NCM 119: NURSING LEADERSHIP & MANAGEMENT

(LECTURE)
PROF. CONSTANTINO MENDOZA
ORGANIZING

ORGANIZING
 Is the act of rearranging elements following
one or more rules 4. SPAN OF CONTROL
 Is the establishment of organizational  Refer to the number of specialized activities
structure, staffing and development of job or personnel supervised by one manager
descriptions  Refer to the number of people one can
ORGANIZATION directly supervised, assist and teach to
 Are group of people frequently trying to achieve the objective of their own job.
organize some specific subject.
 a group of people who work together in an FACTORS AFFECTING SPAN OF CONTROL
organized way for a shared purpose  Number of people to be supervised
 Their skills
ORGANIZATIONAL PRINCIPLES  Location of work
 Equipment handled
1. COMMUNICATION
 Is the basic element in organizational 5. DEPARTMENTATION/ SIMILARITY OF
structure and functioning ASSIGNMENT
 It is the key mechanism for achieving Workers of similar activities are group together
integration and coordination of activities of based on the likeness of personal qualification or
special units at different levels in the common purpose
organization
7 STEPS IN COMMUNICATION PROCESS
6. UNITY OF PURPOSE
 Message
Definite plans must be formulated based upon the
 Encoding objectives, policies, standards and work procedures
 Transmitting accepted by the organization
 Receiving
 Decoding ORGANIZATIONAL STRUCTURE
 Understanding
o Refer to the process or to the way a group is
 Feedback formed including its channel of authority,
span of control and lines of communication
2. UNITY OF COMMAND o Is the formal system of task and reporting
 Only one authorized person who gives the relationships that controls, coordinates and
order motivates employees to cooperate in order
 To avoid conflict arising from orders of to achieve the organizational goal
different superiors  The task of a manager is to create an
 To simplify superior- subordinate organizational structure that:
relationship o Encourage employees to work hard and
develop supportive work attitude
3. PROPER DELEGATION OF o Allows people and group to cooperate and
RESPONSIBILITY AND AUTHORITY work effectively
 Responsibility and authority should be
delegated for accomplishment of work to be TYPES OF ORGANIZATIONAL STRUCTURE
done 1. TRADITIONAL STRUCTURE
 Delegation creates an obligation to perform  These are the structure that are based on
functional division and department
DEGRACIA, JOHN NOEH D. BSN 4-E
 NCM 119: NURSING LEADERSHIP & MANAGEMENT
(LECTURE)
PROF. CONSTANTINO MENDOZA
ORGANIZING

 They are characterized by having precise

authority lines for all levels in the
management

TYPES
A. LINE STRUCTURE
 This is the kind of structure that has a very
specific line of command
 The approvals and orders in this kind of
structure comes from the top
2. DIVISIONAL STRUCTURE
 Suitable for small organizations like small
accounting office and law office o People are grouped together based on the
product or service they provide, not the
 This is the kind of structure that allows for
work they do.
easy decision making and also very informal
in nature 3. MATRIX STRUCTURE
B. LINE AND STAFF STRUCTURE o A matrix structure is a combination of two
or more types of organizational structures.
o is a structure that distributes work
o It is a way of arranging your business so
responsibilities from upper management to
that you set up reporting relationships as a
lower-level employees.
grid, or a matrix, rather than in the
o The managers establish standards for the
traditional hierarchy.
quality of the work and deadlines for
employees to finish their tasks, and they
communicate their expectations to the team ORGANIZATIONAL CHART
 Is a diagram that shows the structure of an
EXAMPLE OF LINE AND STAFF STRUCTURE organization and the relationships and
relative ranks of its parts and positions/
jobs
 It is a graphic representation of the chain of
authority from chief executive to each
member of the organization

FORMS OF ORGANIZATIONAL CHART

C. FUCTIONAL STRUCTURE
o a business structure that is based on the
function of each position within the business
and the knowledge and skills of the team
members that perform each role.
1. VERTICAL CHART/ TALL STRUCTURE
 It depicts the chief executive at the top with
lines of authority flowing down the
hierarchy.
 With this structure, an organization will
have a number of managers, each of which
will be responsible for controlling a portion
of the organization.

DEGRACIA, JOHN NOEH D. BSN 4-E

 NCM 119: NURSING LEADERSHIP & MANAGEMENT
(LECTURE)
PROF. CONSTANTINO MENDOZA
ORGANIZING

2. HORIZONTAL CHART/ FLAT CHART

o Depicts the manager at the top with a wide
span of control
o Employees in this structure report to one
manager
o Head nurse/ front line managers are given
more authority

3. CIRCULAR / CONCENTRIC CHART

o Relies on a hierarchy to depict higher-level
employees within the inner rings of a circle
and the lower-level employees on the outer
rings.
o Seated at the center of the organization,
leaders do not send orders down the chain
of command but rather outward.
o This type of structure represent a
conceptual rather than a functional view of
the organization

DEGRACIA, JOHN NOEH D. BSN 4-E