Project Report c92877 DHRM Imbs

DIPLOMA IN HUMAN RESOURCE MANAGEMENT
Project Report
On
FINETEX (PVT) LIMITED.
Prepared By : P.H.S. SEWWANDI
Student Number : C92877
Submission Date : 29TH OCTOBER 2023
Word count : 4877

Project Report DHRM/56/C92877
PREFACE
It is with great pleasure and a sense of accomplishment that I present this report, which
encapsulates the wealth of knowledge and practical insights gained through my engagement
with Finetex Pvt Ltd. The purpose of this report is to provide a comprehensive understanding
of the human resource management practices at this esteemed organization, and to share
valuable information that I have had the privilege to obtain during my tenure with the company.
Human Resource Management (HRM) is an integral part of modern organizations, serving as

the bridge between management and the workforce, ensuring a harmonious and productive
work environment. It is a dynamic field that continually evolves to meet the changing demands
of the business landscape. In this report, we will delve into the various facets of HRM at Finetex
Pvt Ltd, exploring topics that encompass the entirety of HRM practices within the organization.
The report is structured to cover a wide range of aspects related to HRM at Finetex Pvt Ltd:
CHAPTER 1: Introduction to Finetex Pvt Ltd
CHAPTER 2: Organizational Governance and Regulations
CHAPTER 3: Shaping Organizational Culture
CHAPTER 4: Structure and Control in HRM
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ACKNOWLEDGEMENT
First of all, I would like to express my sincere gratitude to the First Institute of Management
& Business Studies (IMBS) for providing me with the invaluable opportunity to enhance my
practical knowledge in the field of Human Resource Management and Management. My
deepest thanks go to the entire staff and the Head of Academic at IMBS for their support and
encouragement throughout this journey. Special appreciation is extended to the Academic
Coordinator for their guidance and unwavering support.
Also, I am indebted to the dedicated lecturers at IMBS who have been instrumental in
guiding and enlightening me with a strong foundation in HRM theory. Their expertise and
mentorship have been instrumental in my ability to successfully apply these theories to real-
world scenarios.
I would like to extend my heartfelt thanks to the team at Finetex Pvt Ltd for generously
providing me with access to information about their organization. My sincere appreciation
goes to Ms. Pavani Amanda, HR Admin Executive, and all the staff at Finetex for their
cooperation and insights during my time with the company.
To my parents and friends, I offer my deepest gratitude for their unwavering support and for
being the driving force behind me throughout all the challenges I faced. Their encouragement
and belief in my abilities have been a constant source of motivation.
This journey would not have been possible without the collective support and encouragement
of these individuals and organizations. Your belief in me and your contributions have been
invaluable, and I am deeply appreciative of the role each of you has played in making this
report a reality.
P.H.S.SEWWANDI
C92877
Diploma in Human Resource Management
Institute of Management & Business Studies
IMBS
Table of Contents
PREFACE i
ACKNOWLEDGEMENT ii
Table of Figures iv
Table of Flow Charts iv
Table of Tables iv
FINETEX PVT LTD 1
1. OVERVIEW OF THE ORGANIZATION 2
1.1 Company Profile 2
2. Rules and Regulation of the organization 5
3. Organizational culture 8
4. Organizational structure of the institute, Departmentalization and Control Range 10
4.1 Organizational Structure of the Institute 10
4.2 Departmentalization and Control Range 11
5. Job Attraction 13
6. Employee Selection 14
7. Recruitment and Replacement 15
7.1 Recruitment 15
7.2. Replacement 16
8. Performance Appraisal and Pay Management 17
8.1 Performance Appraisal at Finetex Pvt. Ltd. 17
8.2 Pay Management at Finetex Pvt. Ltd. 18
9. Grievance Management 19
10. Training and Development 20
11. Employee Welfare 21
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Table of Figures
Figure 1LOGO OF THE FINETEX PVT LTD. ........................................................................ 2
Figure 2 WOMEN'S TIGHTS ................................................................................................... 3
Figure 3 GLOBAL TRADE & MARKET................................................................................. 3
Figure 4 FINETEX-POWERED MACHINES IN ACTION..................................................... 3
Figure 5 CORE VALUES OF FINETEX PVT LTD................................................................. 4
Figure 6: SAFETY REGULATIONS ........................................................................................ 5
Figure 7 :ORGANIZATION CULTURE .................................................................................. 9
Figure 8: MANUFACTURING PROCESS............................................................................. 10
Table of Flow Charts
Flow chart 1: ORGANIZATIONAL STRUCTURE OF FINETEX ………………………..11

Flow chart 2: PRODUCT CATEGORY…………………………………………………….11
Flow chart 3: GLOBAL MARKET…………………………………………………………11
Table of Tables
Table 1: RULES AND REGULATIONS…………………………………………………….7
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FINETEX PVT LTD
INDUSTRIAL ESTATE,
JAPALAWATTA,
MINUWANGODA.
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1. OVERVIEW OF THE ORGANIZATION
Since its inception in 2010, Finetex Pvt Ltd has swiftly risen to prominence as a leading force
in the global hosiery industry. This privately-owned company, headquartered in the thriving
Industrial Zone of Minuwangoda, Western, has not only achieved remarkable success but has
also set new standards in the realm of textile manufacturing. With an unwavering
commitment to crafting top-tier hosiery products destined for international markets, Finetex
Pvt Ltd has etched a unique identity for itself, particularly in the European Union (EU)
nations.
What sets Finetex apart from the competition is its exceptional team of directors and staff
who bring a wealth of experience and expertise to the table. Their extensive knowledge in the
field, coupled with ample resources and a steadfast market position, ensures that Finetex is
always at the forefront of innovation. The company is not content with resting on its laurels;
instead, it constantly seeks to embrace the latest techniques, products, and materials. This
dedication to staying at the cutting edge of the industry enables Finetex to operate in the most
practical, efficient, and profitable manner possible, ultimately delivering unparalleled value
for money to its valued customers.
At Finetex Pvt Ltd, the pursuit of excellence is not just a goal; it's a way of life. With a
remarkable track record and a commitment to innovation, this company continues to shape
the future of hosiery manufacturing while upholding the highest standards of quality and
customer satisfaction.
Figure 1LOGO OF THE FINETEX PVT LTD.
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1.1 Company Profile
❖ Company Name : Finetex Pvt Ltd.

❖ Industry : Textile Manufacturing
❖ Products / Services Range : 100% Nylon Lady Support Pantyhose Products And
Related Finer Denier Products
❖ Company Size : 201-500 Employees
❖ Headquarters : Industrial Zone, Minuwangoda , Western
❖ Type : Privately Held
❖ Founded : 2010
❖ Trade And Market : European Union Countries
❖ Technology: Lonati Machines
Figure 2 WOMEN'S TIGHTS Figure 3 GLOBAL TRADE & MARKET
Figure 4 FINETEX-POWERED MACHINES IN ACTION
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Figure 5 CORE VALUES OF FINETEX PVT LTD.
VISION
“While creating local job opportunities and supporting local growth, aspire to double our
profit by adding value, process development, and nurturing the talents”
MISSION
“Delivering superior value to our customer and being an agent who can make a positive
difference to the parties and the community involved in the business by running a
sustainable business in line with ethics.”
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2. Rules and Regulation of the organization
FineTex Pvt Ltd plays a pivotal role in the industry's collective endeavor towards advancing
progress through the implementation of novel resource policies and exemplary practices. As a
prominent global apparel manufacturer, FineTex Pvt Ltd is subject to an array of labor
regulations specific to the regions in which its factories operate. It is our unwavering
commitment to abide by these labor laws without any exceptions.
In this context, FineTex Pvt Ltd.’s Human Resources (HR) leadership team diligently monitors
labor regulations' evolution, and frequently seeks legal counsel to ensure precise interpretation
and compliance. Furthermore, our HR leadership teams consistently disseminate information
regarding new developments to the entire organization through regular training sessions and
awareness programs, thereby fostering a culture of awareness and adherence to the latest labor
standards and global harmonization practices.
Rules and regulations for a hosiery knitting textile company may vary depending on the
specific location, industry standards, and legal requirements. However, here is a general
overview of common rules and regulations that such a company may need to adhere to:
1. Health and Safety Regulations:
Face mask
- Ensure compliance with local health and safety regulations,
providing a safe working environment for employees.
- Conduct regular safety inspections and training to prevent

accidents and injuries.
2. Labor Laws: Figure 6: SAFETY REGULATIONS
- Comply with labor laws and regulations, including minimum wage, working hours, and
employment contracts.
- Address issues related to child labor, forced labor, and workplace discrimination.
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3. Environmental Regulations:
- Follow environmental laws related to waste management, emissions, and pollution control.
- Promote sustainability through responsible resource management and eco-friendly

practices.
4. Quality Control:
- Implement quality control measures to meet industry standards and customer expectations.
- Maintain records and documentation of quality control processes.
5. Intellectual Property:
- Respect intellectual property rights and trademarks related to designs and product branding.
- Avoid copyright infringements and protect your company's intellectual property.
6. Trade Regulations:
- Adhere to international trade regulations, including import and export regulations.
- Ensure compliance with customs and tariffs applicable to textile products.
- BOI regulations
7. Employee Rights:
- Respect the rights of employees, including the right to organize and engage in collective
bargaining.
- Uphold fair employment practices, including equal pay for equal work.
8. Ethical Business Practices:
- Maintain ethical business practices, ensuring transparency and integrity in all dealings.
- Prevent corruption, bribery, and unethical conduct within the organization.
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9. Product Labeling and Safety:
- Accurately label textile products to comply with consumer safety regulations.
- Provide clear instructions for care and maintenance of textile products.
10. Waste Disposal and Recycling:
- Properly dispose of waste materials, including hazardous materials, in accordance with

waste management regulations.
- Promote recycling and eco-friendly disposal methods for textile industry waste.
Recruitment Policies Engagement Policies General Policies
• No Child Labour Policy • Remuneration Policy • Grievance Handling Policy
• No Forced Labour Policy • Performance Management • Industrial Relations Policy

System Policy
• Job Description Policy • Health and Safety Policy
• Internal Mobility Policy
• No Discrimination Policy • Disciplinary Policy
• Employee Relations
• Communication Policy
• Human Rights Policy
• Bribery and Corruption
• Codes of Ethics and Conduct
Table 2: RULES AND REGULATIONS
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3. Organizational culture
At Finetex Pvt Ltd, the culture of our hosiery knitting company is a testament to our core
values, visionary outlook, and the collective dedication of our team. Our commitment to
excellence is paramount in our ethos, with a strong emphasis on quality and craftsmanship. We
take pride in producing high-quality hosiery, valuing precision and meticulous attention to
detail.
In a dynamic industry where innovation is key, Finetex Pvt Ltd have cultivated a culture of
constant adaptation and improvement. Staying competitive means embracing innovation in
materials, technology, and design. Finetex Pvt Ltd invest in the latest knitting machines and
remain attuned to evolving hosiery trends.
Sustainability is another cornerstone of company culture. Finetex Pvt Ltd at the forefront of
eco-friendly practices, emphasizing sustainable materials, responsible production processes,
and ethical supply chain management.
Effective teamwork is central to company success. Collaboration between departments,

including design, knitting, linking, production, and sales, is encouraged to ensure a seamless
and prosperous operation. Company understands that our team's development is instrumental.
Finetex Pvt Ltd provide comprehensive training programs to equip Finetex Pvt Ltd employees
with the skills necessary for machine operation and maintenance, along with fostering their
professional growth.
Safety and compliance are non-negotiable. Finetex Pvt Ltd uphold strict protocols and
compliance standards to ensure the safety and well-being of all involved in company
operations.
Customer focus is at the heart of company culture. Understanding and exceeding customer
needs and expectations is company primary aim.
Ethical practices are not just an option but a fundamental aspect of Finetex Pvt Ltd culture.
Finetex Pvt Ltd believe in ethical sourcing, labor conditions, and business operations, aligning
with the conscientious values of today's consumers.
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With a deep respect for tradition and heritage, Finetex Pvt Ltd take pride in company history,
which serves as a constant source of motivation for company dedicated workforce.
Rigorous quality control and assurance are part and parcel of company culture to maintain the
high industry standards company uphold.
Open communication is vital. Effective channels ensure transparent communication with

employees, suppliers, and customers alike.
Finetex Pvt Ltd culture treasures the well-being of company employees, placing a premium on
work-life balance through flexible arrangements and benefits that support health and family
life.
Lastly, a culture of continuous improvement is woven into company fabric, encouraging

Finetex Pvt Ltd team to identify areas for enhancement and to find innovative ways to optimize
company processes and products.
At Finetex Pvt Ltd, company culture is not only a driving force behind company success but
also the foundation of company reputation. While Finetex Pvt Ltd embrace innovation and
sustainability, company remain rooted in the tradition of craftsmanship and quality, creating a
vibrant and dynamic hosiery manufacturing company."
Figure 7 :ORGANIZATION CULTURE
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4. Organizational structure of the institute, Departmentalization and

Control Range
4.1 Organizational Structure of the Institute
Management structure of Finetex Pvt Ltd. denotes a functional structure. It has a well detailed
and defines organizational hierarchy which defines the duties & responsibilities of each &
every employee in the organization, by clearly defined functional divisions which responsible
for different nature of work. Today it is believed that such organization design is more suitable
to provide the achievements of company objectives and implementation of strategies. In
discussing relating to the organizational structure, all the professionals who are required to the
head office had been recruited for the Finetex Pvt Ltd permanently.
The rule of the main decision making is performed by chief executive officer with the direction
of the vice chairman who leads all the operations of the company.
The board of directors are implementers of the decisions. They are responsible for the all the
operations of their divisions.
Figure 8: MANUFACTURING PROCESS
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4.2 Departmentalization and Control Range
Chief Executive
Officer
Vice Chairman
Board Of
Directors
Production Marketing Financial Finance

Hr Department
Department Department Deppartment Department
Knitting Division Linking Division
Finishing
Dyeing Division
Department
Flow chart 2: ORGANIZATIONAL STRUCTURE OF FINETEX
Products
Ladies Thights Ladies Socks
Flow chart 2: PRODUCT CATEGORY
Major markets
Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic,

Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland,
Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland,
Portugal, Romania, Slovakia, Slovenia, Spain and Sweden.
Flow chart 3: GLOBAL MARKET
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Finetex Pvt Ltd employs between 201 to 500 individuals, which necessitates a careful
consideration of the span of control within the organization. A narrow span of control is evident
in this company due to the relatively low number of employees under the direct supervision of
each manager. This narrow span allows for a more intimate and close-knit management
approach.
In such a setting, Finetex Pvt Ltd can foster robust employee-management relationships. With
fewer employees to oversee, managers have the capacity to engage with their team members
on a more personal level. This, in turn, can lead to better communication, individualized
guidance, and enhanced career development opportunities for employees.
Their control range also has the effect of decreasing the emergence of informal groups within
the organization. The closer supervision and guidance provided by managers can minimize the
need for employees to seek support or social connections outside the formal structure, thus
promoting a more structured and controlled work environment.
Furthermore, that allows for more precise monitoring and control of day-to-day operations.
Managers can closely observe their subordinates' activities, ensuring that tasks are carried out
efficiently and in alignment with the company's objectives.
Finetex Pvt Ltd.’s choice of a narrow span of control is a strategic decision that enables the
company to maintain strong employee-manager relationships, minimize the formation of
informal groups, exercise close monitoring and control, and provide maximum guidance to its
workforce. This approach contributes to the company's success in managing and developing
its employees effectively.
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5. Job Attraction
Finetex Pvt Ltd, a textile company, employs several strategies to enhance job attraction and
make the organization an appealing place to work. These job attraction factors for Finetex Pvt
Ltd include:
1. Competitive Compensation: Finetex Pvt Ltd offers competitive salaries and benefits
packages, ensuring that employees are rewarded fairly for their contributions.
2. Career Growth Opportunities: The company provides a clear path for career advancement,
offering employees opportunities to develop their skills and progress within the organization.
3. Training and Development: The company invests in training and development programs to
help employees enhance their skills and stay up-to-date with industry trends.
4. Employee Wellbeing: Finetex promotes work-life balance and supports employees' physical
and mental health through various wellness initiatives.
5. Strong Company Culture: The organization maintains a strong company culture that
emphasizes teamwork, inclusivity, and mutual respect among employees.
6. Diversity and Inclusion: The organization promotes diversity and inclusion, creating a
workplace where all employees are welcomed, respected, and encouraged to contribute.
7. Strong Reputation: Finetex Pvt Ltd has a solid reputation for ethical business practices, fair
treatment of employees, and its contribution to the textile industry.
By emphasizing these factors, Finetex Pvt Ltd ensures that it remains an attractive destination
for job seekers in the textile sector, fostering a talented and motivated workforce committed to
the company's success and growth.
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6. Employee Selection
Employee selection is the process of choosing the most qualified candidates to fill job
vacancies within an organization. It is a crucial aspect of human resource management and
involves several stages and methods to ensure that the right individuals are hired for specific
roles. The goal of employee selection is to match the skills, qualifications, and attributes of
candidates with the requirements of the job, ultimately contributing to the success and
effectiveness of the organization.
Finetex Pvt Ltd is a leading textile manufacturing company with a reputation for producing
high-quality textiles and fabrics. As a company committed to innovation and excellence,
Finetex places great importance on selecting the right employees to maintain its high standards.
Before any recruitment process begins, Finetex conducts a detailed job analysis for each
position, which involves identifying the specific skills, qualifications, and job-related attributes
required for success in the textile manufacturing industry. This analysis helps in creating clear
job descriptions and person specifications.
Finetex uses various recruitment channels to attract potential candidates. This includes posting
job vacancies on the company's official website, job boards, and industry-specific platforms.
Additionally, they may collaborate with textile industry associations to reach a wider pool of
qualified candidates.
HR professionals at Finetex carefully review the resumes and applications submitted by

candidates. They assess qualifications, relevant work experience, and other essential criteria.
Finetex conducts structured interviews as a standard part of its selection process. During these
interviews, candidates are assessed for their technical knowledge, problem-solving abilities,
and alignment with the company's values. Behavioral interviews may also be conducted to
understand how candidates have responded to past situations.
Once a candidate is selected, an official job offer is extended, and negotiations about
compensation and benefits may take place. After accepting the offer, the selected candidate
undergoes an onboarding process that includes orientation, training, and familiarization with
company policies and procedures.
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In the initial period after joining, new employees at Finetex go through a probationary period
during which their performance is closely monitored and evaluated. Regular feedback and
support are provided to ensure a successful integration into the company.
Finetex Pvt Ltd.’s employee selection methods are designed to identify individuals who not
only possess the necessary technical skills but also align with the company's commitment to
quality, innovation, and the textile manufacturing industry's best practices.
7. Recruitment and Replacement
Recruitment and replacement are two essential processes in human resource management that
focus on bringing new employees into an organization and addressing the need to fill vacant
positions. These processes are crucial for the success and continuity of any organization.
7.1 . Recruitment
Recruitment refers to the process of identifying, attracting, and selecting suitable candidates to
fill existing or anticipated job vacancies within an organization. It is a proactive approach to
building a talent pool and ensuring that the organization has access to a qualified and diverse
workforce.
Recruitment Methods at Finetex Pvt Ltd
1. Job Postings: Finetex posts job openings on its company website and popular job boards.
They provide detailed job descriptions, qualifications, and application instructions to attract
potential candidates.
2. Employee Referrals: Finetex encourages its current employees to refer qualified candidates.
This method often leads to hiring individuals who are a good cultural fit.
3. Social media and LinkedIn: Finetex maintains an active presence on social media
platforms, particularly LinkedIn, to engage with potential candidates and share company
culture and job opportunities.
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Recruitment Process at Finetex Pvt Ltd
The HR team at Finetex works with department heads to define the requirements for each
position, including job descriptions, skills, qualifications, and responsibilities and then
conducts interviews, technical assessments, and reference checks to assess candidates'
qualifications and cultural fit. Depending on the role, they may also use skills tests or portfolios.
Once a candidate is selected, an offer is extended. Finetex assists new hires in their onboarding
process, providing necessary training and resources for a smooth transition into the company.
Effective recruitment practices can help an organization attract the right talent and maintain a
competitive edge in the market.
7.2. Replacement
Replacement, in the context of human resources, generally refers to the process of filling
positions left vacant due to various reasons, such as employee turnover, retirements, or
promotions. It is a reactive process that responds to the organization's immediate needs to
ensure that essential functions are not disrupted.
Replacement Methods at Finetex Pvt Ltd
1. Succession Planning: Finetex identifies high-potential employees within the organization

and grooms them for leadership or key roles. This reduces the need for external replacements.
2. Internal Job Postings: When a position becomes vacant, Finetex first considers its current
employees for possible promotions or lateral moves.
3. Exit Interviews: Finetex conducts exit interviews to understand the reasons behind
employee departures. This feedback is used to improve the work environment and reduce
turnover.
4. On-the-Job Training: In cases where a replacement is not readily available, Finetex

provides on-the-job training for existing employees to equip them with the necessary skills to
fill the vacant role temporarily.
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Effective replacement strategies are essential for preventing disruptions and ensuring that the
organization can continue to operate smoothly despite employee departures.
In both recruitment and replacement, Finetex Pvt Ltd emphasizes finding candidates who not
only meet the technical requirements of the job but also align with the company's values and
culture. These methods ensure that the company can attract, select, and transition employees
effectively to maintain its workforce and operational needs.
8. Performance Appraisal and Pay Management
Performance appraisal and pay management are essential components of human resource
management within organizations. They are closely related and play a significant role in
motivating and retaining employees while ensuring that they are compensated fairly for their
contributions.
8.1 Performance Appraisal at Finetex Pvt. Ltd.
Finetex Pvt. Ltd., a leading textile company, understands the importance of performance
appraisal in maintaining a highly skilled and motivated workforce. In their performance
appraisal process, they assess the job performance and contributions of their employees to
ensure continuous improvement and alignment with company goals.
• Finetex conducts annual performance evaluations for all its employees.

• Managers and team lead assess individual performance and provide feedback.
• Before each appraisal cycle, employees and managers collaborate to set clear and
measurable performance goals that are aligned with the company's textile production
targets, quality standards, and innovation initiatives.
• Finetex places a strong emphasis on constructive feedback. During the appraisal process,
employees receive feedback on their strengths and areas for improvement.
• Development plans are established to provide training and support for employees to
enhance their skills and meet their career aspirations.
• Based on performance, employees at Finetex may receive monetary rewards such as
performance bonuses and salary increase.
• Exceptional performers are considered for promotions and other career advancement
opportunities within the organization.
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8.2 Pay Management at Finetex Pvt. Ltd.
Effective pay management is essential for Finetex to attract and retain top talent in the highly
competitive textile industry.
• Finetex designs a comprehensive compensation structure that includes base salaries,

performance bonuses, Transportation Allowance, Meal Allowance and a range of
benefits such as, retirement plans.
• The company regularly conducts market analysis to ensure their pay rates remain
competitive within the textile industry.
• Finetex offers variable pay in the form of performance bonuses to reward employees
who exceed performance expectations and contribute significantly to the company's
success.
• Finetex is committed to ensuring pay equity. They maintain internal equity by making
sure that employees with similar qualifications and experience are compensated fairly
and consistently.
Finetex Pvt. Ltd. recognizes the significance of performance appraisal and pay management in
achieving their organizational goals. They aim to reward and motivate their employees through
fair and competitive compensation while continuously developing their skills and fostering a
positive work culture. Additionally, performance appraisal data can help HR and management
make informed decisions about pay adjustments and promotions
However, it's essential that the performance appraisal and pay management processes are
transparent, consistent, and fair to maintain employee morale and trust within the organization.
Moreover, they should be aligned with the organization's strategic goals and values to create a
motivated and engaged workforce.
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9. Grievance Management
Grievance management is a critical aspect of human resource management that focuses on

addressing and resolving employee grievances and complaints within an organization.
Grievances can arise from various sources, including work-related issues, interpersonal
conflicts, policy violations, and more. Effectively managing grievances is essential to maintain
a healthy and productive work environment.
Finetex Pvt. Ltd., a reputable textile company, places a strong emphasis on effective grievance
management to ensure a harmonious work environment for its employees.
• Finetex provides multiple channels for employees to report grievances. These channels
include direct communication with supervisors, HR personnel and an online grievance
submission system to ensure that employees can easily raise concerns without fear of
retaliation.
• Finetex has a dedicated team within its HR department responsible for managing
grievances. This team is well-trained in conflict resolution and grievance handling.
• Finetex ensures that all grievances are handled confidentially and impartially. The
grievance management team investigates the complaints with sensitivity and a
commitment to fairness.
• Grievances are addressed promptly. Finetex sets clear timelines for investigating and
resolving issues to prevent them from festering and affecting employee morale.
• Employees are encouraged to provide feedback during the grievance process, ensuring
that their concerns are heard, and they have an opportunity to express their perspective.
• Clear and consistent communication is maintained with the aggrieved employee, letting
them know the status of their grievance, the steps being taken, and the eventual
resolution. Open lines of communication are essential for employee satisfaction.
• Finetex uses grievance data to identify patterns and areas where improvements can be
made in the organization's policies and procedures. This proactive approach helps
prevent similar grievances from occurring in the future.
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FineTex Pvt. Ltd.'s commitment to effective grievance management results in several benefits,
- Enhanced employee morale and job satisfaction.
- Resolution of conflicts and disputes, leading to a harmonious workplace.
- Compliance with labor laws and regulations.
- A culture of openness and trust, where employees feel comfortable raising concerns.
FineTex Pvt. Ltd. understands that addressing and resolving grievances is crucial for
maintaining a healthy work environment and ensuring the well-being of its employees,
ultimately contributing to the company's overall success in the textile industry.
10.Training and Development
Training and development are crucial elements of human resource management that focus on
enhancing employees' skills, knowledge, and capabilities to improve their performance and
contribute to the organization's goals.
Finetex Pvt. Ltd. recognizes the significance of investing in the training and development of
its employees to maintain a competitive edge in the textile industry.
• Finetex begins by conducting a thorough assessment of training needs. This process

involves identifying skill gaps, determining which departments or roles require training,
and assessing emerging industry trends.
• Finetex offers a variety of training programs to address different needs, including:
➢ Onboarding and orientation for new hires to familiarize them with the company
culture, policies, and procedures.
➢ Skills development programs for textile production, quality control, and
machinery operation.
➢ Leadership and management training for supervisors and team leads.
➢ Soft skills training, such as communication, teamwork, and problem-solving.
• Finetex leverages in-house trainers to ensure that employees receive the best possible
training.
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FineTex Pvt. Ltd.'s commitment to training and development yields several advantages:
- Improved employee skills and performance, resulting in enhanced product quality and
productivity.
- Higher employee satisfaction and engagement, leading to lower turnover rates.
- Better preparation for the challenges and opportunities in the ever-evolving textile
industry.
- The development of a skilled and adaptable workforce, ready to take on leadership

roles when needed.
In summary, Finetex Pvt. Ltd. recognizes the value of training and development as a strategic
tool to keep its workforce competitive and adaptable in the textile industry. This investment in
employee growth contributes to the company's success and sustainability in a dynamic
marketplace.
11.Employee Welfare
Employee welfare refers to the efforts and initiatives taken by an organization to enhance the
well-being, job satisfaction, and overall quality of life of its employees. It encompasses a wide
range of benefits, services, and programs provided by employers to promote the physical,
mental, and emotional health and happiness of their workforce.
Finetex Pvt. Ltd., a leading textile company, is deeply committed to the welfare and well-being
of its employees. The company's comprehensive employee welfare program covers a wide
range of initiatives to enhance the quality of work life and support employees in various life
stages.
Health and Safety - Finetex prioritizes the health and safety of its employees. including
compliance with safety regulations, providing necessary safety equipment, and promoting
wellness programs. This coverage could include medical, dental, and vision insurance.
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2. Health and Wellness Programs - Finetex actively promotes employee well-being through
health and wellness initiatives. These programs include fitness classes, health screenings, and
access to healthcare resources, contributing to a healthier and more balanced lifestyle.
3. Training and Skill Development - Finetex invests in the skills and career development of its
employees, offering formal training programs, empowering employees with the skills and
knowledge they need to excel in their roles and fostering personal and professional growth and
on-the-job learning opportunities.
4. Financial Benefits - Finetex provides a comprehensive financial package, including

competitive salaries, performance bonuses, retirement plans, and insurance benefits. This
ensures financial security for employees and their families.
5. Death Relief Societies - Finetex maintains death relief societies to provide financial support
and assistance to the families of deceased employees, helping to alleviate the financial burden
during difficult times.
6. Pregnant Welfare - Finetex offers special welfare programs for pregnant employees,
including maternity leave, prenatal care, and assistance with childcare arrangements to support
the well-being of both mothers and children.
7. Health Insurance - Finetex provides comprehensive health insurance coverage to ensure that
employees have access to quality healthcare services, enhancing their physical and financial
well-being.
8. Gratuity - Finetex offers gratuity benefits as part of its comprehensive compensation

package, providing financial security to employees upon retirement or departure from the
company.
Finetex's holistic approach to employee welfare creates a supportive and empowering work
environment, where employees are not only contributors but also valued beneficiaries. This
commitment fosters a loyal and motivated workforce, contributing to the company's long-term
success and sustainability in the textile industry.
IMBS
REFERENCES
• https://www.srilankabusiness.com/exporters-directory/company-
profiles/finetex-pvt-ltd/
• https://lk.linkedin.com/company/finetex-pvt-ltd
IMBS
IMBS

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DIPLOMA IN HUMAN RESOURCE MANAGEMENT

Prepared By : P.H.S. SEWWANDI

Student Number : C92877

Submission Date : 29TH OCTOBER 2023

Word count : 4877

Human Resource Management (HRM) is an integral part of modern organizations, serving as

CHAPTER 1: Introduction to Finetex Pvt Ltd

CHAPTER 2: Organizational Governance and Regulations

CHAPTER 3: Shaping Organizational Culture

CHAPTER 4: Structure and Control in HRM

Diploma in Human Resource Management

Institute of Management & Business Studies

Table of Flow Charts iv

FINETEX PVT LTD 1

1. OVERVIEW OF THE ORGANIZATION 2

1.1 Company Profile 2

2. Rules and Regulation of the organization 5

4. Organizational structure of the institute, Departmentalization and Control Range 10

4.1 Organizational Structure of the Institute 10

4.2 Departmentalization and Control Range 11

7. Recruitment and Replacement 15

8. Performance Appraisal and Pay Management 17

8.1 Performance Appraisal at Finetex Pvt. Ltd. 17

8.2 Pay Management at Finetex Pvt. Ltd. 18

10. Training and Development 20

11. Employee Welfare 21

Figure 1LOGO OF THE FINETEX PVT LTD. ........................................................................ 2

Figure 2 WOMEN'S TIGHTS ................................................................................................... 3

Figure 3 GLOBAL TRADE & MARKET................................................................................. 3

Figure 4 FINETEX-POWERED MACHINES IN ACTION..................................................... 3

Figure 5 CORE VALUES OF FINETEX PVT LTD................................................................. 4

Figure 6: SAFETY REGULATIONS ........................................................................................ 5

Figure 7 :ORGANIZATION CULTURE .................................................................................. 9

Figure 8: MANUFACTURING PROCESS............................................................................. 10

Table of Flow Charts

Flow chart 1: ORGANIZATIONAL STRUCTURE OF FINETEX ………………………..11

FINETEX PVT LTD

1. OVERVIEW OF THE ORGANIZATION

Figure 1LOGO OF THE FINETEX PVT LTD.

1.1 Company Profile

❖ Company Name : Finetex Pvt Ltd.

Figure 2 WOMEN'S TIGHTS Figure 3 GLOBAL TRADE & MARKET

Figure 4 FINETEX-POWERED MACHINES IN ACTION

Figure 5 CORE VALUES OF FINETEX PVT LTD.

sustainable business in line with ethics.”

2. Rules and Regulation of the organization

1. Health and Safety Regulations:

- Conduct regular safety inspections and training to prevent

2. Labor Laws: Figure 6: SAFETY REGULATIONS

- Promote sustainability through responsible resource management and eco-friendly

- Maintain records and documentation of quality control processes.

- Avoid copyright infringements and protect your company's intellectual property.

- Adhere to international trade regulations, including import and export regulations.

- Ensure compliance with customs and tariffs applicable to textile products.

8. Ethical Business Practices:

- Prevent corruption, bribery, and unethical conduct within the organization.

9. Product Labeling and Safety:

- Accurately label textile products to comply with consumer safety regulations.

- Provide clear instructions for care and maintenance of textile products.

10. Waste Disposal and Recycling:

- Properly dispose of waste materials, including hazardous materials, in accordance with

Recruitment Policies Engagement Policies General Policies

• No Child Labour Policy • Remuneration Policy • Grievance Handling Policy