Supplier Briefing | RFI and RFP

End Of Line (EOL) Philippines

22 November 2021
Call Objectives

The above market category team (AMCT) would like to share with you market plans for,

Contingent Workforce – End of Line (EOL)

Agenda will cover:

• Objectives
• End of Line (EOL) Overview
• Project Timeline
• Request For Information (RFI)
• Mandatory Requirement – Compliance Local Law
• Request For Proposal (RFP)
• Contract Terms
• Contacts

2 23 November 2021
Objectives

• To provide high level of information about End of Line contingent worker in

Philippines

• To share Nestlé standard procurement bid process; Request For Information

(RFI) and Request For Proposal (RFP)

3 23 November, 2021
Why Nestlé conduct the RFI (and RFP)

Governance and Compliance

EOL falls under Contingent Workforce (CW) category managed by Nestrade (Above market
team)

• Ensure compliance to standard Nestrade Procurement Framework

• Service deliver shall govern to local statutory and comply to Nestlé audit requirement

4 23 November, 2021
 EOL Worker Overview in Philippines
General Information
• End of Line worker are utilized to complete the shipping
package before the shipments or final transportation of the
goods
4 Factories; Cabuyao, Lipa,
• Supplier to supply a no of skilled, semi-skilled and
Tanauan & Canlubang (Wyeth)
unskilled temporary worker

• Covered position include but not limited to Supervisor,

Coordinator, Safety Officer, Stacker, Helper, Manual
Packer, Housekeeping, Scrap Handler etc.

• Approx. current EOL worker in PH is >1,300 HC covered 5

factories.

1 Factory; Cagayan De Oro

(CDO)

5 23 November, 2021
EOL Overview in Philippines | Headcount

Contingent Workforce (EOL) Overall Est. Headcount No:

Important Notes
[in No.]
• ESTIMATE headcount no. ONLY.
~1300
500
~ 450
450
• Data provided based on headcount no
Total Headcount
400
provided by factory’s team
350

300 ~ 280 • The final no. of headcount may vary

250
~ 250
and depend on the final requirement
from factory’s team
200
~ 170
~ 160
150

100

50

0
No. of Worker

Cabuyao Factory Cagayan De Oro Factory Lipa Factory Tanauan Factory Wyeth Canlubang Factory

6 23 November, 2021
Project Timeline

Task Date (Plan)

Supplier Briefing Nov. 22, 2021
Signed NDA agreement submission Nov. 24, 2021
RFI Ariba e-Sourcing Event Nov. 25, 2021
RFI submission – via Ariba e-Sourcing Dec. 3, 2021
RFI Clarification and Assessment Dec. 6-8, 2021
Notification of Supplier selection for RFP event Dec. 10, 2021
RFP Ariba e-Sourcing Event Dec. 13, 2021
RFP Submission Dec. 15, 2021
Supplier presentation Dec 20 to Dec 24, 2021
e-Auction Dec. 27 & 28, 2021
Assessment and Clarification Jan 3 – 14
Management Update Jan 17 – 21
Final Review Jan 24 -28
Note:
• Above schedule is subject to change; any changes Nestrade to notify suppliers
7 23 November, 2021
Request For Information (RFI)

RFI Purpose
is to collect written information about the capabilities of suppliers where;
• Information is gathered in a formal, structured, and comparable way.
• Suppliers understand that there is a competition going on.
• Nestlé act without a prejudice or with a preferred supplier.
• Nestlé obtain a formal reply from the suppliers

RFI Event
to be conducted via Ariba e-Sourcing event managed by NBS Manila team.
• Information is gathered in a formal, structured, and comparable way.

8 23 November 2021
RFI Expectations
Important Notes
• Supplier to ensure submission of Non-
Confidentiality Disclosure Agreement (NDA) or Confidentiality
Agreement Agreement

Compliance & • Ensure to read and confirm the draft contract

Organization
Statutory
Info
Requirement
• Supplier to provide complete submission
according to the RFI template
Expectations
• RFI assessment will be conducted based on the
submission
Experiences
Financial Info (FMCG or • Clarification/ request for more information will
others)
be done to respective supplier

Client’s • RFI is a gate keeper to determine supplier

reference selected for the RFP event.

9 23 November, 2021
RFI Expectations

1 Confidentiality Agreement, CA 4 Financial Info

Acceptance of CA (or NDA); imbedded in RFI Submission of financial statement according to
event and hardcopy document signed by Ariba e-Sourcing structure
suppliers

2 Organization Info 5 Compliance and Statutory

Specified your current organization Submission of copy documents covered:
• Article of Incorporation
• DOLE

3 Experience in FMCG or other industry • 6 Commercial

Share info pertaining to your client with similar Agree to provide an open book commercial
services require to EOL proposal with detail out the EOL rates offer to
Nestlé

10 23 November 2021
Mandatory Requirement | Compliance Local Law

Description Copy Document

Provide Articles of Incorporation; Entity must be authorized to engage in the √
business of provision of packing services under its primary purposes.
for Corporation: Certificate of Incorporation/ SEC Registration √
If the supplier is a cooperative: √
Provide Articles of cooperation; Authorized to engage in the business of provision
of packing services under its primary purposes.
CDA Cooperative Development Authority (Certificate of Registration) √
BIR Certificate of Registration √
Nestlé DRAFT CONTRACT; Read and Confirm -
a copy of duly signed notarized SECRETARY CERTIFICATE with WORK EMAIL √
ADDRESS (Authorized to sign)
Provide DO 174 registration; if permit is expiring in 3 months pls renew and attach √
official receipt of application of registration renewal.

11 23 November, 2021
Mandatory Requirement | Compliance Local Law

Description Document Copy

Adherence to the implementation of IATF Resolution No. 148-B. This is the √
resolution that discusses the deployment of vaccinated employees onsite.
Company policy on the standard working hours √
Others - Overall KPI performance for major customers in year 2020 √
Others - Capability to supply Temporary Worker in 365 days -

12 23 November, 2021
RFI Assessment

• RFI submission will be assessed by Nestlé

Very important to ensure all information submitted,

Confidentiality
Agreement
•
Compliance &
Organization
inclusive a copy document as a supporting to your
Statutory
Requirement
Info
submission
Expectations
• Clarification on the submission will be done either via
Financial Info
Experiences
(FMCG or
others)
email or call

Once confirm, selected supplier will be informed and

Client’s
reference
•
official invitation in the RFP will be conducted via Ariba e-
Sourcing event

13 23 November, 2021
Request For Proposal (RFP)

RFP Purpose
is to collect a Value Proposition and Commercial Proposal from supplier where;
• Supplier detail out the solutions offer to Nestlé. The solutions should be presented in Power Point
presentation.
• Supplier submit the cost/rates of the EOL worker according to the cost structure template prepared by
Nestlé.

RFP Event
to be conducted via Ariba e-Sourcing event managed by NBS Manila team
• Limited to suppliers who passed the RFI assessment

14 23 November 2021
Request For Proposal (RFP)

Value Proposition
• Supplier Experience
• Organization structure
• Operation & BCP
• Timeline/Schedule
• Others

Commercial Proposal
• Cost/ Rates

Important Notes:
o Nestlé encourage suppliers to submit the cost/ rates proposal for all 5 sites
o Supplier may submit 1,2 sites depending on capability

15 23 November, 2021
EOL RFP Evaluation Criteria

Supplier Rates
Experience

Organization Financial
50%* Structure
+ 50%* Stability

Technical Commercial
Evaluation Evaluation

Others (If Operational Payment

applicable) & BCP Terms

Others (If
Timeline
applicable)
* Technical and Commercial percentage may
change subject to market alignment
16 23 November, 2021
Contract Terms

Contract Period: 2 years + 1 year (optional to extend subject to

supplier performance)

Mandatory Requirement
Payment term 90 days from receipt of invoice
*Supplier Financing is available
Performance Bond 80% Total Contract Value
Letter of Credit 20% of Total Contract Value
Insurance Comprehensive General Liability insurance
Admin Fee 10% on Labor as per DOLE mandated
Responsible Sourcing SMETA compliance (if no CAPR yet, submit
confirmed date from auditing body)

17 23 November, 2021
Contacts

Name Division Email

Norizal Nordin Nestrade Procurement Norizal.Nordin@my.Nestle.com
Novilla Villanueva (Nitz) Procurement, Nestlé PH Novilla.Villanueva@ph.Nestle.com
To be confirmed NBS Manila, e-Sourcing team To be confirmed

18 23 November, 2021
 Thank you!

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