HOPE worldwide Kenya

P.O. Box 11775-00100

procurement@hopewwkenya.org

www.hopewwkenya.org

LOCAL PURCHASE ORDER

Supplier Name : KABIRO KAWARIRU COMMUNITY WELFARE

25159

Dear Sir/Madam, PO No. : PO-23-00627

Please supply the following materials/services as per details below.
Date : 10-Feb-23

LNo No Description Location Quantity Unit Of Price Discount VAT Amount(KES)

Code Measure
1 22416 SEATS-100 SOKONI MSP MEGA KAWANGWAR 100 15.00 0.00 0 1,500.00
ACTIVITY AT KABIRO GROUNDS E
11TH FEB 2023
2 22416 PUBLIC ADDRESS SYSTEM SOKONI KAWANGWAR 1 10,000.00 0.00 0 10,000.00
MEGA ACTIVITY AT KABIRO E
GROUNDS 11TH FEB 2023
3 22412 100 SEATER TENT --SOKONI MSP KAWANGWAR 1 3,500.00 0.00 0 3,500.00
MEGA ACTIVITY AT KABIRO E
GROUND ON 11TH-FEB-2023

Amount in Words : **** FIFTEEN THOUSAND AND 0/100 Amount 15,000.00

Less Discount 0.00

Payment Terms : VAT Amount 0.00

Total PO Value 15,000.00
Remark : This is a system generated PO hence requires the signature of atleast one approver

Approver Signature
Ann Wanjiru Kiarie

Ruth Wairimu Kanyatta

PLEASE NOTE: 1) This order is not valid unless serially numbered and officially signed
2) Goods must be delivered as specified. Goods collected will be given on suppliers own risk
3) Alteration of whatever nature must be authorised in writing by the purchasing/finance officer
4) Invoice must cover only items ordered which must correspond with our specification
5) Unless this order is executed within 30 days it will be treated as cancelled without further notice
 TERMS & CONDITIONS APPLICABLE TO THIS OFFER
1. ACCEPTANCE: This order is an offer of HOPE worldwide Kenya (Buyer) to purchase goods, works and or services described herein from seller. The buyer
’s placement of this order with the seller is expressly conditioned upon the terms and conditions of purchase contained in this order. Any additional or
different terms or conditions which may appear in any communication from the seller are hereby expressly objected to and shall not be effective or
binding unless specifically agreed to in writing by the buyer.
2. PRICE: This Order shall not be filled at prices higher than stated herein. The prices stated in this order are complete and the seller shall add no
additional charges of any kind, unless expressly or impliedly consent to by the buyer.
3. QUANTITY AND QUALITY: The quality of goods, works and or services stated in this Order will be exceeded without written approval of the Buyer prior
to shipment of the goods or rendering of the works or services in the event no quality is specified in this Order. The goods delivered hereunder must be of
the best quality as recognized by the market.
4. ORDER NUMBER: The order number shall be shown on all invoices, communications, shipment documents etc.
5. PACKING AND PACKING LIST: Buyers will not pay for packaging unless other-wise stated in this order. Loss or damage of any goods before receipt by
the Buyer shall be borne by the seller.
6. DELIVERY: Time is of essence and delivery of goods, works and or services shall be strictly in accordance with the schedules set forth in this Order. Any
delays must be communicated beforehand.
7. INSPECTION AND ACCEPTANCE: All goods works and or services herein shall be subject to inspection and tests for conformance to quality, quantity
and specifications at all times. Buyer may reject and hold at sellers expense, subject to seller’s disposal all goods and services not conforming to this
order or to other applicable specifications, drawings, samples, or descriptions.
8. DEFECTIVE WORK: Where there is no supplier standard warranty, Seller shall warrant the goods, works and or services against all deficiencies and
defects in material and workmanship for the period of 1(one) year from the date the Buyer finally makes the acceptance. If any of the goods and or
services are defective in material or workmanship or otherwise not in conformity with the requirements of this order, Buyer may require seller to repair
or replace at the seller’s expense any goods and or services which may fail to meet the requirements of this order. Notwithstanding the final inspection or
payment, any limitations contained in this order shall not relieve the seller from responsibility for replacement of defective goods and/or services arising
out of fraud recklessness or latent defects.
9. PAYMENT TERMS: Correct and complete delivery notes/job cards, Invoices and ETR shall be hand delivered or mailed to the procurement department
for the payment to be processed. Under normal circumstances the Buyer undertakes to pay the seller within a period of 30 days after the final
acceptance of the invoiced goods, works and or services. Buyer may withhold ten percent (10%) of the final invoice until all goods, works and or services
ordered conform to this order and all necessary documentation has been properly received.
10. TAXES AND FEES: Seller shall include all applicable taxes and fees taxes on the seller’s pro-forma/invoices/contract.
11. VAT REFUND: Seller shall REFUND all VAT amount upon receipt of VAT Exemption Certificate (DA1 FORM) from the Buyer.
12. CANCELLATION AND DEFAULT: Buyer may cancel this order, in whole or in part at any time by written notice to the seller. Buyer may also cancel the
whole or part of the order or exercise any other remedy provided to buyers of goods and or services by law of equity, in any of the circumstances (a)
seller fails to make delivery or perform services within the time specified herein (b) in Buyer’s good faith Judgment, seller fails to perform any of the
provisions of the order, or by an act of commission or omission, jeopardize performance of this Order in accordance with its terms and does not cure
such failure or other act within a period of (10) days’ notice of such default: (c) seller is in breach of any of the terms or conditions of this Order; or (d)
Seller becomes insolvent or makes an assignment for the benefit of creditors, or there is instituted by or against seller any proceeding under bankrupt
reorganization, arrangement, readjustment or debt or insolvency law under any jurisdiction.
13. CHANGES: Buyer may at any time make changes or amendments to this order, in writing or verbally, if acceptable by the Seller. If any such change by
Buyer affects the cost delivery schedules of this Order an equitable adjustments shall be made provided seller makes a written claim thereof within thirty
(30) days from the date of Buyer’s communication of change.
14. PRIVILEGED INFORMATION: The seller shall not use any information or material considered privileged such as logos, signatures, bank statements etc.
unless authorized by the Buyer in writing.
15. COMPLIANCE WITH LAWS: Seller warrants that goods, works and or services provided to Buyer pursuant to this Order are in compliance with the
applicable Laws of Kenya. Seller shall, execute and deliver to the Buyer all representations, certificates; other documents and take all such other actions,
which may be required by provisions available or other procurement regulations.
16. INDEMNIFICATIONS AND HOLD HARMLESS: Seller will indemnify and hold harmless the Buyer from and against all claims, losses, damages, expense,
penalties, causes of action and liabilities of whatever kind and nature arising from or out of (a) breach by Seller of any obligations or warranties; (b) the
furnishing by seller of any books and or services under this Order to Buyer, or (c) any other acts of omission, negligence or otherwise, of seller or its
agents, employees, sub-contractors or guests, whichever the case , in regards to this Order.
17. SELLER’S INSURANCE: Seller shall at all times maintain general liability insurance including Product liability, Completed operations Contractors
liability.
18. LIMITATION OF BUYERS LIABILITY: In no event shall the Buyer be liable for the Seller’s lost profits or consequential or incidental damages. Any action
by the Seller against Buyer arising out of or in connection with this Order must be commenced within one (1) year after the cause of action has accrued
or such action shall be deemed waived.
19. APPLICABLE LAWS AND DISPUTES: This Order and the application and interpretation of any contract between Buyer and Seller arising therefrom shall
be covered exclusively by laws of Kenya. The rights and remedies contained in this Order are not exclusive and are in addition to any other right or
remedies that the parties may have in applicable laws.
20. SEVERABILITY: If any provision of this Order or its application in part by any circumstances shall be invalid, illegal or unenforceable, the rest will
remain in force to the full extent permitted by laws of Kenya.
21. OWNERSHIP: Seller assigns to Buyer the copyright term, all rights (Including intellectual property rights), title and interest in and to any material
created by Seller under or any agreement between Seller and Buyer referenced herein.