Strategies for

successful
virtual
meetings.
 What is virtual
meeting?
A virtual meeting is an online
gathering where people can
communicate with each other in real-
time, without of their physical
location. It allows people to connect
and collaborate remotely using video
conferencing technology.
 Benefits of virtual meeting
Remote work

Cost-effective

Time-saving

Accessibility

Efficiency
  Remote Work

Virtual meetings allow people to work

from anywhere and collaborate with
team members regardless of their
physical location.
This makes it easier for companies to
hire the best talent from around the
world.
 Cost-effective

virtual meetings can save money on

travel expenses.
This makes it more affordable for
businesses, organizations, and
individuals to connect and
collaborate.
  Time-saving
Virtual meetings can be scheduled and
conducted quickly, without the need for travel
time or waiting for everyone to be in the same
location.
This can increase productivity and save time
for all participants.
  Accessibility
Virtual meetings make it possible for
people with disabilities, mobility issues
to participate fully in meetings, without
having to travel or attend in-person.
 Efficiency
Virtual meetings can be more
efficient than in-person
meetings, as they eliminate
the need for travel

This can reduce the amount of

time and resources needed to
organize and conduct
meetings.
Drawbacks of Online Meetings

Decrease in personal contact

Instability in connection

Difficulty In Sample Presentations

Security Issues – Hacking

 Decrease in personal contact
The best mode of communication is face-
to-face communication. This is because
many things can be understood from facial
expressions or body language.
Facial expression is important for effective
communication.
 Instability in
connection
Here are some possible causes of
instability:
• Internet connection
• Software or app issues
• Hardware limitations
• Distance from the router
• Other devices or applications
• Alternative communication methods
 Difficulty In Sample
Presentations
A virtual meeting only ensures audio and video. This
may be ok in normal discussions. But for
presentations of samples of products to the
participants, it becomes inconvenient.
Security Issues – Hacking

• Everyone wants their information to

remain private, confidential, and secured.
If participants use hardware or software
that is not secured, they can risk exposure
of all the information and knowledge
shared in the meeting.
 strategies for successful virtual
meetings.
• Strategy #1: Choose the right technology
 Choosing the right video conferencing platform is vital for
successful virtual meetings.
• Strategy #2: Set an agenda
 An agenda is vital for successful virtual meetings as it helps to keep
everyone on track and focused.
• Strategy #3: Encourage participation
 Encouraging participation from all team members is essential for
successful virtual meetings.
The facilitator should create a comfortable environment where
everyone feels free to share their ideas and opinions.
Strategy #4: Use visual aids
Visual aids such as slides, graphs, and charts can make virtual
meetings more engaging and easier to follow.
They can help to clarify complex ideas.
Strategy #5: Minimize distractions
To minimize distractions, team members should find a quiet
space to participate in the meeting and turn off notifications on
their devices.
The facilitator should also ensure that the meeting runs smoothly,
and everyone stays focused.
Strategy #6: Follow up
After the meeting, the facilitator should send a summary of the
key points discussed
This follow-up can help to ensure that everyone is on the same
page and that the meeting's goals are achieved.
The End