing
a file which it saved in two different locations, then the head need to move here and there so that
it read all the fragments of the file, thus it increasing the seek time. however, after defragment
the hard drive all the pieces of the file will be gather to one extent so that the head only needs to
work in one extent. In naturally, computer would run much quickly it is because seek time are
reduced. In addition, the defragmentation also helps the most when it comes to start up times.
Therefore, speed up computer is the biggest improvements that is carry out by defragmentation.
Secondly the improvements of disk defragmentation are expanded hard disk service time to large
extent, which the head of magnetic it should be move here and there to read the fragmented data.
It means that if there is data slew of fragmented data that is save on volume or partitions, the
heads need to do more movements. With reading and writing the data frequently, the hard disk
will be damaged after a long time. It means that, the service time can be reduced. Thus, when
doing defragment on the hard drive volume at this time, the read-write operation will be reduced
because all the fragmented files will be arranged and reunited back. Then the hard disk time can
be increased.

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Computer System Individual

Scan for Virus

It is the data security utility that is installed into the computer system. The purpose of scan virus
is protection from the virus, spyware, malware and other online cyber threats. When scan the
virus, it is important for the routine performance tasks because it is scanning the useless files that
is detect with the virus. With the increase use of the computer system, there are many threats that
has been found which it also increasing along with the resulting in risk of data security for the
individual and organizations. The data is the most important components of every organizations
and there is no one would want to risk the confidential data to the viruses that is approaching the
computer system. The antivirus is important and recommend for every computer system, it is to
keep that it secure from unknown threats that approaching to the computer system from the
internet, external drives and keeps the personal information the data secured. When it comes to
protection viruses and software the antivirus has the primary job to detecting the sought of
viruses, spyware, malware and other unknown threats that is entering the computer system and
also removing the same before it can do any harm into the data present in a computer system.
Secondly protection from phishing attacks, the phishing is termed as an authorized that is attempt
by the third person or the hacker that has access the data present in nowadays with stealing the
same or infect data so that it cannot be use by the user.
Software update

When it comes to the update software, it is important for the computer system. The software
update which it is called software patch it is a free download application, operating system, that
is provide fixes for the features that is not working or it adds minor software and compatibility.
The software update is release to address the security issues when it is happening, it is to address
the minor bugs discovered in the software which it is to improves the operation of hardware or
the peripherals and to add the support model for the new equipment. These small and updates
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Computer System Individual

improve the operation of the software. The common of operating system update is security
update. It is issued to protect the computer system against the vulnerabilities that might be
exploited by the hackers and viruses. It is important to install security updates when they need to
ensure the system has been protected as possible against constantly changing threats. The
operating system and applications that is running into the phone, tablet all is uses software that is
need to be updated. Most of the case, for example unless choosing the setting that is allow
automatic updates, the devices will give a notification and mention when the software is
available and give some information on why updates is important for the computer system.
Clean up DUST inside the system Unit

It is important to clean up the dust inside the system unit because if the PC is dirty, it can make
the PC to be breakdown easily. The computer is needing a good cleaning every once to prevent
one and a while to prevent from the dust build up and also overheating. Cleaning PC is easier it
only takes about a minute to clean up. When starting to clean up, it is important to know about
the safety issues first, to ensure that the person is not in dangerous situations. When cleaning, it
can give a lot of benefits which it can impact in personal health and also work environment. The
computer cleaning is important to promote the health environment and to protect the PC from
malfunctioning. The benefits are when it cooling the fans it shows that it reducing heat of the PC,
thus, the dust it blocks the fans from rotating the hardware in parts of the system and it won’t get
cool air and hot air that can’t go out the environment. Due to the overheating may cause damage
on the hardware parts. To reduce the overheat, then the fans may rotate faster it shows that the
energy will be lost.

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HAJAH NURDIYANAH BINTI HAJI IDRIS, LD 79887
Computer System Individual

References

GeeksforGeeks. (2019). Computer Organization | Performance of Computer - GeeksforGeeks.


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