HSE Handbook

Prepared by: Cathrine Holm Procedure no. 21.01 Page: 1 of 8

Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

Index
1. PURPOSE............................................................................................................... 2

2. SCOPE ................................................................................................................... 2

3. DEFINITIONS ......................................................................................................... 2

4. REFERENCES........................................................................................................ 2

5. OWNER OF PROCEDURE..................................................................................... 2

6. REGISTRATION AND FOLLOW UP HSE ISSUES ............................................... 2

7. RAPPORTING OF HAZARDS, NEAR MISSES AND ACCIDENTS ....................... 3

8. RISK EVALUATIONS AND SJA ............................................................................ 3

9. PERSONAL PROTECTIVE EQUIPMENT .............................................................. 3

10. CHEMICALS AND CHEMICALS REGISTER......................................................... 3

11. ORDER AND CLEANLINESS, WASTE TREATMENT .......................................... 4

12. FIRE RISK, EMERGENCY PREPAREDNESS ....................................................... 5

13. NOISE ..................................................................................................................... 5

14. LOCKS AND BUGLARALARM.............................................................................. 5

15. ADMITTANCE CONTROL FOR VISITORS............................................................ 5

16. SAFETY AND SECURITY ON TRAVEL ................................................................ 5

17. SAFETY RULES FOR EXTERNAL VISITS ............................................................ 6

17.1. Use of protective equipment and work clothing ....................................................... 6
17.2. Marking/ barriers ..................................................................................................... 7
17.3. Work in height ......................................................................................................... 7
17.4. Lifting and lifting appliances .................................................................................... 7
17.5. Pressure testing ...................................................................................................... 8
17.6. X-ray and use of optical light ................................................................................... 8
17.7. Work alone .............................................................................................................. 8

18. CHANGES .............................................................................................................. 8

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 HSE Handbook

Prepared by: Cathrine Holm Procedure no. 21.01 Page: 2 of 8

Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

1. PURPOSE
Scana Offshore follows Norwegian law and has implemented safety regulations in order to
comply with laws and regulations. Procedures and instructions in this manual shall ensure
that existing regulations are followed.

The manual also provides general HSE advice on visits to customers or suppliers.
2. SCOPE
This manual is provided for all permanent employees, temporary staff and other visitors at
Scana Offshore.
3. DEFINITIONS
HSE = health, safety and environment
AMU = Arbeidsmiljø Utvalg = Work environment committee
VO = verneombud = safety delegate
MSDS = Material Safety Data Sheet
4. REFERENCES
HSE regulations
Other HSE procedures
5. OWNER OF PROCEDURE
HSE Manager is owner of procedure. Other responsibilities as described in procedure.
6. REGISTRATION AND FOLLOW UP HSE ISSUES
If an employee is aware of hazards that may result in injury or long term damage, and the
employee cannot prevent the hazard himself, he shall immediately make line manager
aware of this and ensure that all precautions are taken to limit the danger. If the employee
considers that he cannot continue to work without danger to life and health, he shall stop
work and immediately notify his supervisor.

All HSE issues should preferably be addressed to line manager, who shall have
reasonable time to correct the problem. All issues shall be resolved at the lowest possible
level. If an HSE issues cannot be resolved by contacting line manager, the matter shall be
addressed to:
• The safety representative which discuss the issue with the line manager.
• If the issue cannot be resolved, the safety representative shall involve the HSE
manager and / or managing director.
• If the issue still cannot be solved or are of such a general nature that it affects
groups of workers, it will be discussed in AMU.

See the procedure "Organization of HSE work" for more details about responsibilities and
duties, including safety delegate right to stop dangerous work.

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 HSE Handbook

Prepared by: Cathrine Holm Procedure no. 21.01 Page: 3 of 8

Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

7. RAPPORTING OF HAZARDS, NEAR MISSES AND ACCIDENTS

All hazardous conditions, near misses and accidents must be reported on a separate form.
The reporting shall ensure that accidents and near misses are recorded, analyzed with
respect to causes and necessary measures are taken to prevent similar situations. See
also procedure for non-conformance reporting.

Serious injuries or incidents that may lead to long term damage shall be reported to NAV
and /or the Labor Inspection. Some customers also have requirements for prompt
reporting of deviations and HSE incidents. Inadequate immediate reporting of incidents /
injuries may have the result that the injury is not accepted as occupational injury.

The report form shall be delivered to the line manager.

See also Emergency preparedness plan/contingency plan that describes the immediate
handling of accidents, fires etc.
8. RISK EVALUATIONS AND SJA
Risk analysis is used to identify and assess the risks associated with various activities. If
considered necessary, measures are implemented to reduce risk to an acceptable level. A
separate procedure has been established describing routines for risk analysis and Safe
Job Analysis (SJA), when such analyses shall be performed and how.

SJA shall normally be performed for:

• New and unfamiliar tasks
• Unusual or complex jobs
• Activities with high risk (for example complex lifting operations, unusual working at
height and working on pressurized systems)
• Jobs where you have to deviate from procedures or no procedure exist
9. PERSONAL PROTECTIVE EQUIPMENT
There is no requirement for the use of protective equipment in SCO's offices. See also
section 17.
10. CHEMICALS AND CHEMICALS REGISTER
Chemicals used at SCO’s premises is mainly related to cleaning or substances used in
wardrobe and cantina. These substances are usually not subject to marking and are also
building owner responsibility.

SCO has established a chemical register with MSDS’s used for service/testing. Small
quantities of chemicals are stored in storage area.

MSDSs are available both in paper and electronic version. The chemicals register is stored
in the storage area. HSE Manager is responsible for ensuring that the register is up to
date.

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 HSE Handbook

Prepared by: Cathrine Holm Procedure no. 21.01 Page: 4 of 8

Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

Chemicals and gases shall not be used until MSDS available. MSDS provides information
about risk factors, proper protective equipment, storage requirements and first aid
measures.

All containers of chemicals shall have adequate labelling and warning text in Norwegian.
Substances that are not labelled / unknown content shall not be used. Protective
equipment should be used according to the specifications of the data sheet.

All lids and valves shall be closed and secured. All empty containers should be handled
according to the specification of the data sheet.

Purchase of chemicals
Buyer of chemicals is responsible for checking whether the chemical is already used and
whether data sheet is available in Norwegian. If we do not have the chemical already, the
HSE manager shall approve the chemical before it is purchased. HSE Manager assesses
whether the substance is acceptable and whether there is need for special protective
equipment or procedures.

SCO try to avoid or reduce use of the following type of substances:

• causing acute health hazard, ex. toxic, corrosive or irritant substances
• causing chronic health hazards, ex. substances that are allergenic, or which poses
a risk for fetus or reproductive capacity, or are carcinogenic
• impose limitations on the use in the workplace
• flammable and extremely flammable substances
• impose regular medical examination of the employees (ex. led compounds)
• impose requirement to wear personal protective equipment (ex. masks)

Possibilities of substitution of less hazardous substances shall be considered.

Purchaser shall not perform goods receipt until the chemical has been registered in the
chemicals register. The chemical shall not be distributed before it has been approved and
the data sheet registered.

When considering use of hazardous chemicals at external supplier premises, the supplier
shall be consulted in the risk assessment. The same applies to use of chemicals at Client
premises.
11. ORDER AND CLEANLINESS, WASTE TREATMENT
Every employee is responsible for tidiness in the workplace including common areas.

Waste from office areas is handled by building owner. Waste from storage and testing is
handled by authorized company. There are special requirements for handling hazardous
waste (waste that can cause pollution of the environment or harm to people, animals or
property).

• Cardboard and Paper: Collect in cardboard boxes in offices. Delivered for recycling.

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Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

• Waste / Mixed Waste: Collect in separate container for mixed waste in offices.
• Batteries: Collect in separate container. Supplied as hazardous waste
• Fluorescent tubes and light bulbs: Collect in separate container. Delivered as
hazardous waste.
• Chemicals: Collect in separate container. Supplied as hazardous waste or
according to instructions on packaging
• Other: according to instructions from external authorized company
12. FIRE RISK, EMERGENCY PREPAREDNESS
Separate procedures have been developed for fire prevention and emergency
preparedness.
13. NOISE
The company has no normal activities that generate noise levels above those that
normally can damage hearing. See section 8 about risk assessment for new activities.

Headphones or ear protection is available to employees as needed or desired.

14. LOCKS AND BUGLARALARM
All doors shall be locked when the offices are unmanned. Employees use access cards.
Alarm is turned on automatically in the evening and must be turned off if employee shall
work after normal working time. Light goes off automatically in the evenings and is turned
on in the morning.

At the end of workday, the last one to leave the premises controls that:
• all doors are closed and locked
• all windows are properly closed
• alarm is turned on (if automatic alarm has been turned off)
15. ADMITTANCE CONTROL FOR VISITORS
• Visitors shall always contact the reception for registration. Visitors shall always have
a Scana contact person. The company's representative is responsible for visitors
throughout their stay and shall ensure that safety regulations are followed.
• Safety introduction shall be conducted for all new visitors. Information about escape
routes and meeting place in case of a fire alarm shall always be given.
• Non-disclosure agreements shall be considered signed.

Contact with the media regarding site visits and interviews must be agreed directly with the
managing director.

16. SAFETY AND SECURITY ON TRAVEL

Requirements for vaccines or specific medicines must be resolved by the traveling
employee. Company health service can help with advice and vaccination at short notice.

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Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

SCO has travel insurance and all employees should carry proof of insurance with contact
information. If an accident occur (injury, damage, theft etc.), information should be given to
administrative secretary and/or line manager as soon as possible. The line manager is
responsible for registering the case for routine handling of non-conformance and for
proposing measures.

Most travel assignments involve transport of internal information, by use of PC or other

storage means. The individual is responsible for ensuring that such information is not
misplaced, forgotten, etc., thus facilitating access by unauthorized personnel. Remember
that PCs, flash drives and mobile phone include business information - always use
passwords on these devices.
17. SAFETY RULES FOR EXTERNAL VISITS
Safety rules applied by customers or subcontractors shall always be followed. When
visiting external partners with a low level of HSE, the following subsections should be
considered when performing activities on SCO projects. HSE regulations shall always be
agreed with the external partner before work starts. The regulations shall apply both to
SCO's own personnel and personnel from external partner.
17.1. Use of protective equipment and work clothing
Requirements for the use of protective equipment is normally associated with visits to
customer or subcontractors production facilities and SCO employees shall always follow
instructions provided by these.

The employee shall also evaluate the need for additional protection. The following may be
relevant:
• Safety shoes: When risk of sharp objects on the ground or falling objects
• Reflective / visiting west
• Work wear (jacket / pants or overalls), fireproof if necessary.
• Safety glasses shall be used:
o When working near grinding machines (in case of particles).
o When using chemicals - ref instructions on the MSDS.
o During pressure testing, by authorized personnel behind the barriers.
• Hearing protection: by continuous noise level> 85 dB or high impulse noise.
Employees are advised to consider using hearing protection in general, as well
lower noise levels can cause damage over prolonged exposure
• Gloves
• Helmet/Hard hat
• Safety harnesses, belts (fall protection)
• Fresh air masks, gas mask or welding mask
• Leather apron
• Chemical protective suit
• Boots

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Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

17.2. Marking/ barriers

Barriers should be used to prevent dangerous situations from occurring in areas where
hazardous conditions or situations may arise. This is especially relevant in connection with
hazardous lifting operations or when working at height where things may fall down.
Permission from the person responsible for the operation shall be obtained before entering
or going through a restricted area.
17.3. Work in height
When working at heights above 2 meters, a safety harness must be used if the work is not
protected by guardrails or scaffold. Personnel should be trained in the use of safety
harness to ensure that this is tightened correctly and that proper safety equipment is
connected.

If using ladder: The ladder must have good ladder feet and be secured at the top. When
entering the ladder you shall always have both hands free to get a got grip. Equipment
shall be hoisted by using a rope or other suitable carrier.

When working in height the danger of dropped objects during the work must be
considered. Use the checklist for Safe Job Analysis (SJA). The following actions may be
necessary:
• need for barriers in the area
• protect the work against falling loads sideways (such as additional walls on the
mezzanine or scaffold)
• ensuring that the crane is not used / started
• additional protection / straps on larger and heavier items to be moved
17.4. Lifting and lifting appliances
SCO Personnel who shall drive truck and crane must have specific training / certificates.
Personnel with certificates are recorded in the training matrix.

All lifting equipment such as hoists, shackles etc. shall be undamaged (preferably
controlled and marked according to suppliers instructions).

A lift responsible is appointed and he is responsible for strapping and securing that the lift
is performed safely. Lift responsible shall also ensure that:
• only use certified equipment with the correct marking
• that the object is not heavier than the hoist allows
• object must be in balance and be secured against slipping or falling off
• before lifting is performed: check that there are no loose parts (tools, screws, etc. )
that may fall off during the lift
• passing people may not go into the lifting area and if necessary barriers must be set
up
• lifting height shall not be higher than necessary
• after the lift is complete, the object shall be checked for any damages
• lifting equipment should be checked for damage before it is stored away

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Approved by: Torkjell Lisland Date: 1.9.2015 Rev: 6

• line manager must be notified if the lifting equipment is damaged, and the
equipment removed until it has been checked

17.5. Pressure testing

Pressure testing shall only be conducted at protected locations and the area must be
cordoned off. Normally, all pressure testing take place behind thick walls. Special
procedure for conducting pressure testing should be developed with safety rules and
requirements for protective equipment.

Access to the site shall be restricted and no person shall enter the area without permission
from the person responsible for the operation.
17.6. X-ray and use of optical light
The employee may participate in NDE control activities involving radiation hazard which
may be harmful. The operation of the equipment is subject to regulations given by Statens
Strålevern if performed in Norway. Yellow and black barriers must be used and shall never
be crossed.

A thermometer with laser may be used for temperature measurement. Laser light can
damage eyes and should never be directed toward other people. Do not stare into beam.
17.7. Work alone
Employees shall never work alone in a workshop. If something happens, for example
acute illness or injury, it is important that others are present and can give help (and alert
others).
18. CHANGES
Whole procedure: Minor changes due to new office facilities (building owner responsibility
clarified)

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