TCM IDENTIFICATION CODE

Job-EC-Type-N°
PORT HARCOURT REFINING COMPANY LIMITED
(PHRC)
4239-INSERT CODE HERE
SHEET DOC. CLASS: REV.

/ 00

REHABILITATION OF PORT HARCOURT REFINERY CONTRACTOR IDENTIFICATION CODE

PROJECT

(Port Harcourt – Nigeria)

SUBCONTRACTOR’S JOB: SUBCONTRACTOR’S DOC. NO.:

2022-BGT-
JETTY AND ACCESS BRIDGE
REFURBISHMENT WORKS

SUBCONTRACT NO.: 7500104642 SCOPE OF WORK NO.: 4239-LZ-WS-000304

SITE QUALITY PLAN

CONTRACTOR DOCUMENT CLASS: PLS INSERT
Acceptance Discipline Checker
Date
Status Code Abbreviation Name Signature

Acceptance Status Description:

A- Accepted
CONTRACTOR’s acceptance of this document does in no way
AC- Accepted with Comments
relieve the SUBCONTRACTOR of its contractual obligation
CR -Commented
NA-Not Accepted
Filename: 4239-LZ- PLS INSERT

00 28-July-2022 IFR – Issued for Review A. Emeka E. Nwankwo C. Ugorji

Rev. Date Reason for Issue – Revision Description Prepared Checked Approved

TABLE OF CONTENT
CONTRACTOR IDENTIFICATION TCM IDENTIFICATION CODE
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1. Scope 3

2. Definition of Term 3

3. Responsibilities 4

4. Reference 4

5. Quality Policy and Quality Objectives 5

6. Control of Quality Plan 6

7. Implementation of Site Quality Plan 7

8. Project Site QA/QC Organizational Chart 7

9. Project Quality Management Organization & Information Flow Chart 8

10. Material Control 9

11. Handling, Storage, Packing & Delivery 10

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1. Scope
This Site Quality Plan describes the minimum requirements of site quality management
system to the delivery of project Work Requisition, 4239-YZWR-00000001 - ANNEX 1
(Civil Work Requisition for Jetty and Access Bridge Facilities.

2. Definition of terms

PROJECT The Site Quality Plan is applicable for the Access Bridge and Jetty
Refurbishment Works
CONTRACTOR Tecnimont SPA
SUB-CONTRACTOR Bridgsite Nigeria Limited.

QUALITY Compliance with the specification and requirements of

CONTRACT
Activity where the characteristics of item(s) or service(s) are
INSPECTION subject to examination, and/or measurement, and/or testing to
determine compliance with the specification
QUALITY Activity where the characteristics of item(s) or service(s) are
subject to inspection and correction to ensure compliance with the
CONTROL (QC)
specification. QC includes inspection
QUALITY Activity where a proactive, planned and systematic program is
used to ensure the item(s) or service(s) are in compliance with the
ASSURANCE (QA)
specification.
QUALITY Activity that provides for managing the integration of QA with
cost and schedule to ensure the item(s) or service(s) are reliable
MANAGEMENT
and safe.

QUALITY AUDIT Activity that provides management with a method to monitor the
performance of QA
Documents that are prepared and utilized for the purpose of
QUALITY verifying and recording compliance of any operation directly
RECORDS related to the product quality. The record may be in the form of
hard copy or electronic media
FOB Free on Board
CAD Computer-Aided Design
ISO International Organization for Standardization
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NCR Non-Conformance Report

MR Material Requisition
3. Responsibilities

Personnel Responsibility
Project Manager The Project Manager has the overall responsibility to
organize resources that are required to perform
construction activities as per project specification

Site Manager The Site Manager is responsible for the overall

management of the work team in order to ensure that
the Contractor’s requirement is met. He shall also be
responsible for the overall management of the project
site
Site Foreman Shall be responsible for coordinating site activities
required for the pile/construction works such as
setting out works, earthworks and other related
construction works. He shall also be responsible for
direct supervision of laborers and helpers.
Medic Shall be responsible for the health and total wellbeing
of personnel involved in this TCF construction works

HSSE Supervisor Shall report to the Project HSE Manager and shall be
responsible for overall control and inspection of
HSSE-related issues
Payloader Shall be responsible for operating the payloader used
in this construction exercise
Crane Operator Shall be responsible for operating the crane used in
this construction exercise
Plumber Shall be responsible for providing the plumbing
works relating to water facilities and general
plumbing works in the TCF
Electrician Shall be responsible for providing the electrical works
related to powering the TCF

4. Reference
ISO 9001: 2015 Quality Management System
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5. Quality Policy and Quality Objectives

This is to notify all the project site employees that the site quality policy is:

Quality orientation, Continual improvement, Top-ranking project, Sincere service.

The project quality objectives are:

(a) Quality Management Objectives:

1. Strictly observe the rules and regulations of the project quality management system,
enhance leadership, participate by all employees, use method of management of
system and process to exercise scientific management on project quality work,
complete the project to the satisfaction of the customer, perform audit, continually
improve the quality of the project.

2. Prepare quality management documents covering the entire project, enhance internal
audit, fill in and maintain process record, promote effective implementation of the
quality system, pass the audit performed by the Contractor.

(b) Project/Product Quality Objective:

1. Design Input Review Rate 100
2. Purchased Material Inspection Rate 100%;
3. Concrete and Mix-design flaws rate 1%;
4. Device installation Repair Rate less than 2%;
5. One-time Put into Operation Successful Rate 100%.

BRIDGSITE shall carry out these Rehabilitation Works with this Quality plan and Quality
management system.
The policy is adapted for the purpose of the Subcontractor and is an important integrated part
of the business policy of the Subcontractor.
The policy shows the Subcontractor will meet the requirements of the Contractor on the
Rehabilitation and continual improvement.
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The policy provides a range used for establishing and reviewing the quality objective of the
Subcontractor.

The leaders at all levels shall communicate the quality policy to all management departments,
professional offices, teams, and branches in order to enable the staff of the Subcontractor to
understand correctly the policy and insist on putting it into effect.

The reviews of the quality policy shall be carried out continuously by the contractor, to
ensure continual compatibility, sufficiency, and effectiveness; the policy shall be revised to
be adapted to the change of environment of the Contractor, if necessary.

6. Control of Quality Plan

The Quality Assurance/ Quality Control Department (QA/QC department) shall be

responsible for the preparation of the quality plan. The Project Manager (PM) shall be
responsible for the review of the quality plan.
Other departments’ concerns of the Sub-contractor shall jointly review it. The Site quality
plan will not come into effect until an authorized person of the Sub-contractor approves it.
The quality plan shall be reviewed by the management representative and approved by the
Project Manager, then issued to the Contractor for approval.
The quality plan shall be divided into two editions i.e. controllable and non-controllable.
Controllable edition shall be issued to the leaderships of Sub-contractor and the departments,
personnel related to quality responsibility as well as the center of quality system review.
The non-controllable edition (existing effective edition) is issued to the Contractor for
introducing the brief of the quality management system of the Sub-contractor, and the
evidence for the quality guarantee shall be provided.
The replacing of the edition for the quality Plan or the partial change thereof shall be
prepared by the QA/QC department and reviewed by the Management Representative as well
as approved by the Project Manager.
After completion of the replacement or change of the edition, the “Notice of Change of
Document” and the new edition of the Quality Plan or the revised pages shall be issued to the
holders of the quality plan, and the canceled editions shall be returned back, the document
control procedure shall be carried out.
The holder of the quality Plan shall be responsible for the management of the quality plan,
any alterations outside the contractor are not to be permitted.

7. Implementation of Site Quality Plan

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The Project Manager shall organize all the departments of the Subcontractors and Vendors to
implement and maintain the quality plan. Subcontractor and Vendors shall observe it strictly.
QA/QC department shall supervise and inspect the implementation of the quality plan with
other departments concerned. QA/QC department is responsible for the interpretation of the
quality plan.

8. Project Site QA/QC Organizational Chart

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9. Project Quality Management Organization & Information Flow Chart

QA/QC
Project Manager

Information Making Decision

Feedback Instruction issued Deputy Project
Review and Approved Manager

QA/QC Manager

QA/QC Engineers

Review Quality
Establishing Quality
Management Plan, Submitting Quality
Management Plan
Procedures etc. Management Plan

Information Plan, Procedures

Feedback issued

Quality Manager of EPC

Preparing Quality
Preparing QC measures
Management Plan

Information Plan
Feedback Performed

Quality Engineers

Feedback of Issue Instruction,

information at site Orders

Quality Inspectors
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10. Material Control

Material control refers to the various measures adopted to reduce the amount of loss of
materials at the time of receiving, storing, and issuing the designated materials.
Material control in practice is exercised through periodical records and reports relating to the
purchase, receipt, inspection, storage and issuing of direct and indirect materials. Proper
control over materials can contribute substantially to the efficiency of a job activities.

The objectives of this measure are:

 To enable uninterrupted progress of work.

 To ensure the requisite quality of materials.
 To minimize wastage.
 To provide information and traceability.

10. Handling, Storage, Packing & Delivery

Handling, storage, packaging, preservation, and delivery of material is on a per project basis
appropriate to satisfy the requirements of the quality system and contract specifications.
Major equipment and materials are handled according to the procedure in a manner that
prevents the loss of product value.

Equipment and material are stored according to the procedure in a manner to prevent the loss
of value, preventing damage or deterioration. Equipment/material easily affected by adverse
conditions such as moisture, radiation, and windstorm will be stored in an appropriately
secured warehouse. Any special storage preparations or ongoing maintenance will be
performed upon receipt of such material (i.e., electric motor bumped and kept dry with lights,
desiccant installed in crates or boxes as required, etc.) and throughout storage as required.

Packing or crating of equipment/material will be performed by a reputable packager and may

be witnessed by an experienced contractor employee if required. Each Box/package will be
marked as is required by customs for the exit of the country of origin and for entrance to the
country of end-use.

Each crate will also be marked with numbers (e.g. Box 1 of 24) to alert the receiver as to how
many crates should be received. An itemized report is created which lists the contents of each
box by box number, vendor, cost, and date shipped. This report is provided to the receiver to
assist with the receipt of material. Like items are crated together to ensure ease of receipt of
material, as well as the ability to track the material during shipment.
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Shipments of equipment/material may include a contractor’s representative at the receiving

end (foreign port) to witness the loading of the material onto local trucks, clearing local
customs, and the Client’s material to the destination to ensure proper receipt of material. The
freight forwarder will also be present to ensure that there are no time delays due to
paperwork or language difficulties when clearing customs.