EVENT MANAGEMENT SYSTEM

Objective:

The objective and scope of my Project Hall Booking System is to record the details various
activities of user. It will simplifies the task and reduce the paper work. During implementation every user
will be given appropriate training to suit their specific needs. Specific support will also be provided at
key points within the academic calendar. Training will be provided on a timely basis, and you will be
trained as the new is Hall Booking System rolled out to your area of responsibility. At the moment we
are in the very early stages, so it is difficult to put a specific time on the training, but we will keep people
informed as plans are developed. The system is very user friendly and it is anticipated that functions of
the system will be easily accessed by administrators, academics, students and applicants. Hence the
management system for the College Hall management has been designed to remove all the deficiency
from which the present system is suffering and to ensure.

Abstract:

The objective of this application is to automate the details of activity of hall management system
and to manage the related information in a convenient manner. In this system the administrator will
organize the activity for user request. In this system the administrator add and maintain the informatics
of user. The administrator can add and maintain the hall details . The user can check the hall availability
and give a request to administrator for organizing their events. The admin view the user request and
assign the work of user.

The client uses sql, and maintains their records, however it is not possible them to share the
data from multiple system in multi user environment, there is lot of duplicate work, and chance of
mistake. When the records are changed they need to update each and every excel file. There is no
option to find and print previous saved records. There is no security; anybody can access any report and
sensitive data, also no reports to summary report. This Hall Booking System is used to overcome the
entire problem which they are facing currently, and making complete atomization of manual system to
computerized system.

Scope:

It may help collecting perfect management in details. In a very short time, the collection will be
obvious, simple and sensible. It will help a person to know the management of passed year perfectly and
vividly. It also helps in current all works relative to College. It will be also reduced the cost of collecting
the management & collection procedure will go on smoothly.

The present project has been developed to meet the aspirations indicated in the modern age.
An attempt has been made through this project to do all work ease & fast. It provide current add,
Update, Move Next, Move Previous, Move Last, Find & Delete all facilities to accomplish the desired
objectives. The facility Include in this project and the suggested activities have been organized to impart
knowledge & develop skill & attitude in the College official works.
 These are the outputs desired out of the system to meet its objectives. These are of three types:
Output as a basis for decision-making. This type of output is generally required by management for
decision-making purposes. Output as a requirement to meet a functional objective. Invoices, Excise Gate
Pass, Purchase Orders are the examples of such output. Statutory outputs: All organization is required to
produce a certain amount of reports and forms as required by law.

Existing system:

In present system, the hall booking request through manual via. Now we write the letter to head of
institution regarding the hall arrangement without knowledge about hall details. If hall booked means
the time of processing totally more. To avoid that issue we can implement the server based hall
management the system for user application request. In earlier the record note book is maintained for
hall booking details. So where manual and paper work is more.

Proposed system:

Using Server based system we can manage the hall arrangement is automatically through PC application.

Modules:

Administrator Modules (add the request for hall, accept the hall request, delete)

Staff Modules (registration, hall request and view report)

User (student) Modules: view the report from server details with specific format

Administrator Module:

This module provides administrator related functionality. Administrator can add, delete the user
details. The administrator maintains the details of employees who avail the activity management
service. The administrator can add the hall details like time, date etc. The administrator organizes the
activity for user request. Administrator sends the all information of event to corresponding user.

Staff Module:

In this module , the staff registration and all details entered to administrator module for hall request
details. Here editing options is available with prior request.

Student Modules:

All the students are view the details for hall booking and event details. But they don’t allow the editing
and deleting options. Just view the details only.
Proposed System:

The first step to planning an event is determining its purpose, whether it is for
a Symposium, seminars, conference, graduation or any other event requiring extensive planning.
From this the event planner needs to choose location, guest list, speakers, and content. The
location for events is endless, but with event planning they would likely be held at , convention
halls depending on the event. Once the location is set the coordinator/planner needs to prepare
the event with staff, set up the entertainment, and keep contact with the client. After all this is set
the event planner has all the smaller details to address like set up of the event such as guest list,
decorations, all this preparation is what is needed for an event to run smoothly. An event planner
needs to be able to manage their time wisely for the event, and the length of preparation needed
for each event so it is a success.
7.1 SYSTEM TESTING

Software testing is an important element of software quality assurance and represents the ultimate
review of specification, design and coding. It increasing visibility of software as a system element and
the costs associates with a software failure are motivating forces for all well planned through testing
.The system is tested with giving wrong information. Cascade deletion and, the software developer
checks updating. Testing and debugging are different activities, but debugging must be accommodated
in any testing strategy.

UNIT TESTING

The first step in testing is Unit testing. Individual testing are tested to ensure that they
operate correctly. Each component is tested independently, without other system components. The
module interface is tested to ensure that information properly flow into and out of the program.These
are tested that the module operates at boundary established to limit or restrict processing. Unit testing
is normally considered as an adjunct to the coding step. After the coding has been developed, received
and verified for correct syntax, unit testing begins. Here each module is tested to provide its correctness,
validity and determine any missing operations and to verify whether the objectives have been met,
errors are noted down and corrected immediately.
 Unit testing is the important and major part of the project. So errors can be rectified
easily in each module and program clarity can be increased. In this project, the entire system is
divided into several modules and is developed individually. Hence, unit testing is conducted to
individual modules.

Integration Testing

The second step in the testing process is the Integration testing. Integration testing is the
systematic technique for constructing the program structure while conducting tests to uncover
errors associated with integrating. After the unit test, each module is gradually integrated to form
one final system.

All the modules when unit tested will work properly but after integrating the data can
cause error one module can have an inadvertent, adverse effect on another; sub functions when
combined may not produce the desired major function; global data structures can cause
problems, etc.

Hence, the objective of integration testing is to take unit tested modules and build a final
program structure. In this project, modules are combined to find the overall performance of the
system.

Database design:
Table name:hall

COLUMN NAME DATA TYPE LENGTH

Hid int 4

Hallname varchar 50

College varchar 50

HallType varchar 50

Area varchar 50

Perimeter varchar 50

Cost varchar 50

Date varchar 50

time varchar 50

Table name:staff
 COLUMN NAME DATA TYPE LENGTH

sid int 4

name varchar 50

father varchar 50

gender varchar 50

DOB varchar 50

mobile varchar 50

Mailid varchar 50

address varchar 50

Designation varchar 50

Department varchar 50

DOJ varchar 50

username varchar 50

Password varchar 50