Professional Code of Conduct & Meeting Attendance

Professional Code of Conduct & Meeting Attendance
A: Linx Business Park, Building (B214/F5-B215/F6),

Smart Village, Cairo, Egypt | P.O. Box: 12577
T: +202 3537 2636 | F: +202 3537 2637
E: info@moharrampartners.com | W: moharrampartners.com
MoharramPartners
TABLE OF CONTENTS
THE CODE OF CONDUCT………………………………………………………………………….4
Code of Conduct for Physical Meetings……………………………………………………..4
Code of Conduct for Online Meetings………………………………………………………6
Consequences and reporting unacceptable behavior……………………………11

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
Authority Approvals:
Prepared & Reviewed By Approved By
Name Date Name Date
People & Culture CEO
Change History:
Ver Section Changed By Date Change Information
1.1
1.2
1.3
1.4
1.5

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
ABOUT THE CODE OF CONDUCT
Moharram & Partners (M&P) convenes events and meetings that are welcoming, respectful,
inclusive, and collaborative. M&Ps Meetings and Events Code of Conduct applies to all M&P
sponsored events, as well as affiliated events connected with an M&P meeting or events,
whether in public or private facilities.
A.Code of Conduct for Physical Meetings:
1. Professional attire: Dress appropriately for the meeting, following the organization's
dress code or any specific requirements. Maintain a professional appearance.
2. Respect personal space: Respect other participants' personal space and avoid invading it.
Maintain an appropriate physical distance.
3. Be mindful of noise: Avoid excessive noise or disruptions that may distract or disturb
other participants. Silence or set mobile phones to vibrate mode during the meeting.
4. Use of technology: Follow any guidelines or rules regarding the use of electronic devices
during the meeting. Use laptops or tablets for note-taking or presentation purposes only if
necessary.
5. Respect meeting facilities: Treat the meeting venue, equipment, and facilities with care
and respect. Clean up after yourself and leave the space in the same or better condition than
you found it.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
6. Adhere to safety guidelines: Follow any safety protocols or guidelines in place for the
meeting venue. This may include wearing personal protective equipment, maintaining
physical distancing, or adhering to specific health and hygiene practices.
7. Respect personal boundaries: Be mindful of personal space and avoid physical
contact unless it is appropriate and welcomed, such as a handshake or a brief
greeting. Respect others' boundaries and personal preferences.
8. Be punctual: Arrive on time for the meeting to ensure a smooth start. If you
anticipate being late, inform the meeting organizer or facilitator in advance.
9. Active participation: Engage actively in the meeting by contributing ideas,
asking questions, and providing feedback when appropriate. Encourage others to
share their thoughts and create an inclusive environment.
10. Limit side conversations: Avoid engaging in side conversations or whispering
during the meeting, as it can be distracting and disrespectful to others. Focus on
the main discussion and ensure everyone can hear and participate.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
B. Code of Conduct for Online Meetings:
1. Test technology beforehand: Ensure that your audio, video, and internet
connection are working properly before the meeting. Familiarize yourself with the
meeting platform and features.
2. Maintain professional appearance: Dress appropriately and maintain a
professional appearance even for online meetings. Dress as you would for an
in-person meeting.
3. Minimize distractions: Find a quiet and well-lit location for the meeting.
Minimize background noise and distractions. Close other applications and browser
tabs that are not necessary for the meeting.
4. Respectful and attentive behavior: Be present and engaged during the
meeting. Avoid multitasking or engaging in unrelated activities. Focus on the
discussion and actively listen to others.
5. Mute when not speaking: Keep your microphone muted when you are not
speaking to minimize background noise. Unmute yourself when you need to
contribute or speak.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
6. Respect meeting etiquette: Follow the meeting facilitator's instructions and
guidelines. Raise your hand or use the designated features to indicate that you
would like to speak. Avoid interrupting others and wait for your turn to speak.
7. Use appropriate language and tone: Use professional and respectful language
during the meeting. Avoid offensive or inappropriate language or jokes.
8. Maintain data privacy and security: Be mindful of the information you share
during the meeting, especially if it involves sensitive or confidential data. Follow
the organization's data privacy and security protocols.
9. Be patient and understanding: Technical difficulties or delays may occur during
online meetings. Practice patience and understanding towards other participants
and technical issues that may arise.
10. Follow-up and documentation: After the meeting, review any meeting notes,
action items, or shared documents. Follow up on any commitments or tasks
assigned to you during the meeting.As part of our standard operating procedure, it
is crucial that meeting minutes, capturing the key discussion points, action items,
and any shared documents, are shared with the team within 1 working business
day of the meeting.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
11. Use appropriate virtual backgrounds: If using virtual backgrounds, choose
professional and. Avoid backgrounds that may be inappropriate.
12. Maintain eye contact: When speaking or listening, try to look directly into the camera to
simulate eye contact and show active engagement. This helps create a sense of connection
and attentiveness.
13. Mind your body language: Be aware of your body language, even in an online setting. Sit
upright, maintain good posture, and use appropriate gestures to convey your message
effectively.
14. Avoid eating during the meeting: Unless it is explicitly permitted, refrain from eating or
drinking during the meeting. It can be distracting and may give the impression of a lack of
focus or professionalism.
15. Be mindful of internet etiquette: Practice good online etiquette by refraining from
typing in all caps, using excessive emojis, or engaging in disruptive behavior such as trolling
or spamming the chat.
16. Respect privacy and confidentiality: Do not share meeting links, passwords, or any
sensitive information discussed during the meeting with unauthorized individuals. Respect
the privacy and confidentiality of the meeting and its participants.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
17. Follow the meeting agenda: Stay focused on the meeting agenda and avoid going
off-topic. If there are time constraints, suggest addressing unrelated matters at a later time
or through alternative communication channels.
Consequences and Reporting Matrix for escalation :
Reporting and escalation:
A. Professionalism and Ethical Conduct:
Breaches in M&P Professional Code of Conduct & Meeting Attendance conduct ,
can significantly impact the performance appraisal. These breaches reflect
negatively on an employee's integrity and can lead to a diminished assessment of
their performance.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners
B.Procedures:
If any participant observes or experiences a violation of the code of conduct during
the meeting, they should report the incident to a designated senior leader or vice
president (VP) immediately. The senior leader or VP will take prompt action to
address the issue and may involve the People & Culture (P&C) department if
necessary.It is crucial for employees to adhere to these factors to maintain a
favorable performance appraisal and demonstrate their commitment to their role
and the organization's success.

T: +202 3537 2636 | F: +202 3537 2637
MoharramPartners

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Professional Code of Conduct & Meeting Attendance

A: Linx Business Park, Building (B214/F5-B215/F6),

THE CODE OF CONDUCT………………………………………………………………………….4

Code of Conduct for Physical Meetings……………………………………………………..4

Code of Conduct for Online Meetings………………………………………………………6

Consequences and reporting unacceptable behavior……………………………11

A: Linx Business Park, Building (B214/F5-B215/F6),

Prepared & Reviewed By Approved By

Name Date Name Date

People & Culture CEO

Ver Section Changed By Date Change Information

A: Linx Business Park, Building (B214/F5-B215/F6),

whether in public or private facilities.

A.Code of Conduct for Physical Meetings:

dress code or any specific requirements. Maintain a professional appearance.

Maintain an appropriate physical distance.

you found it.

A: Linx Business Park, Building (B214/F5-B215/F6),

physical distancing, or adhering to specific health and hygiene practices.

7. Respect personal boundaries: Be mindful of personal space and avoid physical

contact unless it is appropriate and welcomed, such as a handshake or a brief

greeting. Respect others' boundaries and personal preferences.

anticipate being late, inform the meeting organizer or facilitator in advance.

9. Active participation: Engage actively in the meeting by contributing ideas,

asking questions, and providing feedback when appropriate. Encourage others to

share their thoughts and create an inclusive environment.

10. Limit side conversations: Avoid engaging in side conversations or whispering

during the meeting, as it can be distracting and disrespectful to others. Focus on

A: Linx Business Park, Building (B214/F5-B215/F6),

meeting platform and features.

2. Maintain professional appearance: Dress appropriately and maintain a

tabs that are not necessary for the meeting.

4. Respectful and attentive behavior: Be present and engaged during the

meeting. Avoid multitasking or engaging in unrelated activities. Focus on the

discussion and actively listen to others.

speaking to minimize background noise. Unmute yourself when you need to

A: Linx Business Park, Building (B214/F5-B215/F6),

during the meeting. Avoid offensive or inappropriate language or jokes.

during the meeting, especially if it involves sensitive or confidential data. Follow

the organization's data privacy and security protocols.

9. Be patient and understanding: Technical difficulties or delays may occur during

online meetings. Practice patience and understanding towards other participants

and technical issues that may arise.

action items, or shared documents. Follow up on any commitments or tasks

day of the meeting.

A: Linx Business Park, Building (B214/F5-B215/F6),

professional and. Avoid backgrounds that may be inappropriate.

or spamming the chat.

the privacy and confidentiality of the meeting and its participants.

A: Linx Business Park, Building (B214/F5-B215/F6),

or through alternative communication channels.

Consequences and Reporting Matrix for escalation :

Reporting and escalation:

A. Professionalism and Ethical Conduct:

Breaches in M&P Professional Code of Conduct & Meeting Attendance conduct ,

can significantly impact the performance appraisal. These breaches reflect

negatively on an employee's integrity and can lead to a diminished assessment of

A: Linx Business Park, Building (B214/F5-B215/F6),

If any participant observes or experiences a violation of the code of conduct during

necessary.It is crucial for employees to adhere to these factors to maintain a

favorable performance appraisal and demonstrate their commitment to their role

and the organization's success.

A: Linx Business Park, Building (B214/F5-B215/F6),

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