ADDIS COSMO

Addis Cosmo
SUMMARY
Addis cosmo plans to join the Ethiopian cosmetics market through the production of
various type of products, for instance hair foods(hair pomades),hair oil, Vaseline and glycerine.
Most of the Ethiopian population is in the range from infant to 60years of age. This age group is
known for high consumer of cosmetics products. Moreover, the huge population of Ethiopia
which is estimated to be over 120 million, and constantly growing at a rate of 4% per annum, is
considered to be a huge cosmetics market. As far as, marketing data tells us there is a huge
market gap between demand and supply of cosmetics; which means the demand is in a great
deal outweigh that of supply. Hence, Addis cosmo aim to exploit the market opportunity out lay
in the existing market. However, the majority of target market is characterized by lower income
earners, this compelled Addis cosmo to strategize its product mix to widely known and
affordable products in the Ethiopian market.

1. Organizational Structure

Bord of
Directors

General
Manager

Production Quality Marketing and Finance

Manager Manager Sales Manager Manager

Production Quality
Sales
Supervisor Controller

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2. Standard machine operating procedure

- Clean the machine and its environment.

- Make sure that all electrical systems of the machine are connected correctly.

- Fill heating water up to the needed level.

- Make sure that all the heaters are working properly.

-Set the temperature of the boiler at 75oc, maximum.

- Start heating the machine by pressing the yellow button.

- Add all the needed raw materials (waxes and paraffin oil) step by step.

- Start (push on) the mixer in order to mix the raw materials in the machine for five minutes in
every ten minute interval.

- Continue mixing till the solution is clear and homogenized, and then put off heating when
the temperature reaches 75oc.

- Finally, open the lower hand valve of the boiler and start filling.

3. Standard in process quality assurance procedure

- Make sure and check that all the incoming raw materials (waxes & paraffin oils) are as per the
needed standard.

-Check each raw material for its specification and make sure that each raw material is weighed
in its correct ratio as per the batch prepared.

- Cross check that the melting boiler (mixer) is clean and ready for wax melting & mixing
process.

- Follow during raw materials (waxes & oils) addition to the boiler whether they are in their
correct ratios.

- Check out that, the temperature of the boiler is set at 75oc, if not inform to the operator to
adjust it.

- Cross-check in time intervals whether the mixing process is ongoing as per the standard set.

- In case of process failure, inform for adjustment to the process quality control chemist.

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- Evaluate results according to the objectives, that is, the performance of processes and work
products against process descriptions, standards and procedures.

- Identify and raise noncompliance issues.

- Provide feedback to staff and report to management about the results of quality assurance
activities.

4. Batch manufacturing record (BMR)

-A batch manufacturing record is a written record that documents the entire manufacturing
process and the history of a product batch. In other words, it tells you how to produce a
product and records the way that happens.

Format

S.N Product Batch Weight of each Quantity in(yield) Packing day Rema
description(name) number raw material used
Cartoon pcs On time Next day

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2
3
4

5. STANDARD OPERATING PROCEDURE OF HAIR FOODS PRODUCTION

-Clean the boiler and its environment carefully.

-Check the heaters and heating systems of the boiler.

-Fill water and check the level of heating water in the jacket of the boiler.

-Set the temperature of the boiler at 75oc, maximum.

-Start heating the boiler.

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-Cut the waxes to small pieces that are suitable to melt by the heat of the boiler
(60oc-75oc).

-weigh the correct ratio of the waxes and paraffin oil.

-Add the waxes and paraffin oil to the heating boiler, first the waxes and then the
oil step by step.

- Heat the mixture with continuous stirring for five minutes in a ten minutes time
intervals till the waxes are completely melted and homogenized with the oil.

-When the solution is clear, put off heating and weigh the right fragrance&
pigment for the right type of hair food

- Add fragrance and pigment- stir well and check for quality and adjust if there is
any quality problems.

-Clean and arrange the jars on the table

-Fill the jars and check for the right weight, unless, make an adjustment

-Then allow to cool (cool the product using air conditioning).

- Clean the jars of cooled product with stracho

-Cap and label with the right sticker

-Shrink in polybags and pack in cartoons.

-Finally, transfer the finished products to storage area.

6. STANDARD OPERATING PROCEDURE OF VASELINE PRODUCTION

-Clean the boiler and its environment carefully

-Check the heaters and heating systems of the boiler.

-Fill and check the level of heating water in the jacket of the boiler.

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-Set the temperature of the boiler at 75oc, maximum.

-Start heating.

-Cut the waxes to small pieces that are suitable to melt by the heat of the boiler
(60oc-75oc).

-weigh the correct ratio of the waxes and paraffin oil.

-Add the waxes and paraffin oil to the heating boiler, first the waxes and then
the oil step by step.

- Heat the mixture with continuous stirring till the waxes are completely melted
and homogenized with the oil.

-When the solution is clear, put off heating.

- stir well and check for quality, adjust if there is quality problems.

-Clean and arrange the Vaseline jars on the table.

-Fill the jars and check for the right weight, unless, make an adjustment.

-Then allow to cool (cool the product using air conditioning).

- Clean the jars of the cooled product with stracho.

-Cap and label with the right sticker, shrink in polybags and pack in cartoons.

-Finally, transfer the finished products to storage area.

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7. STANDARD OPERATING PROCEDURE OF PARAFFIN oil (HAIR OIL)

PRODUCTION
-First check the quality of the incoming raw material.

-Clean the filling machine and add (Pour) the right quantity of paraffin oil.

-Clean and arrange the bottles for paraffin oil.

-Then fill the jars up to the right mark (level) and check by weighing for its right
weight, unless make an adjustment.

--Cap and label with the right sticker, shrink in polybags and pack in cartoons.

-Finally, transfer the finished products to storage area.

8. Raw materials requisition procedure

A requisition refers to the process of formally requesting a service or item, typically using a
purchase requisition form or another standardized document. The requisition process is a
standardized way of keeping track of and accounting for all requisitions made within a business.

Steps in raw material requisition procedure

1. Requisition form submission

2. Line manager approval

3. Stock checking by the inventory department

4. Screening by purchasing department

5. Purchase order generation

6. Order delivery and assessment

7. Follow up purchasing for the right raw material depending on standards

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9. Standard liquid paraffin label specification

Liquid paraffin oil is obtained in the process of crude oil distillation. It is a colorless and odorless
oil that is used for varied purposes.

9.1. Standard light paraffin oil specification

-Parameters

S/r Characteristics Unit Test Method Specification

No Min. Max.
1 Appearance - Visual Transparent, colorless,
odorless and clear oily
liquid
2 Color, Say bolt - ASTM D 156 +25 -
o
3 Density at 25 c Gram/ml ASTM D 1298 0.810 0.850
4 Kinematic cSt ASTM D 445/D 12.00 16.00
o
Viscosity at 40 c 7042
5 Flash Point,(coc) oc ASTM D 92 150 -
o
6 Pour point c ASTM D97 - -15

9.2. Standard heavy paraffin oil specification

-Parameters

S/r. Characteristics Unit Test Method Specification

No Min. Max.
1 Appearance - Visual Transparent, colorless,
odorless and clear oily
liquid
2 Color, Say bolt - ASTM D 156 +25 -

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3 Density at 25oc Gram/ml ASTM D 1298 0.845 0.880

4 Kinematic cSt ASTM D 445/D 60.00 71.00
o
Viscosity at 40 c 7042
o
5 Flash Point,(coc) c ASTM D 92 200 -
o
6 Pour point c ASTM D97 - -9

10. Standard micro wax specification

Parameters
S/r No Property and unit Accepted Limit Method
1 Viscosity at 100oc,mm2/s, min. 8.5-9.2 ASTM D 445
2 ASTM color number, max. 0.5 ASTM D 1500
3 Drop melting point, oc,min 70 ASTM D 127
4 Penetration at 25oc, 0.1mm 40-80 ASTM D 1321
5 Oil content, information value, %(min) 8-8.5 ASTM D 721
6 Density 0.786gr/cm2_0.952cm2 ASTM D-1298

11. Standard paraffin wax specification

Parameters
Sr.No Property and unit Requirement Method
1 Viscosity at 100oc,mm2/s, min. 4.5-6.5 ASTM D 445
2 ASTM color number, max. 0.7 ASTM D 1500
3 Drop melting point, oc,min 55 ASTM D 127
4 Penetration mm/10 at 25oc 20-35 ASTM D 1321
5 Oil content, information value, %(min) 1.4-2.5 ASTM D 721

12. Standard work place safety procedure

- Understand risks -Pay attention to signage

-Be aware of your surroundings at all times -Know where emergency exits are

-Know where the first aid kit (officer) is -Keep emergency exits accessible

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-Take regular breaks -Reporting unsafe conditions

-Always use equipment properly -Wear correct safety equipment

-Keep a clean workstation -Offer guidance to new employees

-Maintain proper posture -Do not skip steps

13. Standard corrective action and preventive action (CAPA)

procedure.
-Define the problem (Describe the problem).

-Define the scope

-Containment Actions

-Identify the root cause of the problem

-Plan a corrective action for the problem

-Recall products from the market with quality problems

-Implement the corrective action

-Follow up to make sure the plan worked

14. Standard workplace fire prevention procedure.

-Make sure all the equipment and accessories used in hot work are in good working
condition.

-Separate hot work areas from other operations.

-Keep combustible or flammable materials away from hot work areas.

-Develop safe work procedures for operations involving hot work.

-Use a ‘’fire watch’’ attendant as necessary.

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15. Standard Finished product market release procedure

The products may only be send to our customers once they are approved. The approval of the
products takes place by closing the order. In principle, all products are released if not blocked
by blocking procedure.

During the various production steps, the products are checked for, among other things:

-Quality aspects of the finished products.

-Weight or Volume of the products.

-Proper Labeling of the products with the right stickers.

-Proper name of the products.

-Conformity checkup of the global ingredients.

-Integrity of the product.

-Proper packaging of the products.

This, together with the measurements carried out in the context of cosmetics safety and
quality ,ensures that only safe and high-quality products are released and delivered to the
market.

16. Standard room cleaning procedure

A housekeeping standard operating procedure-is a step- by- step set of instructions on how to complete
each housekeeping task. These processes are approved by management, and all housekeepers are
expected to follow them to ensure consistency, accuracy, and quality.

Steps to follow during cleaning are:-

1. Dry pickup (remove debris).The very first thing to do in order to clean effectively, is to clear and
remove debris from the surface.

2. Wipe down surfaces (first rinse), apply detergent to surfaces and hand scrub.

3. Rinse and inspect

4. Remove and inspect (disinfect surfaces)

5. Sanitizing surfaces

6. Documentation process

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