COLUMBIO CENTRAL ELEMENTARY SCHOOL

Purok 3, Poblacion, Columbio Sultan Kudarat

PARENTS-TEACHERS ASSOCIATION

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents and teachers of the Columbio Central Elementary School (CCES),
invoking the aid and guidance of God, the Almighty, have organized ourselves into an
association with the principle of volunteerism in order to attain our common goals,
promote the general welfare and secure unto ourselves at all times efficient and honest
participation, support and cooperation in socio-educational affairs, subscribing and
upholding the constitution of the Republic of the Philippines, all its laws and its duly
constituted authorities, do hereby ordain and promulgate this constitution and by-laws.

ARTICLE I

NAME, DOMICILE, AND SEAL

Section 1. NAME the organization shall be known as Columbio Central Elementary

School Parents-Teachers Association herein referred as CCES PTA.

Section 2. DOMICILE The principal office of the association shall be at Columbio

Central Elementary School (CCES), Purok 3, Poblacion, Columbio Sultan
Kudarat
Section 3. SEAL The seal of the association shall be in such form and design as the
Board
of Directors mayprescribed.

ARTICLE II

Declaration of Principles
Section 1. We believe that CCES PTA is the coordinating body of the parents and
teachers of Columbio Central Elementary School.

Section 2. We believe that the growth, progress, and welfare of our children/students of
this educational institution depends upon the unity, cooperation, and active
participation and harmonious relationship of the parents, teachers, and
school administration.

Section 3. The organization shall promote volunteerism and altruism in all its functions
and affairs.
Article III
Jurisdiction

Section 1. The CCES PTA shall have jurisdiction to undertake Elementary School
related activities in and outside the campus and as agreed upon with the
school administration.

Article IV

OBJECTIVES

Section 1. To promote and work for the interest and welfare of the students who are
enrolled in the Columbio Central Elementary School includes the educational,
social, and physical well-being of all.

Section 2. To provide a venue whereby parents and teachers could air their grievances
and opinions.

Section 3. To promote a harmonious relationship with the school administration and the
community.

Section 4. To bring to the attention of the school administration every perceived

 violation of school rules and regulations that may be committed by the
students or teachers for appropriate disciplinary action.

Section 5. The CCES PTA may assist in the promotion and supervision of the activities
that the school may undertake.

SECTION 6. To provide a forum for the discussion of issues and their solutions related
to the total school program and to ensure the full cooperation of parents in
the efficient implementation of such a program.

SECTION 7. To provide mechanisms to ensure proper coordination with the members

of the community.

SECTION 8. Shall adhere to all existing policies and implementing guidelines issued or
hereinafter may be issued by the department of education.

SECTION 9. To serve as a support group and as a significant partner of the school

whose relationship shall be defined by cooperative and open dialogue to
promote the welfare of the students.
Article V

Membership, RIGHTS, AND DUTIES

SECTION 1. Membership in CCES-PTA is limited to parents or in their absence the

guardian of duly enrolled students, teaching and non-teaching personnel of
the school.

SECTION 2. A guardian is hereby defined as any of the following:

A. An individual authorized by the biological parent/s to whom the care and

custody of the student has been entrusted;

B. A relative of the student within the fourth degree of consanguinity or

 affinity provided that said relative has the care and custody over the child;

C. An individual appointed by a competent court as the legal guardian of

the student;

D. In the case of an orphan, the individual/institution has the care and

custody of the student.

SECTION 3. A member-teacher refers to homeroom advisers, subject teachers, and

non-teaching personnel.

Section 4. Rights and privileges of members. Every member shall have the following
rights and privileges:

1. To exercise the right to vote on all matters relating to the affairs of the
organization.

2. Be periodically informed of the financial status of the organization,

including relevant information affecting the members thereof.

3. To be eligible for any elective and appointive position of the organization,

provided not to extend the term limit, ever.

4. To examine all records or books of the organization during business

hours.

Section 5. Duties of members. A member shall have the following duties:

1. To obey and comply with the constitution and by-laws of the

organization, and other rules and regulations as may be promulgated by
the board of directors.

2. To pay the annual membership fee for every parent regardless of the
number of children enrolled and other reasonable assessments for
 every student that the board of directors and the school authorities may
prescribe in consultation with the general assembly such as but not
limited to:

PTA membership fee - ₽ 200.00

Total - ₽ 200.00

3. To extend assistance and full cooperation in all undertakings and

activities of the school, especially the Brigada Eskwela or school
maintenance week which is scheduled every month of May. All parents
are required to support said program by way of sharing skills/expertise,
in-kind donations, thereby making the school ready for the opening of
classes.

4. To safeguard the general interest of its members.

5. To attend all meetings that may be called for by the executive board.

Article VI

HOMEROOM PTA OFFICERS

SECTION 1. Within fifteen (15) days from the start of the school year the
homeroom adviser and the parents/guardians shall organize the
homeroom PTA with the approval of the School Head.

SECTION 2. The homeroom adviser shall have direct supervision over the conduct
of the election of the homeroom PTA officers, which election shall be
by viva voce.

SECTION 3. The homeroom PTA officers, namely: president, vice president,

secretary, treasurer, and auditor, business manager, PIO and two (2)
 peace officers shall be elected from among the parent-members by a
majority of those present during the election.

SECTION 4. In case of a tie among two (2) or more candidates, a run-off election
shall be immediately held only among the candidates involved in the
tie until the tie is resolved. If the tie cannot be resolved through a run
off election, the same shall be done by drawing of lots.

SECTION 5. The homeroom PTA officers shall cause the turn-over of any project
they have completed to the School Administrator.

SECTION 6. The homeroom PTA officers shall furnish a list of proposed and
completed projects to the Board of Directors for confirmation.

ARTICLE VII

BOARD OF DIRECTORS AND OFFICERS

(SCHOOL PTA OFFICERS)

SECTION 1. The election of the members of the Board of Directors (BOD) of the
school PTA from among the elected homeroom presidents and
homeroom advisers shall be held within thirty (30) days from the start
of the school year.

SECTION 2. The election of the executive officers of the school PTA from among
the BOD members shall be on the same day of their election to the
BOD.

SECTION 3. The Board of Directors (BOD) shall be composed of fifteen (15)

members who shall elect from among themselves the association’s
executive officers; namely: president, vice-president
 secretary, treasurer, auditor, business manager, PIO and two (2) peace
officers, who shall oversee the day-to-day activities of the association.

SECTION 4. Parent-members shall comprise two-thirds (2/3) and teacher

members one-third (1/3) of the Board of Directors.

SECTION 5. A teacher-member cannot hold any position in the PTA except as a

member of the Board of Directors or as secretary.

SECTION 6. The School Head shall not serve as a member of the Board of
Directors but as an adviser to the PTA.

SECTION 7. The term of office of the Board of Directors and its officers shall be
one (1) year from the date of election or until a new set of BOD has
been elected and qualified.

SECTION 8. In case of vacancy in the Board Of Directors as a result of the

expulsion, resignation, or death, the vacancy shall be filled for the
unexpired term of the office, by a majority vote of the Board of
Directors from among the presidents of homeroom PTA’s in a special
meeting called for such purpose.

SECTION 9. The immediate past president shall automatically become an ex

officio members, provided he /she has a child enrolled during the
school year at CCES.

SECTION10. Powers and duties of the Board of Directors. The Board of Directors
shall have the following duties and powers:
a. They shall have the general charge in the formulation and
implementation of policies, rules, and guidelines of the organization.
b. They shall create committees as exigency arises.
c. They shall formulate, promulgate and approve plans, programs and
adopt resolutions toward the attainment of the principles and objectives
 of the organization.
d. They shall acquire, receive, hold and administer properties in the
name of the Columbio Central Elementary School.
e. To coordinate with school officials in all CCES-PTA activities.
f. The BOD shall turn over any completed project initiated by the general
PTA to the School Administrator.

SECTION 11. The president. The president shall have the following duties and
powers:
a. Shall coordinate with school officials in all CCES PTA activities.
b. Shall exercise general supervision and control in the management of
the affairs of the organization.
c. Shall preside at all meetings of the officers, Board of Directors, and
general assembly.
d. Shall be primarily responsible for the implementation of the policies,
plans, and programs adopted by the Board of Directors.
e. Shall be the official spokesman and representative of the CRSHS-PTA
on matters requiring coordination with school
officials.
f. Shall sign contracts, documents, and other papers as may be
authorized by the Board of Directors.
g. Shall represent the organization in all its official functions and
activities.
h. Shall exercise such powers and performs such duties inherent to his
position as may be delegated by the board.

SECTION 12. The Vice President. The Vice President shall have the following
duties and powers.
a. Shall automatically succeed in case of permanent vacancy in the
office of the president.
b. Shall take the place of the president in case of temporary absence
and performs the powers and duties inherent to the office of the president.
c. Shall exercise such powers and performs such duties inherent to his
 position as may be delegated by the president and/or the Board of
Directors.

SECTION 13. The Secretary. The Secretary shall have the following duties and
responsibilities:
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements
required to update the members of all activities of the organization
c. Shall act as the official keeper of all documents, minutes and other
records.
d. Shall sign/countersign contracts, documents and other papers as may
be authorized by the board and affix seal to any instrument requiring
the same.
e. Shall maintain the member’s register and be in charge of the bulletin
board at the principal office of the organization.
f. Shall perform such other duties and responsibilities as may be
assigned by the president of the board.

SECTION 14. The Treasurer. The Treasurer shall have the following duties and
responsibilities.
a. Shall collect, receive and issue receipts for all money, contributions,
and donations to the organization.
b. Shall be the custodian of all properties, funds, and accounts of the
organization and keep records pertaining
thereto.
c. Shall be at all times have a true, correct, and detailed statement of his
/ her receipts and expenditures and of the assets of the organization.
d. Shall control and handle all funds of the organization, and shall
deposit same in a reputable bank designated by the board.
e. Shall make disbursements only in amounts and in cases duly
appropriated and provided for by the board, which shall always bear
 the approval of the president.
f. Shall submit to the president and the board of directors quarterly
reports of the properties, funds, accounts, and financial standing of the
organization duly certified by the auditor, or such time as may be
required by the president or the board.
g. Shall cause the turn-over of all financial records, inventories, official
receipts, and another pertinent document during the transition of
officers.
h. Shall perform such other duties and responsibilities as may be
assigned by the president of the board.

SECTION 15. The Auditor. The Auditor shall have the following duties and
responsibilities:
a. Shall make a detailed and periodic audit of all the properties, funds,
and accounts of the organization and at the
same time make appropriate suggestions and recommendations to
the board.
b. Shall submit the audit report to the board after the examination and
validation of the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be
assigned by the president of the board.

SECTION 16. The Public Information Officer. The Public Information Officer shall
have the following duties and responsibilities:
a. Shall take charge in disseminating information concerning plans,
programs, and activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible for fostering a good relationship with the school
administration.
d. Shall perform such other duties and responsibilities as may be
assigned by the president or the board.

SECTION 17. The Business Manager. The Business Manager shall have the
 following duties and responsibilities:
a. Shall discharge the function of transacting business for the CCES
PTA.
b. Shall make canvass on purchases for the CCES-PTA.
c. Shall perform such other duties and responsibilities as may be
assigned by the president or the board.

SECTION 18. The Peace Officer. The Peace Officer shall have the following duties
and responsibilities:
a. Shall secure peaceful and orderly deliberations during meetings and
conferences of the officers and members of the
organization.
b. Shall moderate peaceful negotiations on conflicts from among the
officers and members of the organization.
c. Shall conduct an investigation and submit a report on any matters
involving the security, immorality, and misconduct of the officer/s and
member/s of the organization as directed by the president or by the
board.
ARTICLE VIII

STANDING COMMITTEES

SECTION 1. To ensure smooth in relationships and efficiency in handling specific

project activities of the organization and in order to realize the
objective of the constitution, the following seven (7) standing
committees are hereby created. Each committee shall be composed
of at least three (3) members – the chairman and two (2) members to
discharge its function effectively. The chairman of the board has the
power to appoint the chairman and members of each committee.
these committees are the following:

A. Committee on Finance - responsible for sourcing out funds needed

 for the implementation of approved project/s and program/s. Shall
monitor allocations/disbursement of funds within budget limits.

B. Committee on Programs and Projects - responsible for the adoption

and implementation of programs, projects and activities that will
promote and protect the general welfare of the members.

c. Audit Committee - shall be responsible for the monitoring and

supervision of implemented projects in accordance
to its approved plans and specifications and within the time frame.

d. Election Committee – (please refer to article x).

e. Grievance Committee - shall investigate internal association

disputes. It shall assist in the presentation and settlements of the
organization’s grievance with school administration subject to
pertinent provisions of existing civil service laws.

f. Ways And Means Committee – to source-out solutions, resources,

and logistics in any project as called for.

g. Committee On External And Community Affairs – shall be

responsible for coordinating with LGU’s, NGO’s and other
institutions for the benefit of the school.

SECTION 2. The heads of the committees shall preferably come from the Board of
Directors, homeroom presidents and homeroom advisers.
ARTICLE IX

GENERAL ASSEMBLY, MEETINGS, AND QUORUM

SECTION 1. The general assembly shall be composed of all parents of enrolled

students, the Board of Directors, and officers of the PTA, school
 head, homeroom advisers, subject-teachers, and non-teaching
personnel of the Columbio Central Elementary School.

SECTION 2. The general assembly shall be convened by the PTA Board of

Directors immediately after the PTA has been organized.

SECTION 3. The general assembly shall be convened as may be necessary but in

no case less than twice a year. The board shall coordinate with the
school head as to time, venue and other details of the general
assembly.

SECTION 4. The general assembly may invite or consult with other members of
the community such as local government officials and civic
organizations to solicit their support or active participation in the
school activities.

SECTION 5. The General Assembly Meeting shall be held annually on the 4 th

Saturday after the opening of classes;

SECTION 6. Special General Assembly Meeting shall be called upon resolution

passed by the Board of Directors or upon written request signed by at
least three (3) members of the Board of Directors or by Majority of the
parents;

SECTION 7. The CCES PTA officers and Board of Directors shall have a regular
monthly meeting every last Sunday of the month;

SECTION 8. The majority of the members or 50% + 1 shall constitute a quorum.

ARTICLE X

ELECTION COMMITTEE

SECTION 1. At the start of every school year, the school head shall immediately
 create and convene a six (6) Member Election
Committee (ELECOM) for the homeroom and school PTA’s by
designating the following:

A. Two (2) teachers one of whom shall be the chairperson and the latter
shall vote only in case of a tie; and
B. Four (4) parent-members

SECTION 2. The ELECOM shall be the overall supervision over the conduct of the
elections of the homeroom PTA’s and direct supervision over the
conduct of elections of the BOD of the school PTA and officers.

SECTION 3. The ELECOM may promulgate and issue additional guidelines

relative to the conduct of elections that are not inconsistent with this
and other existing guidelines or which may hereafter be issued.
Article XI

Finances

SECTION 1. Cognizant of the need of the organization for adequate funds to

sustain its operations, the PTA may collect voluntary financial
contributions from members and outside sources to enable it to fund
and sustain its operation and the implementation of its programs and
projects exclusively for the benefit of the students and the school. The
PTA’s programs and projects shall be in line with the School
Improvement Plan (SIP).

SECTION 2. The collections of funds by the PTA shall be subject to the following
conditions:
A. The contributions should be the reasonable amount as may be
determined by the Board Of Directors.
B. Non-payment of contributions by the parent-member shall not be a
 basis for non-admission or non-issuance of clearance(s) to the child /
student.
C. The contributions shall be collected by the PTA treasurer on a per
parent-member basis regardless of the number of their children in
school.
D. No collection of PTA contributions shall be done during the enrollment
period, and
E. No teacher or any school personnel shall be involved in such
collection activities.

SECTION 3. All collections of contributions or proceeds of fund raising activities

shall be deposited in a refutable banking institution as determined by
the Board Of Directors.

SECTION 4. The PTA treasurer or a duly authorized representative shall

undertake the collection and shall issue receipts/acknowledgment
receipts.
SECTION 5. In no case shall any school official or personnel be entrusted with the
safekeeping and disbursement of collections made by the PTA.

SECTION 6. All disbursements of funds shall be in accordance with generally

accepted accounting and auditing rules and regulations.

SECTION 7. All disbursements shall be accompanied by appropriate resolutions

indicating thereof the purposes for which such disbursements are
made.

SECTION 8. No cash advances shall be allowed without valid liquidation of

previous cash advances.

SECTION 9. The books of accounts and other financial records of the PTA shall be
made available for inspection by the school head and / or the division
 PTA affairs committee at any time.

SECTION 10. An annual financial statement signed jointly by the PTA president,
treasurer and auditor shall be submitted to the school head not later
than thirty (30) days after the last day of classes. Such financial
statement shall be audited by an external and independent auditor,
posted in the PTA bulletin board, and presented to the general
assembly during the next school year.

SECTION 11. The PTA shall submit to the school head not later than November
30, a mid-school year financial statement report ending October 30 duly audited and
signed by the members of the PTA’s audit committee.
ARTICLE XII

IMPEACHMENT

Section 1. Any official of the CCES PTA and Board of Directors may be impeached
by a vote of 2/3 of the general assembly called for such purpose by the
president or majority of the board on the following grounds, to wit:

1. Disloyal acts against the constitution.

2. Malicious attacks against the organization and its officers and

members.

3. Misappropriation of organization funds.

4. Negligence of duties and responsibilities.

5. Willful violation of this constitution and by-laws or rules, regulations,

measures, resolutions, and decisions of the organization.

6. Three (3) successive unexcused absences.

Section 2. The following procedures shall govern impeachment proceedings:
1. Impeachment proceedings shall be initiated by a formal petition or
resolution signed by at least 5% of all bonafide members of the
organization addressed to the president. A confirmation of impeachment
shall require a majority vote of all members. In all cases, the officer
subject to impeachment shall be given the opportunity to be heard.

2. The president shall convene a general membership meeting to consider

the impeachment of an elective officer or group of officers.

3. In case the president is the object of the impeachment, he/she shall

convene the general assembly within ten (10) days from receipt of the
formal petition. The general assembly shall designate any member, not
an officer, to preside the impeachment proceedings.

4. Officer/s against whom impeachment proceedings had been filed shall

be given the opportunity to defend themselves before any impeachment
vote is finally taken.

5. A majority vote of bonafide members present constituting a quorum shall

be sufficient to give a due course on impeachment proceedings.

6. The decision of the general membership in the impeachment

proceedings shall be final and executory.
Article XIII
Amendments and ratification

Section 1. Any amendment to or revision of this constitution and by-laws may be

proposed by the board of directors upon a vote of 2/3 of its members.

SECTION 2. Any amendment hereof which may be adopted by the board shall be
ratified by a vote of 2/3 of the general membership within thirty (30)
 days after its adoption.

SECTION 3. No amendment/s to this constitution may be proposed within the

period of two (2) years after its ratification except section 5.2 of article
V.

SECTION 4. Copies thereof must be distributed to members at least three (3)

days prior to the date of the assembly wherein such amendments
shall be submitted for approval.
ARTICLE XIV
EFFECTIVITY

Section 1. This constitution and by-laws shall take effect immediately upon
ratification and adoption by 2/3 of the general membership of the
organization.
ARTICLE XV
TRANSITORY PROVISION
After the ratification and adoption of this constitution and by-laws, the incumbent
officers and board of directors shall hold office until their successors shall have been
duly elected, proclaimed, and qualified.
____________________________________________________________________

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS RATIFIED BY

VOTES OF – YES, – NO, AND – UNDECIDED OUT OF PTA MEMBERS WHICH
ALREADY CONSTITUTE MORE THAN TWO-THIRDS (2/3) VOTE OF THE GENERAL
PTA MEMBERSHIP DURING THE SPECIAL GENERAL ASSEMBLY HELD ON
JANUARY 22, 2022 AT THE COLUMBIO CENTRAL ELEMENTARY SCHOOL .

Certified Correct:

MOCHLIZA C. LIMBUTUNGAN
Attested by: General PTA Secretary
ENGINER STEPHEN M. SILVESTRE
General PTA President