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Performance appraisal form for employees of the Sri Lanka Customs Department
(Individual performance)

01. Organization Sri Lanka Customs Department

02. Division/Branch/Unit Revenue Task Force
03. Location and Function RTF - Mobile
04. Period of appraisal From 01.07.2017 to 31.12.2017

Part – I
Basic information - (Appraisee to complete)

05. Name. K.J.P. Jayaweera

06. Date of birth. 16.10.1990
07. Current service & class/grade. Inspector of Customs
Date of appointment to class/grade. 17.06.2015
08. Current post. Inspector of Customs
Date of appointment to current post. 17.06.2015
09. Pay sheet No. 5460
Basic salary.
10. Leave: No. of days (Previous year). Total entitled:
Total taken:
Total (Unauthorized):/No pay: Nil
11. Disciplinary (Previous year). No. of warnings: Nil
No. of punishments - Minor: Nil Major: Nil
12. Commendations arising from outstanding performance. No. of commendations: None

Certified as correct.

Signature of appraisee and date Signature of Officer-in-charge of the Administration/Human Resource

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13. Agreed & assigned functions, activities and targets (Appraisee and immediate supervisor to complete)
Agreed main areas of
responsibility/functions
1 3
1. Maintain Case Registers &
Case Files
2. Dispense Detention & Seizure
Notices
3. Transfer Containers Under
Customs Supervision
4. Check & Release the
consignment according to the
DDC release order.
Facilities and resources necessary to ensure performance (Where applicable).
Signature of Appraisee and date
Management, and date
Part-II
Agreed key activities Time targets Agreed evaluation criteria:
2 (Where applicable) Performance indicators/ targets
for each activity
4
Mid term Final
1.1 Register Cases 100%
1.2 Submit CIB Registration Requirement 100%
1.2 Update & Maintain Case Register Daily Basis 100%
1.3 Maintain Computer Database 100%
2.1 Dispense Seizure Notice 100%
2.2 Dispense Detention Notice for the relevant
100%
terminal control
3.1 Get the Approval of RTF SCC to transfer
100%
Detained Packages to RTF Warehouse
3.2 Transfer Containers & Packages to relevant bay
100%
& RTF Warehouse
4.1 Check & Release the consignment as per the
100%
DDC release order
4.2 Handover the relevant documents after the
100%
release process done.
Signature Of Immediate Appraiser and Date
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14. Performance appraisal

Performance evaluation score (80% of 100). (To be filled jointly by appraiser and appraisee)
Key activities Agreed Agreed target Achieved Achievement % Degree of achievement % (3x6)
2 weight % 7
3 4 5 6
Mid term Final Mid term Final Mid term Final Mid term Final
1.1 Register Cases & Submit CIB Registration
10 50 50 100% 10
Requirement
1.2 Update & Maintain Case Register Daily
Basis 10 50 50 100% 10
1.3 Maintain Computer Database
10 50 50 100% 10
2.1 Dispense Seizure Notice 10 50 50 100% 10
2.2 Dispense Detention Notice for the relevant
terminal control
5 50 50 100% 5
3.1 Get the Approval of RTF SCC to transfer
Detained Packages to RTF Warehouse 10 50 50 100% 10
3.2 Transfer Containers & Packages to
relevant bay & RTF Warehouse 20 50 50 100% 20
4.1 Check & Release the consignment as per
the DDC release order
15 50 50 100% 15
4.2 Handover the relevant documents after the
release process done.
10 50 50 100% 10
Total
100 100
Final score to be carried forward to Part-III serial No. 16

14.1 Mid term appraisal: Agreed Certified as correct.

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Signature of appraisee and date Signature of appraiser and date

14.1 Mid Term Evaluation:-

Activity Description - Final
Comment by appraisee on performance so far: Performed Duties Accordingly
Comment by appraiser on the Appraisee's performance:
Agreed strategies for improvement (in quantative and qualitative terms):
Agreed amendments to performance plan:
Comments by moderator (if required):
14.2 Final Appraisal: Agreed Certified correct

Signature of appraisee and date Signature of appraiser and date

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Part - III
15. Performance Plan- Competency Evaluation (20% out of 100) (Section 1 & 2 applies for staff grades only)
Marking Scheme- 5 - Very good 4 – Above Average 3 - Average 2 – Needs Improvement

Competency Final Panel/appraisal

1 Leadership Skills- Motivates staff for better performance in all areas by delegating
5 4 3 2 5 4 3 2
responsibilities and receiving timely feedback as a positive role model for the subordinates
2 Managing People- Effective Management through developing, evaluating and inspiring people to
5 4 3 2 5 4 3 2
achieve organizational goals
3 Decision Making- Makes decisions timely and effectively on work related matters 5 4 3 2 5 4 3 2
4 Responsibility- Ability to assume and discharge existing and new responsibilities in a positive
5 4 3 2 5 4 3 2
manner.
5 Work Attitude- Displays commitment to personal and career development by planning, initiating
5 4 3 2 5 4 3 2
and organizing work effectively in a proactive way.
6 Communication skills/ Public Relation Skills- Communicates and presents information
5 4 3 2 5 4 3 2
effectively to the staff as well as the general public in a congenial way.
7 Facilitation of team work- cooperates with staff in team work and develops good relationships
5 4 3 2 5 4 3 2
with other departments and units with effective inter personal skills.
8 Adherence to Customs Code of Conduct- Highly disciplined attendance, punctuality,
5 4 3 2 5 4 3 2
confidentiality and avoiding conflict of interest.
16.
Mid Term Final
Task Based Marks (80%) 80
Competency Based Marks (20%) 20
Total Marks on Performance Appraisal (100%) 100
16.1 Overall performance of the officer
80-90 Very Good 40-59 Average
60-79 Above Average 1-39 Needs Improvement
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Signature of Appraisee/ Date Signature of Appraiser/ Date Signature of Moderator/ Date