Action Plan

Certainly, addressing the observation about the non-usage of certain documents as per
defined procedures is an important step in maintaining compliance and improving

workplace safety. Here's a suggested action plan to rectify this situation:
Action Plan for Addressing Non-Usage of Documents: Manual Handling Risk

Assessment Form, Plant Safety Verification Checklist, and Hazard and Risk Register
1. Document Review and Update:
 Review the existing Manual Handling Risk Assessment form, Plant Safety
Verification Checklist, and Hazard and Risk Register.
 Update these documents if necessary to ensure they accurately reflect the current
processes and requirements.
2. Communication:
 Communicate the importance of using these documents as per defined

procedures to all relevant personnel, including supervisors, managers, and
employees.
 Clearly explain the benefits of using these documents, such as improved safety,
compliance, and risk reduction.
3. Training and Awareness:
 Provide training to employees and relevant personnel on how to use the Manual
Handling Risk Assessment form, Plant Safety Verification Checklist, and Hazard
and Risk Register.
 Conduct awareness sessions or workshops to highlight the significance of these
documents in maintaining a safe working environment.
4. Integration into Workflows:
 Integrate the use of these documents into existing workflows and processes.
Ensure that their completion is a mandatory step in relevant activities.
5. Monitoring and Reporting:
 Implement a system for monitoring the usage of these documents. Assign

responsible individuals or teams to oversee their proper implementation.
 Set up regular reporting mechanisms to track the usage of these documents and
identify any potential issues.
6. Addressing Barriers:
 Identify and address any barriers or obstacles that may be preventing the proper
use of these documents. This could include technological issues, lack of
resources, or misunderstandings.
7. Performance Reviews:
 Incorporate the usage of these documents into performance reviews and

evaluations. Recognize and reward individuals or teams that consistently adhere
to the procedures.
8. Continuous Improvement:
 Encourage feedback from employees regarding the usability and effectiveness of

these documents. Use this feedback to continuously improve the documents and
associated procedures.
9. Periodic Audits:
 Schedule periodic internal audits to assess the usage of these documents and
their effectiveness in risk management.
 Use the findings from these audits to drive further improvements and address
any recurring issues.
10. Senior Management Support:
 Obtain support from senior management to emphasize the importance of using

these documents and allocate necessary resources for their implementation.
11. Documentation and Reporting:
 Keep thorough records of the actions taken to address the non-usage of these
documents.
 Prepare a progress report detailing the implementation of the action plan and
improvements made.
12. Review and Refine:
 Regularly review the effectiveness of the action plan and make refinements as
needed based on actual outcomes and feedback.
Action Plan for Addressing Non-Usage of Documents in Compliance with ISO

45001:2018 Clause 6.1.2.1 – 6.1.2.3
1. Document Review and Alignment:
 Review the Manual Handling Risk Assessment form, Plant Safety Verification
Checklist, and Hazard and Risk Register to ensure they align with ISO 45001:2018
requirements.
 Ensure that the documents include the necessary sections for hazard
identification, risk assessment, and opportunities for improvement.
2. Process Evaluation:
 Assess the current processes for hazard identification, risk assessment, and
opportunities for improvement.
 Identify gaps in the current procedures that have led to the non-usage of these
documents.
3. Communication and Training:
 Communicate the specific requirements of ISO 45001:2018 clauses 6.1.2.1 –

6.1.2.3 to all relevant personnel.
 Provide targeted training to employees involved in hazard identification, risk
assessment, and opportunities for improvement.
4. Clear Procedures and Responsibilities:
 Develop clear and documented procedures for using the Manual Handling Risk
Assessment form, Plant Safety Verification Checklist, and Hazard and Risk
Register.
 Clearly define roles and responsibilities for each step of the hazard identification
and risk assessment process.
5. Integration with Existing Processes:
 Integrate the use of these documents into existing processes, such as pre-work
checks, project planning, and equipment maintenance.
 Ensure that using these documents becomes an integral part of daily work
routines.
6. Pilot Implementation:
 Select a pilot group or area to test the revised procedures and documents.
 Gather feedback from this pilot phase to identify any issues or areas for
improvement.
7. Awareness Campaign:
 Launch an awareness campaign emphasizing the importance of hazard

 Use posters, workshops, and other communication methods to promote the
significance of these practices.
8. Monitoring and Review:
 Implement a system for monitoring the use of these documents.

 Regularly review completed Manual Handling Risk Assessment forms, Plant Safety
Verification Checklists, and Hazard and Risk Registers for accuracy and
completeness.
 Establish a process for continuously improving the hazard identification and risk
assessment procedures.
 Encourage employees to provide suggestions for enhancing these processes.
10. Leadership Support:
 Obtain support from leadership to ensure that resources are allocated for proper
implementation and training.
11. Compliance Verification:
 Conduct periodic internal audits to verify compliance with ISO 45001:2018

clauses 6.1.2.1 – 6.1.2.3.
 Address any non-conformities identified during these audits promptly.
 Maintain detailed records of the steps taken to implement the action plan.
 Prepare a progress report on the status of implementing the action plan and
improvements made.
13. Review and Adjust:
 Regularly review the action plan's effectiveness and make adjustments based on
real-world outcomes and feedback.
By following this action plan, you can work toward ensuring that the Manual Handling
Risk Assessment form, Plant Safety Verification Checklist, and Hazard and Risk Register
are actively used in alignment with ISO 45001:2018 requirements for hazard
Certainly, addressing the non-usage of the Legal and Other Documents Register in
compliance with ISO 45001:2018 Clause 6.1.3 is important for maintaining legal
compliance and effective management of requirements. Here's an action plan tailored to
this specific clause:
Action Plan for Addressing Non-Usage of Legal and Other Documents Register in
Compliance with ISO 45001:2018 Clause 6.1.3
 Review the Legal and Other Documents Register to ensure it aligns with ISO
45001:2018 requirements for legal and other requirements management.
 Ensure that the register includes all relevant legal, regulatory, and other
requirements that apply to the organization.
 Assess the current processes for identifying, evaluating, and managing legal and
other requirements.
 Identify gaps in the existing procedures that have led to the non-usage of the
Legal and Other Documents Register.
 Communicate the specific requirements of ISO 45001:2018 Clause 6.1.3 to all

relevant personnel, including legal, compliance, and management teams.
 Provide training to employees responsible for identifying and managing legal
and other requirements.
 Develop clear and documented procedures for maintaining and updating the
 Clearly define roles and responsibilities for keeping the register current and
accurate.
5. Integration with Compliance Management:
 Integrate the use of the Legal and Other Documents Register into the
organization's compliance management processes.
 Ensure that the register is consulted when making decisions that may be affected
by legal or regulatory requirements.
 Choose a pilot group or area to test the revised procedures for using the Legal
and Other Documents Register.
improvement.
 Launch an awareness campaign to emphasize the importance of maintaining the

 Use various communication methods to highlight the significance of compliance
with legal and other requirements.
 Implement a system for regularly monitoring and reviewing the Legal and Other
Documents Register.
 Ensure that the register is kept up-to-date with the latest legal and regulatory
changes.
 Establish a process for continuously improving the legal and other requirements
management procedures.
 Encourage employees to provide input on improving the accuracy and
effectiveness of the register.
implementation, training, and compliance management.
 Conduct periodic internal audits to verify compliance with ISO 45001:2018 Clause
6.1.3.
improvements made.
outcomes and feedback.
By following this action plan, you can work toward ensuring that the Legal and Other
Documents Register is actively used in compliance with ISO 45001:2018 Clause 6.1.3 for
effectively managing legal and other requirements related to occupational health and
safety.
Certainly, addressing the non-usage of the Objectives and Targets form and the Hazard
and Risk Register in compliance with ISO 45001:2018 Clauses 6.2.1 – 6.2.2 is essential for
setting and achieving occupational health and safety (OH&S) goals. Here's an action
plan tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Objectives and Targets Form and Hazard
and Risk Register in Compliance with ISO 45001:2018 Clauses 6.2.1 – 6.2.2
 Review the Objectives and Targets form and Hazard and Risk Register to ensure
they align with ISO 45001:2018 requirements for OH&S objectives and planning.
 Ensure that the form includes measurable objectives and targets, and that the
register accurately captures identified hazards and associated risks.
 Evaluate the existing processes for setting and reviewing OH&S objectives and
managing hazards and risks.
 Identify gaps in the current procedures that have led to the non-usage of the
Objectives and Targets form and Hazard and Risk Register.
 Communicate the requirements of ISO 45001:2018 Clauses 6.2.1 – 6.2.2 to

relevant personnel, including OH&S managers, supervisors, and employees.
 Provide training to those involved in objective setting, target achievement, and
hazard and risk management.

 Develop clear and documented procedures for setting, reviewing, and achieving
OH&S objectives, as well as for maintaining the Hazard and Risk Register.
 Clearly define roles and responsibilities for each step of the process.
5. Integration with OH&S Management System:
 Integrate the use of the Objectives and Targets form and Hazard and Risk
Register into the organization's OH&S management system.
 Ensure that these documents are consulted when making decisions related to
safety and risk management.
 Implement the revised procedures for setting objectives and managing hazards
and risks in a pilot area or group.
improvement.
 Launch an awareness campaign highlighting the importance of setting and

achieving OH&S objectives and managing hazards and risks.
 Use communication methods to emphasize the organization's commitment to
safety.
 Implement a system for monitoring progress toward achieving objectives and

targets.
 Regularly review the Hazard and Risk Register to ensure it remains up-to-date
with new hazards and changing risks.
 Establish a process for continuously improving the OH&S objectives-setting and

risk management procedures.
 Encourage employees to provide suggestions for enhancing these processes.

implementation, training, and compliance with objectives and targets.

Clauses 6.2.1 – 6.2.2.
improvements made.
By following this action plan, you can work toward ensuring that the Objectives and
Targets form and Hazard and Risk Register are actively used in compliance with ISO
45001:2018 Clauses 6.2.1 – 6.2.2 for effective OH&S objectives setting and hazard/risk
management.
Certainly, addressing the non-usage of the Electric Equipment Register in compliance

with ISO 45001:2018 Clause 7.1 is crucial for ensuring the effective management of
resources related to electrical equipment. Here's an action plan tailored to this specific
clause:
Action Plan for Addressing Non-Usage of Electric Equipment Register in

Compliance with ISO 45001:2018 Clause 7.1
 Review the Electric Equipment Register to ensure it aligns with ISO 45001:2018
requirements for managing resources, specifically electric equipment.
 Verify that the register captures all necessary information about electric
equipment, including identification, maintenance records, and safety
assessments.
 Evaluate the existing processes for managing electric equipment, including

procurement, maintenance, inspection, and disposal.
Electric Equipment Register.
 Communicate the specific requirements of ISO 45001:2018 Clause 7.1 to relevant

personnel, including maintenance teams, electricians, and equipment operators.
 Provide training to employees involved in the management and operation of
electric equipment.
 Clearly define roles and responsibilities for each step of the electric equipment
management process.
5. Integration with Maintenance and Safety Practices:
 Integrate the use of the Electric Equipment Register into the organization's
maintenance and safety practices.
 Ensure that equipment maintenance, inspection, and safety checks are recorded
in the register.
 Implement the revised procedures for managing electric equipment in a pilot

area or group.
improvement.
 Launch an awareness campaign to emphasize the importance of maintaining the

 Use communication methods to highlight the significance of proper equipment
management and safety.
 Implement a system for regularly monitoring and reviewing the Electric

Equipment Register.
 Ensure that the register is kept up-to-date with the latest maintenance and safety
information.
 Establish a process for continuously improving the electric equipment

implementation, training, and compliance with equipment management practices
 Conduct periodic internal audits to verify compliance with ISO 45001:2018 Clause
7.1.
improvements made.
By following this action plan, you can work toward ensuring that the Electric Equipment
Register is actively used in compliance with ISO 45001:2018 Clause 7.1 for effective
management of electric equipment and resources.
Certainly, addressing the non-usage of the Skills and Training Register and the Plant
Operator’s Competency and Skills Assessment form in compliance with ISO 45001:2018
Clauses 7.2 – 7.3 is crucial for ensuring that employees are competent and aware of their
responsibilities. Here's an action plan tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Skills and Training Register and
Competency Assessment Form in Compliance with ISO 45001:2018 Clauses 7.2 –
7.3
 Review the Skills and Training Register and the Plant Operator’s Competency and
Skills Assessment form to ensure they align with ISO 45001:2018 requirements for
competence and awareness.
 Verify that the register captures all necessary information about employee skills,
training, and competency assessments.
 Evaluate the existing processes for assessing employee competence, providing

training, and maintaining awareness.
Skills and Training Register and Competency Assessment form.

 Communicate the specific requirements of ISO 45001:2018 Clauses 7.2 – 7.3 to
relevant personnel, including supervisors, trainers, and employees.
 Provide training to employees responsible for assessing competence, delivering
training, and maintaining the register.
Skills and Training Register and conducting competency assessments.
 Clearly define roles and responsibilities for each step of the competence
assessment and training process.
5. Integration with Training and Competency Management:
 Integrate the use of the Skills and Training Register and Competency Assessment
form into the organization's training and competency management practices.
 Ensure that training records, competency assessments, and skills updates are
recorded in the register.
 Implement the revised procedures for assessing competency and maintaining

training records in a pilot area or group.
improvement.
 Launch an awareness campaign highlighting the importance of maintaining the

Skills and Training Register and conducting competency assessments.
 Use communication methods to emphasize the significance of employee
competence and awareness.
 Implement a system for regularly monitoring and reviewing the Skills and
Training Register and competency assessments.
 Ensure that the register is kept up-to-date with the latest training and
competency information.
 Establish a process for continuously improving the employee competence

assessment and training procedures.
implementation, training, and compliance with competency assessment practices.

Clauses 7.2 – 7.3.
improvements made.
By following this action plan, you can work toward ensuring that the Skills and Training
Register and Plant Operator’s Competency and Skills Assessment form are actively used
in compliance with ISO 45001:2018 Clauses 7.2 – 7.3 for effective employee competence
assessment and training management.
Certainly, addressing the non-usage of the Document Amendment Register, Document
Distribution Register, and Archiving of Records form in compliance with ISO 45001:2018
Clauses 7.5.1 - 7.5.3 is crucial for ensuring effective management and control of
documented information. Here's an action plan tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Documented Information Management

Registers in Compliance with ISO 45001:2018 Clauses 7.5.1 - 7.5.3
 Review the Document Amendment Register, Document Distribution Register, and

Archiving of Records form to ensure they align with ISO 45001:2018 requirements
for managing documented information.
 Verify that the registers accurately capture information about document
amendments, distribution, and archiving.
 Evaluate the existing processes for document amendment, distribution, and

archiving.
registers.
 Communicate the specific requirements of ISO 45001:2018 Clauses 7.5.1 - 7.5.3 to

relevant personnel, including document controllers, managers, and employees.
 Provide training to employees responsible for documenting changes, distributing
documents, and managing records.
 Develop clear and documented procedures for using the Document Amendment
Register, Document Distribution Register, and Archiving of Records form.
 Clearly define roles and responsibilities for each step of the document
management process.
5. Integration with Document Management:

 Integrate the use of these registers into the organization's document
management processes.
 Ensure that document amendments, distribution, and archiving are
recorded accurately in the registers.
 Implement the revised procedures for document management in a pilot

area or group.
improvement.
 Launch an awareness campaign highlighting the importance of

maintaining accurate document registers and effective archiving
practices.
 Use communication methods to emphasize the significance of
controlled documented information.
 Implement a system for regularly monitoring and reviewing the

Document Amendment Register, Document Distribution Register, and
Archiving of Records form.
 Ensure that these registers are kept up-to-date with the latest document
changes and archiving activities.
 Establish a process for continuously improving the document

management and archiving procedures.
effectiveness of the registers.

 Obtain support from leadership to ensure that resources are allocated
for proper implementation, training, and compliance with documented
information management practices.
 Conduct periodic internal audits to verify compliance with ISO

45001:2018 Clauses 7.5.1 - 7.5.3.
 Maintain detailed records of the steps taken to implement the action

plan.
 Prepare a progress report on the status of implementing the action plan
and improvements made.
 Regularly review the action plan's effectiveness and make adjustments

based on outcomes and feedback.
By following this action plan, you can work toward ensuring that the
Document Amendment Register, Document Distribution Register, and
Archiving of Records form are actively used in compliance with ISO
45001:2018 Clauses 7.5.1 - 7.5.3 for effective management and control of
documented information.
Certainly, addressing the non-usage of the documents, forms, and registers marked in
red in compliance with ISO 45001:2018 Clauses 8.1.1 – 8.1.4 is essential for effective
operational planning and control. Here's an action plan tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Documents, Forms, and Registers in

Compliance with ISO 45001:2018 Clauses 8.1.1 – 8.1.4
1. Review and Identify Documents, Forms, and Registers:
 Identify and list the specific documents, forms, and registers marked in red in the
audit report that are not in active use.
 Review the identified documents, forms, and registers to ensure they align with
ISO 45001:2018 requirements for operational planning and control.
 Verify that these documents cover necessary processes, procedures, and controls.
 Evaluate the existing processes related to operational planning and control.

documents, forms, and registers.
 Communicate the specific requirements of ISO 45001:2018 Clauses 8.1.1 – 8.1.4

to relevant personnel, including managers, supervisors, and employees.
 Provide training to employees responsible for following the procedures and using
the documents/forms/registers.
 Develop clear and documented procedures for using the identified documents,
forms, and registers.
 Clearly define roles and responsibilities for each step of the operational planning
and control processes.
6. Integration with Operations:

 Integrate the use of these documents, forms, and registers into the organization's
daily operations and procedures.
 Ensure that employees consult these resources when conducting relevant tasks.
 Implement the revised procedures and use of documents/forms/registers in a

pilot area or group.
improvement.
 Launch an awareness campaign to highlight the importance of using the

identified documents, forms, and registers in operational planning and control.
 Use communication methods to emphasize their significance in ensuring safe and
efficient operations.
 Implement a system for regularly monitoring and reviewing the usage and
effectiveness of the identified documents, forms, and registers.
 Ensure that they are being utilized as intended and making a positive impact on
operations.
 Establish a process for continuously improving the operational planning and

control procedures.
 Encourage employees to provide input on enhancing the accuracy and
effectiveness of the documents/forms/registers.
implementation, training, and compliance with operational planning and control
practices.

Clauses 8.1.1 – 8.1.4.
improvements made.
By following this action plan, you can work toward ensuring that the documents, forms,
and registers marked in red are actively used in compliance with ISO 45001:2018 Clauses
8.1.1 – 8.1.4 for effective operational planning and control.
Certainly, addressing the non-usage of the documents, forms, and registers

marked in red in compliance with ISO 45001:2018 Clauses 8.1.1 – 8.1.4 is
essential for effective operational planning and control. Here's an action plan
tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Documents, Forms, and

Registers in Compliance with ISO 45001:2018 Clauses 8.1.1 – 8.1.4
1. Review and Identify Documents, Forms, and Registers:
 Identify and list the specific documents, forms, and registers marked in
red in the audit report that are not in active use.

 Review the identified documents, forms, and registers to ensure they
align with ISO 45001:2018 requirements for operational planning and
control.
 Verify that these documents cover necessary processes, procedures, and
controls.
 Evaluate the existing processes related to operational planning and

control.
 Identify gaps in the current procedures that have led to the non-usage
of these documents, forms, and registers.
 Communicate the specific requirements of ISO 45001:2018 Clauses 8.1.1

– 8.1.4 to relevant personnel, including managers, supervisors, and
employees.
 Provide training to employees responsible for following the procedures
and using the documents/forms/registers.
 Develop clear and documented procedures for using the identified

documents, forms, and registers.
 Clearly define roles and responsibilities for each step of the operational
planning and control processes.
 Integrate the use of these documents, forms, and registers into the
organization's daily operations and procedures.
 Ensure that employees consult these resources when conducting
relevant tasks.
 Implement the revised procedures and use of
documents/forms/registers in a pilot area or group.
improvement.

identified documents, forms, and registers in operational planning and
control.
 Use communication methods to emphasize their significance in ensuring
safe and efficient operations.
 Implement a system for regularly monitoring and reviewing the usage

and effectiveness of the identified documents, forms, and registers.
 Ensure that they are being utilized as intended and making a positive
impact on operations.
 Establish a process for continuously improving the operational planning

and control procedures.

for proper implementation, training, and compliance with operational
planning and control practices.

45001:2018 Clauses 8.1.1 – 8.1.4.

plan.

documents, forms, and registers marked in red are actively used in compliance
with ISO 45001:2018 Clauses 8.1.1 – 8.1.4 for effective operational planning
and control.
As per ISO45001:2018 Clause no-8.2EMERGENCY PREPAREDNESS &

RESPONSE-there is no evidence that the Fire Safety Registers is as yet in active
use, as per the defined procedures..Need action plan for this observation.
ChatGPT
Certainly, addressing the non-usage of the Fire Safety Register in compliance
with ISO 45001:2018 Clause 8.2 is crucial for ensuring effective emergency
preparedness and response related to fire safety. Here's an action plan tailored
to this specific clause:
Action Plan for Addressing Non-Usage of Fire Safety Register in

Compliance with ISO 45001:2018 Clause 8.2

 Review the Fire Safety Register to ensure it aligns with ISO 45001:2018
requirements for emergency preparedness and response, particularly
fire safety.
 Verify that the register captures all necessary information about fire
safety measures, equipment, and procedures.
 Evaluate the existing processes for fire safety management, including

prevention, mitigation, and response.
of the Fire Safety Register.
 Communicate the specific requirements of ISO 45001:2018 Clause 8.2 to

relevant personnel, including fire wardens, safety officers, and
employees.
 Provide training on the importance of fire safety and the proper use of
the Fire Safety Register.
 Develop clear and documented procedures for maintaining and

updating the Fire Safety Register.
 Clearly define roles and responsibilities for each step of the fire safety
management process.
5. Integration with Emergency Preparedness:
 Integrate the use of the Fire Safety Register into the organization's
emergency preparedness and response plans.
 Ensure that fire safety measures and equipment are accurately recorded
and accessible in the register.
 Implement the revised procedures for fire safety management in a pilot
area or group.
improvement.
 Launch an awareness campaign highlighting the importance of

maintaining the Fire Safety Register and practicing fire safety measures.
 Use communication methods to emphasize the significance of fire safety
for protecting lives and assets.
 Implement a system for regularly monitoring and reviewing the Fire

Safety Register.
 Ensure that the register is kept up-to-date with the latest fire safety
measures and equipment information.
 Establish a process for continuously improving the fire safety

 Encourage employees to provide input on improving fire safety
measures and response plans.

for proper implementation, training, and compliance with fire safety
practices.

45001:2018 Clause 8.2.

plan.

By following this action plan, you can work toward ensuring that the Fire
Safety Register is actively used in compliance with ISO 45001:2018 Clause 8.2
for effective emergency preparedness and response related to fire safety.
Certainly, addressing the non-usage of the Projects Monthly Report in

compliance with ISO 45001:2018 Clauses 9.1.1 – 9.1.2 is important for effective
monitoring, measurement, analysis, and evaluation of occupational health and
safety performance within projects. Here's an action plan tailored to these
specific clauses:
Action Plan for Addressing Non-Usage of Projects Monthly Report in

Compliance with ISO 45001:2018 Clauses 9.1.1 – 9.1.2
 Review the Projects Monthly Report to ensure it aligns with ISO

45001:2018 requirements for monitoring, measurement, analysis, and
evaluation.
 Verify that the report captures relevant information regarding project-
specific health and safety performance.
 Evaluate the existing processes for monitoring, measuring, analyzing,

and evaluating health and safety performance within projects.
of the Projects Monthly Report.
 Communicate the specific requirements of ISO 45001:2018 Clauses 9.1.1

– 9.1.2 to project managers, team leads, and relevant personnel.
 Provide training on the importance of regular reporting, analysis, and
evaluation of health and safety performance.
 Develop clear and documented procedures for creating, submitting, and

using the Projects Monthly Report.
 Clearly define roles and responsibilities for each step of the reporting
and evaluation process.
5. Integration with Project Management:
 Integrate the use of the Projects Monthly Report into the organization's
project management practices.
 Ensure that health and safety performance indicators are tracked,
analyzed, and reported within the report.
 Implement the revised procedures for creating and using the Projects
Monthly Report in a pilot project or area.
improvement.
 Launch an awareness campaign highlighting the importance of using
the Projects Monthly Report for health and safety performance
evaluation.
 Use communication methods to emphasize its role in ensuring safe
project execution.
 Implement a system for regularly monitoring and reviewing the Projects

Monthly Report.
 Ensure that the report is submitted on time, accurate, and aligned with
project health and safety goals.
 Establish a process for continuously improving the reporting and

evaluation procedures.
 Encourage project teams to provide input on enhancing the accuracy
and effectiveness of the Projects Monthly Report.

for proper implementation, training, and compliance with health and
safety reporting practices.

45001:2018 Clauses 9.1.1 – 9.1.2.

plan.

By following this action plan, you can work toward ensuring that the Projects
Monthly Report is actively used in compliance with ISO 45001:2018 Clauses
9.1.1 – 9.1.2 for effective monitoring, measurement, analysis, and evaluation of
health and safety performance within projects.
Certainly, addressing the non-usage of the documents, forms, and registers

marked in red in compliance with ISO 45001:2018 Clauses 10.1 – 10.3 is vital
for ensuring effective improvement, incident management, and handling of
nonconformities. Here's an action plan tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Documents, Forms, and

Registers in Compliance with ISO 45001:2018 Clauses 10.1 – 10.3
1. Identify and List Documents, Forms, and Registers:
 Identify and list the specific documents, forms, and registers marked in
red in the audit report that are not in active use.
 Review the identified documents, forms, and registers to ensure they

align with ISO 45001:2018 requirements for improvement, incident
management, and nonconformity handling.
 Verify that these documents cover necessary processes, procedures, and
controls.
 Evaluate the existing processes related to improvement, incident

of these documents, forms, and registers.
 Communicate the specific requirements of ISO 45001:2018 Clauses 10.1

– 10.3 to relevant personnel, including managers, supervisors, and
employees responsible for improvement and incident management.
 Provide training on the proper use of the documents/forms/registers
and their role in effective incident and nonconformity management.
 Develop clear and documented procedures for using the identified

documents, forms, and registers for improvement, incident
 Clearly define roles and responsibilities for each step of these processes.
 Integrate the use of these documents, forms, and registers into the
organization's incident management and nonconformity handling
processes.
 Ensure that incidents, nonconformities, and corrective actions are
documented and tracked using these resources.
 Implement the revised procedures and use of

documents/forms/registers in a pilot area or group.
improvement.

identified documents, forms, and registers for incident management and
nonconformity handling.
 Use communication methods to emphasize their role in continuous
improvement and maintaining compliance.
 Implement a system for regularly monitoring and reviewing the usage

and effectiveness of the identified documents, forms, and registers.
 Ensure that incidents and nonconformities are being properly
documented, evaluated, and resolved.
 Establish a process for continuously improving the incident

management and nonconformity handling procedures.

for proper implementation, training, and compliance with improvement,
incident management, and nonconformity handling practices.

45001:2018 Clauses 10.1 – 10.3.

plan.

documents, forms, and registers marked in red are actively used in compliance
with ISO 45001:2018 Clauses 10.1 – 10.3 for effective improvement, incident
Certainly, addressing the non-usage of the Manual Handling Risk Assessment form, Plant Safety
Verification Checklist, and Hazard and Risk Register in compliance with ISO 45001:2018
Clauses 6.1 – 6.1.1 is crucial for effectively addressing risks and opportunities related to
occupational health and safety. Here's an action plan tailored to these specific clauses:
Action Plan for Addressing Non-Usage of Risk Assessment and Safety Registers in
Compliance with ISO 45001:2018 Clauses 6.1 – 6.1.1
 Review the Manual Handling Risk Assessment form, Plant Safety Verification Checklist,
and Hazard and Risk Register to ensure they align with ISO 45001:2018 requirements for
addressing risks and opportunities.
 Verify that these documents cover necessary risk assessment and management processes.
 Evaluate the existing processes related to risk assessment, safety verification, and risk
management.
 Identify gaps in the current procedures that have led to the non-usage of these forms and
registers.
 Communicate the specific requirements of ISO 45001:2018 Clauses 6.1 – 6.1.1 to

relevant personnel, including risk assessors, safety officers, and employees.
 Provide training on the importance of risk assessment, safety verification, and risk
register usage.
 Develop clear and documented procedures for using the Manual Handling Risk
Assessment form, Plant Safety Verification Checklist, and Hazard and Risk Register.
 Clearly define roles and responsibilities for each step of the risk assessment and
management processes.
5. Integration with Safety Practices:
 Integrate the use of these forms and registers into the organization's safety practices and
risk management procedures.
 Ensure that risk assessments, safety verifications, and risk management efforts are
accurately recorded.
 Implement the revised procedures for using the risk assessment form, safety verification
checklist, and risk register in a pilot area or group.
 Gather feedback from this pilot phase to identify any issues or areas for improvement.
 Launch an awareness campaign to highlight the importance of using these forms and
registers for risk assessment and management.
 Use communication methods to emphasize their role in ensuring a safe work
environment.
 Implement a system for regularly monitoring and reviewing the usage and effectiveness
of these forms and registers.
 Ensure that risk assessments and safety verifications are conducted as needed and that the
risk register is kept up-to-date.
 Establish a process for continuously improving the risk assessment and management
procedures.
 Encourage employees to provide input on enhancing the accuracy and effectiveness of
the forms and registers.
implementation, training, and compliance with risk assessment and safety management
practices.
 Conduct periodic internal audits to verify compliance with ISO 45001:2018 Clauses 6.1 –
6.1.1.
 Prepare a progress report on the status of implementing the action plan and improvements
made.
By following this action plan, you can work toward ensuring that the Manual Handling Risk
Assessment form, Plant Safety Verification Checklist, and Hazard and Risk Register are actively
used in compliance with ISO 45001:2018 Clauses 6.1 – 6.1.1 for effective risk assessment and
management practices.
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Certainly, addressing the observation about the non-usage of certain documents as per

defined procedures is an important step in maintaining compliance and improving

Action Plan for Addressing Non-Usage of Documents: Manual Handling Risk

1. Document Review and Update:

 Communicate the importance of using these documents as per defined

3. Training and Awareness:

4. Integration into Workflows:

5. Monitoring and Reporting:

 Implement a system for monitoring the usage of these documents. Assign

 Incorporate the usage of these documents into performance reviews and

 Encourage feedback from employees regarding the usability and effectiveness of

10. Senior Management Support:

 Obtain support from senior management to emphasize the importance of using

11. Documentation and Reporting:

Action Plan for Addressing Non-Usage of Documents in Compliance with ISO

1. Document Review and Alignment:

3. Communication and Training:

 Communicate the specific requirements of ISO 45001:2018 clauses 6.1.2.1 –

4. Clear Procedures and Responsibilities:

 Launch an awareness campaign emphasizing the importance of hazard

8. Monitoring and Review:

 Implement a system for monitoring the use of these documents.

10. Leadership Support:

 Conduct periodic internal audits to verify compliance with ISO 45001:2018

12. Documentation and Reporting:

13. Review and Adjust:

1. Document Review and Alignment:

3. Communication and Training:

 Communicate the specific requirements of ISO 45001:2018 Clause 6.1.3 to all

4. Clear Procedures and Responsibilities:

5. Integration with Compliance Management:

 Launch an awareness campaign to emphasize the importance of maintaining the

8. Monitoring and Review:

10. Leadership Support:

11. Compliance Verification:

12. Documentation and Reporting:

13. Review and Adjust:

1. Document Review and Alignment:

3. Communication and Training:

 Communicate the requirements of ISO 45001:2018 Clauses 6.2.1 – 6.2.2 to

4. Clear Procedures and Responsibilities:

5. Integration with OH&S Management System:

 Launch an awareness campaign highlighting the importance of setting and

8. Monitoring and Review:

 Implement a system for monitoring progress toward achieving objectives and

 Establish a process for continuously improving the OH&S objectives-setting and

10. Leadership Support:

11. Compliance Verification:

 Conduct periodic internal audits to verify compliance with ISO 45001:2018

12. Documentation and Reporting:

13. Review and Adjust:

Certainly, addressing the non-usage of the Electric Equipment Register in compliance

Action Plan for Addressing Non-Usage of Electric Equipment Register in

 Evaluate the existing processes for managing electric equipment, including

3. Communication and Training:

 Communicate the specific requirements of ISO 45001:2018 Clause 7.1 to relevant

4. Clear Procedures and Responsibilities:

5. Integration with Maintenance and Safety Practices:

 Implement the revised procedures for managing electric equipment in a pilot

 Launch an awareness campaign to emphasize the importance of maintaining the

8. Monitoring and Review:

 Implement a system for regularly monitoring and reviewing the Electric

 Establish a process for continuously improving the electric equipment

10. Leadership Support: