PMT MACHINES LTD.

TRAVEL POLICY

TITLE : TRAVEL RULES FOR TOURS WHILE ON COMPANY BUSINESS -POLICY

Date : May 1,zOLs

L. Management Staff while on tour outside their headquarters will be entitled to following
allowances / reimbursement / facilities when journey undertaken is beyond 50 kilometers
(radius) from factory (one way)/ Branch Office.

2. Allowance / Reimbursement is mainly to cover expenses on breakfast, lunch, dinner, snacks,

hotel, laundry, tips etc. Expenses like cigarettes and alcoholic beverages shall not be reimbursed
and the same must be settled by the traveler directly / himself.

3. Conveyance expenses on Taxi / Rickshaws are to be claimed on actual basis declaring the
starting and destination points. Receipts are to be obtained as far as possible for claims of
Rs. 200/- and above.

4. Daily allowance is to be calculated as under (Ref. Annexure - Travel - l)

a) Return to the H.O. on the same calendar day within 12 hours from departure including
travei time - 50% of allowance will be claimable
b) L2 hours (both ways) & beyond, full allowance will be claimed.

Example :-
(i) A person starting from Pune Station (Railway / Bus / Taxi Stand) at 5.00
a.m. for Mumbai and returns to Pune station at 6.00 p.m. will get 50% of
allowance (Daily Allowa nce).

(ii) A person starting from Pune station at 4.00 p.m. for Nasik, stays at Nasik
(Overnight), and returns to Pune Station at 9.00 p.m. next day can claim
full allowance up to 4.00 p.m. next day (24 hours) + 50% of allowance for
balance hours.

5. When telephones, trunk calls are made full details of station called, person called work etc.
should be given along with claim. Telephones, Trunk Calls have to be exclusively for official work
only.

6. To the extent possible travel booking will be arranged by the Company, through the persons
assigned for the purpose. ln case the direct booking is done by the officers, information must be
given to assigned persons for regularization within eight hours.

7. Grade-wise eligibility for mode of travel is specified in Annexure - Travel - ll. Any change will
need prior approval of CEO.

Applicable from
May 1,2015
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PMT MACHINES LTD. TRAVEL POLICY

8. Sufficient advance has to be carried before proceeding on tour. lf larger amount is to be taken a
facilityofTraveller'schequeistobeutilized. ltistobenotedclearlythattotheextentpossible
advance from Branch offices / Agents is to be avoided. ln no case advance is to be obtained from
customers.
Accounts Department must be given adequate prior intimation (at least one day) to arrange for
tour advance.

9. Expenses statement must be submitted to Accounts Department within one week after return
from tour, failing which the amount paid as "ADVANCE" may be recovered from the salary. Strict
compliance of this point from all concerned is solicited.

10. Prior approval from proceeding on tour in the "Prescribed Form" is to be obtained from the
head of department (Copy of prescribed form is attached (Annexure - Travel - lll).

tt. lf two or more persons are travelling together, common conveyance facility must be used.

L2. When two or more persons are staying together it must be supported by sinele billine.

13. These rules do not apply when Officer / Manager is attending one day training, seminar or a full
time residential training programme.

t4. However, for outstation Training / Seminar where expenses are borne by the company for
training / seminar including lunch, 50% of daily allowance is admissible.

15. These rules are applicable for a tour of maximum 15 days at a time. lf the officer has to stay
continuously for a period more than 15 days at one location, then daily allowances shall be
applicable at 75% of the prescribed amount. lt is further advised that alternate economical
arrangement must be made for lodging and boarding. Our Branch / Sales Offices should be
contacted for necessary assista nce.

16. These rules supersede all previous and existing rules.

L7. All expenses of V.P. and the above will be at actual.

L8. These rules are subject to change without notice and at the discretion of the management.

19. The above rules are to be followed with effect from 1't May 2015 and the Management reserves
the right to withdraw, modify or amend the rules at any time.

20. Deviation Authority : CEO / HEAD - HR

Applicable from
May 1, 2015
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PMT MACHINES LTD. TRAVEL POLICY

ANNEXURE - TRAVEL. I

FULL DAY ALLOWANCE DAILY ALTOWANCE

(For Lodging) With Bills
Without Bills
I V+.i b-v
A + City Rs. 1,000/- Rs. 1,200/-

A City AT Actual Rs. 800/- Rs.900/-

B City Rs. 700/- Rs. 800/-

11... ,rl=, SRILifVIANAG ER,,{M-11 fi;AE-ila;',1'#
A + City Rs. 4,000/- Rs. 600/- Rs. 700/-
A City Rs. 3,000/- Rs. 600/- Rs. 700/-

B City Rs. 2,500/- Rs. 550/- Rs. 650/-

il dntuAcin+nfi
A + City Rs. 3,000/- Rs. 550/- Rs. 650/-
A City Rs.2,500/- Rs. 550/- Rs. 650/-

B City Rs. 2,000/- Rs. 500/- Rs. 600/-

IV AS$,i;MAfiA.G-ER i)

A + City Rs. 2,000/- Rs. 550/- Rs. 650/-

A City Rs. 1,500/- Rs. 550/- Rs. 650/-
B City Rs. 1500/- Rs. 500/- Rs. 600/-
V
A + City Rs. 1,500/- Rs.4751- Rs. 575/-
A City Rs. 1,200/- Rs.475l- Rs. 575/-
B City Rs. 1,200/- Rs.425l- Rs. 525/-
VI: ffi c l tu: E Rlo. T,.!:t E Rs M'-6;.,M71
=rlt
A + City Rs. 1,5001- Rs.475/- Rs. 575/-
A City Rs. 1,000/- Rs. 475l- Rs. 575/-
B City Rs. 1,000/- Rs.425l- Rs. 525/-

Lodging with bills overnight stay with bills (Hotel - staying charges only).
Allinclusive with taxes (Maximum amount eligible).

like tetephone, conveyance etc. for official work to be claimed separately)

Applicable from
May 1, 2015
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CLASSES OF CITIES

A + Cities Mumbai, Delhi, Kolkata, Chennai, Bangalore

A Cities roda, Hyderabad, Chandigarh, Ludhina, Coimbatore, G urgaon, Jamshedpur,

Ba
Jabalpur, lndore, Kanpur, Bhopal, Lucknow, Nagpur, Pune

B Cities : All other cities and rest of lndia.

t. 1/5th of the normal allowances for stay without bills will be paid for lodging.

2. Every attached bill should be signed.

3. No STD through hotels, shall be allowed.

4. A separate guideline may be issued as regards preferred hotels for staying in various cities.
These shall be used onlY.

5. Drinks shall not be allowed at any cost.

6. Tour reports are mandatory for all within 3 days of return.

7. Everyone returning from tour should report to office within reasonable time of say 2 to 3 hours.
This is mandatorY.

8. lf the employee stays in the company Guest House, he will not be entitled for overnight stay
allowance and full allowance shall be applicable if the person is not having any meals at the
guest house (Breakfast, Lunch, Dinner)

9. Mobile using while on duty will reimburse at actual basis with management discretion.

MODE OF TRAVEL (ANNEXUTE -TRAVEL - II)

V.P. & above

Air / Rail I Class / Rc t (Sleeper / Chair car)

SR. MANAGER & above

Air (By prior sanction of CEO) / Rail I Class / AC ll (Sleeper / Chair Car) shared Taxi.

il ASST MANAGER & above

Rail I Class / Rail ll Chair Car A/C / Shared taxi / Bus.

BETOW ASST. MANAGER

lllAC Train Fare / Bus Fare at actual

Applicable from
May 1, 2015
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PMT MACHINES LTD. TRAVEL POLICY

LUNCH DINNER ALLOWANCES :

For pune: Lunch Allowance would be Rs. 225/-with bill or Rs. 100/- without bills for M-3 & above
And Rs. L75/- with bill or Rs. 751- without bill for M-4 and below.

For Branches: Lunch Allw. would be Rs. 225/- with bill or Rs. 75/- without bills for M-3 & above
And Rs. 175/- with bill or Rs. 50/- without billfor M-4 and below'

(Within 50 kms. @ the discretion of concerned HOD's')

FROM JUNIOR TEVEL UPTO SR. ENGINEER / SR. OFFICER ( GRADE M-7 TO M-4I

No Compensatory Off (C/OFF) for extra work in case of Full/Half day working on any day
including weekly off/ holidays. However, as a special case Allowance of Rs.400/- will be paid for
each FULL WORKTNG DAY extra work on weekly off/holidays only. This will be over and above
the normal Lunch Allowance or daily traveling allowance as the case may be.

CONVEYANCE REIMBURSEMENT :

Conveyance reimbursement for employees using their own vehicle for official work shall be as
follows:

Rs. 3.75/- per km for two wheeler and

Rs. 8.25/- per km four wheeler.

Applicable from
May 1, 2015
Pase 5 of 6