Module Four – Action Plan

1. Area: Management
Issue: Are full-time and part-time hours defined?
Goal: Clearly define full-time and part-time hours within the organization.

Steps Tasks Milestones

1. Assess current 1.1. Review existing policies related
situation to employee classification.
1.2. Analyze labor laws and
regulations related to FT/PT
employment.

2. Define full-time and 2.1. Develop clear criteria between

part-time criteria FT/PT employees.
2.2. Establish specific hour
thresholds and benefits eligibility
criteria.

3. Policy Creation 3.1. Create policy document that Finalize the draft policy.
describes the new criteria.
3.2. Get feedback from relevant
staff members.
3.3. Finalize the policy.

4. Inform Staff 4.1. Communicate with all staff via Ensure all employees are
mass e-mail with attached new aware of the policy changes.
policy of changes.
4.2. Schedule time with leadership
staff to address questions/concerns.
5. Implement Change 5.1. Update documents to show new Apply the policy changes.
criteria.
5.2. Update employee contracts
and/or work schedules if needed.
6. Monitoring, 6.1. Perform annual policy review. -Perform annual policy review.
Evaluating, and 6.2. Regularly review labor laws -Regularly update policy as
Updating and regulations relate to FT/PT needed.
employment. -Maintain record of the
6.3. Update policy as needed based policy’s updates and
on organizational needs, laws, evaluations.
regulations, and annual review.
6.4. Maintain record of the policy’s
updates and evaluations.
2. Area: Hiring
Issue: Are applicant references checked?
Goal: Ensure applicant references are checked.

Steps Tasks Milestones

1. Assess current 1.1. Review existing policy related
situation to reference checks.
1.2. Speak with leadership staff
about any issues related to reference
checks.

2. Define applicant 2.1. Develop policy including who Finalize the draft reference
reference check policy completes reference checks and check policy.
how it should be conducted
2.2. Ensure this policy update is
compliant with laws and
regulations.
2.3. Meet with leadership staff for
feedback.
2.4. Finalize policy changes.
3. Develop appropriate 3.1. Research effective reference Finalize reference data
tools on applications to data collection options to add to collection tool on employment
gather information employment applications. applications.
from candidates 3.2. Update applications to reflect
changes.

4. Inform staff 4.1. Create thorough presentation in
preparation to train leadership staff.
4.2. Schedule meeting with
leadership staff on how to do a
reference check using new policy.
Ensure all leadership staff is
thoroughly trained on new
policy.

5. Implement Change 5.1. Utilize new policy for all Begin consistent, accurate
candidates. reference checks.

6. Monitoring, 6.1. Document and address any -Perform regular policy review
Evaluating, and issues found in process. and update as needed.
Updating 6.2. Create goal that 95% of all -Perform bi-annual audit for
references will be checked. compliance with new goal.
6.3. Regularly review any feedback
from staff and effectiveness of
change.
6.4. Bi-annually audit staff for
compliance with new goal.
3. Area: Safety and Security
Issue: Are safety hazards reported to the appropriate personnel?
Goal: Ensure safety hazards are reported to the appropriate personnel.

Steps Tasks Milestones

1. Assess current 1.1. Review any existing policy Complete safety hazard
situation related to safety hazards. workplace assessment.
1.2. Assess workplace to identify
any safety hazards.

2. Develop Reporting 2.1. Develop thorough reporting -Develop thorough reporting

Procedure; Assign procedure including who procedure including
Personnel appropriate personnel is (direct appropriate personnel.
supervisor.) -Select option for electronic
2.2. Research and select option for reporting.
electronic reporting for accuracy
and timeliness.
3. Develop Policy 3.1. Research applicable safety and Finalize safety hazard policy.
security laws and regulations.
3.2. Develop policy following 3.1.
3.3. Finalize safety hazard policy.

4. Inform Staff 4.1. Create presentation to inform Ensure all employees are
all staff and show how to use aware of the policy changes
electronic reporting. and know how to use
4.2. Communicate with all staff via electronic reporting.
mass e-mail with attached policy
change and “How-To” directions.
4.3. Schedule meetings with
leadership staff to discuss
questions/concerns.
5. Implement Change 5.1. Utilize new electronic reporting Begin implementation.
method following new policy
guidelines.
6. Monitoring, 6.1. Establish means to measure -Perform quarterly audit.
Evaluating, and effectiveness of new system. -Update policy using collected
Updating 6.2. Perform quarterly audits to data from audits and feedback.
assess accuracy, timeliness, and -Maintain accurate records.
reporting rate.
6.3. Update policy and reporting
procedures as needed utilizing
feedback.
6.4. Maintain accurate records of
safety hazards, reports, and
outcomes.
4. Area: Discrimination and employee rights
Issue: Are employees trained on discrimination issues?
Goal: Regularly train all employees on discrimination issues.

Steps Tasks Milestones

1. Assess current 1.1. Review any current policy
training situation related to discrimination training.
1.2. Review laws and regulations
related to discrimination.

2. Create training 2.1. Create recorded program that Finalize comprehensive

program covers all topics, legal compliance, training program that can be
and procedure for reporting. recorded for future use.
2.2. Determine frequency of
training (all new staff within 30
days and yearly thereafter.)
2.3. Determine how issues will be
reported.
3. Develop policy 3.1. Create and finalize policy in Finalize discrimination
compliance with 1.2., 2.2., and 2.3. training policy.

4. Staff training 4.1. Schedule staff training for Complete training for all
front-like workers employees.
4.2. Schedule training for leadership
staff

5. Monitoring, 5.1. Measure effectiveness of -Measure attendance rate and

Evaluating, and program with attendance rate and feedback after each training.
Updating feedback. -Annually survey staff to
5.2. Conduct annual survey to assess understanding.
assess staffs understanding of -Regularly update policy as
discrimination laws and issues. needed.
5.3. Update training as needed in
relation to new laws or feedback.
5.4. Continue to offer training in
first 30 days for new staff and
yearly thereafter.
5.5. Maintain records of training
sessions, attendance, feedback, and
surveys.
5. Area: Recordkeeping and other documentation
Issue: Are all appropriate labor posters displayed in a conspicuous place?
Goal: Display all appropriate labor posters in a conspicuous place.

Steps Tasks Milestones

1. Assess current 1.1. Audit workplace to determine Audit workplace for labor
situation current state. poster compliance.
1.2. Review laws and regulations
related to labor posters.

2. Determine needed 2.1. Determine needed poster using Order and obtain new posters.
posters and order 1.2. and make list.
2.2. Ensure posters are the newest
versions.
2.3. Order posters from reputable
source.

3. Develop policy 3.1. Develop policy to reflect laws Finalize labor poster policy.
including conspicuous and regulations related to labor
locations posters.
3.2. Include locations for posters to
ensure easy access in visible area
for staff.
4. Display posters 4.1. Display posters using new Display posters.
policy guidelines.

5. Inform staff 5.1. Communicate with all staff via Notify all staff of policy
mass e-mail with attached policy. change and poster locations.
5.2. Communicate with all staff
where labor posters are located.
5.3. Schedule meetings with
leadership staff to inform them of
non-compliance issues and address
any concerns.
5. Monitoring, 6.1. Conduct quarterly audit to -Conduct quarterly audit for
Evaluating, and ensure posters are up to date and compliance.
Updating visible. -Bi-annually review labor
6.2. Bi-annually review labor laws laws.
for any changes. -Order new posters as needed.
6.3. Order posters as needed related
to 6.2.

References
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https://creately.com/guides/how-to-write-an-action-plan/

Macau University of Science and Technology. (n.d.). What Should an Action Plan Include?

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https://www.smartsheet.com/content/corrective-action-plan-templates

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policies-reflect-your

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Ohio Administrative Code. (n.d.). Employees; Office Work Hours; Title IX Policy;

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https://www.eeoc.gov/employers/small-business/employee-training-tips

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am I required to post posters? https://webapps.dol.gov/dolfaq/go-dol-faq.asp?

faqid=537&faqsub=General&faqtop=Posters&topicid=17