THE SALVATION ARMY INTERNATIONAL HEADQUARTERS

Employee Job Description

Job Title: IFAS/FASST Administration Assistant

Department: Business Administration

Main Purpose: The IFAS/FASST Administration Assistant supports the IFAS &
FASST Teams in their administrative tasks.
The support functions of this role ensure that the team can
operate efficiently and optimally and not have the focus taken
away from key appointments.

Reporting to:
• Day to day head - reports to the IFAS Assistant Project
Director (and IFAS Project Director) during the life of the
IFAS Implementation Project and subsequently to the Head
of FASST.

• Functional head - report to the IHQ Head of Finance or

delegate as advised.

Based at: International Headquarters

101 Queen Victoria Street, London

Purpose of IFAS

The IFAS Project is approved by SAITCo and IMC. The purpose of the IFAS is threefold:

• to provide an accounting framework for those territories without national accounting standards
that is consistent with international financial reporting standards and best accounting practice
for charitable organisations.

• to facilitate the preparation of Key Financial Indicators (KFIs) enabling all territories to report
their financial position to International Headquarters (IHQ) on a consistent basis.

• to ensure that all territories follow a common reporting framework so that senior leadership
moving between territories are provided with financial information in a familiar and consistent
way.
IFAS Trainer & Deployment Implementer

Benefits of IFAS

The benefits of IFAS are numerous including up to date, consistent international accounting standards
for the whole Salvation Army to follow. This will greatly improve access to information for IHQ Leaders
as they allocate precious support funding. New KFI reporting to be generated by IFAS will help manage
financial and reputational risk to TSA internationally. Benefits also flow directly to donor Territories
such that long standing concerns about the tracking of project funds can be addressed. The new tools
will improve financial systems making the use of funds more transparent and improving the reporting
and acquittal processes.

This will help reduce incidences of recipient territories ‘borrowing’ funds from projects to fund other
activities which causes liquidity problems. Donor Territories will be less likely to instruct forensic
audits to identify the use of grant funds. The new IFAS approach will improve practices and mitigate
risks over funds from donor Territories.

Duties and Responsibilities:

The key responsibilities include:

• Supporting the IFAS Project Director, IFAS Assistant Project Director and key team
members.
• Taking minutes of meetings and following through on decisions that are agreed by
prompting and encouraging good practice including:

o IFAS Implementation Committee;

o IFAS Change Committee;
o IFAS Stream Leaders meetings; and
o various other team meetings as needed.

• Organising conferences under the direction of the identified IFAS stream leader and in
conjunction with the IHQ Travel function
• Be aware of and organise IHQ expectations of the IFAS team
• Ensure team members are aware of IHQ functions and responsibilities
• Connect with IHQ Admin and IHQ Personnel functions to ensure proper functioning of
the team.
• In association with the IFAS Project Director (or nominee), coordinate the staff planning
/ holiday and leave, booking and recording (*)

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IFAS Trainer & Deployment Implementer

Travel requirement

There may be a requirement to travel during this appointment to IFAS conferences.

In coordination and cooperation with

• IHQ Business Administration Department

• IHQ Head of Finance
• IFAS Project Director
• IFAS Implementation Committee
• IHQ Administration Department

Ian Minnett
IFAS Project Director
Sept 2019

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