PARENT MANUAL

Dear parents,
To help us achieve our mission and vision as a school, we have set out some policies and
procedures that will govern all our activities at Alif Preparatory School. The policies and
procedures affect all stakeholders of the school which include parents, students, staff members,
volunteers, and contractors.
We hope to bring to your notice the set of policies and procedures concerning your roles as
parents. We implore you to kindly go through this abridged document and adopt its principles
going forward.
Parents’ supports and guide for school policies play an integral role in shaping our children’s
future and the world they will inherit.
We firmly believe that a solid relationship between home and the school is very crucial to
creating lasting impact in the lives of our students.

Jazakumullohu Khoyron.

…For…………………………………………

ALIF Preparatory School

SCHOOL COMPLAINTS POLICIES

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  Parents complaints and concerns are directed to the line managers through the Admin’s
office to avoid interruption which could hinder the discharge of the duties assigned to
teachers by the school. We do not refrain parents from lodging complaints.

 It should be noted that doorstep interviews with teachers are not acceptable as that would
hinder the discharge of the primary obligations of teacher – which is to the classroom.
 The school does not frown at having the teacher present in a meeting with parents.
 Parents are not allowed to act aggressively, abusively, or in threatening manner on the
school site. This is posing risks to the school community- pupils, parents, staff members,
and neighbors. Parents can raise concerns at the earliest stage to avoid them developing
into complex issues for such information to be treated seriously with an urgent attention.

USAGE OF MOBILE PHONES WITHIN THE SCHOOL PREMISES

We recognize that it would be impossible to place a rigid restriction on the use of mobile phones by
parents as it is an essential means of communication at all times. We thereby ask that parents’ usage of
mobile phones within the school premises is courteous and appropriate to the school environment.

When there are ongoing events in the school, parents are allowed to take photograph or video
recordings. However, we insist that parents do not publish images (on social networking sites) that
include any children other than their own.

Parents will be reminded at the start of every school event and in the periodic newsletters. To educate
our children in a safe and friendly environment is a shared responsibility.

OUR SCHOOL UNIFORM POLICY / DRESS CODE POLICY

OUR SCHOOL UNIFORM /DRESS CODE POLICY

Pupils’ appearance and the manner in which our uniform is worn is a reflection of our school and its
values. Through our school branded common uniform and dress code, we aim to:

Ensure all children fulfill the Quranic injunction on Modesty which enables them to be safe, and secure.

Protect children from social pressure to dress in a particular way.

Support family to cater for financial constraints.

Support teaching and learning

Details of our uniform items and how it is worn:

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 MONDAYS & THURSDAY WEDNESDAY TUESDAYS &
FRIDAYS

BOYS GREY TROUSER ,CREAM OUR NEWLY BRANDED GREY TROUSER ,BLUE
SHIRT,BLACK SHOE P.E WEAR WITH ANY SHIRT,BLACK SHOE
WITH A BLACK SOCKS. SPORT SHOE. WITH A BLACK SOCKS.
WITH A GREY CAP. WITH A GREY CAP.
GIRLS GREY LONG GOWN, OUR NEWLY BRANDED GREY LONG GOWN,
CREAM BLOUSES, GREY P.E WEAR WITH ANY BLUE BLOUSES, CREAM
HIJAB,BLACK SHOE AND SPORT SHOE. HIJAB,BLACK SHOE AND
A BLACK SOCKS A BLACK SOCKS

BOYS AND GIRLS OUR NEWLY BRANDED SWEATERS DURING COLD OR HARMATTAN
ABLUTION FOOTWEAR (CROCS HOLES SHOE – GREY COLOUR)
POLICY .Adherence to the school dress code is mandatory.

 All pupils must be in full appropriate dresses everyday. Jeans, designer T –shirts, black or other
colour trousers, sandals and dressy shoes are not permitted except on school events days. See
details above.
 All uniforms must be bought from the school. Pupils are not allowed to sew or purchase uniform
from outside the school.
 Parents or guardians seeking permission regarding uniform for some genuine reason must
present a written note to the class teacher through the admin office. And such approval must be
signed by the head.
 Repeated failure to comply in dress code will result in a Dress Code Violation Slip being issued.
 The length of their gowns must be in accordance.
 Girls are to wear a moderate earrings. Only the Grade 5 are allowed to wear wrist watches to
school.
 Extreme hair colors and styles attaching of any hair extension is not allowed.
 Boys are to cut their hair low, no shaping in any style or applying gel.

Ablution footwear. In order to preserve their school shoes from being damaged with water, parents are
required to get a rubber Crocs holes shoe-GREY COLOUR to be worn within the school premises. This is
for GRADE 1 TO 5 ONLY. Please this rubber shoe must be uniform. See sample in the whatsapp group.
PRESENTATION AT SCHOOL

Students should view their time at school as preparation for the workplace and be mindful of what is
appropriate for the school environment:

 Jewelry: items such as watches, and earrings should be small and discreet;
 Make-up: wearing makeup while on School uniform is not appropriate;
 Nail Polish: No make-up may be worn, this includes nail polish

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  Hair: Males must have their hair cut at equal length while females must not use attachments.
Hair dyes are not permissible.

THE ROLE OF PARENTS

Parents are expected to support the school in the manner of the correct appearance of the
children at all time.
They must ensure that the uniforms are neat, clean and in good repair (buttons attached, hems
intact)

And communicate the dress code rules and regulations to their wards. Parents have a responsibility to:

 Be aware of the Uniform Policy and ensure their children have the correct uniform items to
wear to school
 Support their children to wear correct uniform and follow the requirements of acceptable
presentation
May The Almighty make them the coolness to our eyes and blessing to our souls.Aameen.

UNIFORM POLICY UPDATE.

Please note that our uniform policy henceforth will be subject to the economy stability . Going by the
challenges highlighted on the platform and after much consultation with the school community, the
school hereby appeals to everyone of the changes in uniform plan for timely uniform distribution.

All uniforms will now be produced during long vacation and distributed at once for the children at the
beginning of every session . This will enable us design a DRESS CODE that allow for flexibility incase we
want to go for alternative quality due to high costs.

Each child will be registered for a plan to enable us produce all uniform at once . The most agreed plan
for a change of uniform will be adopted henceforth to reduce these challenges the school has been
facing to enable us focus more on other productive activities in the school. KINDLY HELP FILL THE SLIP
BELOW, DETATCH IT AND THE CHILD BRINGS BACK TO SCHOOL :

Thank you.

Management.

VISITORS POLICY – PROTOCOLS AND PROCEDURES FOR PARENTS

VISITATION BY PARENTS

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Partnership with parents is a strong and unique feature of Alif Preparatory School which the school
wishes to preserve. At the same time, the safeguarding and wellbeing of pupils and staff must be
maintained.
 All the parents/guardians who have arranged an appointment at the school are required to
follow to the Reception/Administrative Office to sign in. Parents are not allowed to go directly
into the classroom.

 Any classroom visitors must first be approved by the Head of School, Assistant Head or delegate.

 Visitations involving pupils should be at times other than lesson periods (such as breaks and
recess) in order to avoid the child missing out on lessons

GENERAL CONDUCT DURING VISITATION

 It is expected that all visitors will behave appropriately at all times, and treat Alif School’s staff,
students and other visitors with dignity and respect.

 The use of offensive/ abusive language and/or actions will not be tolerated under any
circumstance.

 All visitors (male and female) are urged to dress modestly and no shorts, short skirts or skinning
wear will be allowed.

Smoking, Alcohol, Pornographic material and any other indecent acts are STRICTLY PROHIBITED
anywhere in the school premises.

Attendance
Regular attendance and promptness are necessary for satisfactory school work and proper
pupils’ education.
Parents/guardians will assist the teachers in performing their task of teaching by ensuring
the children maintain regular attendance in the school throughout the academic year.

Confidentiality

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Each family has the right to confidentiality. Alif school keeps certain information on file
regarding children and families that may be considered personal in nature. This kind of
information includes pupils’ results and other related information. We maintain this
information in confidence and do not discuss or release it to persons outside of Alif
unless written permission has been obtained from the parent(s).

Make up class due to absence

Whenever your child is absent, a written explanation to the school is required. If no
explanation is given within the allotted time, the absence will not be considered excused.

Following an excused absence, it is the school’s responsibility to make up all work as

determined by the class teacher. Students may not be allowed to make up work missed due to
an unexcused absence unless satisfactory prior arrangements have been made in advance of the

absence.

Textbooks and Instructional materials

It is compulsory that parents provide the required textbooks and instructional materials for their
children. Management will not condone the habit of learning without learning materials. Pupils
without the necessary learning materials would not be well attended to.

Birthday celebration
If birthday is to be celebrated, let it be away from school. Management does not allow
celebration of birthday of pupils in the school.

EARLY DISMISSAL POLICY – INFORMATION FOR PARENTS

We understand that on occasion parents require their children to be dismissed from school early.
Allowing early dismissals causes major disruptions for the entire class, teacher and your child’s
education. Therefore, strict guidelines must be adhered to, Alif School’s guidelines for early dismissal to
ensure the safety and minimal disruption to our students’ education are stated as follows:

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  Early dismissals will only be permitted for students with professional medical appointments and
family emergencies. If a child is sick and the parent is called to collect that child, their siblings or
other family members will not be permitted to be dismissed. Under no circumstances will a
student be permitted to leave school during the school hours, during recess or lunchtime.
Students will not be dismissed early for any family convenience.
 We do understand that occasionally there are instances where early dismissal is required. A
prior request via call to the Admin must have been done by the parents of the students not less
than 4hours before such dismissal, with the reason requesting early dismissal from the School.
 This notice must be handed to the School Admin prior to the commencement of class. If we
have received notice then your child will be waiting for you in the Admin Officer’s
Office/Reception,
 If the school has not received prior notice, your request WILL BE denied. This process will ensure
minimum disruption to the class.
 Absence from school is only allowable under the following circumstances:
o Illness, or unavoidable causes.

We would appreciate your cooperation in this matter.

Signed

Alif Management.

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