Workplace Logbook US 12153

Workplace Logbook
Business Communication Report Writing
UNIT STANDARD US 12153

Use the writing process to compose texts required in the business

environment

Apart from any fair dealing for the purpose of research, criticism or review as permitted under the Copyright Act, no part of this document may be
reproduced or transmitted in any form or by any means, electronic or mechanical including photocopying and recording, without permission in
writing from the Copyright owner.

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TABLE OF CONTENTS
FIELD TRAINING LOGBOOK....................................................................................................................................... 3

PREFACE.......................................................................................................................................................................... 3
INSTRUCTIONS.................................................................................................................................................................. 4
CANDIDATE INFORMATION SHEET........................................................................................................................................4

LOG TRAINING INSTRUCTIONS................................................................................................................................. 5

1. SPECIFIC OUTCOME REQUIREMENTS.............................................................................................................................6

2. CRITICAL CROSS FIELD OUTCOME REQUIREMENTS...........................................................................................................8

SIGN-OFF............................................................................................................................................................... 11

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Field training logbook

Preface

This Practical Workplace Logbook must be used as a guide to enable learners to achieve the specific
outcomes, including the critical cross-field outcomes of the unit standard for this Learning Programme.

The purpose of the Logbook is to indicate to learners and their workplace coaches / mentors / assessors the
practical skills to be developed and to be demonstrated by them in the workplace in order for them to
meet the requirements of the specific outcomes and critical cross-field outcomes listed in the unit
standard.

Learners must be able to prove their competence at the prescribed skills by being given the opportunity to
participate in and perform the tasks / responsibilities that will expose them to the specific outcomes and
critical cross-field outcomes and associated skills.

Workplace coaches / mentors / assessors must assess competence in the workplace by looking for evidence
in a learner to perform the different tasks in a manner that meets the requirements of the unit standard.

Workplace coaches / mentors / assessor must also ensure that the workplace:
 Is conducive to fair and objective assessments
 Enables the learner to apply and demonstrate skill and knowledge
 Allows the learners to feel comfortable to learn and to be assessed
 Is supportive of the learning interventions

This Logbook (Daily Training Record) is to enable trainees to record the necessary aspects of their training
experience during the Safety, Health and Environment Management System Programme, in whatever type
of training has been prospectively approved.

The Logbook has been designed with these training situations in mind and should enable all trainees to
record daily the experience relevant to the training undertaken during the training period.
The record of experience has the following functions:

 It provides trainees with a personal record of all procedural and other training experiences, which are
requirements for satisfactory completion of the relevant training programme.
 It provides trainees with the basis for completing the ??? Training Programme and training experience
which are an essential requirement for assessment and subsequent credit of training. The field training
is part of the summative assessment.
 The field training log book will be used by the Training Supervisor/ Programme Coordinator and the
relevant Training Accreditation Committee to monitor the trainee’s experience to ensure that it is
appropriate for the level of training. These summaries are also used to plan further training with the
Training Supervisor/ Programme Coordinator.
 The information will also be used by the training provider to monitor the experience provided for
trainees by the training provider.

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Instructions
 Record training experience on a daily basis
 All trainees undertaking training are required to record the procedural experiences relevant to their
training programme.

At the end of the training period:

 The Training Summary section of the summative assessment report form should be completed by the
trainee, using the information compiled in the Log book.
 The training/experience must be recorded and the number of procedures in specific categories
recorded against the relevant headings for the type of training being completed.

The completed assessment report/training summary should be sent to the relevant senior training office
for checking/signing by the training committee.

Candidate Information Sheet

Learner Details

Course Title Business Communication Report Writing

Unit Standard Title Use the writing process to compose texts required in the business
environment
Unit Standard Number 12153 Level & Credits 4, 5

Delegate Name

Contact Address

Phone: Fax

Email:

Date of Completing Activity

Workbook
Facilitator Name

Facilitator Signature

Criteria C NYC

The learner is familiar with all required workplace exposure for this learning
programme, and has access to the logbook requirements
The employer / organisation is familiar with all required workplace exposure
for this learning programme and has access to the logbook requirements
All required assessment instruments and resources are available in advance
to the employer to carry out workplace assessments

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ROLE PLAYERS
The following are the role players in assessing the learner’s progress in achieving the
Work environment Training Objectives for this course. If more than one training officer is
Introduction involved with the training of the learner they should complete the applicable area below.

Name

Office

Tel No
Training
officer E-mail

Log training instructions

The logbook allows you to record the examples you discussed with your mentor.

You must complete all the personal effectiveness, business and leadership sub-skills. You must also
complete four technical sub-skills. Enter the code and sub-skill in the blank space provided. Remember, you
can choose any four technical sub-skills to demonstrate.

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Workplace Logbook
1. Specific outcome requirements
Specific Outcome
The learner needs to complete all these tasks / activities in the workplace which refer to communication
SPECIFIC OUTCOME 1 – USE TEXTUAL
FEATURES AND CONVENTIONS SPECIFIC
TO BUSINESS TEXTS FOR EFFECTIVE
WRITING
SPECIFIC OUTCOME 2- IDENTIFY AND
COLLECT INFORMATION NEEDED TO
WRITE A TEXT SPECIFIC TO A
PARTICULAR FUNCTION
US 12153
Overview / Demonstrated Skill Learner Achievement By: Notional Hours
35 Hours
Please remember to attach signed off
schedules by your workplace coach /
assessor as evidence of compliance to
workplace hours requirements for the
unit standard
 The learner achieves this through: Please indicate the activity the learner Please indicate the amount of time the
 Texts specific to a particular function in a has undertaken to achieve this outcome learner has spent in the achievement of
business environment are identified and this outcome
an indication is given of industry specific
and/or legislative requirements for each
text
 Texts specific to a particular function in a
business environment are produced in
response to defined requirements
 The implications of not following the
industry specific or legislative
requirements for a specific type of text are
explained and an indication is given of the
possible consequences of non-compliance
 Terminology and conventions specific to a
particular function in a business
environment are used appropriately
 The learner achieves this through:
 The intended or incidental audience for
whom the text is to be written, are
identified for a specific field or sub field in
order to focus the information needs
 The purpose of the text is identified within
a specific field or sub field and according
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Specific Outcome
SPECIFIC OUTCOME 3 – COMPOSE A
TEXT USING PLAIN LANGUAGE FOR A
SPECIFIC FUNCTION
SPECIFIC OUTCOME 4 – ORGANISE AND
STRUCTURE A TEXT APPROPRIATELY FOR
A BUSINESS FUNCTION
US 12153
Overview / Demonstrated Skill Learner Achievement By: Notional Hours
to the information
 Questions are asked to help understand
client needs and to focus on information
gathering
 Information required for the document is
accessed from a variety of sources
 Information accessed is checked for
accuracy, bias, stereotypes and other
offensive details
 The focus of the proposed text is defined
and decision is made about what
information should be included or omitted
in order to ensure the focus
 A checklist if created to facilitate reflection
and editing
 The learner achieves this through:
 A format and structure is selected for the
text that is appropriate for the intended
audience and function
 The main points to be included in the text
are identified and the necessary
supporting details are added
 A first draft of the text is written that
collates the necessary information in a
rough framework
 The learner achieves this through:
 The first draft is checked to ensure that
appropriate grammar has been used and
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Specific Outcome
SPECIFIC OUTCOME 5 – PRESENT A
WRITTEN TEXT FOR A PARTICULAR
FUNCTION IN A BUSINESS
ENVIRONMENT
2. Critical cross field outcome requirements
US 12153
Overview / Demonstrated Skill Learner Achievement By: Notional Hours
where necessary the draft is re-written in
plain language using clear accessible
language that avoids over-complex syntax
 Different ways of presenting the same
information are considered and used
where these enhance the meaning of the
text
 Technical or marketing terms and jargon
are interpreted and rephrased in plain
language or used appropriately in the
correct context where the terminology is
essential to the understanding of the text
 All information is checked for accuracy,
and factual correctness
 The document is ordered to ensure that
the sequence is logical and meaningful
 The learner achieves this through:
 A text type, format and layout are selected
that is appropriate for the audience and
purpose
 Layout and formatting techniques are used
correctly to enhance the readability of the
text
 The information in the document is
evaluated in terms of its appropriateness
for the intended audience and business
function
 The final draft is proof read to check that it
is completely correct
 The final copy is self-assessed using a
rubric or checklist based on the
requirements of the writing task and the
items on the checklist.
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Further to achieving the specific outcomes and related assessment criteria above, the learner will also be required to achieve competence on the Critical Cross
Field Outcomes, as follows:
CCFO
Communicate Effectively
Identifying and Solving Problems
Collect, Analyse, Organise and Critically
Evaluate Information
US 12153
Overview / Demonstrated Skill Learner Achievement By: Notional Hours
The learner will achieve this through: Please indicate the activity the learner Please indicate the amount of time the
has undertaken to achieve this outcome learner has spent in the achievement of
 Reading
 Writing this outcome
 Using vocabulary
 Discussing
 Communicate effectively when using
visual, mathematical and/or language skills
in formal and informal communications
The learner will achieve this through:
 Identify problems
 Taking decisions
 Applying critical thinking
 Apply creative thinking
 Trying /risking
 Identify and solve using context to decode
and make meaning individually and in
groups in oral, reading and written or
signing activities
The learner will achieve this through:
 Analysing information
 Collecting information
 Organising information
 Evaluating information
 Concluding results / outcomes
 Making decisions
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CCFO Overview / Demonstrated Skill Learner Achievement By: Notional Hours

 Collect, evaluate, organise and critically

Organise and Manage Oneself and
One’s Activities
evaluate information through the process
of growing language capability across
language applications and fields of study
The learner will achieve this through:
 Applying self-discipline
 Acting responsibly
 Being confident
 Using initiative
 Planning
 Completing tasks / assessments
 Organise and manage oneself and one’s
activities in relation to isolating a scene

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Sign-Off
SO Requirements for Demonstrated Competence Met / Not Met
The workplace assessor / coach must use this block to conclude whether the learner has
effectively and appropriately demonstrated understanding and skill against the listed outcome

SO1 Use textual features and conventions specific to business texts

for effective writing.

SO2 Identify and collect information needed to write a text specific

to a particular function.

SO3 Compose a text using plain language for a specific function.

SO4 Organise and structure a text appropriately for a business

function.

SO5 Present a written text for a particular function in a business

environment.

Candidate’s Date:
Signature

Assessor’s Date:
Signature

Moderator’ Date:
s Signature

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