Ram Ratna Group Travel Eligibility

RRKabel / RREL

Area Sales Manager / Area Heads

While in HQ A+ A B C

Daily Allowance (when in HQ) 375 325 300 275

Outside HQ (same day return)

Travel Fare Actual (bills to be produced)

Transport Mode Train (AC 3) / Bus
Local Conveyance Actual

City Classification
Outside HQ on Tour A+ A B C

Lodging 1750 1500 1250 1000

Food Expenses 450 425 350 350
Transport Mode Train (AC 3) / Bus
Local Conveyance (out of HQ) 275 250 175 175

On Tour (Own arrangement) A+ A B C

Tour (inclusive of Food & Stay) 700 600 450 400

Local Conveyance 275 250 175 175

NOTE:- While in HQ Daily Allowances Includes Food Expenses / Petrol Expenses / Printing
& Stationary Expenses
Ram Ratna Group Travel Eligibility
RRKabel / RREL

Important Terms:

1. The daily HQ allowance includes the petrol and food allowance and no other additional food
expenses will be reimbursed.
2. During tour, for food allowance and stay allowance, the bills are to be produced. The
entitlement amount shown is the upper limit; the claim should be the lowest or actual up to the
eligibility.
3. For A+ and A cities, up country allowance can be claimed for the distance more than 75 KM
and B & C city it is 60 KM
4. For claiming the own arrangements allowance, the proof of travel like Train/Bus ticket, food bills
to be enclosed.
5. If the petrol bills are claimed for outstation travel instead of Bus/Train, the KM travelled should
be clearly mentioned along with the travel bills on the reverse side of the petrol bills.
6. Any claim for the food expenses etc with customer & team, the details should be mentioned on
the reverse side of the bill or on the travel expenses statement.
7. Do not attach separate claims for the purchase of water bottle as the same is part of the food
allowance and will not be reimbursed. – Toll fee, Parking fee, mobile servicing, calculator
purchase, to be supported with original bills.
8. For the outstation staff, the maximum eligibility for the internet expenses per month is Rs.250/-
& Printing & Stationery per month is Rs.100/- (The bill should be produced) if data card is not
provided by the company.
9. During the tour, for claiming the local conveyance expenses, the details of the claim /local
travel should be clearly mentioned.
10. For claiming the own arrangements allowance night stay should be involved.
11. When a training program / Exhibition or any other such event is organized by the company and
where the boarding / lodging / travel arrangements are made by the respective offices then the
individual is not permitted to claim Daily Allowance / Stay Allowance / Travel Allowance etc (
whichever is applicable ) for that period.
12. Normally in the course of a tour, seniors are accompanied by junior members and as a practice
the food bills are paid by the senior. In such case, the respective senior should mention in his
claim the junior present along with him for whom the bills are paid and correspondingly the
junior should not claim for the same in his expense statement. Alternately, the choice of getting
separate bills and settling the same may be done at their discretion.
13. Claims where the local KP / KC / Specifier is entertained by the team member should have the
prior approval of the respective Senior and claim will be processed only if the bill is enclosed.
14. All claims duly approved by the reporting senior should be submitted for final approval before
the 7th of the subsequent month. If the bill is received late then the claim will be reimbursed
only during the next following month.
15. If two months old bills are produced at same time then in such case Rs.500/- will be deducted
from the eligible reimbursed amount. Hence all bills to be submitted on time (refer to point no.
14).
16. Mobile Handset purchase policy will be intimated separately.
17. For upcountry travel made by a team member along with their seniors through car, then they
will be not be eligible for the same day return allowances.