PHANTOM E-GAMES CHAMPIONSHIP WORKFLOW

No. Date Description Remark

1 19 May 2021 First Coordination meeting 1. Task distribution
2. Kitamen Coordination 1. Event flow briefing by Kitamen
25 May 2021
Meeting
3. 26 May 2021 Second Coordination Meeting 1. Game Master and Game Marshal training
3. 1. Proposal submission
2. Distribute participant information to Game Master (Obtain information
Preparation Phantom E- from Encik Matin > Afiqah)
24 – 27 May 2021
Games Championship 3. Finalization on media department matters
4. Marketing phase on social media (Countdown and FAQ postings)
5. Development of discord channel
5. 1. Registration Close
25 May 2021 Registration Close 2. Finalize number of participants
3. Finalize participant’s detail (IGN/GAME ID)
6. 1. Podcast setup (if physical)
27 May 2021 Setup and final preparation
2. Dry Run if necessary
7. 28 May -30 May 1. Live/streaming only for PUBG Mobile, Dota 2 and MLBB
Running of Event
2021 2. Dry run Closing if necessary
8 31 May 2021 Closing Ceremony Closing Ceremony
 PHANTOM E-GAMES CHAMPIONSHIP WORKFLOW

No. Description Details PIC May

19-23 22 23 24 25 26 27 28 29 30 31
1. First
Project
Coordination Task distribution 19
Manager
meeting
2. Kitamen
Event flow briefing by Project
Coordination 25
Kitamen Manager
Meeting
3. Second Operation
Game Master and Game
Coordination Depmartment
Marshal training
Meeting
3. Project
Proposal submission
Manager
Distribute participant Project
information to Game Manager &
Master Operation
Preparation
Marketing and
Phantom E- Finalization on media
Media
Games department matters
Department
Championship
Creating discord channel
Operation
Creating Whatsapp group
Department
with participant
Protocol matters Protocol
preparation department
No. Description Details PIC May
19-23 22 23 24 25 26 27 28 29 30 31
4
Registration Head of
Registration Close
Close Operation

5 Setup and Podcast setup (if physical) Production

final department
preparation Dry Run if necessary and Talent
6 Production
Live/streaming only for
department
PUBG Mobile, Dota 2 and
and Operation
MLBB
Department
Running of
Production
Event Dry run Closing if
department
necessary
and Talent
Operation
Execute Tournament
Department
3. Production
Closing Department
Closing Ceremony
Ceremony and Protocol
department
 PHANTOM EGAMES CHECKLIST
NO DEPARTMENT ITEMS DETAILS REMARKS DEADLINE
PROTOCOL
1. Secretary VIP/Guest of honor 25 May
Invitations VIP/Guest of honor 20 May
Winner participant 31 May
Teams Phantom E-Games Teams 18 May
2 Protocol Agenda Agenda closing ceremony 29 May
Speech MC Script 30 May
Welcoming address 30 May
Protocol Arrangement Salutation 30 May
MEDIA
1. Media and Social Media Posting Official poster event 19 May
Marketing Countdown poster template 19 May
Department Video template 25 May
Story template 25 May
Tournament bracket 25 May
FAQ Template 23 May
Video Montage video 31 May
TECHNICAL & LOGISTICS
1. Project Manager Logistic Bar stool 2 30 May
Bar table 2 30 May
Long table 4 27 May
Chair 10 27 May
Battery AA (1 dozen) 2 27 May
Refreshment Mineral Water 5 Katon 27 May
2. Production Technical Team Godox 3 27 May
Department Headset Mic 2 30 May
Monitoring TV 1 27 May
PC 9 27 May
Mixer 1 27 May
Capture card (atem) 1 27 May
 Camera 1 27 May
Green screen 1 27 May
OPERATION DEPARTMENT
1 Head of operation Technical Discord Phantom E-games 26 May
- Channel for podcast
- Channel for participant
Schedule Game schedule 26 May
Committee work schedule 27 May
2 Game Master Participant WhatsApp group with participant 25 May
Participant information 26 May
(Full name, Team name, IGN/ID)
1. Dota 2
2. Pes/FIFA
3. Pubg
4. MLBB
5. Chess
Rules and regulations 27 May
Training Only for live games
1. Dota 2 27 May
2. Pubg
3. MLBB