NAMBAWAN SEAFOODS PNG LTD

WORKERS REPRESENTATIVE COMMITTEE GRIEVANCE AND ISSUES FORM

NSPL Workers Representative Committee (WRC) GRIEVANCE AND ISSUES

Meeting Date: 20th September 2023
Facilitator/Chair Person): Charles Sivlanduo (NSPL
WCRP).
Secretary: Rayleen Apisai (NSPL WCRS)
Total No. Attendance Present: 17
Location: NSPL Training Room

Objective(s) of the committees:

1. To increase communication and improve planning between the NSPL Management and the NSPL workers commitment to
achieve 100% monitoring of grievances and issues achievement. This will be achieved by reviewing quarterly status,
identifying issues and planning action steps for the next period/quarter.

Item Minutes Topic Summary of conclusions, decisions,

Allocated
Issues and Grievances raised by NSPL
1. workers Representatives
1.Nasfund Updates, LSL payment.
Grievances/Issue Raised by: (Chris
Kaluwin)
2.Safety- (PPEs & other employees’
general safety regarding coming to work
and finish work and when walking home.
Grievances and Issues Raised by: (Ben
Bob-Skinning Rep /Detun Sara Frozen
loins/Junior Meawi-Canline retort rep/smith
Paita-receiving/Rodrick Steven
-Sanitation/Chris Kaluwin-engineering/Ben
Anthon -Supply chain/Rayleen Apisai-
accounts I.T rep./Janet Mogia-Loinning Rep
Action Steps, and next steps
1. Nasfund Updates Chris Kaluwin-
EMD Rep)
 All NSF employees need to be
clarified as to why their balances
remains steady till current.
 Some employees commence work
from year 2017_ 2018 don’t have
Nasfund contributions, will they be
eligible for a backdate or?
 Payroll staff should liaise with
Nasfund and sort this matter ASAP -
Chris Kaluwin EMD Rep
 Payroll Function is a HR Function-
Management to moved payroll
section to HR dept.
 Grievances /issues forwarded to
Ugai Yamag Pay-roll supervisor to
sort nasfund, NCSL and LSL ASAP, if
not act upon than, Management
must demote or review his
performance and advise Ugai for a
resignation and employ a well
experience pay roll officer to
execute the role. Chris Kaluwin-
EMD Rep

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 2. Safety
 Safety must be prioritized and
implemented in all sections in
Production Department. Team
leaders, supervisors must be
responsible and closely monitor
and observe on their staff safety
gears and the tools, trolleys and
other working tools being used @
specified sections. _ (all section
reps)
 Supervisors /team leader to report
any worn out safety gears /tools
(i.e.; gumboots, safety boots, tyres
on trolleys, yaka uniforms, hand
gloves, eye safety goggles, earing
Muffs Etc..) to the management for
replacement or new ones to be
purchased. _ (All section Reps)
 Employees safety while traveling on
a moving vehicle to & from work,
safety controls must be in placed
over used of fleets, driving attitudes
& speeding. (Rayleen Apisai
(accounts IT rep)
Security must be provided for the walking
employees to and from work. (Rayleen
Apisai_ Accounts IT rep)
 continuous sickness/disease or
aging employees requesting to be
moved to suitable section should
be consider for their health reasons
& comfortable working. (Janet
Mogia Loinning Rep)

Current Interest – Information Sharing: During the WCR meeting no interest

2. During the WCR meeting no interest and and information raised by WCR
information raised by WCR
Upcoming Issues: Upcoming issues were not raised, will be
3. raised in the next meeting when previous
issues raised are disseminate from the HR
Employees Specific  Pay Roll issues
4. Grievances and Issues:  Safety

Plan Next Agenda  Not in Plan, awaits next

5. meeting to discussed

6. Other Business or Issues  Other business and items raised, is

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 alternative working days.

7. After the Meeting Agendas will be table  Meeting minutes were tabled and
for review: will be submitted in template
format to NSPL HR to disseminate
to the NSPL management

8. Meeting Review on Content and Process  Meeting minutes are on content

and in process. As soon as
completed will be presented to HR
to disseminate to NSPL
Management meeting.

3. Next Meeting (Will advise or notified by NSPL WCR President)

Date: _________________________
Start Time: ____________________
End Time: _____________________
Location: ______________________
Secretary: _____________________

4. Grievances and Issues Purpose

The purpose of the employees raised grievances and issue is to conduct effective planning meetings by
engaging all NSPL Worker Representative Committees and participants in the planning process.

Meeting Date (Enter the date and time of the 20th September 2023 at 1500 hours Signature
meeting.)
Facilitator (Enter the name of the person who led Charles Sivlanduo NSPL Workers
the development of the Grievances and who will Representative
guide the group through the agenda items and group President
discussion.)
Time Keeper (Enter the name of the person who Rayleen Apisai NSPL Workers
will manage the time of the meeting by calling out Representative
the time remaining on each agenda item and calls Secretary
for an end of discussion or re- allocates time (when
time runs out) for an agenda item.)
Attendees(s) Name(s) (Enter the name(s) of the Faith Yul NSPL HR Recruitment
NSPL Participant attending the meeting.) Officer

Attendance (List the names of all meeting NSPL Workers Representative Position/section Signature
Workers Representatives Committees (WRC) and Committees Attendees
Management/Officers participant.)
1. Charles Sivlanduo 1.WCRP-QA 1.
Representatives Absenteeism List 2. George Hauseng 2.WCRVP-Purchasing 2.
3. Rayleen Apisai 3.WCRS-Admin Acc 3.

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 4. Chris Kaluwin 4.
5. Detun Sara 4.WCRSS-EMD 5.
Names Position/Section 6. Janet Mogia 5.WCR-FL 6.
7. James Gaula 6.WCRPS-Loinning
1. Vivian Kereme 7.
WCRVS-HR/laundry 8. Rodrick Steven 7.WCR-EHSS
2. Amon Yasom 8.WCR-Sanitation 8.
WCR-EMD/FM 9. Smith Paita
3. Ismael Taubapun 9.WCR-Receiving 9.
WCR-Outbound-SC 10. Ben Anton
4. Shane Tahiniu WCR-Butchery 11. Junior Meawi 10.WCR-Inbound-SC 10.
11.WCR-CL/Retort 11.
12. Ben Bob
12.WCR-Skinning 12.

Location (Enter the name of the meeting room.) 1. Training Room

Objective(s) of the meeting (Enter the purpose of The purpose of the employees raised grievances and issue is to
the meeting. Objectives inform Workers conduct effective planning meetings by engaging all NSPL
Representatives Committees and participants on the Worker Representative Committees and participants in the
most important things that should be accomplished planning process
by the end of the meeting.)
Minutes Allocated (At the beginning of the Meeting minutes allocated started at 1500 hours to 1600 hours.
meeting take 2 minutes to review the agenda and to Most Grievances and issues raised allocated time for an employee
allocate time needed for each item. to raise was took 2minutes to review and feedback given by WCRP
Time allocation will help prevent tangential side- from the explanation only 1 minute.
discussions not pertinent to the issues at hand.)

(2) Review Meeting Summary Form (Review This is NSPL first Workers Representative meeting held on the
previous Meeting Agenda, noting any items which 20th September 2023. No other previous items to require
require additional follow-up.) additional follow-up.

(3) Current Interest/Information Sharing (Prior This is NSPL first Workers Representative meeting held on the
to the meeting, list all agenda items relative to issues 20th September 2023. Current Interest/Information Sharing
updates, status reports on employee was not addressed
grievances/issues, and feed back in this space
provided. Remember to solicit agenda items from the
NSPL HRD Senior Officer when developing the
meeting agenda.)
(4) Upcoming Issues (List issues which relate to all  NSPL employees Nasfund Issues
working days in attendance. Some Business  Employees Safety (PPEs-especially; EMD
Operation meetings include multiple working days. staffs/Warehouse (inbound/outbound-SC staffs)
Enter common issues here.)
(5) Employee Specific Issues (List employee  Alternative working days
specific issues here. This will allow flexibility to
participate in items related to all arising issues. These
items will be discussed at the end of the meeting.)
(6) Plan Next Agenda (List grievances and issues  Next agenda will be the follow-up of the first grievances
items which need to be addressed at the next and issues raised and awaiting feedback from the
meeting) management

(7) Other Business or Issues (Add additional  This is NSPL first Workers Representative meeting

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 Business or Issues as they arise during the held on the 20th September 2023 and other business
meeting or grievances and issues were not being raised by
NSPL workers Rep.

(8) Meeting Review (Briefly review content  The brief review of the content discussed during
discussed and the meeting process (what went well, the meeting process went well and to wrap up the
what could be changed) to wrap up the meeting.) meeting nothing was changes

Next Meeting (Determine the next meeting date,  Next meeting will be awaiting feedback from the first
times, location and meeting agenda. The meeting meeting from the NSPL management
secretary records the minutes of the meeting.)

Remarks
NSPL Workers Committee Representative (WCR) GRIEVANCE AND ISSUES being tabled. All grievances and issues to be
prepared and presented in the meeting. Other business grievances and issues raised will be noted and tabled if considered
weight enough to raise in the next meetings. All meeting minutes with WCR grievances and issues will be tabled later for
review. HR representative to attend the WCR meeting for the submission of minutes and grievance and issues tabled.
HR will then present to the management and the responses/feedback from the Management through to HR to disseminate
to the NSPL Workers Representative Committees in the next meeting. Once HR disseminate the feedback it must be
approved by NSPL Operation Manager to post on NSPL Notice Boards for all NSPL employees to see how their grievances
and issues Feedback from the NSPL Management.

Prepared by: ___________________ Noted by: _________________ Reviewed by: ________________

WCRS (Rayleen Apisai) WCRVP (George Hauseng) WCRP (Charles Sivlanduo)

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