Contract|अनुबंध

Contract No|अनुबंध मांक: GEMC-511687703178995

Contract Generated Date|अनुबंध त थ : 06-Oct-2023
Bid/RA/PBP No.|बोली/आरए/पीबीपी सं या: GEM/2023/B/3744854

Organisation Details|संगठन ववरण Buyer Details|खरीदार ववरण

Type| प: Central Autonomous Designation|पद : Administrative Officer
Ministry|मं ालय : Ministry of Agriculture and Farmers Welfare Contact No.|संपक नंबर : -
Department| वभाग : Department of Agricultural Research and Education (DARE) Email ID|ईमेल आईडी : karan.gehlot@icar.gov.in
Organisation Name|संगठन का GSTIN|जीएसट आईएन : N
Indian Council of Agricultural Research (ICAR)
नाम : ICAR - CENTRAL ARID ZONE RESEARCH INSTITUTE, NEAR ITI
Central Arid Zonre Research Institute, Jodhpur (rajasthan) Address|पता : JODHPUR,
Office Zone|कायालय े :
342 003 JODHPUR, RAJASTHAN-342003, India

Financial Approval Detail| व ीय वीकृ त ववरण Paying Authority Details|भुगतान ा धकरण ववरण
IFD Concurrence|आईएफडी सहम त : No Role: PAO
Designation of Administrative Approval| Payment Mode|
Director, ICAR-CAZRI, Jodhpur Offline
शास नक अनुमोदन का पदनाम: भुगतान का तरीका:
Designation of Financial Approval| Designation|पद : Finance and Account Officer
Director, ICAR-CAZRI, Jodhpur
व ीय अनुमोदन का पदनाम : Email ID|ईमेल आईडी : sunil.choudhary@icar.gov.in
GSTIN|जीएसट आईएन : N
ICAR - CENTRAL ARID ZONE RESEARCH INSTITUTE, NEAR ITI
Address|पता: JODHPUR,
JODHPUR CITY, RAJASTHAN-342003, India

Consignee Details|परे षती ववरण

S.No| .सं. Consignee Name & Address|परे षती नाम & पता Service Description|सेवा ववरण

Contact|संपक : - Manpower Outsourcing Services - Minimum wage - Skilled; Others; Electrician

Email ID|ईमेल आईडी :
buycon185.icari.rj@gembuyer.in
1 GSTIN|जीएसट आईएन : -
Address|पता : ICAR - CENTRAL ARID ZONE Manpower Outsourcing Services - Minimum wage - Semi-skilled; Others; Mazdoor/Labour
RESEARCH INSTITUTE, NEAR ITI JODHPUR,
JODHPUR, RAJASTHAN-342003, India

Service Provider Details|सेवा दाता ववरण

GeM Seller ID|जेम व े ता आईडी : EQ7W220006085843
Company Name|कंपनी का नाम : AWADH SECURITY SERVICES
Contact No.|संपक नंबर : 09339769770
Email ID|ईमेल आईडी : tender.awadhgroup@gmail.com
5TH FLOOR,TARKESHWAR DUBEY,8,LYONS RANGE,BEHIND WRITTERS BUILDING.,BBD BAGH,
Address|पता :
Kolkata, west bengal-700001, -
MSME verified|एमएसएमई स या पत : Yes
MSME Registration number|एमएसएमई पंजीकरण सं या : UDYAM-WB-10-0052713
MSE Social Category|एमएसई सामा जक ेणी : General
MSE Gender|एमएसई लंग ेणी : Male
GSTIN|जीएसट आईएन: 19AEGPD7153P1Z0

*GST / Tax invoice to be raised in the name of| जसके नाम के प म GST/TAX इनवॉइस पेश कया जाएगा - Buyer

Service Details|सेवा ववरण

Service Start Date (latest by)|सेवा ारंभ दनांक (नवीनतम) : 01-Nov-2023 Service End Date|सेवा समा त त थ : 01-Nov-2024

Category Name| ेणी नाम : Manpower Outsourcing Services - Minimum wage

Billing Cycle| ब लंग च : monthly

Description| ववरण Number of Resources to be hired Percentage of Service charge inclusive of GST

List of Profiles Electrician

Educational Qualification ITI

Type of Function Others

Specialization Not Required

Experience 0 to 3 Years

Skill Category Skilled

District NA

Specialization for PG Not Applicable

Zipcode NA

Post Graduation Not Required

EDLI (INR per day) 2.565 7 3.85

Bonus (INR per day) 0

EPF Admin Charge (INR per day) 2.565

Optional Allowances 1 (INR per day) 0

Optional Allowances 2 (INR per day) 0

Optional Allowances 3 (INR per day) 0

Minimum daily wage (INR) exclusive of GST 513

ESI (INR per day) 16.673

Number of working days in a month 26

Provident Fund (INR per day) 61.56

Tenure/ Duration of Employment (in months) 12

Total Amount (Formula)|कुल रा श (सू ) :

( (((Minimum daily wage (INR) exclusive of GST+ESI (INR per day)+Provident Fund (I NR per day)+EDLI (INR per day)+Bonus (INR per day)+EPF Admin Charge (INR per day
)+Optional Allowances 1 (INR per day)+Optional Allowances 2 (INR per day)+Option al Allowances 3 (INR per day) )*Number of working days in a month)*1.18 + (Perce ntage of
Service charge inclusive of GST*(Minimum daily wage (INR) exclusive of GST+ESI (INR per day)+Provident Fund (INR per day)+EDLI (INR per day)+Bonus (INR per day)+EPF Admin
Charge (INR per day)+Optional Allowances 1 (INR per day)+Optional Allowances 2 (INR per day)+Optional Allowances 3 (INR per day))*Number of working days in a month)/100
)*Number of Resources to be hired*Tenure/ Duration of Employment (in months) )

Total Value without Addons |ऐडऑन के बना कुल मू य (INR) 1587043.6

Total Addon Value|कुल एडऑन मू य (INR) 0

Total Value Including Addons|ऐडऑन स हत कुल मू य (INR) 1587043.6

Additional Details|अ त र त जानका रया

Title for Optional Allowances 1 : 0

`
Title for Optional Allowances 3 : 0
`
Designation : Electrician
`
Title for Optional Allowances 2 : 0
`

Category Name| ेणी नाम : Manpower Outsourcing Services - Minimum wage

Billing Cycle| ब लंग च : monthly

Description| ववरण Number of Resources to be hired Percentage of Service charge inclusive of GST

Experience 0 to 3 Years

Type of Function Others

Post Graduation Not Required

List of Profiles Mazdoor/Labour

Specialization for PG Not Applicable

Educational Qualification Secondary School

Zipcode NA

District NA

Skill Category Semi-skilled

Specialization Not Required

Minimum daily wage (INR) exclusive of GST 472 9 3.85

Bonus (INR per day) 0

EDLI (INR per day) 2.36

EPF Admin Charge (INR per day) 2.36

Optional Allowances 1 (INR per day) 0

Optional Allowances 2 (INR per day) 0

Optional Allowances 3 (INR per day) 0

Number of working days in a month 26

Provident Fund (INR per day) 56.64

ESI (INR per day) 15.34

Tenure/ Duration of Employment (in months) 12

Total Amount (Formula)|कुल रा श (सू ) :

( (((Minimum daily wage (INR) exclusive of GST+ESI (INR per day)+Provident Fund (I NR per day)+EDLI (INR per day)+Bonus (INR per day)+EPF Admin Charge (INR per day
)+Optional Allowances 1 (INR per day)+Optional Allowances 2 (INR per day)+Option al Allowances 3 (INR per day) )*Number of working days in a month)*1.18 + (Perce ntage of
Service charge inclusive of GST*(Minimum daily wage (INR) exclusive of GST+ESI (INR per day)+Provident Fund (INR per day)+EDLI (INR per day)+Bonus (INR per day)+EPF Admin
Charge (INR per day)+Optional Allowances 1 (INR per day)+Optional Allowances 2 (INR per day)+Optional Allowances 3 (INR per day))*Number of working days in a month)/100
)*Number of Resources to be hired*Tenure/ Duration of Employment (in months) )

Total Value without Addons |ऐडऑन के बना कुल मू य (INR) 1877403.39

Total Addon Value|कुल एडऑन मू य (INR) 0

Total Value Including Addons|ऐडऑन स हत कुल मू य (INR) 1877403.39

 Additional Details|अ त र त जानका रया

Title for Optional Allowances 3 : 0

`
Title for Optional Allowances 2 : 0
`
Title for Optional Allowances 1 : 0
`
Designation : Helper
`

Amount of Contract|अनुबंध क रा श
Total Contract Value Including All Duties and Taxes|सभी शु क और कर स हत कुल अनुबंध मू य (INR) 3464446.99

Price Break up offered|मू य वभाजन क पेशकश क : Price Break up offered Document link| ाइज़ ेक अप ऑफ़र कए गए द तावेज़ लंक

SLA Details|एसएलए ववरण

Service Level Agreement

Manpower Outsourcing Services – Minimum Wage Based

1 Agreement Overview

This is a Service Level Agreement (“SLA” or “Agreement”) between the Buyer and Manpower HiringAgency/Service Provider. The purpose of this Agreement is to facilitate
implementation of Manpower Hiring Service at the Buyer’s premises, or any other premises approved by the Buyer. This Agreement outlines the scope of work, Buyer’s
obligations, special terms and conditions related to service delivery and payment of services. The Agreement remains valid till completion of scope of services or end of
contractual duration (whichever is earlier) unless mutually extended by both the parties.
The Services contracts placed through GeM shall be governed by following set of Terms and Conditions:
I. General terms and conditions for Services;( “GTC”)
II. Service Specific Standard Terms and Conditions (“STC”) of the Services contracts shall include the service level agreement (SLA) for the service.
III. BID/ Reverse Auction specific Additional Terms & Conditions (ATC) as specified by the buyer.
The above terms and conditions are in reverse order of precedence i.e., ATC shall supersede Service specific STC which shall supersede GTC, whenever there are any conflicting
provisions. The above set of terms and conditions along with the scope of work and SLA as enumerated in this document shall be construed to be part of the Contract/Agreement
between the Buyer and Service Provider.
2 Objectives and Goals
The objective of this Agreement is to ensure that all the commitments and obligations are in place to ensure consistent delivery of services to Buyer by Service Provider. The goals
of this agreement are to:
I. Provide clear reference to service ownership, accountability, roles and responsibilities of both parties
II. Present a clear, concise, and measurable description of services offered to the Buyer
III. Establish terms and conditions for all the involved stakeholders, it also includes the actions to be taken in case of failure to comply with conditions specified
IV. To ensure that both the parties understand the consequences in case of termination of services due to any of the stated reasons
ThisAgreement will act as a reference document that both the parties have understood the above-mentioned terms and conditions and have agreed to comply by the same.

3 Parties to the Agreement

The main stakeholders associated with this agreement are below-

1. Buyer: Buyer is responsible to provide clear instructions, approvals and timely payments for the services availed
2. ServiceProvider: Service provider is responsible to provide all the required services in timely manner. Service provider may also include seller, any authorized agents, permitted
assignees, successors and nominees as described in the agreement
The responsibilities and obligations of the stakeholders have been outlined in this document. The document also encompasses service level/ deductions in case of non-adherence
to the defined terms and conditions.

4 Terms & Conditions:

4.1 Buyer’s Obligations:
i. The Buyer shall provide workspace (seating area, work desk, furniture etc.) for the manpower hired through Service Provider, the Buyer shall also arrange necessary gate/ entry
pass to Buyer's premise/ designated premise for the manpower.
ii. Working shifts (includes day and night shift) if any, and daily working hours shall be mutually agreed upon between Buyer and Service Provider and should follow all the labor
laws.
iii. The Buyer shall directly or in consultation with the Service Provider provide the necessary training to the manpower for Buyer specific tools, applications, and machinery etc., if
required.’
iv. The Buyer shall provide, free of charge unimpeded access to all the infrastructure which is required to perform the Services. It may include use of stationery, printer, electricity,
internet, Buyer specific servers, data drives, tools, and software etc. However, use of such infrastructure shall be limited for official purpose only.
v. The Buyer shall make necessary arrangements for use of basic facilities like water pots/ machines, cafeteria, washrooms etc. for manpower working at Buyer's premise/
designated premise.
vi. TA/ DA shall be payable directly by the Buyer, in case of travel included in the scope of work, on production of travel documents in original and approval of appropriate authority
of the Buyer for undertaking such travel for the project/assignment.
vii. In case of services hired on annual basis and 5 working days, the manpower will be entitled to 08 days of casual leaves per year on pro-rata basis and in case of 6 working days,
the manpower will be entitled to 15 days casual leave per year on pro-rata basis. Beyond specified leaves as applicable, leave will be treated as leave without pay (LWP) for which
necessary deduction will be made by the Buyer in the amount billed by the Service Provider, if no replacement of manpower is provided.
viii. The Buyer shall have the right, within reason, to have any personnel removed who is undesirable with proper reasoning& justification.
ix. The Buyer will have option to replace the proposed manpower in case of non-performance, non-delivery or in any other exceptional case, however replacement of the
manpower will be in same category with same degree of skills, educational qualification, and number of years of experience, also prior approval for the same to be provided by the
Buyer.
x. In case if the Buyer has selected the option in the bid for retention of existing resource/resources of previous service provider, then service provider shall retain those resources.
In such cases, the Buyer shall be responsible for ensuring the qualification eligibility of those resources as per the contract requirement. Any extra costs incurred by Service
provider for onboarding those resources on their payroll shall be borne by Service Provider. Service Provider shall include any such costs in the service charges quoted by them
during the bid participation.

4.2 Service Provider’s Obligations:

i. The Service Provider would be required to provide sufficient and qualified manpower, capable of supporting the functioning of the project/department in a manner desired
by the Buyer. Any mismatch in demand and supply of the manpower such as number of employees, educational qualification, sectoral/ desired work experience etc. may
lead to deductions and/or replacement of the resource with the matching skillset based on the approval from buyer.
ii. The service provider/contractor shall be responsible for paying wages to contract labour at rates not less than the minimum wages as notified by the Appropriate
 Government.
iii. The service provider/contractor shall be responsible for paying bonus to contract labour in the manner prescribed by the Payment of Bonus Act, 1965 & shall get
reimbursed from the buyer.
iv. The service provider/contractor shall be responsible for paying proportionate gratuity to contract labour who have rendered continuous service as per the provisions of the
Payment of Gratuity Act, 1972
v. Service Provider shall adhere to the timeline given by Buyer for providing the required manpower on Buyer’s premise/ designated premise.
vi. The Service Provider shall not assign its rights or obligations under this Contract, in whole or in part, nor enter any subcontract to perform any portion of this Contract,
without the written consent of the Buyer. The Service Provider shall be responsible and liable to deliver the services as per the contract.
vii. The Service Provider shall be required to keep the Buyer updated about the change of address, change of the Management etc. from time to time.
viii. The Service Provider shall provide the documentary proof for the qualifications and experience of the manpower deployed by them. The biodata/ resume, qualification and
experience of the said manpower should be verified/certified by the Service Provider. In case any of such document is found to be false at any stage, it would be deemed
to be a breach of terms of contract making the Service Provider liable for legal action.
ix. The Service Provider shall be responsible for police verification, character, and antecedents’ verification of the manpower. The same may be verified by the Buyer at the
time of joining of the manpower, if he/she so desires.
x. The manpower provided by the Service Provider shall not be deemed employees of the Buyer department hence the compliance of the applicable acts/ laws will be the sole
responsibility of the Service Provider.
xi. The Service Provider shall furnish the following documents in respect of the manpower deployed by them to Buyer's premise/ designated premise in the given time limit:
a. List of persons deployed (monthly)
b. Biodata/ resume with antecedents’ details (at the time of deployment)
c. Copy of Aadhaar Card of the candidates (at the time of deployment)
d. Identity Cards issued by Service Provider bearing photograph (within 8 days of joining)
e. Identity proof and residential proof (at the time of deployment)
f. Copy of police verification certificate (at the time of deployment)
g. Copy of birth certificate, if required (at the time of deployment - for domicile purpose)
xii. The Service Provider shall nominate a coordinator/ Single Point of Contact (SPOC) who shall be responsible for regular interaction with the Buyer Department so that
optimal services of the persons deployed could be availed without any disruption.
xiii. The attendance of the manpower shall be entered in the register provided by the Service Provider and/or in the Aadhaar based Biometric attendance system at the Buyer's
premises.
xiv. All selected manpower shall wear Identity Card provided by the Service Provider every day during working hours.
xv. The Service Provider shall issue the letter of deployment to every deployed manpower and a copy of same shall be submitted to Buyer.
xvi. In an event of deployed manpower availing leave, and if required by Buyer, suitable substitute(s) shall be provided by Service Provider as per mutual understanding with
Buyer. Service Provider shall communicate the same to buyer in advance.
xvii. In case of any resource permanently leaving the organization or taking leave for a longer duration, service provider shall communicate the same to buyer at least 1 month
prior to the last working day of a resources. Suitable substitute(s) shall be provided by Service Provider as per mutual understanding with buyer.
xviii. The Service Provider shall be responsible for any act of indiscipline on the part of the persons deployed.
xix. The Service Provider shall ensure that all the relevant licenses/ registrations/ permissions which may be required for providing the services under this Agreement are valid
during the entire period of the Agreement; failing which the Buyer can take appropriate action including imposition of deductions and termination of contract. The
documents relevant in this regard shall be provided by the Service Provider to the Buyer on demand.
xx. In case of continuous work (24 hours or more than 26 days in a month), Service Provider shall be responsible to change the shifts and manpower in compliance with the
labor laws.
xxi. The persons deployed by the Service Provider shall not claim nor shall be entitled to pay, perks and other facilities admissible to regular/ confirmed employees during the
currency or after expiry of the Agreement.
xxii. No medical facilities or reimbursement or any sort of medical claims thereof in respect of employees provided by the Service Provider will be entertained by the Buyer.
xxiii. The persons deployed shall treat as confidential all data and information received from the Buyer and obtained in the execution of its responsibilities under this Contract/
Agreement, in strict confidence and will not reveal such information to any other party including the Service Provider without the prior written approval of the Buyer. In
view of this, the persons deployed shall be required to sign a non-disclosure agreement and breach of the same shall make the Service Provider as well as the person
deployed liable for penal action under the applicable laws besides, action for breach of contract and termination of contract.
xxiv. For all intents and purposes, the Service Provider shall be the “Employer’’ within the meaning of different Rules & Acts in respect of manpower so deployed. The persons
deployed by the Service Provider shall not have any claim whatsoever like employer and employee relationship against the Buyer.
xxv. No deployed manpower shall be allowed to stay in the Buyer’s premise/ designated premise unnecessarily after working hours without Buyer’s permission.
xxvi. Any damages/ losses caused by deployed manpower shall be borne by the Service Provider. The Buyer Department shall not be responsible for any financial loss or any
injury to any person deployed by the Service Provider during their performing the functions/duties, or for payment towards any compensation.
xxvii. The Service Provider shall be solely responsible for the redressal of grievances/ resolution of disputes relating to persons deployed. The Buyer shall, in no way be
responsible for settlement of such issues whatsoever.
xxviii. The Service Provider shall be responsible for timely payment of take-home remuneration to the manpower and deposit of EPF and ESI (both employee and employer
share), failing which deductions shall be made by buyer.
xxix. The Service Provider shall maintain all statutory registers under the Law and shall produce the same, on demand, to the Buyer Department or any other authority under
Law.
xxx. The Service Provider shall ensure regular payment to the deployed manpower to their entitlements like monthly salaries/ wages etc. and submit the documentary proof of
the salary paid as per the terms and conditions of the contract. Bill for the subsequent month will be paid only after submission of certificate of disbursement of wages of
previous month.
xxxi. The wages of every person deployedupon or in any establishment upon or in which less than one thousand persons are employed, shall be paid before expiry of the
seventh day after the last day wage-period in respect of which the wages are payable. In any other establishment, wages of every person employed shall be paid before
expiry of tenth day after last day wage-period. Payment of salary/ wages to the employees shall be made in their bank accounts only, no cash or kind payment shall be
made.
xxxii. The Service Provider shall furnish statement of amount paid for the month to the manpower deployed along with Transaction Details and Bank account from which the
payment has been made. Service Provider shall furnish copy of bank statement in support of amount paid as and when required by Buyer.
xxxiii. The Service Provider shall also deposit EPF and ESI of both employer and employee share within 15th day of the month of payment of wages.
xxxiv. The Service Provider shall submit before the Buyer Department, one copy of the return within 7 days from the date of filing of monthly/ quarterly/ half yearly/ annual
return if any before the EPF and ESI authorities.
xxxv. All applicable taxes and duties other than mentioned in the contract document, shall be payable by the Service Provider and the Buyer shall not entertain any claims
whatsoever with respect to the same.
xxxvi. The Service Provider,at all times,will ensure that the services being provided under this Contract/Agreement are performed strictly in accordance with all applicable laws,
order, byelaws, regulations, notifications, guidelines, rules, standards, recommended practices etc. and no liability in this regard will be attached to the Buyer.

4.3 Special Terms & Conditions:

i. As per the Contract Labour Regulation and Abolition Act, 1970, the service provider/contractor shall be responsible for ensuring that wages are paid to the contract labour
on time. The principal employer/buyer shall ensure that the wages are paid on time to the contract labour by the service provider/contractor. In case the service
provider/contractor fails to pay the wages on time or makes short-payment, the principal employer/buyer shall be liable to pay the wages to the contract labour directly
and recover the amount from the service provider/contractor.
ii. The Buyer will in no way be responsible for the violation of any rules and/or infringement of any other laws from the time being in force, either by the manpower or by the
 Service Provider. The manpower as well as the Service Provider shall comply with the relevant rules and regulations applicable at present and as may be enforced from
time to time, for which the Buyer will not be liable or responsible in any manner. The onus of compliance to all the applicable laws/acts/rules etc.shall only rest with the
Service Provider. An indicative list of central labor laws is provided under Annexure 1.
iii. The cost of services quoted by the Service Provider shall cover all aspects of service delivery and include all the components of salary/ wages (minimum wage, insurance,
PF, ESI etc.) and taxes, as applicable.
iv. No advance payment shall be made to the Service Provider.
v. Payment shall be made once the services are delivered, and the Service Provider submits the invoice for the same.
vi. The Buyer shall make the payment within prescribed timelines as per the payment process flow upon submission of invoice, logbook, and service feedback.
vii. Payment shall be made only after submission of invoices, attendance sheet, logbook, service feedback, documentary proofs for PF/ESI/EDLI etc. payments. Non-
submission of the same may lead to delay/ deduction in payment.
viii. All the deductions (if applicable) shall be settled before making the payments. Service Provider shall not have any objection on the same.
ix. Payment to the manpower resources by the service provider shall be made through bank transfer only, in no circumstance cash payment shall be made.
x. In case of any changes in the minimum wages or any statutory wage component as per the Applicable Laws during the Contract period, the Buyer shall pay the Service
Provider the differential amount in wage.It is clarified that such increase in the wages will not have any impact on the service charges. The total value of the service charge
to be paid by the buyer to service provider shall remain same as per the original contract value.
xi. Service provider will submit the invoice & upload the supporting documents such as attendance sheet, logbook etc. on GeM portal
xii. Buyer will review the documents provided by service provider & may either accept or reject based on actual performance. If required, buyer may impose any non-delivery
deductions, SLA deductions, over & above the invoice submitted by service provider.

5 Deductions

Deductions can be imposed by the Buyer for the following:

Deductions
S.
Description
No.
1st Instance 2nd Instance 3rd Instance

Up to 15 Days, 1 day wages of the resources

Non-deployment of total manpower which are not deployed, per day. Beyond 15
1 mentioned in the contract as per the days cancellation of the contract with
date of joining cancellation charges @ 10% of the order
value.

Cancellation of the contract with cancellation

If employee is found disclosing any
charges @ 10% of the order value along with
confidential information/ document
2 recovery of losses caused (if any) and legal - -
to the Service Provider/ any third
action against the Service Provider
parties
depending on the gravity of the act

Payment in actuals, equivalent to the value of

Payment in actuals, equivalent to the value the article theft/ lost/ damaged within the
If the employee is found responsible Cancellation of the contract with
of the article theft/ lost/ damaged within the period prescribed by the buyer. Replacement
3 for any theft, loss of material/ articles cancellation charges @ 10% of the order
period prescribed by the Buyer. of employee within 2 days/ cancellation of
and damages value
Replacement of employee within 2 days. contract as decided by the buyer depending
on the gravity of the act.

Warning/ counselling/ Immediate replacement

Warning/ counselling of employee as Cancellation of the contract with
If the employee is found responsible of employee within 2 days as decided by the
4 decided by the Buyer depending on the cancellation charges @ 10% of the order
for disobedience/ misconduct Buyer and Warning to Service Provider
gravity of the act value
depending on the gravity of the act

Substitute within 2 days of intimation from

If the employee is absent or takes Substitute within 2 days of intimation from
buyer failing which, up to 15 days, 1day
leave for more than 2 days without buyer failing which, up to 15 days, 2 daywages Cancellation of the contract with
wages of absent resource/s per day. Beyond
5 informing buyer or taking prior of absent resource/s per day. Beyond 15 days, cancellation charges @ 10% of the order
15 days, cancellation of the contract with
approval without substitute being cancellation of the contract with cancellation value
cancellation charges @ 10% of the order
provided by the service provider. charges @ 10% of the order value
value

If the employee is found responsible

Immediate replacement within 2 days/
for adopting illegal and foul methods
cancellation of the contract with cancellation Cancellation of the contract with cancellation
6 or exercising any corrupt practice in -
charges @ 10%, as decided by the buyer charges @ 10% of the order value
collusion with any third party or
depending on the gravity of the act.
officials at the workplace

Rs. 200 per day per resource, hold on all type

Delay in payments of take-home
Rs. 100 per day per resource, warning to of payments to Service Provider till the said Cancellation of the contract with
remuneration by the Service Provider
7 Service Provider to deposit the said amount amount is deposited to respective cancellation charges @ 10% of the order
and deposit of EPF and ESI (both
within 7 working days stakeholders and proof of same is submitted value
employee and employer share)
to Buyer

6 Payment Terms

i. The Payment procedure as specified in the General Terms and Conditions (GTC) of GeM will be applicable.
ii. Payment schedule to be as per payment terms specified in bid document/ATC by the buyer.
7 Undertaking

The service provider/contractor shall not make any unauthorized deductions from the wages of the contract labour and provide below undertaking:

"The Service Provider hereby undertakes not to charge any money/fees/ deductions in whatever manner, name or form, or take any monetary/non-monetary considerations, or
make any unlawful deductions from the compensation/salary of the manpower/employees/resources engaged by it and, to be deployed at the Buyer’s site. The Service Provider
further agrees that it will not indulge in any unethical practices and acknowledges that any non-compliance of the aforesaid undertaking will be treated as a material breach of the
Contract, in which case the Buyer and GeM shall have the right to take appropriate independent actions including termination of the Contract and actions as per GeM Incident
Management Policy."
8 Formula Used

8.1 Cumulative Cost (Daily): -

“d” = “bp” + “esi” + “pf” + “edli” + “bonus” + “admin” + “nm1” + “nm2” + “nm3”
Where,
“bp” = Basic dailywage (INR) exclusive of GST
“pf” = Provident Fund (INR Daily)
“edli” = EDLI (INR Daily)
“esi” = ESI (INR Daily)
“bonus” = Bonus (INR Daily)
“admin” = EPF Admin Charge (INR Daily)
“nm1” = Optional Allowance 1 (INR Daily)
“nm2” = Optional Allowance 2 (INR Daily)
“nm3” = Optional Allowance 3 (INR Daily)
“m” = Cumulative Cost (INR Daily)

8.2 Total: -

“tcv” = (d * 1.18 + d * sc / 100) *nd * t * q

Where
“tcv” = Total Contract Value
“d” = Cumulative Cost (Daily) as calculated in 10.1 above
“sc” = Service Charge in %age, as quoted by service provider
“nd” = No. of working days in a month
“t” = Tenure for which service is required (In no. of months)
“q” = Quantity (No. of resources required by buyer)

Annexure - 1

1. The Minimum Wages Act, 1948

2. The Payment of Wages Act, 1936
3. The Payment of Bonus Act, 1965
4. The Equal Remuneration Act, 1976
5. The Trade Unions Act, 1926
6. The Industrial Employment (Standing Orders) Act, 1946.
7. The Industrial Disputes Act, 1947
8. The Weekly Holidays Act, 1942
9. The Factories Act, 1948
10. The Plantation Labour Act, 1951
11. The Mines Act, 1952
12. The Building and Other Constructions Workers’ (Regulation of Employment and Conditions of Service) Act, 1996
13. The Motor Transport Workers Act, 1961
14. The Beedi and Cigar Workers (Conditions of Employment) Act, 1966
15. The Contract Labour (Regulation and Abolition) Act, 1970.
16. The Bonded Labour System (Abolition) Act, 1976
17. The Sales Promotion Employees (Conditions of Service) Act, 1976
18. The Inter-State Migrant Workmen (Regulation of Employment and Conditions of Service) Act, 1979
19. The Cine Workers and Cinema Theatre Workers (Regulation of Employment) Act, 1981
20. The Dock Workers (Safety, Health and Welfare) Act, 1986
21. The Child Labour (Prohibition and Regulation) Act, 1986
22. The Working Journalists and Other Newspapers Employees (Conditions of Service) and Miscellaneous Provisions Act, 1955
23. The Working Journalists (Fixation of rates of Wages) Act, 1958
24. The Employees’ Compensation Act, 1923
25. The Employees’ Provident Funds and Miscellaneous Provisions Act, 1952
26. The Employees’ State Insurance Act, 1948
27. The Maternity Benefit Act, 1961
28. The Payment of Gratuity Act, 1972
29. The Unorganized Workers’ Social Security Act, 2008
30. The Building and Other Construction Workers Cess Act, 1996
31. The Mica Mines Labour Welfare Fund Act, 1946
32. The Cine Workers Welfare (Cess) Act, 1981
33. The Cine Workers Welfare Fund Act, 1981
34. The Limestone and Dolomite Mines Labour Welfare Fund Act, 1972
35. The Iron Ore Mines, Manganese Ore Mines and Chrome Ore Mines Labour Welfare (Cess) Act, 1976
36. The Iron Ore Mines, Manganese Ore Mines and Chrome Ore Mines Labour Welfare Fund Act, 1976
37. The Beedi Workers Welfare Cess Act, 1976
38. The Beedi Workers Welfare Fund Act, 1976
39. The Labour Laws (Exemption from Furnishing Returns and Maintaining Registers by Certain Establishments) Act, 1988
40. The Employment Exchange (Compulsory Notification of Vacancies) Act, 1959
 Additional Required Data/Document(s) : Buyer|अ त र त आव यक डेटा/द तावेज़: खरीदार

1 . Scope of work & Job description : click here

2 . Buyer to upload Gazette notification for the breakup of ESI/EPF/ELDI etc if required : click here
3 . Buyer to upload undertaking that Minimum Wages indicated by him during Bid Creation are as per applicable Minimum Wages Act : click here

Additional Data/Document(s) : Seller|अ त र त डेटा/द तावेज़ : व े ता

1 . Certificate (Requested in ATC) : click here

2 . Statutory Auditor Certificate : click here
3 . Copy Of Labour Licence/pf/epf/esi Registration Letter/certificate : click here
4 . Project Experience And Certificates With Respect To Eligibility Criteria : click here
5 . Copy Of Certificate For Incorporation/registration Of Bidding Entity Under Appropriate Act/authority In India : click here
6 . Auditor Certificate For Profit Making Entity In Last 3 Yrs : click here
7 . Registration Certificate For Geographical Presence As Required By Buye : click here

ePBG Detail | ईपीबीजी ववरण

Advisory Bank | सलाहकार बक : State Bank of India

ePBG Percentage(%) | ईपीबीजी तशत (%) : 10.00

The bidder shall furnish ePBG as applicable as per bid's terms and conditions | बोली लगाने वाले को बोली के नयम और शत के अनुसार लागू ईपीबीजी तुत करना होगा

Terms and Conditions| नयम और शत

1. General Terms and Conditions-

1.1 This contract is governed by the General Terms and Conditions , conditions stipulated to this Product/Service as provided in the Marketplace.
1.2 This Contract between the Seller and the Buyer, is for the supply of the Goods and/ or Services, detailed in the schedule above, in accordance with the General Terms and
Conditions (GTC) unless otherwise superseded by Goods / Services specific Special Terms and Conditions (STC) and/ or BID/Reverse Auction Additional Terms and Conditions
(ATC), as applicable

2. Buyer Added Bid Specific Terms and Conditions-

2.1 Forms of EMD and PBG :

Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (besides PBG which is allowed as per GeM GTC). FDR should be made out or
pledged in the name of

ICAR-UNIT CAZRI JODHPUR

A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn only on the demand or with the sanction of the pledgee. For release of Security Deposit,
the FDR will be released in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and stamped along with covering letter. Successful Bidder
has to upload scanned copy of the FDR document in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of award of contract.

2.2 Buyer Added Bid Specific Scope Of Work(SOW) :

Text Clause(s)

Hkk- d`- vuq- i- &dsUnzh; 'kq"d {ks= vuqla/kku laLFkk

u
ICAR - Central Arid Zone Research Institute
Tkks/kiqj ¼jktLFkku½ 342 003@Jodhpur (Rajasthan) 342 003

Website: www.cazri.res.in, Email: director.cazri@icar.gov.in

Phone No. 0291 – 2786584 / FAX: 0291 – 2788706

F. NO. 7 (2) Electric Contract/2023-24/Adm-V Dated: 26.07.2023

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General Terms and Conditions of the notice inviting tender Annual Rate Contract for engagement of agency for carrying out Electric Mai
ntenance& Repair work at ICAR-CAZRI, Jodhpur on outsourcing basis.

1. On behalf of the Director, Central Arid Zone Research Institute, Jodhpur online tenders are invited for Annual Rate Contract for carrying out Electric maintenance & repair
work on outsourcing basis at CAZRI, Jodhpur under Annual Rate Contract (ARC) depending upon the require ments of the I C A R - Central Arid Zone Research Institute, Jodhp
ur-342 003 from ti me to ti me as per the ter ms and conditions set in the following paragraphs. The Services of the agency would be required initially for a period of one year.

Th e contract can be extended further subject to satisfactory co mpliance of ter ms and conditions of the contract and need of the Institute.

2. In case, any holiday is declared by the Government on the day of opening, the tenders will be opened on the next working day at the same time. The Director, ICAR - CAZRI re
serves the right to accept or reject any or all the tenders.

3. The interested Firms { except those who are registered with the Central Purchase Organization & National Small Industries Corporation (valid proof should be mandatory encl
osed)} are required to deposit (in original) an Earnest Money Deposit (EMD) of Rs. 1,25,000/- (Rupees One lakh twenty five thousand only) in the form of Demand Draft from
any of the Commercial Bank in India, in favour of “ICAR Unit – CAZRI, Jodhpur ”. The bidder must have current Income Tax/ Service Tax/GST and other statutory registration(s)
.
4. The aforesaid DDs/Banker Cheques towards cost for EMD should be submitted off-line to the tender inviting authority i.e. ICAR - CAZRI, Jodhpur by or before 11.00 a.m. on 1
0.08.2023 and the scanned copy to be uploaded online by or before 11.00 a.m. on 10.08.2023 . The DD towards the cost of Earnest Money Deposit should bear the date after
of date of tender/bid.

5. In no case Tender fee and Earnest Money will be accepted after opening of tender.

6. Decision of the desire so of Director, ICAR - CAZRI, Jodhpur shall be final for aspect of the contract and binding on all parties. Dispute arising, if any, on the contract will be s
ettled at his/her level by mutual consultation.

7. Bidders/tenderers shall undertake to the apply with allow statutory provisions are required for such man power to be provided including Minimum Wages Act, EPF, ESI, Ser
vice Tax etc. as required under law and shall indemnify CAZRI from all libels/suits/litigations etc.

8. The Contractual Agency shall take all responsibility and obligation for providing man power engaged by him for the purpose at ICAR - CAZRI. ICAR - CAZRI will not be respo
nsible for any libels/suits/litigation or otherwise/obligation/commitment/liability to any party(ies) or persons(s) whatsoever.

9. SECURITY OF CONTRACT : The Contractual Agency shall provide Security in the form of DD/Bank Guarantee/FDR in favour of ICAR Unit, CAZRI payable at Jodhpur-342 003 fo
r contract period as would be specified in the work order to be awarded to the successful bidder for a 10% of the total value of annual contract and execute an agreement be
fore starting the contract. The Security money will be released only after the termination/expiry of the contract. The Security money deposit should be valid up-to 3 months
beyond the date of e xpiry of the contract.

10. No interest on Security deposit and earnest Money deposit shall be paid by the ICAR - CAZRI to the bidder.

11. GST/Service tax or any other tax applicable for made applicable after awarding the contract in respect of this contract shall be payable by Contractual Agency. ICAR - CAZRI
will not entertained any claim whatsoever in this respect. However, the GST/Service Tax or any other Tax which is as per the rules of the Govt. of India/ Rajasthan Governmen
t shall be deducted at source from monthly bills as per rules/instruction made applicable from time to time by Government.

12. Acceptance by the ICAR - CAZRI will be communicated by FAX, Express letter or any other form of communication. Formal letter of acceptance and work order of the bidder
will be forwarded as soon as possible but the earlier instructions in the FAX, express letter etc. should be acted upon immediately.

13. ELIGIBILITY CONDITIONS The following documents/vouchers are required to be accompanied with the Technical Bid from which are the terms and conditions of the bid doc
ument. If required documents are not attached the bid can be rejected:-
Earnest Money for Rs. 1,25,000/- in favour of ICAR Unit-CAZRI, Jodhpur
1.

The copy of valid “A-Class license issued by the appropriate authority for electrical works.
2.

ESI Number certificate of the firm issued by appropriate authority.

3.

EPF Number certificate of the firm issued by appropriate authority.

4.

GST/Service Tax Registration certificate of the firm issued by appropriate authority.

5.

PAN Number Certificate of the firm.

6.

The Agency/firm must have a registration with the Contract Labour Regulation and Abolition)
7. Act. 1970. The contractor shall obtain the labour license under this act.

Experience of the firm for last 3 financial years in the field of providing such services in Central Govt. Establishments/Autonomous bodies of Govt./Corporation of G
8. ovt. of India/reputed public or private organizations may be indicate in cronological order and supporting document may be attached. (if exempted, declaration o
r supporting documents may be attached)

ESI/EPF Challan for the current financial year 2023-24 for ascertaining the number of workers has to be attached.
9.

Copy of Income Tax Return for 3 Assessment year i.e. 2020-21 & 2022-23 audited from Chartered Accountant.
10.

Minimum turnover of the firm not less than Rs. 15.00 Lakh in during last 03 financial year i.e. 2020-21 to 2022-23. Certified Balance Sheet of the firm/agency of the s
11. ervice contract by the chartered accountant. (if exempted, declaration or supporting documents may be attached).

17. Successful bidder will have to enter into a detailed contract agreement with ICAR - CAZRI on non-judicial stamp paper of 0.25% on contract value (i.e. total contract price) for
this contract.
18. The services staff should follow strict attendance and alternative arrangements are to be made by the contractual agency whenever anyone of staff is to go on leave under in
timation to this office.

19. Changing of staff should be intimated to office.

20. The Director, ICAR - CAZRI, Jodhpur reserve the right to reject any or all quotations in whole or in part without assigning any reasons thereof. The decision of the Director, IC
AR - CAZRI shall be final and binding on the contractor /agency in respect of clauses covered on the contract.

21. The staff provided should maintain secrecy and discipline in the premises of ICAR - CAZRI, Jodhpur.

22. The staff provided should be capable of reading and writing Hindi and English with a minimum qualification with experience in nature of work.

23. The agreement is terminable with one month notice on either side.

24. The contractor shall not sublet the work without prior written permission of the ICAR - CAZRI.

25. The contractor or his workers shall not misuse the premises allotted to them for any purpose other than for which the contract is awarded.

26. The contractor shall provide the necessary personnel at ICAR - CAZRI as per Labour Acts prevalent. The Contractor shall employ good and reliable persons with robust health
of age group of 20 to 65 years. In case any of the personnel so provided is not found suitable by the ICAR - CAZRI, the ICAR - CAZRI shall have the right to ask for his replacem
ent without giving any reason thereof and the contractor shall on receipt of a written communication with have to replace such persons immediately.

27. The persons so provided by the contractor under this contract will not be the employee of the ICAR - CAZRI and there will be no employer-employee relationship between th
e ICAR - CAZRI and the persons so engaged by the contractor in the aforesaid services.

28. MODE OF PAYMENT: The agency shall submit monthly pre-receipted bill in triplicate by the 10 th working day for the job performed during the month along with proof of pay
ment and contribution made for ESI, EPF and GST/Service Tax paid for the Manpower provided to the Institute. The Institute shall made payment by means of crossed chequ
e drawn in favour of the agency/contractor. The agency must be submitted an authorized letter of Banker for E-Payment system to this office.

29. WAGES TO WORKERS: The Contractor/Agency shall make payment of remuneration/wages to its personnel before/on 7th of every month by online system/E-payment syste
m (copy of payment depositing document is to be submitted). After making the payment, the Contractor shall raise the bill on the ICAR - CAZRI for payment of the settled am
ount. They will submit to the ICAR - CAZRI a copy of the payment vouchers duly signed by the workers for each month.

30. No request for alteration in the rates once quoted will be permitted within one year. GeM terms and condition will be apply.

31. Income Tax will be deducted from monthly bills as per rule.

32. TDS on GST will be applicable as per rule.

33. The contract is subject to the condition that the bidder will comply with all the laws and acts of Central Govt., Rajasthan Govt. relating to this contract made applicable from ti
me to time.

34. The contractor/Agency will furnish list of his workers with the full particulars of the personnel sponsored including details like Name, Father’s Name, Age, Photograph, Perma
nent Address, Telephone Number etc. and they will also ensure the verification of the antecedents of such personnel and also ensure that they possess the requisite acade
mic/technical qualifications and experience for rendering the requisite services to the ICAR - CAZRI.

35. In case of regularly deputed personnel not reporting for duty, the service provider shall depu
te some other similar personnel for performance of duty.

36. The personnel provided shall be under the direct control and supervision of the Contractor/Ag
ency. However, they shall comply with the oral and written instructions given on day to day ba
sis by the Officer(s) authorized by the ICAR - CAZRI Hqrs. from time to time. They will be bound
by office timings, duty, placement, locations etc. as decided by the ICAR - CAZRI.

37. TERMS OF THE CONTRACT: Initially the terms of the contract will be for one year. However th
e contact will be reviewed after 3 months from the date of award and will be continued for furt
her period only if the services provided by the agency is found satisfactorily. The period of con
tract may also be extended beyond one year period on monthly/quarterly/half yearly /yearly ba
sis on the same terms & conditions if mutually agreed by both the parties. .

38. TERMINATION : This contract can be terminated by giving one month’s notice on either side and that any notice required to be served shall be sufficiently served on the parti
es if delivered to them personally or dispatched by the address herein given under registered post. The ICAR - CAZRI will have no responsibility for any loss/damage caused t
o them. This also cannot be challenged through any court of law.

39. RISK CLAUSES: ICAR - CAZRI reserves the right to discontinue the services at any time, if the
services are found unsatisfactorily by giving a show-case to be replied within a week and also
has the right to award the contract to any other agency at the risk and cost of current agency
and excess expenditure incurred on account of this can be recovered from Security Deposit or
pending bills or by raising a separate claim.

40. LOSS AND/OR DAMAGES : In case of any loss or damage done to the property of the ICAR - CAZRI by the personnel provided by the agency for security duties, full damages
will be recovered from the Agency and decision of the competent authority of ICAR - CAZRI shall be a binding on agency.

41. In case of partnership firms, where no authority has been given to any partner to execute the contract agreement concerning the business of the partnership, the tender an
d all other related documents must be signed by every partner of the firm. A person signing the tenders form or any other documents forming part of the contract on behalf
of another shall be deemed to warranty that he was authority to bind such other and if, on enquiry it appears that the persons so signing had no authority to do so, the CAZ
RI shall without prejudice to other civil and criminal remedies cancel the contract and hold the signatory liable for all coast and damages. Each page of the tenders, should b
e signed by the tenderer.
42. In case the tenderer does not accept the offer, after issue of letter or award by CAZRI within 10 days, the offer made shall be deemed to be withdrawn without any notice an
d earnest money forfeited.

43. The CAZRI is not bound to accept the lowest or any other tenders and also reserve to itself the right of the accepting the tenders in whole or in part.

44. Only those agencies/firms will be considered for financial bid who will qualify in the Technical Bid. Agency/firm should be registered and having “A-Class Electrical License” is
sued by concerned authorities of Central/State Govt. or under Company Act. or any the Act essential for carrying out electrical work for Maintenance / Repairs.

45. Liquidated damages clause:

(i) That the contractor shall be responsible for the faithful compliance of the work award or
der. Any breach or failure to perform the same may result in termination of the work order
and forfeiture of the security deposit.

(ii) An amount of Rs. 500/- will be levied as liquidated damages per day. Whenever and wher
ever it is found that the work is not up to the mark at any point it will be brought to the not
ice of supervisory staff of the firm by ICAR-CAZRI and if no action is taken within one hour
liquidated damage clause will be invoked.

(iii) Any misconduct/misbehaviour on the part of manpower deployed by the agency will not
be tolerated and such persons will have to be replaced immediately.

(iv) If the required no. of skilled/semi skilled /unskilled manpower is less than the minimum r
equired as per, a penalty of Rs. 500/- per skilled/unskilled manpower per day will be deduct
ed from the bill.

46. Code of Integrity

No official of a procuring entity or a bidder shall act in contravention of the codes which includes;

(i) prohibition of

(a) making offer, solicitation or acceptance of bribe, reward or gift or any material benefit, either directly or indirectly, in exchange for an unfair advantage in the procurement pr
ocess or to otherwise influence the procurement process.

(b) any omission , or misrepresentation that may mislead or attempt to mislead so that financial or other benefit may be obtained or an obligation avoided.

(c) any collusion, bid rigging or anticompetitive behavior that may impair the transparency, fairness and the progress of the procurement process.

(d) improper use of information provided by the procuring entity to the bidder with an intent to gain unfair advantage in the procurement process or for personal gain.

(e) any financial or business transactions between the bidder and any official of the procuring entity related to tender or execution process of contract; which can affect the decisi
on of the procuring entity directly or indirectly.

(f) any coercion or any threat to impair or harm, directly or indirectly, any party or its property to influence the procurement process.

(g) obstruction of any investigation or auditing of a procurement process.

(h) making false declaration or providing false information for participation in a tender process or to secure a contract;

(ii) disclosure of conflict of interest.

(iii) Disclosure by the bidder of any previous transgressions made in respect of the provisions of sub-clause (i) with any entity in any country during the last three years or of being
debarred by any other procuring entity.

47. DISPUTES:

(i) If any disputes arises the Decision of Director, ICAR - CAZRI, Jodhpur shall be final for any aspect of the contract and binding to all parties. Disputes arising, if any on the contra
ct will be settled at his level by mutual consultation and in case of failure of settlement dispute shall be referred to the sole arbitrator to be appointed by the Director, ICAR -
CAZRI. The decision of the sole Arbitrator so appointed shall be final and binding on the parties. Arbitration proceedings shall be governed by the Arbitration & Constitution
Act, 1996.
(ii) In case any disputes arises the jurisdiction area will be only Jodhpur.

Administrative Officer

Signature with Seal of authorized signatory of firm

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Terms and conditions for the electrical maintenance/repairs and ensuring proper electrical supply in the Residential, non-residential buildings and road-light of CAZRI, Jodhpur o
n contract basis:

1. Since the electrical contractor is expected to be well qualified/experienced in the field, h

e will be responsible for any electric fire, electrical sparks and accidents. However, if it is establis
hed that the electrical accidents/incidents/losses has happened due to careless supervision of the
contractor/undue delay, the appropriate costs of the Institute property would be recovered from t
he contractor.
2. The contractor will provide requisite number of skilled, and unskilled laboures such as Wi
remen/Linemen/ Generator Operators/ Helpers/ Supervisors as per requirement of the Institute fo
r the work as mentioned in Hkkx&n of the tender document.
3. The contractor may clearly note that the whole responsibility of any casualty/death of an
y of the contractor’s man/ electrician arising out of the electrical accident/electrocution would res
t with the contractor himself and in no case this Institute would be responsible to pay any amoun
t/ compensation on this behalf. He will discharge all the liabilities with respect to the provisions o
f minimum wages act with the contractual workers employed by him for the aforementioned work
.
4. The contractor may also unambiguously note that all the welfare measures, first aid facili
ties, bonus, leave salary, weekly paid holiday and liveries etc. to the concerned wiremen/electrici
ans supervisors would be the responsibility of the contractor and this Institute would not be resp
onsible for any of the above stated items what so-ever.
5. The contractor will ensure minimum/prescribed wages to the concerned contracted men/
electricians with usual benefits/perks. Tender lacking the element of minimum wages as declare
d by the Central Government time to time, will be summarily rejected and not considered.
6. The contractor may also clearly note that the contractor shall be wholly responsible to p
ay the monthly wages not less than the minimum wages as prescribed under the Minimum Wages
Act, 1948 (Central) by the 5th of every succeeding month to their personal through cheque at CA
ZRI premises in the presence of nominated officer of CAZRI.
7. The maintenance staff (wiremen/electricians/ supervisor/helpers) provided by the concer
ned contractor should be of good character and health. They should not be in habit of taking liqu
ors and should be qualified/experienced in their respective jobs. However, if any of the supplied s
taff indulges in unbecoming/undesirable activities, he should be immediately removed by the con
tractor and the contractor will have to provide a new incumbent/s in his place.
8. The contractor will see that the concerned (wiremen/ electricians/ supervisors) etc. maint
ain requisite coordination with the concerned Head of Division/ I/c-Maintenance Unit/ Maintenanc
e Engineer/ Assistant Administrative Officer (Admn-V) or any other nominated person/persons of
the Institute for smooth working.
9. The working of each shift of 8 hours is required to be performed by the supplied workers
of the contractor and the first shift will start at 6.00 a.m. without break/interruption of duties in a
ny shift.
10. As per the Government’s norms T.D.S. (Income Tax), and Surcharge thereon as applicabl
e will be deducted from the monthly Bill of the Contractor, which may be noted.
11. As per the Government’s norms GST/Service Tax etc. as applicable will be payable by the
contractor which may be noted.
12. The contractor has to submit/provide every month, a proof of payment of statutory obliga
tion such as EPF, ESI, Service Tax and other applicable taxes, if any in respect of personnel engag
ed by the contractor for this job contract. The proof of such statutory obligation has to submit fro
m second month/bill of the contract. The following records/documents in respect of its labours to
the office every month otherwise next bill will not be entertained.
(a) Statement of wages paid to wiremen/electricians/ for duties performed
(b) Attendance Statement.
 (c) All statuary records i.e. E.S.I. , E. P.F. etc. as applicable.
13. The contractor will be required to submit the pre-receipted bills in triplicate after making
the payment to their personnel provided to CAZRI for this job contract for the job performed duri
ng the preceding month on the seventh working day and CAZRI will make the payment by means
of crossed cheque drawn in favour of the contractor. However, if the concerned manpower provi
ded by the contractor remains absent/ partially remains absent and or services are not
satisfactory, the competent authority of the Institute at his discretion will make appropriate dedu
ction from the bill.
14. It must be clearly noted that the proposed contract is purely a work contract and not the
labour contract what so ever.
15. The competent authority of the Institute reserves the rights of accepting/rejecting/ partia
lly accepting any or all the tenders without assigning any reasons thereof.
16. In case of any dispute the decision of the Director, CAZRI, Jodhpur will be final.
17. The contractor will have to arrange for all the concerned apparatus/tools/kits for repairs/r
ectification of electrical paraphemalia at the Institute.
18. The workers/personnel engaged by the contractor for this job contract will not be an emp
loyee of the CAZRI and they will be no employer – employee relationship between the CAZRI and t
he personnel so engaged by the contractor and workers should not be changed very frequently.

DECLARATION BY THE FIRM

I/We ……………..…..................……………………… proprietor/ partner/ authorized repres

entative of M/s …………………………………………………………………Jodhpur has/have scrupulously
noted the contents of the terms & conditions of work contractor and the same are acceptab
le to our firm/company.

Signature with seal of authorized signatory of firm

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DETAILS/INFORMATION OF THE PROPOSED ELECTRICAL MAINTENANCE AND REPAIR CONTRACT

ABOUT THE INSTITUTE: I C A R - Central Arid Zone Research Institute, Jodhpur is a premier research organization under the aegis of ICAR (Depart
ment of Agricultural Research and Education, Govt. of India) all the Residential, Non-Residential, Library building and experimental/ Farm area. At
present the J.V.V.N.L. has calculated exist its total electrical consumption requirement to be around (400,200,222 KVA) under L.T. all the residenti
al area and office buildings are provided with usual electrical connection/ sockets without any electrical fittings. However, some laboratories/ farm
sections have some sophisticated scientific/analytical/workshop equipments and machines, which are operated as and when, needed and are not b
eing used simultaneously under any condition.

(A) RESIDENTIAL BUILDINGS: Presently there are about 105 numbers of quarters in Jodhpur in this Institute of different categories. The concerned
contractor would be completely responsible for ensuring rectification/repairing electrical faults/problems/failure in all the residential quarters as
mentioned above. Accordingly, the contractor would also be responsible for proper repair and maintenance works and will attend electrical proble
ms in respect of Guest House, Hostel, Director’s Bungalow, Street Lights etc. at the Institute/ campus including repairs/ maintenance and upkeep o
f High Tension Cables, Transformers, Power factors/Panels etc.

(B)NON-RESIDENTIAL BUILDINGS: The Non-residential buildings of the Institute include the Main gate distribution board, Main Building
distribution board/panel up to main distribution board/panel of the all the office buildings (Main Building, New Building, New Administrative Block,
Library, Division VI, Seed House , KVK, Kisan Hostel, Maintenance Cell, Farm Office, Rodent Section, Indoor Sports complex, New Auditorium and v
arious play house/Green House/Net House etc.). Maintenance of panel boards installed at various Tube wells, Sewage pump houses/Maintenance
of overhead electrical lines and L.T. cable ranging from 10 sq.mm to 300 mm connected to different office buildings (remove the fault from faulty c
able immediately within days), residential buildings land pumping sets including that of street/road lights of the Institute including repairs/mainte
nance and upkeep of High tension Cables, Transformers, Power factors/ Panels etc. Pruning the trees which disturb the overhead electric line and
road light pole.

(C) REPAIR/MAINTENANCE OF FANS: Carrying out the Repairing /maintenance (greasing, overhauling etc.) of all ceiling fans and exhaust fans, wall
fans existed in above A and B buildings and checking & cleaning before summer time will also be the responsibility of the contractor. Since it is pr
oposed to look after the concerned work of repair/ maintenance of the office buildings (inner part) department i.e. through our existing staff, the c
oncerned contractor would be responsible for proper check- up/ rectification of lines etc. up to the main points in the office buildings. However, el
ectrical materials required as chocks, tube lights, wire, switches, and sockets. Bush bearings, capacitor and rewinding and machining work etc. wo
uld be provided by the Institute.

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DETAILS OF WORKS

Points of duty Particulars of works to be attended Round the clock by providing requisite number of Skilled and Semi-skilled persons

Main Gate,

Main Distribution Work of Linemen cum Wiremen at Main Gate in three shifts of 8 hours each with skilled Linemen cum Wiremen having valid lic
ense /trade certificate from the Competent Authority. Maintenance /Repairs and Upkeep of Distribution Panel/Station /Installa
Panel,
tion of HT & LT lines/HT & LT Fuses/ Transformer, Street Lights, Power factor panels and other related work like shifting & elec

Station at Main Building, tric line, point and fitting (fixtures) etc. with skilled Linemen cum Wiremen/professional having valid license /trade certificate f
rom the Competent Authority.
Residential Colony,

Guest House,
Maintenance/Operation and Upkeep of the Generator Sets of the institute by skilled qualified generator operators during offic
Hostel, e working hours and as and when required.

6-Generator Sets of the institute, etc.

The expected Minimum Number of persons to attend the above work is 16 (07 Skilled and 09 Semi-skilled)

Note: If there requires to attend the job within a given time limit in certain situation and attending the work required supply of more than 16 person will have to take up the work
without any extra payment for the purpose.

1- ikWoj QsDVj ( Power factor maintain) esUVsu djuk t#jh gSa] vxj ikWoj QsDVj dh isuYV
h vkrh gSa] rks mldk Hkqxrku vuqcaf/kr QeZ ( Contractor ) dks djuk gksxkA
2- mijksDr lHkh dk;Z vxj ,d lIrkg (One week ) esa vuqcaf/kr QeZ (Contractor) u djrh gSs r
ks vuqcaf/kr QeZ (Contractor) ij mfpr dk;Zokgh] fu;ekuqlkj dh tk;sxhA

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PROFORMA FOR TECHNICAL BID

Schedule to tender

1. Name of Agency/Firm

2. Full address with Post box No.

and Telephone No.
 3. Constitution of the Firm/Agency.
a. Indian Companies Act 1956
b. Indian Partnership Act, 1932:

(Please give names of partners)

4. a. For partnership firm whether registere
d under ‘The Indian Partnership Act, 193
2’, please state further whether by the p
artnership agreement, authority to refer
disputes concerning the business of the
partnership to arbitration has been conf
erred on the partner who has signed the
tender.
b. If answer to the above is in negative w
hether there is any general power of att
orney executed by all the partners of th
e firms authorizing the partner who has
signed the tender to refer dispute conce
rning business of the partnership to arbi
tration.
c. If answer to point (a) or point (b) is in
the affirmative please furnish a copy of
either the partnership agreement or the
general power of attorney as the case m
ay be.
5.
Name and Full Address of your Bankers :

6.
PAN Number /Circle/Ward
7.
ESI Number certificate of the firm issued by appropriat
e authority.
8.
EPF Number certificate of the firm issued by appropria
te authority.
9.
GST/Service Tax Number of the firm issued by appropri
ate authority.
10.
The Agency/firm must have a registration
with the Contract Labour Regulation and
Abolition) Act.1970.

(The contractor shall obtain the labour lic

ense under this act.)

11. Experience of the firm for last 3 financial years i

n the field of providing such services in Central
Govt. Establishments/Autonomous bodies of G
ovt./Corporation of Govt. of India/reputed publ
ic or private organizations may be indicate in cr
onological order and supporting document m
ay be attached. (if exempted, declaration or su
pporting documents may be attached).
12. ESI/EPF Challan for the current financial year 2
023-24 for ascertaining the number of workers
has to be attached.
13. Copy of Income Tax Return for 3 Assessment y
ear i.e. 2020-21 & 2022-23 audited from Charte
red Accountant. .
14. Minimum turnover of the firm not less
than Rs. 15.00 Lakh in during last 03 fi
nancial year i.e. 2020-21 to 2022-23. C
ertified Balance Sheet of the firm/agen
cy of the service contract by the charte
red accountant. (if exempted, declarati
on or supporting documents may be at
tached).
15. EMD: Rs. 1,25,000/- in favour of ICAR U
nit-CAZRI, Jodhpur.

Note: The information required at Sl.No.1 to 15 must be accompanied with the certified copies of the documents, and attached as per the serial number failin
g which the tender is liable to be rejected.

Name and address of the firm’s representatives

And whether the firm would be represented at the Time of opening of the tenders

Dated:- _______________________

Place:- ________________________

Signature with seal of authorized signatory of firm

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Full Name and address of the tenderer in

Addition to address and other relevant
information needed for the complete Address:-

Telephone No.
Telegraphic Address

To,
The Director,

Central Arid Zone Research Institute,

Jodhpur-342 003

Sir,

1. I/we have carefully read all the particulars regarding the general informa
tion and other terms and conditions of the contract for the annual Manpo
wer Contract of CAZRI, Jodhpur and agree to provide the services as detai
led in schedule herein or to such portion thereof as you may specify in th
e acceptance of the tender at the rates given in schedule attached I and II
to this tender and I/we agree to hold this offer open till 90 days. I/we shall
be bound by a communication acceptance dispatched within the prescribe
d time.
2. I/we have understood the terms and conditions for the contract and shall
provide the best services strictly in accordance with these requirements.
 3. The following pages have been added to and from a part of this Tender.
The schedules to accompany this tender are at page Nos. _____.
4. Every page so attached with this tender bears signature and the official
seal.
5. Pay Order/Demand Draft No. ___________dated__________ of Rs. 1,25,000/- in
favour of ICAR Unit and payable at Jodhpur is enclosed as earnest money.

Signature with Seal of authorized signatory of firm

Address ________________________________________
_______________________________________________

Name & Signature of witness _________________

Address ___________________________________

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Check list of documents to be submitted by the tenderer in Technical Bid
Name of Bidder: _____________________________________________________________

_____________________________________________________________

Sl.No. Documents required Yes/No Page No.

Earnest Money for Rs. 1,25,000/- in favour of ICAR Unit-CAZRI, Jodhpur

1

The copy of valid “A-Class license issued by the appropriate authority for elect
2 rical works.

ESI Number certificate of the firm issued by appropriate authority.

3

EPF Number certificate of the firm issued by appropriate authority.

4

GST/Service Tax Registration certificate of the firm issued by appropriate auth

5 ority.

PAN Number Certificate of the firm.

6

The Agency/firm must have a registration with the Contract Labour Regulatio
7 n and Abolition)
Act. 1970. The contractor shall obtain the labour license under this act.
Experience of the firm for last 3 financial years in the field of providing such se
rvices in Central Govt. Establishments/Autonomous bodies of Govt./Corporati
8 on of Govt. of India/reputed public or private organizations may be indicate in
cronological order and supporting document may be attached. (if exempted,
declaration or supporting documents may be attached)
ESI/EPF Challan for the current financial year 2023-24 for ascertaining the nu
9 mber of workers has to be attached.

Copy of Income Tax Return for 3 Assessment year i.e. 2022-21 & 2022-23 audi
10 ted from Chartered Accountant.

Minimum turnover of the firm not less than Rs. 15.00 Lakh in during last 03 fin
ancial year i.e. 2020-21 to 2022-23. Certified Balance Sheet of the firm/agency
11
of the service contract by the chartered accountant. (if exempted, declaration
or supporting documents may be attached).

Detail of the Minimum 03 years’ experience /work done.

Period
Name of Client Deptt. / Organization & Name of Co
Sl. No. No. of staff Remarks
ntact person with Ph. No.
From To
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Undertaking

1. I, _____________________________________________________________________ son/daughter/wife of Shri __________________________________________________ Proprietor/Director/

authorized signatory of the Company/Firm mentioned above, is competent to sign this declaration and execute this tender document.
2. I have carefully read and understood all the terms and conditions of the tender and undertake to abide to them.
3. The information/documents furnished along with the above tender form are true and authentic to the best of my knowledge and belief. I am well aware of the fact t
hat furnishing of any false information/fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropria
te law.

Place :

Date :

Signature & Name of the authorized

Signatory with Seal of the Firm

2.3 Purchase Preference (Centre):

Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are validated online through Udyog Aadhaar/URC for that
product/service category. If the bidder wants to avail the reservation benefit, the bidder must be the manufacturer of the offered product in case of bid for supply of goods.
Traders are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the
offered Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the offered product or service.

2.4 Generic:
WORLD BANK TERMS AND CONDITIONS: Special Terms and Conditions as defined by world bank at click here will also be applicable. APPLICABLE ONLY IN CASE OF WORLD BANK
FUNDED PROJECTS.

2.5 Service & Support :

AVAILABILITY OF OFFICE OF SERVICE PROVIDER: An office of the Service Provider must be located in the state of Consignee. DOCUMENTARY EVIDENCE TO BE SUBMITTED.

2.6 Purchase Preference (State) :

Procurement under this bid is reserved for purchase from Micro and Small Enterprises from the State of Bid Inviting Authority whose credentials are validated online through
UDYAM Registration /Udyog Aadhaar (as validated by Government from time to time) for that product category. If the bidder wants to avail the reservation benefit, the bidder
must be the manufacturer of the offered product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for Micro and Small
Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this regard shall be uploaded along
with the bid in respect of the offered product or service. Benifits of MSE will be allowed only if seller is validated on-line in GeM profile as well as validated and approved by Buyer
after evaluation of documents submitted.

2.7 Past Project Experience :

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting
the experience criteria:a. Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution
certificate by client with contract value.c. Any other document in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and Project
Experience clause: For fulfilling the experience criteria any one of the following documents may be considered as valid proof for meeting the experience criteria:a. Contract copy
along with Invoice(s) with self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution certificate by client with contract value.c. Any
other document in support of contract execution like Third Party Inspection release note, etc.

Note: This is system generated file. No signature is required.

नोट: यह स टम जनरेटेड फाइल है। कोई ह ता र क आव यकता नह है।