JOB DESCRIPTION

DOCUMENT NO. JD-CMC-XXXX

REVISION:01
EFFECTIVITY DATE: 23 SEPTEMBER 2019

POSITION TITLE: VMS Coordinator

DEPARTMENT/ SECTION: Production Planning and Inventory Control
REPORTS TO: Production Supervisor
RANK/ LEVEL: Rank & File (Level 4)

PRINCIPAL PURPOSE OF THE POSITION DUTIES AND RESPONSIBILITIES

 Oversee Vehicle Management
Operations by monitoring chassis
arrival and pull out of units.
 Receives chassis with its
corresponding checklist, safekeep
tools, keys, accessories and
monitors inventory.
 In-charge for the proper tagging
parking arrangements and release
of units and accessories with its
respective drivers.
 Supports operations with delay
schedules and alters schedules to
meet unforeseen conditions and
coordinates with Dealer Coordinator
for any alteration on the original
schedule given.
 In-charge for daily chassis inventory
and safekeeping of tools, keys and
accessories arrangement.
 Schedules delivery and pull-out of
units including assigning of Drivers
 Prepares corresponding documents
for delivery
1. Delivery Receipt (DR)
2. Vehicle Gate pass
3. PO of Fuel
4. Body certification of chassis.
5. CA of drivers
6. Duplicate of Vehicle’s Checklist
7. CSR
 Prepares Delivery Receipt (DR) in
advance upon receipt of chassis.
 Submits Daily Delivery
Transmittal/Reports and collects
DRs a day after delivery to be
submitted to Accounting
Department.
 Coordinates daily to Production list of
units for delivery.
 Encodes delivered units to database
and files Vehicle Unit Checklist for
references.

KEY RESULTS AREA (KRA):

1. Completeness, timeliness, and accuracy of Chassis and its accessories Inventories.
2. Completeness, timeliness, and accuracy of Inventory of WIP and Finished Units in the
production line.
3. Process Improvement
4. 5's and Kaizen Projects.

TECHNICAL AND SPECIALIST SKILLS: SKILL LEVEL REQUIREMENT:

1 2 3 4 5 6 7 8 9 10
1. Inventory Management o
2. 5S and Kaizen/Process Improvement o
3. Corrective and Preventive Action o
4. ISO/TS 16949 Familiarity o

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 JOB DESCRIPTION
DOCUMENT NO. JD-CMC-XXXX
REVISION:01
EFFECTIVITY DATE: 23 SEPTEMBER 2019

QUALIFICATION REQUIREMENTS: CONTACTS/ WORKING RELATIONSHIP:

1. Has finished any two year course. 1. Production Manager/ Supervisor
2. Preferrably with at least one (1) year 2. Production Staff
experience in inventory and driving. 3. Engineering Department
3. Proficient in computer applications (MS 4. Warehouse Controllers
Excel, MS PowerPoint, MS Access) 5. Accounting
4. Requires strong planning, analytical, 6. Drivers
and communications skills.

PREPARED BY: Human Resource Department

REVIEWED AND APPROVED BY: Department Head / Manager

EMPLOYEE’s CONFORME
This is to acknowledge that I have fully understood my job description together with my key
results area and the required skills that management is expecting me to have.
That I, prior to my employment have met the minimum qualifications for the position that I
have applied for.

Conforme:
Name of Employee Signature/ Date

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