BANQUET EVENT ORDER (BEO)

BEO NO: 001/NOV/2023/SM/SF

Date Issue Saturday 11 November 2023 Banquet Sales Sofie

Event Title S2 MANAGEMENT USU Day & Date of Event
Thursday - Friday (16 - 17 November 2023)
Company/OrganiS2 MANAGEMENT USU Package FULLBOARD MEETING (2x CB & 2x Meals)
Contact Person Dr. Yeni Absah, SE, M.Si Venue Bromo Restaurant
Address Jl. Dr. Mansyur Time 08.00 - 21.00
Phone 081262246091 No.of Pax 30
Email - Price Rp400,000

TIMING - SCHEDULE Remarks

Meals Require Time Venue Pax
Date : 16 November 2023
Lunch 12:00 Restaurant 30
Afternoon Coffee B 15:00 Bromo 30
Dinner 19:00 Restaurant 30
Date : 17 November 2023
Breakfast 7:00 Restaurant 30
Morning Coffee Br 10:00 Bromo 30

BANQUET OPERATIONAL
Set Up Yes White Board Yes
Venue Yes Notepad & Pen Yes
Podium Yes Stage & Mini Gard Yes
Registration Table Yes Mineral Water Yes
Head Table Yes Pointer Yes
Candy Yes Clip On Yes
Room Rate Qty Rp LCD Yes
Superior Rp700,000 15 10,500,000
RESTAURANT
Prepare for lunch & dinner at restaurant

KITCHEN & PASTRY

Menu as attached

Total Rp 10,500,000 FRONT OFFICE

Service 10% Rp 1,050,000 Guest will arive in group, please give key to committee
Tax 11 % 1,155,000.00
TOTAL BILL Rp 8,295,000 FINANCE
Event Price Pax Rp Deposit
Coffee Break I Rp60,000 30 1,800,000 Payment Settle
Coffee Break II Rp60,000 30 1,800,000 ENGINEERING
Lunch Rp125,000 30 3,750,000 Mic & Wireness Yes Screen Yes
Dinner Rp125,000 30 3,750,000 Standing Mic Yes Backdrop/Banner Yes
Miscellaneous Rp30,000 30 900,000 Sound System Yes Projector Yes

HOUSEKEEPING
Total Rp 12,000,000 Please prepare room & meeting room clean before event start & guest check in
Service 10% Rp 1,200,000
Tax 11 % 1,320,000.00
TOTAL BILL Rp 9,480,000
Grand Total Rp 22,500,000
Service 10% Rp 2,250,000 SIGN BOARD
Tax 11 % 2,475,000.00
TOTAL BILL Rp 17,775,000

Prepared by, Sales Incharge, Approved by,

Rini Hura Sofie Adi Wibowo

Administration Sales Executive Sales & Marketing Manager

Distribution: GM,EAM, SMM, FC, CE, EHK, FBM, Chief Sec ,HRM, FOM, Reservation,Sales Admin,Ext.Chef,Outlet Rest
 BANQUET EVENT ORDER (BEO)

BEO NO:.../Date/Month/Year/Dept/Initial Sales (BEO NO: 005/15/07/2020/SM/ED)

Date Issue Monday, June 15, 2020 Banquet Sales

Event Title Day & Date of Event
Company/Organizer Package
Contact Person Venue
Address Time
Phone No.of Pax
Email Price

FOOD & BEVERAGE TIMING - SCHEDULE

MENU LIST: Event Time
A. MORNING COFFEE BREAK Meeting 08.00 - 17.00
Coffee Break 1 09.00 - 09.30
Lunch 12.00 - 13.00
Coffee Break 2 09.00 - 09.30

B. LUNCH

BANQUET OPERATIONAL
SETTING STYLE
Round Table - 30 pax
Head Table 5 Seat
1 Table 2 Seat Registration
1 Table 2 Seat MC
LCD & Screen
C. AFTERNOON COFFEE BREAK

RESTAURANT

D. DINNER MENU

KITCHEN & PASTRY

FRONT OFFICE
- Please info the guest, event at Arcadia 2 Ballroom
- Please prepare room reservation, already update by Tyo on s

FINANCE
Total payment :
Payment GL
ENGINEERING
- Please prepare standard sound system at Arcadia 2 Ballroom
REMARK : - Please prepare 2 wireles mic at Arcadia 2 Ballroom
- Please help to install backdrop at Arcadia 2 Ballroom (from P
HOUSEKEEPING
- Please make sure venue are clean before and after event
Internal Breakdown Rp Pax Rp - Please prepare mini garden for stage at Arcadia 2 Ballroom
CB1 Rp24,793 30 743,802
Lunch Rp66,116 30 1,983,471
CB 2 Rp24,793 30 Rp743,802 SECURITY
 Rp0 - Please incharge as concierge for valet parking
Rp0
OTHERS / HEAD OF DEPARTMENTS

Grand Total Rp 3,471,074

Service 10% Rp 347,107 SIGN BOARD
Tax 11 % 381,818.18
TOTAL BILL Rp 4,200,000

Prepared by, Acknowladged by, Approved by,

Name : Name : Name : Name : Name: Name:

Sales Incharge Sales Leader FBM Executive Chef Financial Controller General Manager
Distribution: GM,EAM, DOSM, FC, Chief Engineer, EHK, RBM, Chief Sec ,HRM, AFOM, Reservation,Sales Adm
*Logo should be cha
20/SM/ED)

G - SCHEDULE
Venue Pax
Aston Room 1 30
Foyer 30
Restaurant 30
Foyer 30

OPERATIONAL
TAURANT

EN & PASTRY

NT OFFICE
2 Ballroom
ady update by Tyo on system (reservation team) & see IOM

NANCE

INEERING
at Arcadia 2 Ballroom
a 2 Ballroom
dia 2 Ballroom (from PIC)
SEKEEPING
ore and after event
t Arcadia 2 Ballroom

ECURITY
ng

D OF DEPARTMENTS

N BOARD

Approved by,

Name:
General Manager
Reservation,Sales Admin,Ext.Chef,Outlet Rest.
*Logo should be changed with the hotel logo
 GROUP EVENT ORDER (GEO)

GEO NO:001/02/august/2022/sales/adi

Date Issue Tuesday, August 2, 2022 Banquet Sales Adi Wibowo

Event Title - Day & Date of Event Thursday, August 4, 2022
Company/OrganizerUNIVERSITAS SUMATERA UTARA Package Dinner
Contact Person Ms. Sonya Venue Cendana
Address Jl. Dr. Mansyur No. 6 Time 17.00 - 21.00
Phone +62 821-6034-6844 No.of Pax 50
Email Price IDR 100,000 , -

ROOM ARANGEMENT FRONT OFFICE

- Guest will arrive at hotel arround 13.00 - 18.00 due to different flight
Room Type Check In Check Out Total Rooms Total Pax time
- Room key will be collected by PIC from USU & commitee will provide
4-Aug-22 5-Aug-22 20
Superior Twin 40 namelist upon check in
Superior Twin 6-Aug-22 7-Aug-22 20 40 - Room request twin sharing
- On 05 august group will check out early key will collected by pic &
aboard to samosir
- On 06 august group will check in to hotel at late night, key will give to
guest based on namelist before.
- Please give same room number as previous check in on 06 August
- On 07 August guest will check out with different time due to flight,
latest 13.00, key will give directly to FO from guest.
- Please separate folio event & room (room 1st night & 2nd night also
different folio)
INTERNAL BREAKDWON HOUSEKEEPING
Room Type Room Rate Number of Room Night Total - Please make sure room all VC before guest arrived

Superior Twin Breakfas Rp450,000 20 1 9,000,000

Superior Twin Breakfas Rp450,000 20 1 9,000,000

- ENGINEERING
- Please make sure hot water & AC work properly

Grand Total Rp 18,000,000

Service 10% Rp 1,800,000 FINANCE

- Guest already DP IDR 4,600,000, - for room & event. Rest payment will
Tax 11 % 1,980,000.00
paid upon check in on 04 august by committee
TOTAL BILL Rp 21,780,000

SECURITY
REMARK : - Please provide a parking slot 7 stand by for arrival

- Guest who's check in are professor & doctor from faculty of agriculture, several guest from Malaysia. FOOD & BEVERAGES
- Please provide welcome drnk at lobby

SIGN BOARD

Prepared by, Acknowladged by, Approved by,

Adi Wibowo Tri Abdi Fadly Chef Edy Yanti Edi Suprayetno
Asst. Sales Manager Room Division Leader Asst. BOM Executive Chef Chief Accounting Hotel Manager
 GROUP EVENT ORDER (GEO)

GEO NO : 001/02/03/2020/SM/RR

Date Issue Monday, March 2, 2020 Banquet Sales Rara

Event Title Kementerian Kesehatan Day & Date of Event Monday, March 9, 2020
Company/OrganizerKementerian Kesehatan Package Residential Meeting Package
Contact Person Rani, Mrs Venue
Address Jl. HR Rasuna Said Time
Phone 081123456 No.of Pax 30
Email rani.nn@gmail.com Price

ROOM ARANGEMENT FRONT OFFICE

Room Type Check In Check Out Total Rooms Total Pax - Check in time 2pm
Superior Twin 9 Mar 2020 11 Mar 2020 10 20 - Please prepare registration desk at the lo
Deluxe Single 9 Mar 2020 11 Mar 2020 10 10

INTERNAL BREAKDWON HOUSEKEEPING

Room Type Room Rate Number of Room Night Total - Make sure all room are clean
Superior Twin Rp500,000 10 2 10,000,000 - Please lock minibar
Deluxe Single Rp600,000 10 2 12,000,000
-
 - ENGINEERING

Grand Total Rp 22,000,000

Service 10% Rp 2,200,000 FINANCE
Tax 11 % 2,420,000 - All payment by LS
TOTAL BILL Rp 26,620,000
SECURITY
REMARK :

OTHERS / HEAD OF DEPAR

SIGN BOARD

Prepared by, Acknowladged by, Approved by,

Name : Name : Name : Name : Name: Name:

Sales Incharge Sales Leader FBM Executive Chef Financial Controller General Manager
Distribution: GM,EAM, DOSM, FC, Chief Engineer, EHK, RBM, Chief Sec ,HRM, AFOM, Reservation,Sales Admin
*Logo should be change
 9, 2020
eting Package

FRONT OFFICE

e registration desk at the lobby

HOUSEKEEPING
room are clean
 ENGINEERING

FINANCE

SECURITY

THERS / HEAD OF DEPARTMENTS

SIGN BOARD

Approved by,

Name:
General Manager
Reservation,Sales Admin,Ext.Chef,Outlet Rest.
*Logo should be changed with the hotel logo