Lesson 3: Project

management process
activities
By: Yassin Hassan
 Project management processes

Initiating process group

Planning process group

Agenda
Executing process group

Monitoring & controlling process group

Closing process group

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Project management process groups mapping

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Process iterations

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 Select Project Manager

Determine company culture & existing systems

Initiating Collect processes, procedures & historical info

process

Divide large projects to phases

Understand the business case (Why is this project

done?)

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 Uncover initial requirements & risks

Create measurable objectives

Initiating Develop project charter

process
Identify stakeholders

Develop stakeholder management strategy

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 Determine how you will do planning

Finalize requirements

Create project scope statement

Planning Determine what to purchase

process
Determine team

Create WBS and WBS Dictionary

Create activity list

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 Create network diagram

Estimate resource requirements

Estimate time & cost

Planning Determine critical path

process
Develop schedule

Develop budget

Determine quality, standards, procedures & metrics

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 Create process improvement plan

Determine all roles & responsibilities

Planning Plan communications

process
risk identification, qualitative and quantitative risk analysis
Perform and risk response planning

Go back - Iterations

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 Execute the work according to PM plan

Produce product scope

Request changes

Executing Implement only approved changes

process
Ensure common understanding

Use the work authorization system

Improve Continuously improve

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 Follow processes

Perform quality assurance

Perform quality audits

Executing Acquire final team

process
Manage people

Evaluate team and project performance

Hold team building activities

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 Give recognition and rewards

Use issue logs

Executing
Facilitate conflict resolution

process Send and

receive
and receive information

Hold meetings

Select sellers

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 Approve or reject Inform stakeholders of Manage configuration
changes approved changes
Monitoring
&
Controlling

Create forecasts Gain acceptance from Perform quality

customer control

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 Take action to control Measure Determine variances

Monitoring the project performance and if they warrant a

change request

&
Controlling

Influence the factors Request changes Perform integrated

that cause changes change control

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 Report on project Perform risk
performance audits
Monitoring
&
Controlling

Manage reserves Administer

procurements

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 Confirm work is done as per requirements

Complete procurement closure

Gain formal acceptance

Closing Complete final performance reporting

process Index and archive records

Update lessons learned

Hand-off completed product

Release resources

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 Q1: in which process the project
manager can set up a detailed
project budget?

A. When the project manager initiate the project

B. Before the project started
C. During planning process
D. During monitoring the project work

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Q1: in which
process the A. During monitoring and controlling process
B. During the final product delivery
high-level risk C. During the initiating of the project
can be D. During the planning of the project
determined?

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