Professional Documents
Culture Documents
Explanation
The table contains a list of some commonly used basic shortcut keys that work
with IBM compatible computers and software. It is highly recommended that all users
should use these keys and try to remember them.
Alt+F It enables you to access the File menu options in the current program.
F1 o F1 is the first Function key, and it is used to display help information on
every Windows program.
o For example, in Microsoft Windows, it allows you to open the Microsoft
Windows help and support screen by pressing F1 and Window key+F1.
o Furthermore, it is also used to access the Microsoft Office task pane by
pressing Ctrl+F1.
F2 It provides users the option to rename an icon or a file which user selects.
In MS word, if you press Ctrl+F2, the print preview option opens.
F5 It is mainly used to refresh the current window or contents of a file or a folder.
Additionally, if you press Ctrl + F5 or Shift + F5 in a web browser, it reloads that
web page irrespective of the cached content, and re-download the whole content
of the web page.
Ctrl+A It allows you to select the entire content of a page, including images and other
objects.
Ctrl+B It offers users with the option to bold the selected text of a page. It also has the
various uses in different internet browsers, like in Firefox and Netscape, it is used
to view the bookmarks, and in Internet Explorer, used to display the favorites.
Ctrl+C It is used to copy the selected content, including other objects of a page.
Ctrl+V It offers users with the option to paste the copied data. You need to copy data
once, and then you can paste it any number of times.
Ctrl+D It is mostly used in internet browsers to add the current site to
a bookmark or favorite.
Ctrl+F It provides users with the option to find or search text in the current document or
window.
Ctrl+I It allows the user to italicize and un-italicize the selected text.
Ctrl+N It allows the users to create a new or blank document in Microsoft applications
and some other software. It is also used in internet browsers to open a new tab.
Ctrl+O It is widely used to open a file in the current software.
Ctrl+K It has various uses, depending on the program. For example, in some applications,
it is used to insert a hyperlink, and in Internet browsers, it focuses on the search
bar. Such as:
o In Chrome, it opens Omnibox (search bar)
o In Firefox, it opens search bar.
o In Internet Explorer, it duplicates a current tab
o In Opera, it checks e-mail.
Ctrl+P It is used to open the print preview window for the current page or document. For
example, if you press Ctrl+P when a browser or any other document window is
open, you will see a print preview window of this page.
Ctrl+S It is used to save the document or a file. You can also use Shift+F12 to save the
file in Microsoft Word.
Ctrl+Y Its use is to redo any undo text and other objects, and it is also used to repeat the
last performed action.
Ctrl+Z It is used to undo the content and other objects. For example, if you have deleted
the data by mistake, you can retrieve this data by pressing Ctrl+Z immediately.
Shift+Insert It is used to paste the copied item.
Shift+Delete It is primarily used to delete the selected text, and it also provides the option
to delete any folders or a file permanently.
Home It is mainly used to bring the typing cursor to the starting of the line, which you are
currently typing. If you press Ctrl+home, it returns the cursor to the beginning of
a document, web page, or cell.
End It is used to move the typing cursor at the end of the line, and it is also used to
move the cursor to the end of the document by pressing Ctrl+End.
Alt+Enter It is widely used to access the properties of the selected item, such as file, folder,
or any other objects.
Alt+F4 It is used to close the currently open window. For example, if you press Alt+F4
when the browser window is open, it will close the browser window and other
open tabs. Additionally, you can use this key to shut down the system, for that
you need to press Alt+F4 on desktop screen, and you will see a dialog box then
click OK button, the system will shut down.
Ctrl+Esc It will open the start menu. You can also use the Window Key to open the start
menu.
Ctrl+Shift+Es It provides users with the benefit to quickly open the Windows Task Manager in
c all versions of Windows since Windows 95.
Shift+Home By pressing Shift and Home keys together, you can select all text from the current
position of the cursor to the beginning of a line.
A simple list of Microsoft Word shortcut keys is given below with explanation.
o Ctrl+A: It is used to select all content of a page, including images and other
objects.
o Ctrl+B: It provides users with the option to bold the selected item of a page.
o Ctrl+C: Its use is to copy the selected text, including other objects of a file or
page.
o Ctrl+D: It is used to access the font preferences window, which offers several
options such as font size, font style, font color, etc.
o Ctrl+E: It is used to align the selected item to the center of the screen.
o Ctrl+F: It helps users to find or search data in the current document or window.
o Ctrl+G: It is used to Go To or jump to any page. When you press Ctrl+G, a dialog
box appears, which offers you various options such as find, replace, and Go to.
For example, you have 15 pages in your file, and you want to visit page number 4,
then enter number 4 in the given box and press the Go To It will take you to the
desired page. As shown in the below figure:
The following table contains the commonly used shortcut keys for Microsoft Excel
with description.
Shift + F5 It provides users the option to display the find and replace dialog box.
Ctrl + B It allows you to bold all selected items of an Excel sheet. It can also be
done by pressing Ctrl+2.
Ctrl + D It enables you to fill down the cells with the content of the selected
cell. As shown in the below picture:
Ctrl + F It offers the option to open find and replace dialog box quickly. You
can also use Shift + F5 for it.
Ctrl + G It is used to open the go-to option dialog box where you can go to the
specific cell. It can also be done by using F5.
Ctrl + H It allows you to find and replace the word or sentences in a file. For
example, if by mistake you have written a somputer instead of the
computer at many places in your sheet, you can replace it with the
computer in one go.
Ctrl + I It is used to put italics on all cells in the selected section. It can also be
done by pressing Ctrl+3.
Ctrl + O It offers users the option to open the dialog box where you can choose
a file that you want to open. You can also use Ctrl+F12 to open a file.
Ctrl + Q It is used to display the quick analysis options for the selected cells
with data. As shown in the below image:
Ctrl + R It allows you to fill the cells to the right with the content of the
selected cell. As shown in the below screenshot:
Ctrl + T It offers users the option to display the create table dialog box.
Ctrl + U It is used to underline all selected cells. You can also use the shortcut
key Ctrl+4 to underline the cells in the Excel sheet.
Ctrl + V It provides users the option to paste the copied data onto the Excel
sheet. You are required to copy the data once, and then you can paste
it any number of times.
Ctrl + W It is used to close the currently open document or a file quickly. It can
also be done by pressing Ctrl+F4 shortcut keys.
Ctrl + X It allows users the option to cut the entire data of the selected cells in
an Excel sheet.
Ctrl + Page up & It allows you to move from one worksheet to another worksheet in the
Page Down same Excel file.
F4 It provides users the option to repeat the last action. For example, if
you change the red color of the text in a cell, by pressing F4, you can
apply the same text color in another cell.
F10 The function key F10 is used to activate the menu bar. For example, if
you want to open the file menu, you need to press F10, then F.
F12 It enables you to use the Save As option, which allows you to save a
file with a different name. It can also be done by using Alt+F2.
Alt + = It allows you to use the formula to add the data of all the above cells.
Ctrl+Shift+" It allows you to copy the content of a cell and to paste it into a cell,
which is just below it. It can also be done by using Ctrl+" key. For
example, if you have written "Excel" in cell B1 and its below cell is B2,
by pressing Ctrl+Shift+" or Ctrl+' the word "Excel" will be copied in
cell B2.
Ctrl + Shift + ! It is used to apply comma format in numbers. For example, as shown
in the below image:
Ctrl + Shift + $ Its use is to apply currency format to numbers. As shown in the below
screenshot:
Ctrl + Shift +% It provides users the option to apply percentage sign to numbers. For
example, see the below picture:
Ctrl + (Right arrow It allows the users to move the cursor to the next cell, which contains
→) the text.
Ctrl + 1 It is used to open the format cells dialog box where you can change
the text format like text color, font size, font style, text alignment, etc. It
can also be done by pressing Ctrl+Shift+F or Ctrl+Shift+P.
Ctrl + 5 Its use is to put the strikethrough to all selected cells. As shown in the
below picture:
Ctrl + - (Minus) It will open a delete dialog box where you can delete a selected row or
column.
Ctrl + Shift + = It will open the insert dialog box where you can insert the new row or
a column.
Ctrl + Shift + ^ It is used to make an exponential form of any number. For example,
you have written a number 12345 in the worksheet, and if you press
Ctrl+shift+^, the number will be changed 1.23E+05 in exponential
form.
Ctrl + Shift + & It offers users the option to make a border around the selected cells.
Ctrl + Shift+ _ It offers users the option to remove a border around the selected cells
in a worksheet.
Ctrl + Home It allows the users to move the cursor to the beginning (cell A1) of the
worksheet.
Ctrl + End It is used to move the cursor to the last cell with text on the
worksheet.
Shift + Page Up It allows you to select all the cells located above the selected cell.
Shift + Home It enables you to select all cells to the left of the current active cell.
Shift + (Up Arrow ↑) It enables you to extend the selected area up by one cell.
Shift + (Down Arrow It enables you to extend the selected area down by one cell.
↑)
Alt + Enter It allows the users to write in multiple lines in one cell. For example, if
you are typing in a cell, it enables you to move on the next line in one
cell by pressing Alt+Enter.
Alt + F11 It provides users the option to open the Visual Basic editor.
(Slide number) + It is used to jump to the desired slide during a slide show. For example,
Enter during the slide show, if the 5 th number slide is being viewed, and you
want to jump to the 8th number slide, press the 8-number key and then the
Enter key.
Shift+Alt+T or D It allows you to open the date and time window to insert the current date
and time.
Ctrl+A It provides users the option to select all items like the text in a text box
and objects in a slide. In slide sorter view, it is used to select all slides.
Furthermore, in slide show, its use is to display the various options as
shown in the below mage:
Ctrl+C Its use is to copy the selected text, including other objects in the slide. It
can also be done by pressing Ctrl+Insert.
Ctrl+D It is used to create a copy of the selected slide. For example, if you want
to add a copy of any slide, you need to select it, and press
the Ctrl+D shortcut keys.
Ctrl+E It enables you to align the line or selected text to the center of the slide.
Ctrl+F It provides users the option to find or search content in the file.
Ctrl+H It is mostly used to replace a word or sentences in the file, and in slide
show, it is also used to hide the cursor or any activated tools, like the pen
or a highlighter tool.
Ctrl+I It allows you to add or remove italicize to the selected text. Furthermore,
in slide show view, it is also used to change the cursor to the highlighter
tool. You need to hold the mouse button to use the highlighter on the
screen.
Ctrl+J It enables you to Justify (align your text evenly across the slide) the
selected text.
Ctrl+L Its use is to align the content or selected line to the left side of the slide.
Ctrl+M It is used to insert the new or blank slide just below the selected slide.
Ctrl+O It is used to open the dialog box or page, where you can select a file that
you want to open. You can also use Alt+Ctrl+F2 to open a file.
Ctrl+P It provides users with the option to open the Print Preview page to print
the file. It can also be done by using Ctrl+Shift+F12 or Ctrl+F2 shortcut
keys.
Additionally, in slide show view, it is also used to change the cursor to the
pen tool.
Ctrl+R It moves the text or selected paragraph to the right side of the slide.
Ctrl+S It allows you to save the open file. You can also use the Shift+F12 to save
a file.
Ctrl+T It is used to open the font window, where you can adjust the font size,
style, type, etc. It can also be done by pressing Ctrl+Shift+F shortcut keys.
Ctrl+U It enables the users to add or remove an underline from the selected
content.
Ctrl+V It is used to paste the copied text, slides, and other objects in the file. You
need to copy the data once, and then you can paste it multiple times. You
can also paste the data by using Shift+Insert.
Ctrl+Y Its use is to repeat the last performed action. It can also be done by
pressing the function key F4.
Ctrl+Z It is used to undo (get back) the deleted text, slide, and other objects.
Suppose, by mistake; you have deleted any slide, you can get back it by
using this shortcut key.
Shift+F5 It helps to start the slide show from the selected slide. For example, if
you have 20 slides in your file and you want to start a slide show from the
5th slide, you need to select the 5th slide, and press Shift+F5.
Shift+F7 It is used to check the thesaurus of the selected word. As shown in the
below image:
Shift+F9 Its use is to show or hide the grid on the slide in Microsoft PowerPoint.
B It is used to change the display to black during slide show, and again
press B to get back to the slide show.
F1 It is used to open the help menu, and in slide show view, its use is to
display the slide show help window that provides a list of shortcuts for use
in a slide show.
F5 It allows the users to view the slide show of all the slides.
F12 It allows you to use the Save As option, in which you can save a file with a
new name.
Ctrl+Shift+> It is used to increase the font size of the selected text. It can also be done
by pressing Ctrl+].
Ctrl+Shift+< It is used to decrease the font size of the selected text. It can also be done
by pressing Ctrl+[.
Ctrl + Shift + = It helps users to change the selected text into a subscript. For example,
(Equal sign) plain text subscript text, X2 → X2
Ctrl+Spacebar It allows you to change the selected text to the default font size and
type.
Ctrl+Home Its use is to move the cursor to the first slide. For example, if you have 50
slides in your file, and the cursor is on 45th slide, by pressing Ctrl+Home,
you can move the cursor to the first slide.
Ctrl+End It is used to move the cursor to the last slide. For example, your
PowerPoint file has 100 slides, and you want to move the cursor to the last
slide, you can press Ctrl+End.
Alt+N, P It enables you to insert a picture in your file. You need to press Alt and N
keys together then press P.
Shortcut Explanation
Keys
Window It provides users the option to open and close the start menu.
key
Winkey + D It is used to minimize all opened windows and to restore the minimized
windows. For example, if you have opened different programs such as Google
Chrome, Microsoft Word, then you can press window key and D together to
minimize all opened windows.
Winkey + It offers users the option to switch between open programs by using Aero Flip
Tab 3-D on a computer. You are required to hold down the Window key and keep
pressing the Tab key to move from one program to another, release the Tab key
when it is on the program that you want to open.
Winkey + F It will show a window where you can search or find data available in your
computer.
Winkey + R Its use is to open the Run dialog box where users can open various programs.
For example, if you want to open Microsoft Word, you are required to
press Winkey + R, and type winword in opened run window then press Enter
key.
Winkey + U It allows you to open the ease of access center window, which enables you to
access various options like start magnifier, on-screen keyboard, start narrator,
etc.
Winkey + It provides users the option to open the programs pinned to the taskbar as per
Number their position on the taskbar. For example, as shown in the below image, the
Internet Explorer is located on 1 stposition on the taskbar; by
pressing Winkey+1, the Internet Explorer will be opened. Thus, if you
press Winkey+6, the Excel will be opened as it is located on the 6 th position on
the taskbar.
Shift + It allows you to open the new window of the program pinned to the taskbar
Winkey + according to their location on the taskbar. For example, as shown in the below
Number image, the Internet Explorer is located on 1st position on the taskbar; by
pressing Shift+Winkey+1, the Internet Explorer will be opened. If you press this
shortcut key again while opening Internet Explorer, it will open a new window of
Internet Explorer again.
Alt + It is used to open the jump list for the program pinned to the taskbar as per
Winkey + their position on the taskbar. For example, as shown in the below picture: It is
Number done by pressing Alt + Winkey + 1.
Winkey+ It helps users to maximize the window to the left side of the screen.
leftarrow
(←)
Winkey+ Its use is to maximize the window to the right side of the screen.
right arrow
(→)
Winkey + P It allows users to choose a presentation display mode. As shown in the below
image:
Winkey + X It provides users the option to open the windows mobility center where you
can adjust volume, brightness, and more.
The function keys may perform different tasks on different keyboards. As some laptop's
and small keyboards' function keys are used to change the screen brightness, volume,
and perform other specific functions. The common shortcut keys for Windows and
macOS are given below:
F1
o It is used to open the help window in almost every program.
o It is also used to enter the BIOS or CMOS Some computers allow you to enter
the BIOS setup by using different keys such as F2, F10, Delete, Esc.
o If you press Window + F1, it will open the Microsoft Windows help and support
center.
F2
o In Microsoft Windows, it is used to rename an icon, file, or folder which the user
selects.
o In Microsoft Excel, the key F2 allows you to edit the selected cell in the Excel
sheet.
o In Microsoft word, if you press Ctrl+F2, the print preview window will open,
and Alt+Ctrl+F2 will open the new file or a document.
o Furthermore, it is also used to enter the CMOS setup.
F3
F4
F5
F6
o It helps users to move the cursor to the address bar in Internet browsers such as
Internet Explorer, Mozilla Firefox, Google Chrome, etc.
o In Microsoft Word, if you press Ctrl+Shift+F6, it allows you to switch between
other open Word documents.
o Furthermore, it reduces laptop speaker volume (on some laptops).
F7
F8
o The F8 function key allows users to enter the Windows startup menu, generally
used to access Windows Safe Mode.
o It is also used to access the Windows recovery system by some computers but
may require a Windows installation CD.
o Furthermore, it displays a thumbnail image for all workspaces in macOS.
F9
F10
o It allows users to access the hidden recovery partition on Compaq, HP, and Sony
computers.
o It provides users the option to enter CMOS setup on some computers.
o It is also used to increase the screen brightness on some laptops.
o On macOS 10.3 or later, it displays all open Windows for the active program.
F11
o It is used to enable and disable the full-screen mode in all modern internet
browsers.
o It allows users the option to access the hidden recovery partition on eMachines,
Gateway, and Lenovo computers.
o On macOS 10.4 or later, it is used to hide all open windows and shows the
desktop.
F12
o It is used to open the Save as option where you can save a file with a different
name in Microsoft Word, Excel, etc.
o By pressing Ctrl+F12, you can open a file or document in Word, Excel, etc.
o Shift+F12 is used to save a file in Microsoft Word like we do by using Ctrl+S.
o If you press Ctrl+Shift+F12 in Microsoft Word, it will open the print preview
window of a document or a file like we do by using Ctrl+P.
o F12 is also used to open a firebug or debug tool of browser.
o On Apple computer 10.4 or later, F12 is used to display or hide the dashboard.
o Furthermore, it provides a list of bootable devices on a computer at startup. You
can choose that device from the list, which you have connected to your PC to
boot from, Such as hard drive, DVD drive or CD, floppy drive, USB drive, and
network.
End It provides users the option to jump to the end of the video. If you are
watching a playlist, it will play the next video in the playlist.
Right Arrow It is used to fast forward the video by five seconds each time you press the
(→) key.
Left Arrow Its use is to fast backward the video by five seconds when you press the key.
(←)
J and L The J key is used to rewind the video with 10 seconds, and L is used to
forward the video with 10 seconds.
Numbers (1 to Any number of keys from 1 to 9 is used to jump the video in the form of a
9) percentage. For example, if you press 1 while watching a video, the video will
forward 10%. If you press 2, the video will forward 20%. Thus, if you press 8,
the video will forward 80%.
Up Arrow (↑) It is used to increase the volume while watching video on full-screen mode.
Whereas during normal mode, you have to click on the video before pressing
this key.
Down Arrow It is used to decrease the volume while watching video on full-screen mode.
(↓) On normal mode, you have to click on the video before using this key.
Key Combination
Explanation
Alt + Home It is used to open the homepage in the Chrome browser.
F11 It offers users the option to show the current website in full-screen mode,
and press F11 again to exit this mode.
Ctrl + Plus (-) It provides users the option to zoom out a page.
Ctrl+1 to 8 It offers users the option to switch to one of the opened tabs on the tab
bar. For example, if you press Ctrl+3, the third tab will appear.
Ctrl + 9 It allows you to switch to the opened last tab on the tab bar.
Ctrl + D It is used to add the bookmark for the currently opened page.
Ctrl + F It enables you to open the find bar to search text on the current page.
Ctrl+Enter It helps users to add.Com extension in web address quickly. For example, if
you type 'javatpoint' in the address bar and press Ctrl+Enter, it will be
completed automatically, such as javatpoint.com.
Ctrl+Shift+Del It provides users the option to access the clear browsing data window to
clear the browsing history, cookies, and other private data.
Ctrl + Shift + O It is used to open the bookmark manager in the Chrome browser.
Ctrl + H Its use is to open the history window where you can manage your browser
history as required.
Ctrl+K or E It offers users the benefit of moving the text cursor to the searchbar,
where you can search any query.
Ctrl + L It takes the cursor to the browser address bar and selects all the text
available in the address bar
Ctrl + P It is used to open the print window and allows you to print the pages.
Ctrl + Shift + N It provides users the option to access a new window in incognito mode.
Incognito mode or private mode allows you to search query in a unique
sandbox web session. It provides you the option to temporary control your
browser history, as when you close your browser window, it forgets to
store your history.
Ctrl + S It allows you to open the save as window where you can save the currently
opened web page.
Ctrl + T It offers users the option to open a new tab on the browser quickly.
Ctrl + U It enables you to display the source code of the web pages.
Ctrl+Tab It allows you to move to the right side of the browser from one tab to
another tab.
Ctrl+ Shift + Tab It allows you to move from one tab to another tab to the left side of the
browser.
Ctrl+Shift+W It provides users the option to close the currently selected window.
Ctrl + Left-click It allows users to open a search result link in the new tab without leaving
the current page.
Ctrl + Shift Left- It enables you to open a search result link in the new tab and switch to the
click new tab.
Ctrl+Shift+T It provides users the benefit to reopen the last tab you closed. If you have
closed multiple tabs, you can also reopen those tabs by pressing this
shortcut key multiple times.