Microsoft Office Access 2013 Complete in Practice 1st Edition Easton Test Bank

Microsoft Office Access 2013 Complete
In Practice 1st Edition Easton Test

Bank
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Access Chapter 06
Creating Advanced Queries and Reports and Using SQL
True / False Questions
1. An action query makes a temporary change to the data in the database and the Undo button is
available to reverse the action.
True False
2. Action queries do not display confirmation messages after the action is complete.
True False
3. It is a good practice to make a backup copy of your database before you run any action query.
True False
4. While you could modify each record individually in a table, an update query allows you to make
the change to all records using one command.
True False
5. In an update query, unlike the Criteria row, the Update To row is not case sensitive.
True False
6. A delete query deletes the entire record.
True False
7. Unlike the resulting datasheet from a regular select query, you can edit the results from a
crosstab query.
True False
8. After you create a crosstab query with the Crosstab Query Wizard, you can edit it in Design view
and make changes to any of the selections made during the wizard.
True False
9. If duplicate records are present, two or more records in a table share the same values.
True False
10. Unmatched records are records in one table that do not contain any matching records in a related
table.
True False
11. The Top Values query property limits the number of records that display in a query answer.
True False
12. The serial number is designated by the number of days the date is from January 1, 2000.
True False
13. The Now() function retrieves the current date, including the time, from your computer.
True False
14. When you are viewing a report in Layout or Print Preview view, the sections are not as obvious as
they are in Design view.
True False
15. Creating a report in Layout view provides you with the most flexibility.
True False
16. An embedded query updates as you add and remove fields from the report.
True False
17. A parameter report asks the user to enter the specific criteria value for a field when the report is
run.
True False
18. To change the size of a control on a report, simply select the control and use the sizing handles
to adjust the size.
True False
19. If you want to perform the same modification on several controls, select them all before
performing the change.
True False
20. A calculated control contains an expression in the Control Source property.
True False
21. Access evaluates expressions with the standard order of operations.
True False
22. When the report is in Design view, the expression is visible inside of the control.
True False
23. You can place calculated controls in any section of a report.
True False
24. A running total is not the same as an aggregate function.
True False
25. Concatenation combines different parts of an expression using the $ operator.
True False
26. The report from the "one" side of the relationship is the main report, while the report from the
"many" side of the relationship is the subreport.
True False
27. You can build the main report and the subreport in any order, but the most common approach is
to build the main report first.
True False
28. In a subreport, it is common to use a tabular layout for the fields.
True False
29. Use the Subform/Subreport button to launch the SubReport Wizard to add the subreport.
True False
30. When you open the main report, the subreport opens automatically because the objects are now
attached.
True False
Multiple Choice Questions
31. How many types of action queries are there in Access?
A. two
B. three
C. four
D. five
32. Which of the following would you use to give all employees a 2% pay raise?
A. update query
B. append query
C. delete query
D. make table query
33. Which of the following makes changes to the data in a database?
A. update query
B. append query
C. delete query
D. make table query
34. Which of the following adds records into an existing table in a database?
A. update query
B. append query
C. delete query
D. make table query
35. Which of the following deletes records from a table in a database?
A. update query
B. append query
C. delete query
D. make table query
36. Which of the following would you use to create a history table, which you could then use to store
old records?
A. update query
B. append query
C. delete query
D. make table query
37. Which of the following is a tool that makes it easier to build four different types of queries?
A. Query Wizard
B. crosstab query
C. find duplicates query
D. unmatched records query
38. Which of the following displays query results in a row/column format, which makes the data
easier to read and understand?
A. Query Wizard
B. crosstab query
39. On how many dimensions does a crosstab query summarize data?
A. two
B. three
C. four
D. five
40. In a crosstab query, what is the maximum number of fields that you can include as row
headings?
A. two
B. three
C. four
D. five
41. Which of the following statements is true about duplicate records?
A. All duplicated data is not bad.

B. Even when you practice good database design, you still may end up with duplicated data.
C. If duplicate records are present, two or more records in a table share the same values.
D. all of the above
42. Which of the following can you use in your criteria to look for partial matches?
A. parameter reports
B. subqueries
C. wildcards
D. controls
43. Which of the following can you use to compare records in two tables and determine which ones
are not matched?
A. Query Wizard
B. crosstab query
44. Which of the following is not a fixed number choice provided by the Top Values query?
A. 5
B. 25
C. 75
D. 100
45. Which of the following is not a percentage value choice provided by the Top Values query?
A. 5%
B. 25%
C. 75%
D. all
46. In a Top Values query, which of the following is necessary to return the top values?
A. sorting the results in ascending order

B. sorting the results in descending order
C. sorting on the primary key
D. the top values will be returned automatically
47. In a Top Values query, which of the following is necessary to return the bottom values?

48. The serial number Access assigns to a date is designated by the number of days the date is from
_______________.
A. January 1, 1900
B. January 1, 2000
C. December 31, 1900
D. December 31, 2000
49. Which of the following Access date functions determines the difference between two dates?
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
50. Which of the following Access date functions determines a specific piece, or interval, of a date?
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
51. Which of the following Access date functions converts values into a date value?
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
52. Which of the following Access date functions adds to a date?
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
53. Which of the following might you use when you have a common starting point (the original query)
but want to customize it for additional purposes (the additional query)?
A. parameter report
B. subquery
C. wildcard
D. control
54. Which of the following report sections prints column headings, page numbers, or dates at the top
of every page?
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
55. Which of the following report sections prints page numbers or dates at the bottom of each page?
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
56. Which of the following report sections prints the group title/value at the top of each group?
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
57. Which of the following report sections prints report totals or other information at the end of the
report?
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
58. Which of the following does Access automatically include when you create a report in Design
view?
A. Page Header section

B. Detail section
C. Page Footer section
D. all of the above
59. Which of the following regulates which database fields are available in a report?
A. Top Values query

B. Record Source property
C. Structured Query Language
D. Query Wizard
60. Which of the following can the data fields for a report come from?
A. reports
B. queries
C. tables
D. both B and C
61. Which of the following is always used to surround parameter text in a parameter report?
A. square brackets
B. plus signs
C. parentheses
D. dollar signs
62. While displaying a report in Design view, which of the following opens the Property Sheet?
A. F2
B. F4
C. F6
D. F8
63. Which of the following are controls that you can add to a report?
A. text boxes
B. labels
C. lines
D. all of the above
64. Which of the following font characteristics of a control can you change in the Property Sheet of
that control?
A. Font Name
B. Font Size
C. Font Underline
D. all of the above
65. Which of the following formatting properties of a control sets the font color?
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
66. Which of the following formatting properties of a control sets a fixed number of decimal places to
display?
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
67. Which of the following formatting properties of a control determines whether a control shows in
Report view or Print Preview view?
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
68. Which of the following formatting properties of a control sets the fill color of a control?
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
69. Which of the following lets you select more than one control at once?
A. Ctrl
B. Alt
C. Shift
D. Esc
70. Which of the following can you use calculated controls for?
A. mathematical equations
B. aggregate functions
C. text-based equations
D. all of the above
71. Which of the following must go at the beginning of calculated expressions in Access?
A. =
B. +
C. (
D. [
72. Which of the following must you use to view the expression inside a calculated control?
A. Layout view
B. Design view
C. Print Preview view
D. Page Layout view
73. Which of the following must fields be enclosed with in a calculated expression?
A. square brackets
B. plus signs
C. parentheses
D. dollar signs
74. Which of the following can a running total field show?
A. running balance
B. cumulative total
C. counting
D. all of the above
75. What is the default value of the Running Sum property?
A. No
B. Over Group
C. Over All
D. none of the above
76. To number rows using a running total, which of the following should you type in the Control
Source property?
A. =1
B. =2
C. =3
D. =4
77. Which of the following operators is used to concatenate data?
A. [
B. +
C. &
D. (
78. Which of the following would you use to combine the first and last name fields to produce a more
readable report?
A. concatenation
B. running total
C. one-to-many relationship
D. SQL
79. In a concatenation formula, how would you insert a comma and a blank space between two
fields?
A. &" "&
B. &", "&
C. =", "&
D. [", "]
80. Which of the following would you use to hide repeated values in a report?
A. concatenation formulas
B. calculated controls
C. Hide Duplicates property
D. Delete query
81. Which of the following is inserted within another report?
A. subreport
B. main report
C. separate object
D. SQL view
82. In a report that shows data from a one-to-many relationship, which of the following is a report
from the "one" side of the relationship?
A. subreport
B. main report
C. separate object
D. SQL object
83. Once you add a subreport, it still exists as a ____________________.
A. subreport
B. main report
C. separate object
D. SQL view
84. What steps are involved in create a report that includes a subreport?
A. Create the main report.

B. Create the subreport.
C. Add the subreport to the main report.
D. all of the above
85. Which of the following views will you want to use when you work to edit a report?
A. Design view
B. Layout view
D. all of the above
86. Which of the following is a common report modification?
A. adjust the size and spacing of the text box and label controls
B. modify font characteristics or formatting
C. change the border property or back color property of the controls or sections
D. all of the above
87. When using an aggregate function in a report, where should you place the calculation?
A. Report Header section

B. Report Footer section
C. Detail section
D. both A and B
88. Which of the following statement is true about action queries?
A. An action query makes a permanent change to the data in the database.

B. You can use the Undo button to reverse the action.
C. It is not recommended to make a backup copy of your database before you run an action
query.
D. all of the above
89. Which of the following statements is not true about append queries?
A. An append query moves records from one table to another.

B. An append query puts a copy of the records into a destination table.
C. An append query adds records into an existing table in a database.
D. Using an append query, you can copy records from one or multiple tables into the destination
table.
90. Which of the following statements is true about queries?
A. As the number of records in your database increases, you can use query properties to limit the
number of records that display in a result.
B. As the processing of your database becomes more sophisticated, you may need to write
queries that use more complex functions.
C. Queries provide a great deal of power and flexibility to help you accomplish many tasks in your
database.
D. all of the above
Essay Questions
91. Provide some examples of when you might need to use an action query.
92. Why is it a good idea to make a backup copy of your database before running any action query?
93. What is a crosstab query? Why are crosstab queries useful?

94. Describe some situations in which you may end up with duplicated data.
95. What is a subquery? Why are subqueries helpful?
96. What is a parameter report? Why are parameter reports useful?
97. Why is it sometimes necessary to change the height of a report section?

98. What are calculated controls? Explain what you know about using calculated controls in reports.
99. What is concatenation and why might you want to use it?
100.What is a subreport? How do they work?

Access Chapter 06 Creating Advanced Queries and Reports and Using
SQL Answer Key
True / False Questions
1. An action query makes a temporary change to the data in the database and the Undo button is
(p. A6- available to reverse the action.
370)
FALSE
An action query makes a permanent change to the data in the database and the Undo button
is not available to reverse the action.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Understand Action Queries
2. Action queries do not display confirmation messages after the action is complete.
(p. A6-
370)
TRUE
Action queries do not display confirmation messages after the action is complete.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
3. It is a good practice to make a backup copy of your database before you run any action
(p. A6- query.
370)
TRUE
It is a good practice to make a backup copy of your database before you run any action query.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
4. While you could modify each record individually in a table, an update query allows you to
(p. A6- make the change to all records using one command.
371)
TRUE
While you could modify each record individually in a table, an update query allows you to
make the change to all records using one command.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Create an Update Query
5. In an update query, unlike the Criteria row, the Update To row is not case sensitive.
(p. A6-
372)
FALSE
In an update query, unlike the Criteria row, the Update To row is case sensitive.
Blooms: Remember
Difficulty: 2 Medium
SLO: 06-01
6. A delete query deletes the entire record.

(p. A6-
374)
TRUE
A delete query deletes the entire record.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Create a Delete Query
7. Unlike the resulting datasheet from a regular select query, you can edit the results from a
(p. A6- crosstab query.
377)
FALSE
Unlike the resulting datasheet from a regular select query, you cannot edit the results from a
crosstab query.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
Skill: Understand and Build a Crosstab Query
8. After you create a crosstab query with the Crosstab Query Wizard, you can edit it in Design
(p. A6- view and make changes to any of the selections made during the wizard.
379)
TRUE
After you create a crosstab query with the Crosstab Query Wizard, you can edit it in Design
view and make changes to any of the selections made during the wizard.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
9. If duplicate records are present, two or more records in a table share the same values.
(p. A6-
380)
TRUE
If duplicate records are present, two or more records in a table share the same values.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
Skill: Find Duplicate Records
10. Unmatched records are records in one table that do not contain any matching records in a
(p. A6- related table.
381)
TRUE
Unmatched records are records in one table that do not contain any matching records in a
related table.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
Skill: Find Unmatched Records
11. The Top Values query property limits the number of records that display in a query answer.
(p. A6-
383)
TRUE
The Top Values query property limits the number of records that display in a query answer.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
Skill: Find the Top Values in a Query
12. The serial number is designated by the number of days the date is from January 1, 2000.
(p. A6-
384)
FALSE
The serial number is designated by the number of days the date is from January 1, 1900.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
Skill: Understand and Use Date Functions in a Query
13. The Now() function retrieves the current date, including the time, from your computer.
(p. A6-
385)
TRUE
The Now() function retrieves the current date, including the time, from your computer.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
14. When you are viewing a report in Layout or Print Preview view, the sections are not as
(p. A6- obvious as they are in Design view.
390)
TRUE
When you are viewing a report in Layout or Print Preview view, the sections are not as
obvious as they are in Design view.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Understand Report Sections
15. Creating a report in Layout view provides you with the most flexibility.
(p. A6-
392)
FALSE
Creating a report in Design view provides you with the most flexibility.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Create a Report in Design View
16. An embedded query updates as you add and remove fields from the report.
(p. A6-
393)
TRUE
An embedded query updates as you add and remove fields from the report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Understand the Report Data Source
17. A parameter report asks the user to enter the specific criteria value for a field when the report
(p. A6- is run.
395)
TRUE
A parameter report asks the user to enter the specific criteria value for a field when the report
is run.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Create a Parameter Report
18. To change the size of a control on a report, simply select the control and use the sizing
(p. A6- handles to adjust the size.
396)
TRUE
To change the size of a control on a report, simply select the control and use the sizing
handles to adjust the size.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
Skill: Adjust the Size of a Control
19. If you want to perform the same modification on several controls, select them all before
(p. A6- performing the change.
399)
TRUE
If you want to perform the same modification on several controls, select them all before
performing the change.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
Skill: Use the Size/Space Button with Multiple Controls
20. A calculated control contains an expression in the Control Source property.

(p. A6-
400)
TRUE
A calculated control contains an expression in the Control Source property.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
Skill: Using Calculated Controls on a Report
21. Access evaluates expressions with the standard order of operations.

(p. A6-
400)
TRUE
Access evaluates expressions with the standard order of operations.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
Skill: Understand and Perform Calculations
22. When the report is in Design view, the expression is visible inside of the control.
(p. A6-
400)
TRUE
When the report is in Design view, the expression is visible inside of the control.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
23. You can place calculated controls in any section of a report.

(p. A6-
400)
TRUE
You can place calculated controls in any section of a report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
24. A running total is not the same as an aggregate function.
(p. A6-
401)
TRUE
A running total is not the same as an aggregate function.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
Skill: Use a Running Total
25. Concatenation combines different parts of an expression using the $ operator.

(p. A6-
402)
FALSE
Concatenation combines different parts of an expression using the & operator.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
26. The report from the "one" side of the relationship is the main report, while the report from the
(p. A6- "many" side of the relationship is the subreport.
407)
TRUE
The report from the "one" side of the relationship is the main report, while the report from the
"many" side of the relationship is the subreport.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
Skill: Understand Subreports
27. You can build the main report and the subreport in any order, but the most common approach
(p. A6- is to build the main report first.
408)
TRUE
You can build the main report and the subreport in any order, but the most common approach
is to build the main report first.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
Skill: Create a Report that Includes a Subreport
28. In a subreport, it is common to use a tabular layout for the fields.
(p. A6-
408)
TRUE
In a subreport, it is common to use a tabular layout for the fields.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
29. Use the Subform/Subreport button to launch the SubReport Wizard to add the subreport.
(p. A6-
409)
TRUE
Use the Subform/Subreport button to launch the SubReport Wizard to add the subreport.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
30. When you open the main report, the subreport opens automatically because the objects are
(p. A6- now attached.
412)
TRUE
When you open the main report, the subreport opens automatically because the objects are
now attached.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
Skill: Customize the Main Report and Subreport
Multiple Choice Questions

31. How many types of action queries are there in Access?
(p. A6-
370)
A. two
B. three
C. four
D. five
There are four types of action queries in Access.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Creating and Using Action Queries
32. Which of the following would you use to give all employees a 2% pay raise?
(p. A6-
371)
A. update query
B. append query
C. delete query
D. make table query
You would use an update query to give all employees a 2% pay raise.
Blooms: Remember
SLO: 06-01
33. Which of the following makes changes to the data in a database?

(p. A6-
371)
A. update query
B. append query
C. delete query
D. make table query
An update query makes changes to the data in a database.
Blooms: Remember
SLO: 06-01
34. Which of the following adds records into an existing table in a database?
(p. A6-
372)
A. update query
B. append query
C. delete query
D. make table query
An append query adds records into an existing table in a database.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Create an Append Query
35. Which of the following deletes records from a table in a database?

(p. A6-
374)
A. update query
B. append query
C. delete query
D. make table query
A delete query deletes records from a table in a database.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Create a Delete Query
36. Which of the following would you use to create a history table, which you could then use to
(p. A6- store old records?
375)
A. update query
B. append query
C. delete query
D. make table query
You would use the make table query to create a history table, which you could use to store old
records.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Create a Make Table Query
37. Which of the following is a tool that makes it easier to build four different types of queries?
(p. A6-
376)
A. Query Wizard
B. crosstab query
The Query Wizard is a tool that makes it easier to build four different types of queries.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
Skill: Exploring the Query Wizard
38. Which of the following displays query results in a row/column format, which makes the data
(p. A6- easier to read and understand?
376)
A. Query Wizard
B. crosstab query
A crosstab query displays query results in a row/column format, which makes the data easier
to read and understand.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
39. On how many dimensions does a crosstab query summarize data?

(p. A6-
376)
A. two
B. three
C. four
D. five
A crosstab query summaries data on two dimensions.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
40. In a crosstab query, what is the maximum number of fields that you can include as row
(p. A6- headings?
377)
A. two
B. three
C. four
D. five
In a crosstab query, the maximum number of fields that you can include as row headings is
three.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
41. Which of the following statements is true about duplicate records?

(p. A6-
380)
A. All duplicated data is not bad.

B. Even when you practice good database design, you still may end up with duplicated data.
C. If duplicate records are present, two or more records in a table share the same values.
D. all of the above
All of the statements are true.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
42. Which of the following can you use in your criteria to look for partial matches?
(p. A6-
380)
A. parameter reports
B. subqueries
C. wildcards
D. controls
You can use wildcards in your criteria to look for partial matches.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
43. Which of the following can you use to compare records in two tables and determine which
(p. A6- ones are not matched?
381)
A. Query Wizard
B. crosstab query
You can use an unmatched records query to compare records in two tables and determine
which ones are not matched.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-02
Skill: Find Unmatched Records
44. Which of the following is not a fixed number choice provided by the Top Values query?
(p. A6-
383)
A. 5
B. 25
C. 75
D. 100
The number 75 is not a fixed number choice provided by the Top Values query.
Blooms: Remember
SLO: 06-03
45. Which of the following is not a percentage value choice provided by the Top Values query?
(p. A6-
383)
A. 5%
B. 25%
C. 75%
D. all
The percentage 75% is not a percentage value choice provided by the Top Values query.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
46. In a Top Values query, which of the following is necessary to return the top values?
(p. A6-
383)

In a Top Values query, to have the query results return the top values, you must sort the query
results in descending order on the desired field.
Blooms: Remember
SLO: 06-03
47. In a Top Values query, which of the following is necessary to return the bottom values?
(p. A6-
383)

In a Top Values query, to have the query results return the bottom values, you must sort the
query results in ascending order on the desired field.
Blooms: Remember
SLO: 06-03
48. The serial number Access assigns to a date is designated by the number of days the date is
(p. A6- from _______________.
384)
A. January 1, 1900
B. January 1, 2000
C. December 31, 1900
D. December 31, 2000
The serial number Access assigns to a date is designated by the number of days the date is
from January 1, 1900.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
49. Which of the following Access date functions determines the difference between two dates?
(p. A6-
385)
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
The DateDiff() function determines the difference between two dates.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
Skill: Access Date Functions
50. Which of the following Access date functions determines a specific piece, or interval, of a
(p. A6- date?
385)
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
The DatePart() function determines a specific piece, or interval, of a date.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
51. Which of the following Access date functions converts values into a date value?
(p. A6-
385)
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
The DateSerial() date function converts values into a date value.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
52. Which of the following Access date functions adds to a date?
(p. A6-
385)
A. DateSerial()
B. DateAdd()
C. DateDiff()
D. DatePart()
The DateAdd() function adds to a date.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
53. Which of the following might you use when you have a common starting point (the original
(p. A6- query) but want to customize it for additional purposes (the additional query)?
386)
A. parameter report
B. subquery
C. wildcard
D. control
It is helpful to use a subquery when you have a common starting point (the original query) but
want to customize it for additional purposes (the additional query).
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
Skill: Create a Subquery
54. Which of the following report sections prints column headings, page numbers, or dates at the
(p. A6- top of every page?
390)
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
The Page Header report section prints column headings, page numbers, or dates at the top of
every page.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
55. Which of the following report sections prints page numbers or dates at the bottom of each
(p. A6- page?
390)
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
The Page Footer report section prints page numbers or dates at the bottom of each page.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
56. Which of the following report sections prints the group title/value at the top of each group?
(p. A6-
390)
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
The Group Header report section prints the group title/value at the top of each group.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
57. Which of the following report sections prints report totals or other information at the end of the
(p. A6- report?
390)
A. Report Footer
B. Page Header
C. Page Footer
D. Group Header
The Report Footer report section prints report totals or other information at the end of the
report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
58. Which of the following does Access automatically include when you create a report in Design
(p. A6- view?
391)
A. Page Header section

B. Detail section
C. Page Footer section
D. all of the above
When you create a report in Design view, Access automatically includes Page Header, Detail,
and Page Footer sections.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Add or Delete Page and Report Sections in Design View
59. Which of the following regulates which database fields are available in a report?
(p. A6-
393)
A. Top Values query

B. Record Source property
C. Structured Query Language
D. Query Wizard
The Record Source property regulates which database fields are available in a report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Understand the Report Data Source
60. Which of the following can the data fields for a report come from?
(p. A6-
394)
A. reports
B. queries
C. tables
D. both B and C
The data fields for a report can come from tables or queries.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
Skill: Add and Delete Fields in Design View
61. Which of the following is always used to surround parameter text in a parameter report?
(p. A6-
395)
A. square brackets
B. plus signs
C. parentheses
D. dollar signs
Square brackets are always used to surround parameter text in a parameter report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
62. While displaying a report in Design view, which of the following opens the Property Sheet?
(p. A6-
395)
A. F2
B. F4
C. F6
D. F8
While displaying a report in Design view, F4 opens the Property Sheet.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-04
63. Which of the following are controls that you can add to a report?
(p. A6-
396)
A. text boxes
B. labels
C. lines
D. all of the above
You can add controls such as text boxes, labels, images, or lines to a report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
Skill: Add a Control to a Report
64. Which of the following font characteristics of a control can you change in the Property Sheet of
(p. A6- that control?
397)
A. Font Name
B. Font Size
C. Font Underline
D. all of the above
You can change the font characteristics of a control in the Property Sheet of that control by
changing the Font Name, Font Size, Text Align, Font Weight, Font Underline, Font Italic, or
Fore Color properties.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
Skill: Change the Font Characteristics of a Control
65. Which of the following formatting properties of a control sets the font color?
(p. A6-
398)
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
The Fore Color formatting property sets the font color.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
Skill: Change Formatting Properties of a Control
66. Which of the following formatting properties of a control sets a fixed number of decimal places
(p. A6- to display?
398)
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
The Decimal Places formatting property sets a fixed number of decimal places to display.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
67. Which of the following formatting properties of a control determines whether a control shows in
(p. A6- Report view or Print Preview view?
398)
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
The Visible formatting property of a control determines whether a control shows in Report view
or Print Preview view.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
68. Which of the following formatting properties of a control sets the fill color of a control?
(p. A6-
398)
A. Decimal Places
B. Visible
C. Back Color
D. Fore Color
The Back Color formatting property of a control sets the fill color of a control.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
69. Which of the following lets you select more than one control at once?
(p. A6-
399)
A. Ctrl
B. Alt
C. Shift
D. Esc
The Shift key lets you select more than one control at once.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-05
Skill: Use the Size/Space Button with Multiple Controls
70. Which of the following can you use calculated controls for?
(p. A6-
400)
A. mathematical equations
B. aggregate functions
C. text-based equations
D. all of the above
You can use calculated controls to show the results of a mathematical equation, an aggregate
function, or a text-based equation.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
71. Which of the following must go at the beginning of calculated expressions in Access?
(p. A6-
400)
A. =
B. +
C. (
D. [
An equals sign (=) must go at the beginning of calculated expressions in Access.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
72. Which of the following must you use to view the expression inside a calculated control?
(p. A6-
400)
A. Layout view
B. Design view
D. Page Layout view
You must use Design view to view the expression inside a calculated control.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
73. Which of the following must fields be enclosed with in a calculated expression?
(p. A6-
400)
A. square brackets
B. plus signs
C. parentheses
D. dollar signs
Enclose any fields used in a calculated expression inside square brackets.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
74. Which of the following can a running total field show?

(p. A6-
401)
A. running balance
B. cumulative total
C. counting
D. all of the above
You can use a running total field to show a running balance, cumulative total, or counting.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
75. What is the default value of the Running Sum property?

(p. A6-
401)
A. No
B. Over Group
C. Over All
D. none of the above
No is the default value in the Running Sum property, indicating that the text box is not a
running total.
Blooms: Remember
SLO: 06-06
76. To number rows using a running total, which of the following should you type in the Control
(p. A6- Source property?
402)
A. =1
B. =2
C. =3
D. =4
To number rows using a running total, enter =1 in the Control Source property.
Blooms: Remember
SLO: 06-06
Skill: Number Rows in a Report
77. Which of the following operators is used to concatenate data?

(p. A6-
402)
A. [
B. +
C. &
D. (
Concatenation combines different parts of an expression using the & operator.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
Skill: Concatenate Text Data
78. Which of the following would you use to combine the first and last name fields to produce a
(p. A6- more readable report?
402)
A. concatenation
B. running total
C. one-to-many relationship
D. SQL
You would use concatenation to combine the first and last name fields to produce a more
readable report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
79. In a concatenation formula, how would you insert a comma and a blank space between two
(p. A6- fields?
402)
A. &" "&
B. &", "&
C. =", "&
D. [", "]
In a concatenation formula, &", "& would insert a comma and a blank space between two
fields.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
80. Which of the following would you use to hide repeated values in a report?
(p. A6-
403)
A. concatenation formulas
B. calculated controls
C. Hide Duplicates property
D. Delete query
To hide repeated values in a report, use the Hide Duplicates property.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-06
Skill: Hide Repeated Values
81. Which of the following is inserted within another report?

(p. A6-
407)
A. subreport
B. main report
C. separate object
D. SQL view
A subreport is a report inserted within another report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
82. In a report that shows data from a one-to-many relationship, which of the following is a report
(p. A6- from the "one" side of the relationship?
407)
A. subreport
B. main report
C. separate object
D. SQL object
In a report that shows data from a one-to-many relationship, the report from the "one" side of
the relationship is the main report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
83. Once you add a subreport, it still exists as a ____________________.

(p. A6-
407)
A. subreport
B. main report
C. separate object
D. SQL view
Once you add a subreport, it still exists as a separate object.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
84. What steps are involved in create a report that includes a subreport?
(p. A6-
408)
A. Create the main report.

B. Create the subreport.
C. Add the subreport to the main report.
D. all of the above
All of the steps listed above are involved with creating a subreport.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
85. Which of the following views will you want to use when you work to edit a report?
(p. A6-
412)
A. Design view
B. Layout view
D. all of the above
Anticipate switching back and forth frequently between Design view, Layout view, and Print
Preview view as you work to edit a report.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
86. Which of the following is a common report modification?

(p. A6-
412)
A. adjust the size and spacing of the text box and label controls
B. modify font characteristics or formatting
C. change the border property or back color property of the controls or sections
D. all of the above
All of the tasks are commonly performed when modifying reports.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
87. When using an aggregate function in a report, where should you place the calculation?
(p. A6-
412)
A. Report Header section

B. Report Footer section
C. Detail section
D. both A and B
To use an aggregate function, place the calculation in either the Report Header or Report
Footer section of the subreport.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-07
88. Which of the following statement is true about action queries?

(p. A6-
370)
A. An action query makes a permanent change to the data in the database.

B. You can use the Undo button to reverse the action.
C. It is not recommended to make a backup copy of your database before you run an action
query.
D. all of the above
An action query makes a permanent change to the data in the database.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
89. Which of the following statements is not true about append queries?
(p. A6-
372)
A. An append query moves records from one table to another.

B. An append query puts a copy of the records into a destination table.
C. An append query adds records into an existing table in a database.
D. Using an append query, you can copy records from one or multiple tables into the
destination table.
An append query does not move records from one table to another; rather it puts a copy of the
records into a destination table.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-01
Skill: Create an Append Query
90. Which of the following statements is true about queries?
(p. A6-
383)
A. As the number of records in your database increases, you can use query properties to limit
the number of records that display in a result.
B. As the processing of your database becomes more sophisticated, you may need to write
queries that use more complex functions.
C. Queries provide a great deal of power and flexibility to help you accomplish many tasks in
your database.
D. all of the above
All of the statements are true.
Blooms: Remember
Difficulty: 1 Easy
SLO: 06-03
Skill: Creating Advanced Queries and Changing Query Properties
Essay Questions
91. Provide some examples of when you might need to use an action query.
(p. A6-
370)
When creating action queries, it is important that you clearly define and understand the
business task you need the query to accomplish. Sometimes a business task needs to be
done only one time or very infrequently (for example, a company closing a branch office and
assigning employees to a different branch). Other times, a task might be part of a recurring
process (for example, periodically manufacturers who supply goods to a store raise product
prices). Each time this happens, the manager at the store needs to update the purchase cost
of each item. Occasionally, a business task may involve using several action queries together
(for example, at the end of every semester, a clerk in a university equipment office needs to
remove the equipment reservations from the reservation table). However, the school still
needs to keep the reservation records in a history table. This business task requires that the
clerk append the old reservations into a history table before deleting the records from the
reservation table. You can automate each of the tasks described in this paragraph using an
action query.
Blooms: Understand
Difficulty: 3 Hard
SLO: 06-01
92. Why is it a good idea to make a backup copy of your database before running any action
(p. A6- query?
383)
An action query makes a permanent change to the data in the database and the Undo button
is not available to reverse the action. As a result, it is a good practice to make a backup copy
of your database before you run any action query. This will allow you to restore your original
data if the query does not work correctly. As additional protection, Access displays a message
box alerting you to the change before executing an action query. The exact message varies
depending on the type of action query.
Blooms: Understand
SLO: 06-03
93. What is a crosstab query? Why are crosstab queries useful?

(p. A6-
376)
A crosstab query summarizes data on two dimensions. The results of a crosstab query display
in a row/column format, which makes the data easier to read and understand (compared to the
results of a select query). Crosstab queries are not appropriate in all databases. You must
have data that can be summarized across two dimensions. Unlike the resulting datasheet from
a regular select query, you cannot edit the results from a crosstab query. You can create a
crosstab query using Query Design; however, it is much easier to create the query using the
Crosstab Query Wizard.
Blooms: Understand
SLO: 06-02
94. Describe some situations in which you may end up with duplicated data.
(p. A6-
380)
Unfortunately, even when you practice good database design, you still may end up with
duplicated data. Consider customers who forget their login IDs and passwords and create new
accounts or a salesperson who accidently enters the same order twice. Having two records for
the same customer, even though the login ID is different, or two records of the same order,
even though the order number is different, results in duplicate data. You need to remove
duplicated records in situations like these. Additionally, sometimes you may inherit a database
that was poorly designed and does not have primary keys created, or you may import data
from another source that contains duplicate data. Before you can create and enforce a primary
key, you need to find and remove duplicate data.
Blooms: Understand
Difficulty: 3 Hard
SLO: 06-02
95. What is a subquery? Why are subqueries helpful?

(p. A6-
386)
The query examples used so far have all used a table as the data source for a query. A query
can also use another query as the data source. A subquery is a query that is used inside
another query. Creating a query and then using it inside of another query can be helpful when
you have a common starting point (the original query) but want to customize it for additional
purposes (the additional query). Sometimes using a subquery is a more efficient way to get
the results you are seeking, but it depends on the size of the database and the design of the
query. To incorporate a subquery, in general you follow the process to create a query, but the
only thing you do differently is to select the Query Name from the Queries tab of the Show
Table dialog box, instead of selecting the Table Name from the Tables tab. Occasionally, you
may need to use a subquery when the business question is too complex for a single query.
For example, suppose Placer Hills Real Estate wants to find out which agents have listings
greater than the average listing price for all properties.
Blooms: Understand
SLO: 06-03
Skill: Create a Subquery
96. What is a parameter report? Why are parameter reports useful?
(p. A6-
395)
Using parameter queries can increase the efficiency and flexibility of your database. By
creating a parameter report, you can also apply those benefits to the reports in your database.
A parameter report asks the user to enter the specific criteria value for a field when the report
is run. This allows you to create one report but have the contents displayed vary based on the
value of the parameter that is entered. Also, the parameter text is enclosed inside of square
brackets in the criteria row of the desired field.
Blooms: Understand
SLO: 06-04
97. Why is it sometimes necessary to change the height of a report section?

(p. A6-
397)
Many times the initial size of a section is larger or smaller than you need it to be. Additionally,
as you add controls into a section or modify the sizes of various controls, you may need to
adjust the height of a section. In particular, you should pay attention to the height of the detail
section since that section repeats once for each record in the report. If you are printing many
records, changing the height of a section could make a significant difference in how many
pages are in the report.
Blooms: Understand
SLO: 06-05
Skill: Change the Height of a Section
98. What are calculated controls? Explain what you know about using calculated controls in
(p. A6- reports.
400)
A calculated control contains an expression in the Control Source property. You can use
calculated controls to show the results of a mathematical equation, an aggregate function, or a
text-based equation. You can use a calculated control in any report section. While there are
several controls you can use as calculated controls, the most common choice is a text box.
Blooms: Understand
SLO: 06-06
99. What is concatenation and why might you want to use it?
(p. A6-
402)
Concatenation combines different parts of an expression using the & operator. In a report, you
may wish to concatenate different fields to improve the way the results appear. For example,
combining the first and last name, or the city, state, and zip code together, can produce a
more readable report. The concatenated expression can combine fields from a table or query,
along with constants. Also, a constant is a hard coded value.
Blooms: Understand
SLO: 06-06
100. What is a subreport? How do they work?

(p. A6-
407)
A subreport is a report inserted within another report. To work correctly, there must be a
relationship between the two reports. Typically, the reports represent the different sides of a
one-to-many relationship. The report from the "one" side of the relationship is the main report,
while the report from the "many" side of the relationship is the subreport. You create the main
report and subreport as two separate reports. Then you add the subreport to the main report.
Once you add the subreport, it still exists as a separate object. The main report, however,
contains both the original "one" side fields from the main report, plus all of the "many" side
fields on the subreport. Before you create a subreport, you need to plan out the design of the
finished report. Determine what tables or fields will be on the main report and what tables or
fields will be on the report.
Blooms: Understand
SLO: 06-07

Microsoft Office Access 2013 Complete in Practice 1st Edition Easton Test Bank

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Microsoft Office Access 2013 Complete in Practice 1st Edition Easton Test Bank

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Microsoft Office Access 2013 Complete

In Practice 1st Edition Easton Test

Creating Advanced Queries and Reports and Using SQL

True / False Questions

6. A delete query deletes the entire record.

21. Access evaluates expressions with the standard order of operations.

23. You can place calculated controls in any section of a report.

24. A running total is not the same as an aggregate function.

25. Concatenation combines different parts of an expression using the $ operator.

28. In a subreport, it is common to use a tabular layout for the fields.

31. How many types of action queries are there in Access?

33. Which of the following makes changes to the data in a database?

35. Which of the following deletes records from a table in a database?

39. On how many dimensions does a crosstab query summarize data?

A. All duplicated data is not bad.

A. sorting the results in ascending order

A. sorting the results in ascending order

52. Which of the following Access date functions adds to a date?

A. Page Header section

A. Top Values query

74. Which of the following can a running total field show?

75. What is the default value of the Running Sum property?

77. Which of the following operators is used to concatenate data?

83. Once you add a subreport, it still exists as a ____________________.

A. Create the main report.

A. Report Header section

88. Which of the following statement is true about action queries?

A. An action query makes a permanent change to the data in the database.

A. An append query moves records from one table to another.

90. Which of the following statements is true about queries?

93. What is a crosstab query? Why are crosstab queries useful?

95. What is a subquery? Why are subqueries helpful?

96. What is a parameter report? Why are parameter reports useful?

97. Why is it sometimes necessary to change the height of a report section?

100.What is a subreport? How do they work?

True / False Questions

6. A delete query deletes the entire record.

A delete query deletes the entire record.

20. A calculated control contains an expression in the Control Source property.

A calculated control contains an expression in the Control Source property.

21. Access evaluates expressions with the standard order of operations.

Access evaluates expressions with the standard order of operations.

23. You can place calculated controls in any section of a report.

You can place calculated controls in any section of a report.

A running total is not the same as an aggregate function.

25. Concatenation combines different parts of an expression using the $ operator.

Concatenation combines different parts of an expression using the & operator.

In a subreport, it is common to use a tabular layout for the fields.

Multiple Choice Questions

There are four types of action queries in Access.

33. Which of the following makes changes to the data in a database?

An update query makes changes to the data in a database.

An append query adds records into an existing table in a database.

35. Which of the following deletes records from a table in a database?

A delete query deletes records from a table in a database.

39. On how many dimensions does a crosstab query summarize data?

A crosstab query summaries data on two dimensions.

41. Which of the following statements is true about duplicate records?

A. All duplicated data is not bad.

All of the statements are true.

A. sorting the results in ascending order

A. sorting the results in ascending order

The DateDiff() function determines the difference between two dates.

The DatePart() function determines a specific piece, or interval, of a date.