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THE INSERT TAB
Session
THE INSERT TAB
4
OBJECTIVES
General Objectives
Specific Objectives
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Module Three : Word Processing (MS Word 2016)
LEARNING
T here are ten groups in the Insert Tab. In the previous session, the first two
groups i.e. the Pages group and the Tables group were discussed. In the current
session, you will learn about the Illustrations group, the Links group, and the
Header & Footer group.
ILLUSTRATIONS GROUP
The commands in this group enable you
to insert various types of illustrations
like Pictures, Shapes, Charts, and
Screenshots.
INSERTING A PICTURE
The Pictures command lets you insert
pictures from your computer or from other
computers that you are connected to. 2
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THE INSERT TAB
CROPPING A PICTURE
You can crop a picture to remove any unwanted parts.
To crop the selected picture, follow the steps
given below: 1
1 On the contextual Format tab, in the
Size group, click the Crop command.
A Eight cropping handles appear on the
A
edges of the picture.
2 Drag these handles inwards to remove
2
unwanted parts of the picture.
TIP
You may also crop a picture into a specific shape. For this, click the arrow below the Crop command and
select Crop to Shape. Select a suitable shape from the displayed Shapes gallery.
WRAP TEXT
Wrap Text command makes it easy to
arrange the text around an object, such as
2
a picture or a shape, in different ways. For
example, you can choose to have the text 1
3
continue around the object or cross right
over it. The default wrapping style is In Line
with Text. This places the image in line with
your text.
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Module Three : Word Processing (MS Word 2016)
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THE INSERT TAB
INSERTING SHAPES
The Shapes command is used to insert ready-
made shapes into your document. Available
shapes include Rectangles, Basic Shapes, 1
Block Arrows, Equation Shapes, Flow chart,
Stars and Banners, Callouts, etc.
To insert Shapes, follow the steps given below:
1 Click the Shapes command in the
Illustrations group to display the Shapes
gallery.
2 Select the Shape you want and drag the
mouse to create a shape of the size you
wish. 2
A A new contextual Format tab appears
that contains various options to enhance
the appearance of the shape.
A
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Module Three : Word Processing (MS Word 2016)
INSERTING A SMARTART
SmartArt graphics are visual representations of information that communicate
your messages or ideas quickly and effectively. The SmartArt command
enables you to insert a SmartArt graphic to visually communicate information.
SmartArt graphics range from graphical lists and process diagrams to more
complex graphics, such as Venn diagrams and organization charts.
To insert SmartArt, follow
the steps given below:
1
1 Click on the SmartArt
command in the Illus- A
trations group.
A The SmartArt dialogue
box appears.
2 In the left pane, select 2
the option you want.
3 In the right pane,
select the required 3
SmartArt.
4 Click the OK button.
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THE INSERT TAB
INSERTING CHART
A chart is a visual representation of data and conveys information in an easy
to understand and attractive manner. The chart makes it easy to spot patterns
and trends in your data. Several types of charts like bar chart, column chart,
pie chart, line chart etc. are available in Word 2016.
To insert a Chart, follow the
steps given below:
1 Click on the Chart com-
mand in the Illustrations
group.
A The Insert Chart dialogue 1
box appears.
A 2
2 In the Insert Chart dialog
box, select the type of
chart that you want.
3 Click the OK button.
B The Excel 2016 sheet ap-
pears.
4 Edit the data in Excel
2016. After you finish ed-
iting your data, close the
Excel.
C The desired chart is in-
serted in the document.
3
4
B
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Module Three : Word Processing (MS Word 2016)
LINKS GROUP
The Links group consists of commands that enable you to create bookmarks, links
and cross references. These commands help you to jump to other places in the same
document or to open another document or a website.
INSERTING BOOKMARK
Suppose you are working on a long
2
document and need to move to specific
locations in the document. For this, you 4
can use the Bookmarks. It enables you
to quickly jump to the marked locations A
3
within the document instead of scrolling
through many pages of your document.
To insert a Bookmark, follow the steps 1
given below:
1 Select the location where you
would like to insert the bookmark.
2 Click the Bookmark command from
the Links group.
A The Bookmark dialog appears. 5
3 In the Bookmark name box, type a
name for your bookmark.
4 Click the Add button.
5 To reach the bookmark location,
open the Bookmark dialog box from
the Insert Tab, select the name of
the bookmark, and then click Go To.
TIP
The Bookmark name must start with a letter and cannot contain spaces.
DELETING A BOOKMARK
To delete the bookmark, follow the steps
1
given below:
1 Click the Bookmark command from
the Links group.
A The Bookmark dialog appears.
A 3
2 Select the bookmark that you wish to 2
delete.
3 Click on the Delete button.
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THE INSERT TAB
INSERTING HYPERLINK
Hyperlinking is a process to create a link in your document for quick access to
webpages and files. Hyperlinks can also take you to the marked places in your
document, such as headings and bookmarks.
To insert a hyperlink, follow the steps given below:
1 Select the text to which
a link has to be created. 2
2 Click the Hyperlink
command from the
Links group. The In- B
sert Hyperlink dialog C
box appears.
A If the link has to be
created for a web- A
1
page, then click the
first option (Existing
file or webpage) in
the Link to pane on
the left. Type the URL of the web page in the Address text box.
B If the link has to be created for an existing file, then click the first option
(Existing file or webpage) in Link to list and browse the file in right panel.
C If the link has to be created for any place in the same document, then
click the second option (Place in this document) in Link to list and browse
the bookmark of that specific place in right panel.
The color of hyperlinked text gets changed to blue with underlined. To open
the link, place the mouse pointer over the hyperlinked text, keep the CTRL key
pressed, and then click the mouse.
REMOVING HYPERLINK
You can also remove the hyperlink from the text.
To remove the hyperlink,
follow the steps given below: 2
1 Select the hyperlinked A
text.
2 Click the Hyperlink
command in the Links
3
group.
A The Edit Hyperlink di-
alog box appears. 1
3 Click on the Remove
Link button in the di-
alog box.
TIP
Right-click on the Hyperlinked text and select Remove Hyperlink.
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Module Three : Word Processing (MS Word 2016)
3
B
B
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THE INSERT TAB
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Module Three : Word Processing (MS Word 2016)
ACTIVITIES
Activity 1
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THE INSERT TAB
Activity 2
Activity 3
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