Microsoft Access 2013 Comprehensive 1st Edition Pratt Test Bank

Microsoft Access 2013 Comprehensive
1st Edition Pratt Test Bank

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Access Chapter 7 — Advanced Form Techniques
MULTIPLE CHOICE
1. If a Security Warning appears when you open a database, tap or click the ____ button.
a. Customize c. Security
b. Enable Content d. Warning
ANS: B PTS: 1 REF: AC 413
2. To create a form in Design view, tap or click the CREATE tab, and then tap or click the ____ button.
a. Form Design c. Blank Form
b. Design View d. Form View
ANS: A PTS: 1 REF: AC 414
3. To select a table as the basis for a form, display the property sheet and tap or click the ____ arrow.
a. Control Source c. Record Source
b. Row Source d. Table Source
ANS: C PTS: 1 REF: AC 414
4. To change the caption for a form, use the ____ property in the property sheet.
a. Name c. Control Source
b. Modal d. Caption
ANS: D PTS: 1 REF: AC 414
5. To display a field list, tap or click the ____ button on the FORM DESIGN TOOLS DESIGN tab in the
Tools group.
a. Field List c. Show/Hide Field List
b. Show Fields d. Add Existing Fields
6. With a(n) ____, you can enter a value either by typing the value or by selecting it from a list.
a. option box c. list box
b. combo box d. text box
7. To add a combo box to a form, use the ____ tool in the Controls group on the FORM DESIGN
TOOLS DESIGN tab.
a. List/Text Box c. Text Box
b. Unbound Object Frame d. Combo Box
8. To activate a wizard to help in creating combo boxes and command buttons, make sure the ____
button is selected.
a. Wizard c. Tool Wizard
b. Use Control Wizards d. Select Wizard
9. To change the background color of a form, tap or click anywhere in the Detail section but outside all
the controls and then tap or click the ____ arrow on the FORM DESIGN TOOLS FORMAT tab in the
Font group.
a. Header Color c. Background Color
b. Change Color d. Section Color
ANS: C PTS: 1 REF: AC 420-AC 421
10. To change the appearance of a control so that it appears sunken, change the ____ property for the
control.
a. Format c. Special Effect
b. Style d. Font
11. To change the appearance of a control so that text in the control displays as semi-bold, change the
____ property for the control.
a. Font c. Font Weight
b. Format d. Special Effect
12. To change the appearance of a control so that text in the control displays in a different color, change
the ____ property for the control.
a. Font c. Fore Color
b. Format d. Text Color
13. To copy the formatting of one control to other controls, use the ____ button on the FORM DESIGN
TOOLS FORMAT tab.
a. Copy Format c. Format Painter
b. Copy d. Redo
14. To add a Form Header section and a title to a form, tap or click the ____ button on the FORM
DESIGN TOOLS DESIGN tab.
a. Form Header/Title c. Form Header
b. Title d. Label
15. To change the background color of a form header, tap or click anywhere in the Form Header section
but outside all the controls and then tap or click the ____ button arrow on the FORM DESIGN
TOOLS FORMAT tab in the Font group.
a. Header Color c. Background Color
b. Change Color d. Section Color
16. When you change the font color using the ribbon, you tap or click the ____ button.
a. Change Color c. Font Color
b. Text d. Foreground
17. To add a background image to a form, tap or click anywhere in the form and then tap or click ____ on
the FORM DESIGN TOOLS FORMAT tab in the Background group.
a. Watermark c. Picture
b. Unbound Image d. Background Image
18. To add an image to a form, open the form in Layout or Design view and tap or click the ____ button
on the FORM DESIGN TOOLS DESIGN tab in the Controls group.
a. Picture c. Add Image
b. Add Picture d. Insert Image
19. To add command buttons to a form, use the ____ tool on the FORM DESIGN TOOLS DESIGN tab in
the Controls group.
a. Option Button c. Command Button
b. Bound Object Frame d. Button
20. One way to locate records on a form is to use the Find button on the ____ tab in the Find group.
a. DESIGN c. DATABASE TOOLS
b. HOME d. FILE
21. To place a rectangle around a combo box, use the ____ tool on the FORM DESIGN TOOLS DESIGN
tab in the Controls group.
a. Line c. Bound Object Frame
b. Rectangle d. Unbound Object Frame
ANS: B PTS: 1 REF: AC 432-AC 433
22. To ensure that a combo box will appear within a rectangle, change the ____ property to Transparent.
a. Format c. Color
b. Special Effects d. Back Style
23. To display a property sheet, tap or click the ____ button on the FORM DESIGN TOOLS DESIGN tab
in the Tools group.
a. Property Sheet c. Add Property Sheet
b. Show/Hide Property Sheet d. Properties
24. To open a form, press and hold or right-click the form in the Navigation Pane, and tap or click ____ on
the shortcut menu.
a. Form View c. View
b. Open d. Display View
25. A control is said to have the ____ when it becomes active; that is, when it becomes able to receive user
input through mouse, touch, or keyboard actions.
a. currency c. immediacy
b. center d. focus
26. The ____ macro action will move the focus to a specific control.
a. MoveFocus c. Focus
b. GoToControl d. SetFocus
27. A(n) ____ is a series of actions that Access performs when a particular event occurs.
a. argument c. procedure
b. task d. macro
28. To change the name for a control, change the ____ property on the property sheet.
a. Control Source c. Record Source
b. Caption d. Name
29. To modify a macro associated with a command button, press and hold or right-click the command
button and tap or click ____ on the shortcut menu.
a. Build Event c. Change To
b. Macro Window d. Macro Design
ANS: A PTS: 1 REF: AC 437-AC 438
30. To modify the query that Access creates for a combo box, tap or click the Row Source property for the
combo box and then tap or click the ____ button.
a. Query c. Build
b. Query Design d. Expression Builder
31. To change the On Current property for a form, tap or click the form selector for the form, tap or click
the ____ button on the FORM DESIGN TOOLS DESIGN tab in the Tools group, and then tap or click
the On Current property.
a. Form Properties c. Property Sheet
b. Event Properties d. VBA Code
32. To add a concatenated field to a form, use the ____ tool in the Controls group on the FORM DESIGN
TOOLS DESIGN tab.
a. Concatenated Field c. Add Control
b. Text Box d. Build
33. To insert a tab control on a form, tap or click the ____ tool on the FORM DESIGN TOOLS DESIGN
tab in the Controls group.
a. Unbound Object Frame c. Page Control
b. Bound Object Frame d. Tab Control
34. The SubForm Wizard displays in the accompanying figure. To add a subform to a form, you use the
____ tool on the FORM DESIGN TOOLS DESIGN tab in the Controls group.
a. Form c. Bound Object Frame
b. Subform d. Subform/Subreport
35. The SubForm Wizard displays in the accompanying figure. To ensure that the wizard guides you
through the process of adding a subform, make sure the ____ button is selected.
a. Wizard c. Use Control Wizards
b. Wizard & Tools d. Select Wizard
36. The SubForm Wizard displays in the accompanying figure. To open a subform in Design view, press
and hold or right-click the subform in the Navigation Pane and tap or click ____ on the shortcut menu.
a. Subform View c. Design View
b. Modify Subform d. Subform Design
37. To change the order of tab controls, press and hold or right-click any tab control and tap or click ____
on the shortcut menu.
a. Change Order c. Page Order
b. Tab Order d. Reorder
38. To insert a chart in a form, use the ____ tool on the FORM DESIGN TOOLS DESIGN tab.
a. Charts & Graphs c. Charts, Graphs, & Pictures
b. Chart d. Bound Object
39. To change a chart type, press and hold or right-click the chart in Design view, point to Chart Object on
the shortcut menu, and then tap or click ____ on the Chart Object submenu.
a. Edit c. Modify
b. Change d. Design
40. To sign out of a Microsoft account, tap or click FILE on the ribbon to open the Backstage view and
then tap or click the ____ tab.
a. Info c. Account
b. Options d. Share
MULTIPLE RESPONSE
Modified Multiple Choice
1. You can include an image in a form by opening the form in ____ view.
a. Form c. Layout
b. Design d. Subform
ANS: B, C PTS: 1 REF: AC 427
2. You can include a background image in a form by opening the form in ____ view.
a. Design c. Layout
b. Form d. Subform
ANS: A, C PTS: 1 REF: AC 427
3. The categories of actions available for command buttons are ____.

a. Record Navigation c. Record Operations
b. Macro Operations d. Form Operations
ANS: A, C, D PTS: 1 REF: AC 428
4. The Record Navigation category includes the ____ actions.

a. Add New Record c. Go To Previous Record
b. Go To Next Record d. Close Form
ANS: B, C PTS: 1 REF: AC 428
5. The Record Operations category includes the ____ actions.

a. Add New Record c. Delete Record
b. Go To First Record d. Close Form
ANS: A, C PTS: 1 REF: AC 428
TRUE/FALSE
1. The Form Wizard and the Form button are two of several tools that you can use to create a form.
ANS: T PTS: 1 REF: AC 414
2. When you change the caption for a form, the name on the tab changes to the new caption in both Form
view and Design view.
ANS: F PTS: 1 REF: AC 414
3. A combo box only allows users to select entries from a list.
4. To change the background color of a form, use the Background Color button on the FORM DESIGN
TOOLS FORMAT tab.
5. Once you have formatted a control and its label the way you want, you can format other controls in
exactly the same way by using the format painter.
6. To copy a format to more than one control, hold the SHIFT key down when tapping or clicking the
Format Painter button.
7. The form in the accompanying figure is open in Design view. To view the form in Form view, tap or
click the Form view button on the status bar.
8. The form in the accompanying figure has no title. When you add a title to a form using the Title
button, Access uses the name of the object instead of the caption as the title.
9. The form in the accompanying figure has no title. If a form currently does not have a Form Header
section, clicking the Title button on the FORM DESIGN TOOLS DESIGN tab will add both a Form
Header section and a title.
10. Combo boxes also are called drop-down boxes.
11. A command button can display either text or a picture.
12. If #Name to Find is entered as the label for a combo box, users can select the combo box by pressing
ALT+N.
13. The form in the accompanying figure includes command buttons and a combo box. If a form includes
a Delete Record button, tapping or clicking the button will delete the record currently on the screen
without asking the user to verify the deletion.
14. The form in the accompanying figure includes command buttons and a combo box. If a form includes
an Add Record button, tapping or clicking the button will clear the contents of the form so you can add
a new record.

15. The form in the accompanying figure includes command buttons and a combo box. To select an entry
from a combo box, press the TAB key.
16. The form in the accompanying figure includes command buttons and a combo box. As you type a
name to find in a combo box, Access will display automatically the name that begins with the letters
you have typed.
17. The form in the accompanying figure includes command buttons and a combo box. When you create
an Add Record command button using the Command Button Wizard, the button automatically places
an insertion point in the first field on the form.
18. When the Control Wizard is used to create a combo box, the values in the combo box are sorted in
alphabetical order automatically.
19. You can convert macros that are attached to forms to VBA (Visual Basic for Applications) code.
20. Control names in macros can contain spaces.
21. The On Current event property ensures that the combo box remains current with the rest of the form
and is a property of the combo box control.
22. To change the order of tab controls on a form, press and hold or right-click any tab control and tap or
click Tab Order on the shortcut menu.
23. To insert a chart, use the Chart tool on the FORM DESIGN TOOLS DESIGN tab.
24. The Format Chart Area command allows you to change the border style, color, fill effects, and fonts
for a chart.
25. You can change titles, legends, and labels for a chart by using the Graph Properties command.

MODIFIED TRUE/FALSE
1. A combo box combines the properties of a text box and a list box. ____________________
2. To display the on-screen touch keyboard, tap the Touch Keyboard button on the status bar.
____________________
ANS: F, Windows taskbar
PTS: 1 REF: AC 423
3. To align command buttons, use the buttons on the FORM DESIGN TOOLS DESIGN tab.
____________________
ANS: F, ARRANGE
PTS: 1 REF: AC 430
4. To ensure the data is sorted in the correct order, you change the Row Source property for the combo
box. ____________________
5. To insert a chart, use the Graph Object tool on the FORM DESIGN TOOLS DESIGN tab.
____________________
ANS: F, Chart
PTS: 1 REF: AC 453
COMPLETION
1. A(n) ____________________ form is a form that contains more than one page of information.
ANS: multipage
PTS: 1 REF: AC 410
2. To create a new form in Design view, tap or click the ____________________ button on the CREATE
tab.
ANS: Form Design
PTS: 1 REF: AC 414
3. A combo box combines the properties of a(n) ____________________ box, a box into which you can
type an entry, and a list box.
ANS: text
PTS: 1 REF: AC 416

4. A combo box combines the properties of a text box and a(n) ____________________ box, which is a
box you can use to display a list.
ANS: list
PTS: 1 REF: AC 416
5. Once you have formatted a control and its label the way you want, you can format other controls in
exactly the same way by using the ____________________.
ANS: format painter
PTS: 1 REF: AC 422
6. The accompanying figure shows command buttons on a form. The action for the Next Record button is
Go To Next Record, which is in the ____________________ category.
ANS:
Record Navigation
record navigation
PTS: 1 REF: AC 428
7. The accompanying figure shows command buttons on a form. The action for the Previous Record
button is Go To Previous Record, which is in the ____________________ category.
ANS:
Record Navigation
record navigation
PTS: 1 REF: AC 428

8. The accompanying figure shows command buttons on a form. The action for the Add Record button is
Add New Record, which is in the ____________________ category.
ANS:
Record Operations
record operations
PTS: 1 REF: AC 428
9. The accompanying figure shows command buttons on a form. The action for the Delete Record button
is Delete Record, which is in the ____________________ category.
ANS:
Record Operations
record operations
PTS: 1 REF: AC 428
10. The accompanying figure shows command buttons on a form. The action for the Close Form button is
Close Form, which is in the ____________________ category.
ANS:
Form Operations
form operations
PTS: 1 REF: AC 428
11. To allow users to use a keyboard shortcut to select a combo box, include a(n) ____________________
in the label for the combo box.
ANS:
ampersand (&)
ampersand
&
PTS: 1 REF: AC 432
12. If the label for a combo box is Name to Find: and the N is underlined, the user can select the combo
box by pressing ____________________+N.
ANS:
ALT
alt
PTS: 1 REF: AC 432
13. To place a rectangle around an object on a form, use the ____________________ tool on the FORM
DESIGN TOOLS DESIGN tab in the Controls group.
ANS:
Rectangle
rectangle
PTS: 1 REF: AC 433

14. If a field on a form has the focus, a(n) ____________________ will appear in the field.
ANS: insertion point
PTS: 1 REF: AC 436
15. A(n) ____________________ is a series of actions that Access performs when a particular event
occurs.
ANS: macro
PTS: 1 REF: AC 436
16. To ensure that the combo box is kept current with the rest of the form; that is, it contains the name of
the customer whose number currently appears in the Customer Number field, modify the
____________________ event property of the entire form.
ANS:
On Current
on current
PTS: 1 REF: AC 439
17. To ensure that the data in a combo box is sorted correctly, tap or click the combo box control, tap or
click the Property Sheet on the FORM DESIGN TOOLS DESIGN tab, and then tap or click the
____________________ property.
ANS:
Row Source
row source
PTS: 1 REF: AC 440
18. To prevent a user from tabbing to a particular control, change the ____________________ property
for the control from Yes to No.
ANS:
Tab Stop
tab stop
PTS: 1 REF: AC 441
19. To add a concatenated field to a form, use the ____________________ tool in the Controls group on
the FORM DESIGN TOOLS DESIGN tab.
ANS:
Text Box
text box
PTS: 1 REF: AC 446
20. To insert a chart, use the ____________________ tool on the FORM DESIGN TOOLS DESIGN tab.
ANS:
Chart
chart
PTS: 1 REF: AC 453
MATCHING
Identify the letter of the choice that best matches the phrase or definition.
a. rectangle f. concatenation
b. arguments g. tab control
c. events h. SHIFT
d. font color i. macro
e. focus j. code
1. Used to select multiple adjacent fields.
2. Also called foreground color.
3. Indicates a control is able to receive user input.
4. Series of actions that Access performs when a particular event occurs.
5. Additional information required for a macro action.
6. Collection of statements which are instructions that will cause actions to take place when a program
executes.
7. Appears if a button has the focus.
8. Actions that have happened or are happening at the present time.
9. Calculation involving two text fields.
10. Used to create a multipage form.
1. ANS: H PTS: 1 REF: AC 415

2. ANS: D PTS: 1 REF: AC 427
3. ANS: E PTS: 1 REF: AC 436
4. ANS: I PTS: 1 REF: AC 436
5. ANS: B PTS: 1 REF: AC 436
6. ANS: J PTS: 1 REF: AC 442
7. ANS: A PTS: 1 REF: AC 436
8. ANS: C PTS: 1 REF: AC 433
9. ANS: F PTS: 1 REF: AC 446
10. ANS: G PTS: 1 REF: AC 447
ESSAY
1. What is the purpose of the format painter?
ANS:
Once you have formatted a control and its label the way you want, you can format other controls in
exactly the same way by using the format painter. To do so, tap or click the control whose format you
want to copy, tap or click the Format Painter button on the Format tab, and then tap or click the other
control to apply the characteristics of the selected control.
PTS: 1 REF: AC 422 TOP: Critical Thinking
2. What are the two methods for creating a multipage form?

ANS:
1. You can insert a page break at the desired location or locations.
2. You can insert a tab control.
3. When you design forms, you should follow some general guidelines for form design. What are these
seven guidelines?
ANS:
1. Determine the intended audience and the purpose of the form.
2. Determine the source of data for the form.
3. Determine the fields that belong on the form.
4. Determine any calculations required for the form.
5. Determine the organization of the form.
6. Determine any additional controls that should be on the form.
7. Determine the format and style of the form.
CASE
Critical Thinking Questions

Case 7-1
An employee at Bavant Publishing would like to make some changes to the Book Rep Master Form.
She would like to add a background image. Also, she changed the font color and font weight of the
Book Rep Number label. She would like to make the same change to the remaining labels.
1. How can the employee make the same font changes to the remaining labels?
ANS:
Tap or click the Book Rep Number label, double-tap or double-click the Format Painter button, and
then tap or click each of the remaining labels.
2. How can the employee add the background image to the form?
ANS:
Tap or click anywhere in the form and then tap or click the Background Image button (FORM
DESIGN TOOLS FORMAT tab | Background group).
Critical Thinking Questions

Case 7-2
An employee at Bavant Publishing would like to make some changes to the Rep Seminar Data form.
He needs to reverse the order of the tab controls and he wants a title on the form.
3. How can the employee add a title to the form?

ANS:
Tap or click the Title button on the FORM DESIGN TOOLS DESIGN tab.
4. How can the employee reverse the order of the tab controls on the form?
ANS:
Press and hold or right-click any tab control and tap or click Page Order on the shortcut menu.

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Microsoft Access 2013 Comprehensive 1st Edition Pratt Test Bank

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Microsoft Access 2013 Comprehensive

1st Edition Pratt Test Bank

Modified Multiple Choice

3. The categories of actions available for command buttons are ____.

4. The Record Navigation category includes the ____ actions.

5. The Record Operations category includes the ____ actions.

ANS: F PTS: 1 REF: AC 414

3. A combo box only allows users to select entries from a list.

ANS: F PTS: 1 REF: AC 416

ANS: T PTS: 1 REF: AC 420

ANS: T PTS: 1 REF: AC 422

ANS: F PTS: 1 REF: AC 422

ANS: T PTS: 1 REF: AC 423

ANS: T PTS: 1 REF: AC 424

10. Combo boxes also are called drop-down boxes.

ANS: T PTS: 1 REF: AC 426

11. A command button can display either text or a picture.

ANS: T PTS: 1 REF: AC 429

ANS: F PTS: 1 REF: AC 432

ANS: F PTS: 1 REF: AC 434

ANS: T PTS: 1 REF: AC 434

ANS: T PTS: 1 REF: AC 435

ANS: T PTS: 1 REF: AC 435

ANS: F PTS: 1 REF: AC 436

ANS: F PTS: 1 REF: AC 436

ANS: T PTS: 1 REF: AC 436

20. Control names in macros can contain spaces.

ANS: F PTS: 1 REF: AC 437

ANS: F PTS: 1 REF: AC 439

ANS: F PTS: 1 REF: AC 452

ANS: T PTS: 1 REF: AC 453

ANS: T PTS: 1 REF: AC 458

ANS: F PTS: 1 REF: AC 459

ANS: T PTS: 1 REF: AC 416

ANS: F, Windows taskbar

PTS: 1 REF: AC 423

PTS: 1 REF: AC 430

ANS: T PTS: 1 REF: AC 440

PTS: 1 REF: AC 453

PTS: 1 REF: AC 410

ANS: Form Design

PTS: 1 REF: AC 414

PTS: 1 REF: AC 416

PTS: 1 REF: AC 416

ANS: format painter

PTS: 1 REF: AC 422

PTS: 1 REF: AC 428

PTS: 1 REF: AC 428

PTS: 1 REF: AC 428

PTS: 1 REF: AC 428

PTS: 1 REF: AC 428

PTS: 1 REF: AC 432

PTS: 1 REF: AC 432

PTS: 1 REF: AC 433

ANS: insertion point

PTS: 1 REF: AC 436

PTS: 1 REF: AC 436

PTS: 1 REF: AC 439

PTS: 1 REF: AC 440

PTS: 1 REF: AC 441

PTS: 1 REF: AC 446

PTS: 1 REF: AC 453

1. ANS: H PTS: 1 REF: AC 415

1. What is the purpose of the format painter?