NOTES OF THE INTERNAL AUDIT WEEKLY MEETING

September 22, 2023 (Friday)

Microsoft Teams
Start: 10:00AM - End: 3:00PM

Attendees : Sherwin Soco (SMS), Catherine Marcaida (CMM), Geoffrey de Veyra (GBV), Freneilyn Repaso (FBR), Alexander
Morfe (AAM), Alegen Gantalao (APG), Aileen Eroles (ADE), Estrella Montana (EMM)
Presenter Subject
S. Soco Introduction/ opening: Meeting start 10:00 AM
S. Soco Personal updates:
Physical Colds
Mental Positive mindset
CMM Family Good condition
Highs Shopee 30% discount
Lows No low
Physical Eye irritation, dry eyes, not using eye glass
Mental Positive mindset
Knee medication of Mother, lessen worry by Geoffrey
GBD Family
Schedule X-ray of Knee of Mother
Attend sex harassment simenar
Highs
Remember audit supervisor harrass wife of Geoffrey
Lows No low
Physical Cough and Colds
Mental Positive mindset
APG Family Good condition
Highs Play basketball, travel to Oslob birthday
Lows Cough and colds
Physical Good condition
Mental Positive mindset
AAM Family Good condition
Highs Nothing to share
Lows Nothing to share
Physical Sinusitis, asthma attack sa acetylene, smell of tarpaulin
Mental Positive mindset
FBR Family Good condition
Highs Nothing to share, attend sexual harassment,
Lows Sinusitis, asthma attack sa acetylene, smell of tarpaulin
Physical Ubo yesterday with small flem
Mental Okey, with small worries
EMM Family 1 child with cough, need to buy medicine
Highs No high
Lows No low
In good condition, recently nagka headache in the evening and this morning
Physical
Inom ng biogesic
Mental Positive Mindset
SMS
Family In good condition
Nag change kami ng Traditional schooling to Homeshchooling sa anak namin
Highs
Due to medical reason, dahil sa asthma ng anak ko, shortness of breath
 Smooth transition sa Withdrawal sa old school then enrollment sa homeschool
Gusto ko din ang homeschool kasi base on story book hindi text book
Tense sa transition to homeschool, need to pay sa old school, pay sa
homeschool, finding homeschool, research kung paano gagawin sa youtube,
Lows
facebook, pero nagawa pa din namin
Share - with allergicrinitis, low mode, something nangyari, work related,
Physical
disappointed, low feeling
Mental Positive Mindset to continue
ADE Family Nothing to share
Naka uwi ng bahay sa manila, work at home
Highs
Waiting update on Business Review location
Lows No mode
S. Soco Task update
Current Exit Meeting for MO Area 2
Next week Start MO Area 3
Highs Done with documentation
Lows No low, MO was cooperative
CMM
Overage in Gcash
Opening and Closing will be send my OM Oyam
Issues to share Closing Panorama October 15, 2023
2 MO will open in Luzon, Zabarte Fairview, Orca (not final), Project 8 Road 8
near Quezon City
Done Documentation of DSAF for Area 1 September
Current
Audit Discussion Sprint 2 of August
Next week Aduit discussion for Area 1 September
No findings
GBD Highs
Store Visit 5 MO
Lows No Low
Nothing to share
Issues to share
Capitolyo for transfer to other place near capitolyo
Current Draft DSAF, Penalty sa MO 78,000, BIR do tax mapping,
Send DSAF to Ma’am Aileen
Next week
Start Planning for MO Luzon
APG Highs No high
Lows No low
Penalty sa MO
Issues to share
Error of supplier – for checking on other MO – dapat VAT
Planning for activity sa Meat Outlet and Butuan,
Timing of travel of Butuan and MO audit
Current
For checking transaction of Butuan
Check inventory if balance
AAM Next week Start working paper of MO South
Highs No high
Lows No log out with NTE
Issues to share Nothing to share
Current Drafting Gensan DSAF,
Next week Exit Meeting 3pm Thursday
Highs No high
FBR
Lows No low
Business Permit of Gensan Polomolok, SSS will not give clearance if all loans
Issues to share
from Alfa employee is not paid
 Submit on Wednesday DSAF
Current
Need to verify on comments of ma’am Aileen
Monday 9/25/2023 3pm discussion DSAF to ma’am Aileen
Next week
Wednesday 9/27/2023 discussion to management
EMM
Highs No high
Lows Difficulty on comments
Issues to share Nothing to share
Current Visayas North Meat Outlet
Next week Continue Item Sold, continue In and Out Inventory
Nag-figure out how to compare Item Sold sa DSIR and POS
Highs
SMS In and Out of inventory
Finding ways how to compare Item Sold sa DSIR and POS, natagalan
Lows
Challenge in Item Sold Item name is not the same sa DSIR and POS
Nothing to share
Issues to share
For checking policy on closing, Looc will close today 9/22/2023
 No update
 Next Meeting – Bunotan at wishlist, vote of how much on gifts
 MO Inventory – check pd-ed of inventory, check quality of items (quality issue, freezer
burn, expired)
 MO Product Availability
 MO Sales Reporting – Item Sold (step by step guide on procedure)
 MO SAP have no sales amount, only cost amount in item sold (should have amount)
A. Eroles  MO Deposits – Collection vs Deposit Slip vs Bank Statement
 Permits – list of permits to check, add details in procedure, check if updated, when was
updated
 Store observation – cleanliness, display
 Other Observation – rentals, utilities payment, assets
 To put Mandays in Meat Outlet
 Informal interview to SA and ROS.

S. Soco Closing/ Adjourn: Meeting end time 3:00PM

Attendance/ Acknowledged by: 

Alegen Gantalao
Freneilyn Repaso
Geoffrey De Veyra
Catherine Marcaida
Estrella Montana
Alexander Morfe
Aileen Eroles

Prepared by:

Sherwin M. Soco
Internal Audit Specialist