AT OXFAM, WE WON’T LIVE WITH POVERTY.

Together we can end extreme poverty for good. Will you join us?

FINANCE OFFICER
PARTNERSHIP & CAPACITY
BUILDING

Closing date: - 24-Jun-2021

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual
harassment, exploitation and abuse, lack of integrity and financial misconduct; and
committed to promoting the welfare of children, young people and adults. Oxfam expects all
staff and volunteers to share this commitment through our code of conduct. We place a high
priority on ensuring that only those who share and demonstrate our values are recruited to
work for us.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which
can include criminal records and terrorism finance checks.
 Shaping a stronger Oxfam for people living in poverty.

ABOUT OXFAM
Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save
and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the
big issues that keep people poor, like inequality, discrimination against women and climate change.
And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

OUR TEAM
The role lies in Finance team in Oxfam Pakistan. The team is composed of Finance manager,
Finance Coordinators, Finance Officers and Finance Assistant. Purpose of the Finance team is to
manage and co-ordinate the effective and efficient implementation of financial services in the
Pakistan program.

JOB PURPOSE
Efficient partners’ financial management and Capacity building through induction sessions, trainings,
technical assistance to staff at partner level with responsibilities to support in compliance of Oxfam
policies and procedures, Donor Guidelines, capacity building of finance and program teams on
financial monitoring and risk management related to partners’ financial management. To advise the
program on ‘best practice’ in all finance areas and be part of a team than can respond innovatively
and effectively to the support needs of the program team and partners.

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CORE DETAILS
Location: Islamabad

Our package: As per National Payscale.

D2

Internal Grade:

Contract type: Fixed Term state contract length

Hours of work:
37.5 hours per week. This is a
full-time role; however, Oxfam offers various flexible arrangements
which candidates can discuss with the Recruiting Manager at
interview stage

This role reports to: Finance Coordinator partnership and Capacity building

Staff reporting to this post: None

Annual budget for the post:

Key relationships/interactions: Finance Team, HR Team, Program Team, Internal and External
Auditors, Oxfam Partners.

DBS checks (for roles based in the

UK):

Screening checks: All successful candidates will be screened through Refinitiv World-
Check One to comply with counter terrorism and financial sanctions
regulations.

KEY RESPONSIBILITIES
Technical

 Provide support in preparation of quality donor reports and submission to the respective donors as per
OXFAM protocols and donor guidelines.
 Responsible for the creation and execution of financial monitoring plans for the Implementing Partners,
provide support in Developing action plans on improvements required / capacity building needs and
regular follow up on that.
 Follow-ups on queries and observations of financial monitoring of Partners.
 Provide support to conduct inductions and capacity building sessions/ trainings for Oxfam and partners
finance staff on OXFAM’s/donors finance systems, policies and procedures, donor financial
requirements and expectations on financial matters during the partnership.
 Participation in the relevant project meetings (design, inception, inductions etc.) and understanding of
projects detailed work plans budgeted activities
 Support to participate in due diligence process for all the new organizations /existing partners annually or
as required.

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 Support the relevant programme / project focal person in the budget preparation and re-appropriations,
exchange gain/loss calculations and ensure correct budget allocation in system (OPAL) and support
program teams in updating the phasing regularly.
 Assist in updating of project Forecast for General Ledger, partner’s grant payments and endorsement
check.
 Support to prepare the term of reference for Audits as required. Support in preparation and successful
conclusion of internal and external auditing activities for the respective projects in the thematic pillar and
donor audit reporting.
 Support/ participate in Management Letter Responses of Project audits, coordination with partner and
support Finance coordinator for finalization of Audit.
 Provide support in evaluation of the adequacy of controls and existing processes and procedures in
Partner’s financial systems and makes recommendations as appropriate and necessary or as requested
by Finance Coordinator.
 To support Finance coordinator to ensure contracts and projects are properly closed as per OXFAM
guidelines for all assigned/thematic pillar contracts.
 Represent in consultancy services / procurement meetings as procurement committee member as and
when required.
 Keep up to date record of current partners, financial monitoring visits performed and ensure reports are
properly closed after discussions and debrief to partner’s management.
 Support to check in OPAL about monthly top-up requests received from program teams for projects and
guide them for budget phasing updation in system.
 Support in effective, timely and accurate functioning and monitoring of the complete People Soft financial
systems (GL), including maintaining the completeness and integrity of data within the system, generating
necessary reports and authorising monthly data compilation in the system.
 Ensures the completeness, accuracy and timeliness of all financial reports received from partners.
 Assist Finance coordinator to reviews the balance sheet accounts for accruals booked for grant
payments and timely submission of the complete documents to release the payment
 Provide support to ensures the partnership part of year-end pack is in accordance with Oxfam guidelines.
 Assist Finance coordinator in analysis of monthly BvA reports and support the program teams for their
understanding and action on re-phasing in system with detailed reasoning of variation in spending.
 Assist in entering and updation of Forecasting of projects in the system when required.
 Support to provide relevant and timely financial information to project managers relating to the Projects.
 Ensure correct charging or recharging of expenses to facilitate preparation of financial reports to Donors
according to set deadlines.
 Support finance coordinator in coaching and training on Oxfam finance systems to finance officers and
assistants.
 Uphold principles of Oxfam's gender and diversity principles in the workplace.
 To undertake other duties as assigned by the Line Manager.

Leadership

xxxx

Management

xxxx

Other

Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice
and women's rights
 Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff
health and wellbeing principles

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Job Profile Template Oct 2018
SKILLS, EXPERIENCE AND KNOWLEDGE

Essential
 Finance. Demonstrable experience in finance work with Finance qualifications such as CA/CMA
(min part qualified two years), MBA Finance or other discipline.
 IT skills. Good knowledge and working experience in MS office is required.
 Communications proven oral and written communication skills (in English) in order to
communicate effectively internally (ability to provide job guidance, develop training materials and
guidelines and document procedures) and externally with Institutional donors on the financial
elements of donor proposals and reports.
 Training/ coaching skills some experience of analysing training / coaching needs and
delivering at an individual and group level
 Team working Experience in supporting and advising teams from a distance and across a
number of locations. Ability and sensitivity of working with diverse teams across different
languages, cultures and locations and relationship building skills necessary to work
collaboratively with others, and provide guidance on financial management issues.
 Data analysis Demonstration of ability to asses, analyse and report on complex data.
 Organisation to work effectively. Ability to work on own initiative, manage workload and
competing demands without close supervision, drive to achieve results
 Commitment to the aims of Oxfam and the parameters of its program implementation, in
particular the gender and diversity policies
 IT skills A high level of information management and IT skills particularly in Excel, also some
accounts packages, word, emails.

Desirable
 Experience of working in INGO will be preferred.

Key Attributes

 Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the
commitment to equal opportunities
 Ability to demonstrate an openness and willingness to learn about the application of
gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work
 Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with
Oxfam are as safe as possible

Organisational Values

 Accountability – Our purpose-driven, results-focused approach means we take responsibility

for our actions and hold ourselves accountable. We believe that others should also be held
accountable for their actions
 Empowerment – Our approach means that everyone involved with Oxfam, from our staff and
supporters to people living in poverty, should feel they can make change happen
 Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a
contribution to make, regardless of visible and invisible differences

Note to candidates: Shortlisted candidates will be assessed on our organisational values

and attributes at the interview stage. The successful candidate(s) will be expected to
adhere to our code of conduct. We encourage candidates to read and understand our
code of conduct here.

FOR INTERNAL USE ONLY:

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JOB FAMILY: Finance

DIMENSIONS:

At Oxfam, our job descriptions provide a guide to what might be expected in the role. Along with our strategy
the job profile is used to help to shape specific objectives for employees. Employees are supported to deliver
these objectives and they are annually assessed against them as part of the Oxfam performance review
process. This job profile is not incorporated into the employment contract.

HOW TO APPLY

Apply online What will I need Support and help

 Go to: for external applicants:  Each recruitment is  Look at our how to apply section
https://jobs.oxfam.org.uk unique and you will for helpful tips
 For internal applicants: need to follow the http://www.oxfam.org.uk/what-we-
https://jobs.oxfam.org.uk/internal instructions part of the do/about-us/working-at-oxfam/how-
 Search for the vacancy using the online application to-apply-for-a-job
reference number process. You will  Technical glitch? If you have any
 Complete the online application usually be asked to issues when submitting your
process provide: application please contact
 Ensure you submit your recruitmentteam@oxfam.org.uk
application before midnight  Your personal  We are unable to accept
(GMT) on the closing contact details prospective application but you
date. Unless a different time is  The details of your can sign up for our job alerts here
specified in the advert. referee(s) https://jobs.oxfam.org.uk/alertregister/
 Details on how you
meet the skills,
experience and
knowledge that are
required for this
role

Oxfam is a Disability Confident Employer. Should you be unable to submit your

application online and would prefer an alternative method please contact our
recruitment team.

HOW TO FIND OUT MORE ABOUT US

Find out about everything we do - http://www.oxfam.org.uk/what-we-do

Get a feel of what it is like to work at Oxfam - http://www.oxfam.org.uk/what-we-do/about-us/working-

at-oxfam/life-at-oxfam

Find out more about our pay & benefits - http://www.oxfam.org.uk/what-we-do/about-us/working-at-

oxfam/what-oxfam-offers

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Job Profile Template Oct 2018
 FOLLOW US

OXFAM LEADERSHIP COMPETENCY

FRAMEWORK -
Competencies Description

Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the
team and play to the strengths of each individual. We are not concerned with hierarchical
power, and we engage with, trust and value the knowledge and expertise of others across all
levels of the organization.

Relationship We understand the importance of building relationship, within and outside the organization.
Building We have the ability to engage with traditional and non-traditional stakeholders in ways that
lead to increased impact for the organization.

Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions
differ. Our messages to others are clear, and consider different preferences.

Mutual We can explain our decisions and how we have taken them based on our organizational
Accountability values. We are ready to be held to account for what we do and how we behave, as we are
also holding others to account in a consistent manner.

Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our
organization and we set high-level direction through a visioning process that engages the
organization and diverse external stakeholders.

Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and
weaknesses and our impact on others. Our self-awareness enables us to moderate and self-
regulate our behaviors to control and channel our impulses for good purposes.

Enabling We all work to effectively empower and enable others to deliver the organizations goals
through creating conditions of success. We passionately invest in others by developing their
careers, not only their skills for the job. We provide freedom; demonstrate belief and trust
provide appropriate support. We give more freedom and demonstrate belief and trust,
underpinned with appropriate support.

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