Report Writing

Reports are the factual account of an event. Reports are written summaries of what has
been seen, heard, done, or investigated. It is a methodical and well-organized exposition of
the details and conclusions of an incident that has already occurred.
A well-written report must possess the following qualities

• Analyze the information whether it is true or not.

• Structure the events in sequence.
• Present in an impressive manner.
• Make an appropriate conclusion on true evidence.

Report Writing Format for Magazine and Newspaper

1. Heading: A title that catches the attention of the reader so that readers may get
interested in reading the full report.
2. Byline: Name of the person writing a report, Not to mention your personal details in
the answer.
3. Opening Paragraph: It can include the ‘5 Ws’ namely, WHAT, WHY, WHEN, and
WHERE along with WHO was invited as the chief guest.
4. Sequence of the event in detail: The correct order in which the events took place,
along with a description of each. It serves as the primary paragraph and can, if
necessary, be divided into two short paragraphs.
5. Conclusion: This will include the ending of an event along with the description.

Example:
Q. You are a staff correspondent of the Times of India. Prepare a report on the
destruction and damage caused by the Cyclone that hit the coastal regions of the country.

Ans:
*Heading*

Thousands Affected as Cyclone XYZ Leaves Trail of Destruction

**Date:**
November 23, 2023

**Location:**
Coastal Regions, [Name of the Affected Area]
**Introduction:**
In a catastrophic turn of events, Cyclone XYZ unleashed its fury on coastal regions, leaving a
path of destruction in its wake. The disaster management teams are now working tirelessly
to address the aftermath and provide relief to the thousands affected.

**Body:**
The cyclone, categorized as extremely severe, made landfall on [specific date] with wind
speeds reaching up to [insert speed] km/h. Coastal towns and villages bore the brunt of the
storm, experiencing widespread flooding and structural damage. Initial reports indicate a
significant number of casualties and thousands displaced from their homes.
Local authorities, along with disaster management teams, swung into action immediately
after receiving warnings about the impending cyclone. Evacuation efforts were initiated well
in advance, aiming to relocate vulnerable populations to designated shelters. Despite these
proactive measures, the scale of the disaster has posed immense challenges for relief
operations.
Emergency response teams are currently engaged in rescue missions, searching for survivors
trapped in the debris and flooded areas. Medical teams have set up makeshift clinics to
provide immediate medical attention to the injured. Furthermore, efforts are being made to
restore communication networks and ensure the availability of essential supplies such as
food, water, and blankets.

The disaster management authorities are coordinating with national and international relief
organizations to mobilize additional resources. Military personnel have been deployed to
assist in rescue and relief operations, utilizing helicopters and boats to reach areas
inaccessible by road.

**Conclusion:**
As the affected regions grapple with the aftermath of Cyclone XYZ, the focus remains on
swift and effective disaster management. The collaborative efforts of local, national, and
international agencies are crucial in providing timely assistance to those in need. The road
to recovery will be long, but the resilience of the affected communities, coupled with
ongoing support, will undoubtedly contribute to rebuilding these regions stronger than
before.