Activity/Event Budget Planning and Performance Worksheet

1 Activity Date of Activity: Date Submitted:

2 Chairman: Activity Location:
3 Theme:
4 District/Council: Signatures Required Pre-Approval: Close-Out:

5 Cost Center (Completed by Office): Staff Advisor

Event Chairman
FD or ASE
Council Activity Committee

6 Number of expected participants: Youth

Adult
FIXED Expenses Budget Target Maximum Actual Variance
7 Site Fee 1-8402- 0.00 0.00 0.00
8 Salaries (direct support) 1-7010- 0.00 0.00 0.00
9 Sanitation 1-8105- 0.00 0.00 0.00
10 Postage 1-8301- 0.00 0.00 0.00
11 Printing 1-8601- 0.00 0.00 0.00
12 Equipment Rental 1-8501- 0.00 0.00 0.00
13 Medical Supplies 1-8101- 0.00 0.00 0.00
14 Other FIXED Expenses-Describe
0.00 0.00 0.00
0.00 0.00 0.00
Total FIXED Expenses $0.00 $0.00 $0.00 $0.00 $0.00
PER PERSON Expenses Per Person Cost
15 Recognition-Youth 1-9153- 0.00 0.00 0.00 0.00
16 Recognition- Adult 1-9152- 0.00 0.00 0.00 0.00
17 Recognition-Unit 1-9155- 0.00 0.00 0.00 0.00
18 Food Supplies 1-8104- 0.00 0.00 0.00 0.00
19 Program Supplies 1-8103- 0.00 0.00 0.00 0.00
20 Other Per Person Expenses-Describe
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Total PER PERSON Expenses $0.00 $0.00 $0.00 $0.00 $0.00
21 Total FIXED and Per Person EXPENSES $0.00 $0.00 $0.00 $0.00 $0.00
Administrative support (line 20 X 15%) 0.00 0.00 0.00 0.00 0.00
Contingency allowance (line 20 X 10%) 0.00 0.00 0.00 0.00 0.00
22 Total Expenses: $0.00 $0.00 $0.00 $0.00 $0.00
Participant Fees
23 Fee Per Person Youth: 0.00 0.00 0.00 0.00
24 Adult: 0.00 0.00 0.00 0.00
25 Food Sales Income 0.00
26 Minus total cost of Food Sales Inventory 0.00
27 Trading Post (Resale) Income 0.00
28 Minus Total cost of Trading Post Inventory 0.00
29 Other Income 0.00
30 Total Income: Line 22 CANNOT exceed Line 30 $0.00 $0.00 $0.00 $0.00 $0.00
31 Surplus (deficit) $0.00 $0.00 $0.00 $0.00 $0.00

A. Activity Planning Guidelines booklet and budget must be given to Activity Chairman: _____Check if done
B. Preliminary budget is submitted as part of annual Council Budget
C. Final activity budget is due for approval 10 weeks prior to the event
D. All monies, receipts, invoices are due within 48 hours of completion of event
E. BSA Policy prohibits the collecting or expending of funds without written approval
F. Please submit 3 copies for approval with chairman and staff advisors signatures.
G. All activity budgets must be closed by 30 days of the activity. All proceeds including material goods
are the property of the Pacific Harbors Council and must be turned over to the staff advisor.
H. Youth recognition items such as patches must not exceed 10% more than the projected youth participants