Travel & Stay Guidelines

Travel & Stay Guidelines, L0 & L1 (Remote-Outside Delhi/NCR)

Modes of Travel

Employees to book their travel tickets on their own as per following booking
guidelines. The reimbursements to be claimed after completing the travel.
Air Travel
▪ Air travel can be made in Economy class as follows:
Booking guidelines of
travel & accommodation • Return Air travel between 300-700 kms can be reimbursed on actuals against
for L0 & L1 working from original bills with an upper limit of Rs. 10,000/-
outside Delhi/NCR for • Return Air travel above 700 kms can be reimbursed on actuals against original
Travel to Damco Office bills with an upper limit of Rs. 14,000/-
Rail Travel
▪ Rail travel can be made via AC 2 tier/ AC 3 Tier/Chair car via normal/tatkal ticket
as follows:
• Return Rail travel between 200-700 kms can be reimbursed on actuals
against original bills with an upper limit of Rs. 2500/-
Travel & Stay Guidelines, L0 & L1 (Remote-Outside Delhi/NCR)…
Modes of Travel

Bus Travel
▪ Bus travel can be made in AC Sleeper class as follows:
• Return Bus travel between 200-700 kms can be reimbursed on actuals
against original bills with an upper limit of Rs. 2500/-

Booking guidelines of Personal Car

travel & accommodation ▪ Prior approval to be taken in case of travel via personal vehicle
for L0 & L1 working from
▪ While using your personal vehicle, google distance will be referred
outside Delhi/NCR for
▪ Fuel reimbursement can be claimed @ INR 10/km for 4-wheeler
Travel to Damco Office

Accommodation
▪ Company will only book accommodation via corporate accounts with hotels in
Noida and Faridabad as per the duration of Damco office visit.
▪ The request to book the accommodation should timely be submitted to
ComingToOffice@damcogroup.com. Any further extension should also be notified
at this email address atleast 3 days in advance
Travel & Stay Guidelines, L0 & L1 (Remote-Outside Delhi/NCR)…
▪ All original bills of the travel expenses should be retained and timely sent to
ComingToOffice@damcogroup.com along with Memo of Expenses within 10
business days.
▪ All reimbursements claims received till 25th of the month would be disbursed with
the payroll.
▪ In case employee has any local presence, the employee can arrange
Reimbursement accommodation on their own.
guidelines of travel &
▪ Travel reimbursement and accommodation are applicable only for Damco
accommodation for
employees.
L0 & L1 working from
outside Delhi/NCR ▪ This coming to office is purely a work-related visit. Hence, bringing your family
Travel to Damco Office along during this visit should be avoided.
▪ We encourage travel expense must be done in accordance with this policy to
qualify for reimbursement.
▪ Any negligence from employee leading to any traffic challans, accommodation
cancellations, any broken material/property damage will lead to recovery from the
employee.
Role

Thank You