9/1/23, 9:27 AM Travel & Conveyance Policy

Travel & Conveyance Policy

Travel Policy:

Travel Boarding Lodging Mode of local Mode of Travel

plan Conv.

C Rs. 800/- Rs. 3500/- AUTO / /TAXI 2nd / 3rd AC/

AIR**

B Rs 1200/- Rs. 4000/- AUTO / TAXI 2nd / 3rd AC/

AIR *

A ACTUAL Rs. 5000/- TAXI 2nd / 3rd AC/

AIR

​* For journey more than 6 hour travel by Train / Bus. ** For journey more than 12
hour travel by Train / Bus.

Note: Wherever Company has Guest House/Staying arrangements, all the

Employees are required to stay there and they are entitled to claim only the
Boarding charges. This is however not applicable to Employees with their Own
staying arrangement.

Own Arrangement:

Travel Plan D.A

C - 500/-

B - 800/-

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9/1/23, 9:27 AM Travel & Conveyance Policy

A - 1000/-

Note: Food expenses for any customer entertainment while on tour should be
claimed along with the bills.

There is no laundry allowance for tours less than 4 days. For tours beyond four
days the same is applicable from the 4th day as under:

Travel Plan:

C - Rs.300/ day

B - Rs.500/ day

A - Actual

One Day Tour & Local Travel:

Travel within 100 Km radius is considered to be Local Travel and eligible for only
conveyance at actual. For One Day tour to satellite cities - D.A is applicable as
under:

Travel Plan DA Remarks

C Rs.500/-

B Rs.800/- No separate boarding & lodging

allowances
A Actual

Ps: All tour bills should be settled within 7 working days.

Travel and Advance Requisition:

Employees should submit the application in TSF / Travel Sanction / Booking

Form duly approved by the Reporting Manager/Dept. Head to Finance
department/Admin Department, well in advance to get travel advance (Maximum
advance of Rs.3,000/- only) and travel tickets.

Tour settlement:

Employees must submit his/her travel expenses report with all the supporting
vouchers at the Finance Department duly approved by the Reporting Manager/
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9/1/23, 9:27 AM Travel & Conveyance Policy

Department Head Tour claims has to be submitted within two working days from
the date of completion of the tour, with the original tickets/boarding pass. Proper
Bills have to be submitted in support of the expenses incurred during travel in
order to claim reimbursement except for conveyance where it involves traveling
in an auto.

No further tour advance will be entertained until the earlier tour advance(s) are
settled.

Any tour advance taken and not settled within 10 days of the completion of the
tour will automatically be recovered from the salary of the employee without any
prior intimation.

Conveyance Policy:

EDST employees must adhere to the following local conveyance policy:

Plan Mode Rate

Travel Plan Two Wheeler Rs. 6.00 per KM

A, B & C
Four Wheeler Rs. 12.00 per KM

In case of Travel Plan 'A', 'B' & 'C' the reimbursement will be based on the mode
of transport. In case the employee uses Two Wheeler, only Two Wheeler rate will
be paid. If the employee is using Four Wheeler, then Four Wheeler rate can be
claimed. For claiming Four Wheeler rate, the employee has to submit the
photocopy of Vehicle RC book.

No Taxi fare will be reimbursed under any circumstances unless otherwise

approved by the Reporting Managers, exceptions may be in case of carrying work
station, Demo Machine, Traveling with Client etc. The Reporting Managers will
judiciously exercise their powers with respect to use of taxi for the official
purposes only.

All conveyance bills for the current month should be submitted to the Finance
Department on or before 8th of the following month duly approved by Reporting
Manager/Department Head, failing which the claims/bills will not be processed.

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