HEALTH INFORMATION SYSTEM

Student Lecture notes

HOSPITAL INFORMATION SYSTEM

LEARNING OUTCOMES:

After successful completion of this module, the student should have the ability to:
1. 1. Discuss hospital information system
2. Identify the different provider of HIS in the Philippines
3. hospital information from patient registration to billing;
4. Discuss hospital information system, its use in the different departments of the hospital, and
the criteria for selection
5. Explain the different reports and summary in the hospital information system;
Discuss the use of materials management system and in-built tally interface.

Discussion/ Lesson

HOSPITAL INFORMATION SYSTEM

A Hospital Information System (HIS) is computer system structured to manage all

records of health care providers to make available information and reports available to
healthcare personnel in doing their job more efficiently.

• Introduced in 1960s
• Effective HIS provides :
• enhanced integrity of facts,
• minimization of transcription error and duplication of records
• Shorter turnaround time

 Nursing Information Systems

o Developed to enhance the patient care.
o Functions:
 Handling of personnel schedule
 Accurate patient charting
 Clinical data integration
 Physician Information Systems
o Designed to improve the practice of physicians.

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o EMR
o HER
 Radiology Information Systems
o Capable of providing billing services and appointment scheduling
aside from reporting and data base storage.
 Pharmacy Information Systems
o Helps monitor the utilization of medicines.
o Infos about medication related complication and drug allergies of the
patients.
o Provides information to identify drug interactions which helps in administering
the appropriate drugs.

HIS PROVIDERS IN THE PHILIPPINES

 BIZBOX
o First hospital project was completed in 1994
o Goal is to: improve work efficiency
produce advance solutions for better patient care.

 KCCI MEDSYS
o Kaiser-dela Cruz Consulting Inc. specialized in application development for hospitals,
industrial clinic and medical-related educational institution in the Phil.
 Visual MEDSYS
 MEDSCHO

 COMLOGIK
o Philippine based software development company .
o Established in 1999
o Online hospital service
 Patient can access billing
 Administrator can access reports
 Doctors can access patient’s record

HIS FUNCTIONS
o Help desk provides clients with manual information and guidelines
associated with the company’s or institution’s products and services without hassle.

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o Scheduling helps save time and make employee scheduling less difficult.
o Patient registration records the name, age, gender, marital status, and other relevant
information regarding the patient.
Figure 1 Sample In-patient Registration Screen of Bizbox HIS

 Admission is when an admission counselor will gather preliminary information ,

offer vital information concerning the hospital stay, and answers questions if
there is any. The physician may also medical exams.

Figure 2 Sample Admission Procedures

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 Discharge provides instructions that include discharge planning which details
services needed to be administered after the hospital stay to ensure full recovery
of the patient.
Figure 3 Discharge Procedures

 Transfer means (along with discharge) of an individual outside of the hospital

premises at the instruction of any authorized hospital personnel.
Figure 4 Sample Transfer Screenshots

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BILLING, CONTRACT MANAGEMENT, AND PACKAGE DEAL DESIGNER

 Billing shows all records pertaining to the invoices,
payments, and the current balance of a patient’s account. HIS lists the
outstanding balances of the patient.
Figure 5 Sample Billing, Statement of Account (SOA)

 Contract Management is defined as the process of managing contract creation,

execution, and analysis to maximize the operational and financial performance of
an organization while reducing financial risk.

 Package Dealer which is also called post-diagnostic package deals. HIS helps in
accessing information regarding package deals without going through the hassle
of paperwork.

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Figure 6 Sample Package Deal

LABORATORY, RADIOLOGY, AND CARDIOLOGY REPORTING

 Laboratory report displays elements with administrative or clerical
information in addition to the information about the specimen and the test itself.

 Radiology report is an official medical document that

provides the details of the requested radiology examination and the procedure
conducted by the radiologists.

 Cardiology Report contain important medical information based on the test

results of the patient which are set against past medical records.

MATERIALS MANAGEMENT SYSTEM – PHARMACY, MAIN STORES, AND PURCHASE

 Materials management is primarily concerned with planning, identifying,

purchasing, storing, receiving, and distributing materials. Its purpose is to guarantee that
the right and sufficient materials in the right location when needed.

 Management reporting is a platform for reporting and controlling

information valuable to the institution.

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IN-BUILT TALLY INTERFACE

 Tally.ERP9 is a software that provides simplified solutions to operations in health
institutions such as registration, accounting, inventory management, tax management,
among others.

Figure 7 Sample Hospital Management Form in Tally.ERP9

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