Risk Management Plan

Risk ID: Impact Likelihood Consequence Mitigation Response

Inadequate Volunteers may Moderate High Provide comprehensive training
training for event not have the for all event volunteers before
volunteers necessary skills to the event. Allocate sufficient
carry out their time and resources for training,
tasks, leading to including online training,
inefficiencies, workshops and on-the-job
delays and poor training. Provide appropriate
quality of work, equipment and tools for
affecting the volunteers to carry out their
overall success of tasks safely.
the event. It could
also lead to
accidents and
injuries.
Extreme weather The weather could Low High Monitor weather forecasts
conditions during cause damage to regularly and prepare
the event the event contingency plans to deal with
infrastructure and different weather scenarios.
equipment, and Develop emergency response
affect the safety of plans to deal with any damage
the riders and caused by extreme weather.
spectators. The Ensure that all event
event may also infrastructure and equipment
have to be delayed are weatherproof and can
or cancelled, withstand different weather
resulting in conditions.
financial losses
and reputational
damage.
Technical issues Technical issues High Moderate Perform regular tests on the
with the event with the registration system to ensure it
registration registration is functioning properly. Hire a
system system could lead dedicated IT support team to
to delays, errors handle any technical issues that
and data loss, may arise during the
affecting the registration process. Provide
registration alternative methods of
process and registration, such as in-person
leading to registration or phone
dissatisfied registration, to accommodate
participants. It those who may experience
could also affect technical difficulties.
the overall
reputation of the
 event.
Insufficient Insufficient Moderate High Develop a comprehensive
funding for the funding for the budget plan that covers all
event event Impact: aspects of the event, including
Insufficient contingencies. Work with
funding could lead sponsors and partners to secure
to compromised additional funding. Develop a
event quality, fundraising strategy to raise
safety and overall additional funds from the
success. It could public.
also lead to the
cancellation of the
event, resulting in
financial losses
and reputational
damage.
Inadequate Inadequate Moderate High Develop a comprehensive
security measures security measures security plan that covers all
could lead to aspects of the event, including
safety issues for access control, crowd
riders and management, bag searches, and
spectators, emergency response. Hire a
including theft, professional security team with
vandalism, and experience in managing similar
terrorism. It could events. Conduct regular
also lead to security drills to test the
reputational effectiveness of the security
damage and plan.
financial losses.
Non-compliance Non-compliance Moderate High Develop a comprehensive
with with environmental sustainability
environmental environmental plan that covers all aspects of
sustainability sustainability the event, including waste
guidelines guidelines could management, energy usage, and
lead to fines, legal transportation. Work with local
action, and authorities and environmental
reputational organizations to ensure
damage. It could compliance with all regulations
also harm the and guidelines. Conduct regular
local environment environmental impact
and wildlife. assessments to monitor the
effectiveness of the
sustainability plan.
Risk ID: 6 Risk: Non-compliance with environmental sustainability guidelines Impact: Non-
compliance with environmental sustainability guidelines could lead to fines, legal action, and
reputational damage. It could also harm the local environment and wildlife. Likelihood:
Moderate Consequence: High Mitigation Response: Develop a comprehensive environmental
sustainability plan that covers all aspects of the event, including waste management, energy
usage, and transportation. Work with local authorities and environmental organizations to ensure
compliance with all regulations and guidelines. Conduct regular environmental impact
assessments to monitor the effectiveness of the sustainability plan.