Assignment Title: Virtual Meetings: Smart Management

Number of the Assignment: 01

Submitted to:
Md. Rahat Khan
Assistant Professor
Course Instructor: MIS 201 Introduction to Management Information System

Submitted by:
Md. Helal Hossain
Program: BBA
Class ID: 173461063
Section: KB

MIS 201 Introduction to Management Information System

Department of Business Administration

City University
Khagan, Ashulia, Dhaka.

Date of Submission: 19-05-2020

Advantages of Video Conferencing:
1. Lesser travels
Video conferencing has made it easier for people who had to travel frequently for conferences.
As this technology gives a facility to conduct a conference at the comfort of your home or office,
a large number of business trips have been cut short.

2. Anytime conference
There is no time constraint to conduct a video conference. It can be conducted whenever there is
a requirement. Even if the members are in different parts of the world, all they have to do is log
in from their machines.

3. Better communication
It is possible to communicate through images, texts, audio, and video in video conferencing. This
gives an added advantage of better clarity of the idea being conveyed. Screen sharing in real-time
is also possible in case further explanation is necessary.

4. Time and money saver

As discussed above, video conferencing has reduced the need for business trips. Previously a lot
of money was spent on travel, food, and accommodation. Traveling long distances just for a
meeting would also mean a lot of time waste. All these have been addressed with this facility
which helps you attend a meeting anywhere.

5. Increases productivity
Fast and better communication contributes to better productivity. It creates a favorable working
environment where people can conduct a conference whenever necessary. So there is no
confusion about ideas since everybody can log in from wherever they are and be updated.

6. Increased return
Lesser travel and time saving would result in a quick and increased returns for the companyThis
ensures a better growth rate too.
Disadvantages of Video Conferencing:
1. No personal interaction
Nothing would replace a personal interaction like a smile or a handshake. In business dealings it
is important to win trust and respect for the other party. A video conference may prove
insufficient to achieve this. It is better to meet personally in such cases.

2. Technical problems
Working with laptops is always associated with technical problems like hardware failure,
network connection issues, software issues, etc. Environmental changes also affect the
connectivity. It will be a loss if some problem arises at the crucial moment.

3. Costly setup
It can be costly for small companies to set up a video-conference in the office. Many simple and
advanced features come with video conferencing. While the simple ones are less expensive, the
advanced ones cost a little too much.

4. More working hours

Even though it is easy to conduct the conference at any time, it is practically difficult for people
working in different time zones. After working the whole day in the office there may be
important updates to be given to the team members working in the next shift at a different
location. This would mean spending the evening in the conference thus making you work more
hours than paid for.
5. Delay in response
Even though participants of the conference can be from across the globe, there are some
difficulties faced due to this long distance. A slight delay between responses that come from one
side to the other side of the world is a common thing. You might have noticed this if you have
attended international calls.
6. Coverage of the camera
The entire room may not be visible to people sitting at other locations due to the lesser coverage
of the camera. This becomes a problem if there are a large number of people at one Definition -
What does Telepresence mean?
Telepresence refers to technologies that allow a user appear to be present, feel like they are
present or have some effect in a space the person does not physically inhabit. Telepresence can
include video teleconferencing tools, where a picture and audio stream is conveyed to a remote
location, as well as more involved robotics installations that can actually help a user to
accomplish tasks from a remote location.

What is Telepresence and What Sorts of Companies are Best Suited to Use is Ass a
Communications Tools

Telepresence is a most expensive video confarencing solution used to simulate participants at

life size.
The technology uses multiple cameras directional acoustics similer furniture and multiple life
size screens at eatch end point to give the impression that your meeting participats are sitting
directly across from you.As technology advances screens will more and more be replaced with
3D holographics images.

Benefit From Videoconferencing Company

As videoconferencing gains in popularity more and more industries are making use of the
technology that it brings with it. The top five businesses that benefit from videoconferencing
include architecture firms, educational institutions (both primary, secondary, continuing
education and distance education), the medical fields (including pharmaceutical companies), any
and all businesses dealing with finance including banks, brokerage houses, law firms, insurance
companies, etc., and many hotel chains.