Supplier Visit Report

Supplier Name : Supplier Type : Supplier Representative : Supplier Location : Date of Visit:

A. First Time Visit Checklist.

Remark / Observation / Conclusion
Parameter To Be Checked Criteria
Comment Comply Not Comply NA
1 Location Validation Clear Address
Access transporter to location support
- Fuso
- Container
Google maps pin location available
Location Environment
- Main street
- Industrial State
- City
- Village

2 Capacity Assesment Maximum output per days/weeks

Production Schedule
Production Facilites
Staffing / Labour
Demand fluctuation ability
Lead Times
Material Sourcing ability
Contingency Plans
Delivery terms

3 Price and Payment terms Unit Pricing

Volume based pricing
Minimum Order
Payment Terms

4 Quality Control Standard Complience.

Product Specification
Sample Inspection
Quality Standards
Defect and Non Conformity
Tolerance Level
Quality Control Documentation
Testing and Certification
Rejection and Return materal condition
Rejection and Penalties

5 Policy Socialization ISO 9001 & ISO 140001

Supplier Briefing BSCI Complience
FSC Complience
Prefered by Nature

B. Follow Up Visit / Re-visit

Supplier Visit Objective
Supplier Visit Result / Objective fullfilness
Explanation

Determine the supplier's maximum production capacity

Production in shift/day, day/weeks
Inspect their production facilities to assess their size, condition, and technology. Ensure they have the necessary equipment and machinery to meet your requirements.
Evaluate the supplier's workforce and their skill levels. Adequate staffing is crucial to maintain production levels and quality.
Inquire about the supplier's ability to scale production up or down based on your demand fluctuations.
Understand the lead times required for them to initiate production after you place an order. Shorter lead times can be advantageous for responsive supply chains.
Confirm the availability and sources of raw materials. A disruption in the supply of raw materials can impact production.
Inquire about their contingency plans in case of unexpected events that might disrupt production (e.g., machine breakdowns, labor strikes, or natural disasters).

Clarify the unit price for the product or service you are purchasing. Ensure that you understand how the supplier calculates this price.
Determine if the supplier offers discounts or adjusted pricing based on the volume of your orders. Assess whether these discounts are sufficient for your anticipated order quantities.
Check if there is a minimum quantity requirement for each order.
Discuss and confirm the payment terms, including due dates, methods of payment (e.g., wire transfer, credit card, or letter of credit), and any payment schedules.

ISO??
Verify that the delivered products or services align with the specifications outlined in your agreement or contract.
Randomly select and inspect samples of the products or services to check for consistency and conformity with your specifications.
Clearly communicate your quality standards and expectations to the supplier.
Thoroughly examine the products or services for defects, non-conformities, or inconsistencies. Document any issues you find.
Determine the acceptable tolerance levels for variations in product quality. Make sure these tolerances are within acceptable limits.
Request documentation related to the supplier's own quality control processes
confirm that the products have undergone required testing and certification to meet industry or regulatory standards.
Define the process for rejecting non-conforming products and arranging for their return or replacement.
Define the process for rejecting non-conforming products and Penalties implementation