Sno Name of the Document

1 Employee Master Sheet

2 Organization Chart
3 Job Description / Roles and Responsibilities
4 KRA/KPI
5 Employment Contract
6 Recruitment Process

7 Onboarding Procedure

8 Employee Hand Book

9 Training & Development

10 Performance Appraisal Documents

11 Employee Compensation Documents

12 Statutory Documents

13 Employee Engagement
14 Employee Welfare

15 Employee Management & Recordkeeping

16 Exit Process
Componenets Remarks

Offer Letter, Employment Agreement and contract

Manpower Requisition
Manpower Approval
Job Description
Recruitment Tracker
Candidate Evaluation Form
Background Reference Check Guide
Onboarding Checklist
Employee Induction
New Employee Announcement Email
Employee Welcome Email
New Hire Checklist
Job Offer Email
Company Policies Checklist for New Hires
Welcoming New Employees
Appointment Letter

Non Technical Training

Technical Training
Paid Workshops
Technical Certifications
Performance Management Process
Performance Review
Performance Improvement Plan
Performance Appraisal Letter
Performance Warning Letter
KRA
Salary Structure
Components of the Compensation package
Bonus Calculation
Increment Calculation
TDS Calculation
Salary Slips
ITR Declaration
PF, ESIC (Mediclaim)
ESIC New Wage Ceiling
Wage Ceiling Under EPF Act
Payment of Gratuity Act
Professional Tax
Statutory Forms
Rules for Statutory Deductions Exemptions Perquisites-Payroll
Employee Engagement Calendar
Recurring monthly events (Birthdays & Anniversary celebrations and other activities)
Regional religious festivals
National nation based celebrations

Provision of loans
Free medical facilities
Retirement benefits
Education facilities for the employee's and their families
Housing benefits

Acceptance of Employee Apology All Purpose

Employees periodical training records
Warning Notice for Attendance Issues
Warning Notice for Behaviour Issues
Warning Notice for General Behaviour Issues
Warning Notice for Performance Issues
Warning Notice for Misbehaviour
Post Probation Increment Certificate
Designation Change Certificate
Increment Certificate
Appraisal Certificate with Increment and Promotion
Appraisal Certificate with Promotion without Increment
Experience or Relieving letter
Full-n-Final Settlement with Confirmation
Internship Experience Certificate with Praise
Internship Experience Certificate
Final Warning Notice for Attendance Issues
Final Warning Notice for Behaviour Issues
Final Warning Notice for Performance Issues
Relieving Letter after Resignation
Resignation Acceptance General Key Employee
Resignation Acceptance General
Leaving Formalities
Relieving Letter
Exit Interview
Clearance Form
Full & Final Settlement
Sno Statutory Documents Submissions
1 PF, ESIC, Monthly
2 ESIC New Wage Ceiling Yearly
3 Wage Ceiling Under EPF Act Yearly
4 Payment of Gratuity Act Monthly
5 Professional Tax Monthly
6 Statutory Forms
7 Rules for Statutory Deductions Exemptions Perquisites-Payroll
Sno Name of the Reports Submissions
Manpower Report Monthly
Employee Cost to the Company Report Monthly
Statutory Report Monthly
Recruitment Report Weekly
Employee Performance Report Monthly
HR MIS Monthly
Sno Category Policy SOP
Code of Conduct Yes No
Manpower Pollicy Yes Yes
Recruitment Policy Yes Yes
Employees Health and Safetly Policy Yes No
Attendance, Remote working & Leave Policy Yes Yes
Performance Apprisal & Promotion Policy Yes Yes
Incentives Policy Yes No
Rewards & Recognization Policy Yes Yes
Travel and stay Policy Yes No
Meal and Food policy Yes No
Laptop Policy Yes No
Dress Code Yes No
Sexual Harrasement Policy Yes No
Working hours and overtime policy Yes No
Termination Policy Yes No
HRIS
Sno Componenets
Emloyee Database
Attendance & Leave application
Recruitment Tracker
KRA/KPI Module
Project Management Module
Approval Request Module
Document Management Module
Vendor Management Module
Idea Box
User Application
Who is Who
Attendance and Leave application App
Aplicant Tracking System
Balance Score Card / KRA,KPI
RACI Matrix based (Responsible, Accountable, Consulted, and Informed)
Levels of approval app
Auto generating doc reference number and save it in the database
Recruitment vendor management
Employees shall share their ideas