HR RULES AND RESPONESIBILITY

1. Whether you work or not, you should do clock in and clock out every day in Bitrix24. If you don’t
do this in 3 days you will be received a warning letter from Geo Tek Inc.

2. You have to update your daily work report in Team B (HR) Interns excel sheet. In this excel file, 4
sheets are included (HR Team B Interns, Attendance, Weekly Report, and Detailed Information
of HR Interns). Here is the link to the excel sheet:
https://docs.google.com/spreadsheets/d/1xPiniDtabi2KMkREIg2u_4kCFB5_Mdh6mnxrfGagmD
M/edit#gid=683575786

Steps of the Hiring Interns

1. First, Post a job via Linkedln.

2. Second, screened CVs who are applied your job post.

3. Then sent them a questionnaire via Outlook Mail.

(Mail Address: hr-bangladesh-teamb@gaotek.com
Password: Rar24631)

4. Scheduling time for interview when you receive the questionnaire from the candidate.

5. After interview you have to send a written test via outlook mail. (unless it is an
HR/Chinese/Graphics Design Intern.)

6. After receiving the written test you have to send feedback about the detail of the
candidate in Bitrix “Workgroup: HR – Bangladesh”. Demo Picture:

7.
 FeedBack Demo

Interview Score: 9/10

Name: Salman Azhar
Country: Germany
Email: salmanazharcc@gmail.com
Applied Position Digital Marketing internship position.
Your Planned Starting Date: 10.08.2020
Anticipated Ending Date: 10.12.2020
Possible Extended Ending Date: 10.02.2021
How Many Hours Will You Be Able to Commit Per Week? 20 Hrs.

Salman is currently pursuing his MBA at the Hochschule University in Bremen, Germany, and has
over 3 years of work experience in the corporate and start-up sectors, within the Marketing field. In
his previous positions, he has created and developed website contents as well as visual and graphic
contents such as images, logos, banners, flyers, and has promoted it via Twitter, Facebook,
Instagram, Pinterest etc. He is most excited about the Social Media aspect of Digital Marketing, and
he understands that the content he develops must be powerful enough to make an impact on the
consumer’s buying. What sets him apart is his creativity, professionalism, a go-getter attitude and
the ability to put the customer satisfaction above everything else. He has gained knowledge about
the US and European markets, and has chosen GAO Tek in order to put all the knowledge and skills
gained into practice.

CV, Cover letter, Questionnaire, and Writing Test Evaluation are uploaded to the Drive:
https://gao.bitrix24.com/company/personal/user/4519/disk/path/HR%20-%20Europe/
Resumes%20and%20Questionnaires/Amina%20Hadzimuhovic/Salman%20Azhar/

8. Remember when you give the feedback in this Workgroup: HR – Bangladesh chat to have
mention Amelia Nasir First then paste your candidate Feedback.

9. Then a few days later your candidate received an offer letter from Geo Tek. Now the
question is how I know that Geo Tek sends the offer letter. So, you have to check the
bitrix chat, and also Amelia mentions your name when she sends the offer letter to your
candidate. Demo here,
10. Then your candidate sends back to mail with an agreement letter.

11. When you receive the agreement letter then you have to send about the detail of the
candidate in Bitrix “Credentials-HR Bangladesh” chat. Like this
12. Two days later, Amelia sent the bitrix invitation to your candidate.

13. Then you open an introductory chat where you have to follow some rules
 First, when you create a private chat as an introductory chat first invite your TL
and ATL.
 While creating an Introductory chat, kindly use the following format.
(Intern Name) (Position applied) (Country)- Introductory Chat Like [ (Ummana
Islam) (HR Intern/Social Intern/ etc) (Bangladesh)- Introductory Chat]

 Then write a message like this “Hello team, XYZ is joining GAO Tek as an HR/
Social Media / Digital Marketing Intern”.

 Write the information of candidate like this:

Name: (bitrix name) –

Name: (Real/Full name) -
Designation:
Contact No:
Skype ID: live: .cid………(Don’t use link)
Location:
Start date:
Last date of Internship:
- Gender:
- Qualifications (your major and degree):
- Academic:
- Native Language:
- Location of the Elementary Education:
- Position Applied:

 Then upload all documents of candidate such as Candidate cv, questionnaire,

written test, and agreement letter in this chat.

 Then invite 5 people:

1. Amelia Nasir
2. Md Arafat Rahman Nelson
3. Nicoline-HR-Manager
4. Tan-Assistant-HR-Manager
5. Newly onboarded Intern
6. Rosie Gayen ( When the candidate is an HR Intern)

Demo
 When your introductory chat is created completely then fill up two sheets. Here is
the link:

1. https://docs.google.com/spreadsheets/d/
1atMs4Z5cOpqR8PdMZgqa__eaF4h75PpTcOAgpPT5MjM/
edit#gid=1779475280
 2. https://docs.google.com/spreadsheets/d/1xVNaCYoZ9zb7Cg7LCbM6nrZt3j7-
WQOXSMnw_MjF0BY/edit?pli=1#gid=1838966555

 The last task, take your candidate's induction where you tell him/her about what
his/her work is.