UAP DOCUMENT 301: GENERAL CONDITIONS

SECTION 1: DEFINITIONS

 CONTRACT DOCUMENTS – consists of the following:

1. Agreement
2. General conditions
3. Special provisions
4. Specifications
5. Drawings
 OWNER – person ordering the project for execution
 ARCHITECT – commissioned by the owner
 ENGINEER – person so named in the contract document
 PROJECT REPRESENTATIVE – full time construction inspector hired by owner assisting in the supervision of
the work.
 CONTRACTOR – person or firm whose proposal has been accepted & contract awarded
 SUB-CONTRACTOR – having direct contact with contractor, acts in behalf of the contractor in executing any
part of the contract
 SURETY – person, firm, or corporation providing guarantee for contractor’s bonds
 PROPOSAL – offer of a bidder
 PROPOSAL BOND – cashier’s check or surety bond with the proposal submitted by the bidder to guarantee that
the bidder will enter into the contract.
 PERFORMANCE BOND – (15%) approved form of security furnished by the contractor as a guarantee to
execute work in accordance with terms of the contract.
 PAYMENT BOND – (15%) approved form of security furnished by the contractor as guarantee to pay all
obligations arising from the contract
 GUARANTEE BOND – (15%) approved form of security furnished by the contractor to guarantee to the quality
of materials and workmanship performed.
 AGREEMENT – contract between owner and contractor undertaking the project
 ADVERTISEMENT/ INVITATION TO BID – notice or invitation issued to bidders giving information of the
magnitude and extent of the project, nature, etc.
 BID BULLETIN – additional information on contract documents
 INSTRUCTION TO BIDDERS – list of instructions on preparation & conditions for award of contract
 DRAWINGS – graphical representation of work
 GENERAL CONDITIONS – printed documents stipulating procedural and administrative aspects of the contract
 SPECIAL PROVISIONS – instructions that supplement or modify drawings, specs, & general conditions of the
contract.
 SPECIFICATIONS – written or printed description of work describing qualities of materials and mode of
construction
 SUPPLEMENTARY SPECS – addt’l info issued as an addition or amendment to provisions of specs.
 SCHEDULE OF MATERIALS AND FINISHES – outline specs enumerating type and trade names of materials
used
 BREAKDOWN OF WORK AND CORRESPONDING VALUES – list of work and corresponding value in
materials & labor including profit and overhead allowance.
 WRITTEN NOTICE – info, advice or notification pertinent to the project
 ACT OF GOD/ FORCE MAJEURE – catastrophes, phenomena of nature, misfortunes and accidents which
human prudence cannot foresee or prevent.
 TIME LIMITS – duration of time allowed by the contract for project completion
 LOCAL LAWS – laws, ordinances, and government regulations applicable to the project
 WORK – includes labor and materials, equipment, transportation, faculties necessary for completion of the project
 FURNISH - “purchase and/or fabricate and deliver to the jobsite”
 INSTALL – build in, mount in positions, connect or apply
 PROVIDE – “furnish and install”

ARTICLE 2: EXECUTION, CORRELATION AND INTENT OF DOCUMENTS

 Documents signed in quintuplicate by owner and contactor duly witnessed.
 Intent of contract documents – prescribe the complete work
- Intention is to include labor, materials, equipment and transportation necessary for completion and
Execution
 Specs shall take control in discrepancies in drawings and specs.
 Any discrepancies, errors and omissions shall be reported to the architect or engineer. Any work done involving
errors are the contractor’s risk.
 Architect or engineer shall furnish additional detail drawings and instructions consistent to contract documents.
 Contractor and architect and engineer shall jointly prepare a schedule in accordance to progress of work.
 Contractor shall keep a copy of all drawings, specs, breakdown of work, and schedule of constructions work,
instructions at the site.
 Drawings, specs, and models are property of the architect and are to be returned at completion of work and before
final payment to the contractor is made

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ARTICLE 3: DRAWINGS AND SPECS
 Owner shall furnish contractor 3 sets of drawings and specs for free.
 Drawings and models must cooperate with specs to form as part of the contract documents. Figures are to be
followed in preference to measurement and scale.
 The contractor shall explain and verify any doubt as to the meaning of the drawings and specs.
1. If there is a conflict in both drawings and specs, the contractor, with the architect’s permission, shall
submit to the owner proposals as to which method or material is required. If the les expensive work is
done, the contractor shall credit the owner the amount equivalent to the difference of the expensive and
less expensive work.
2. The contractor must first refer to the architect before proceeding with the work.
 Discrepancies in figures, drawings must be referred to the architect before any adjustment be made by the
contractor. The decision of the architect will govern and must be followed by the contractor.

ARTICLE 4: DETAIL DRAWINGS AND INSTRUCTIONS

 Supplementary drawings and instructions shall be promptly supplied by the architect and must conform to contract
documents. Contractor shall do no work without proper drawings and instructions.
 Contractor and architect shall prepare a schedule a when detail drawings will be required.

ARTICLE 5: SHOP DRAWINGS

 Contractor shall prepare at his own expense and submit 2 copies of all shop drawings to the architect, who will
make the necessary corrections, and file the corrected copies.
 Contractor shall check drawings before submitting to sub-contractors.
 Shop drawings shall represent:
1. Working and erection dimension
2. Arrangements and sectional views
3. Necessary details
4. Kinds of materials and finishes
 Shop Drawings shall be dated and contain:
1. Name of project
2. Descriptive names of equipment, materials and classified item numbers
3. Location at which materials or equipment are to be installed.
 Drawings shall be accompanied by a letter of transmittal containing name of project, contractor, number of
drawings, titles and other pertinent data.
 Contractor shall submit 3 sets of prints of shop drawings to the architect for approval. 1 copy shall be returned to
the contractor with necessary corrections.
1. Contractor shall make corrections and resubmit until approved by the architect.
2. Contractor shall insert date of approval on tracings and furnish the architect with 3 additional prints of
approved drawings.
3. No work be done without architect’s approval.
4. Contractor shall mention specific variations of shop drawings from contract documents in his letter of
submittal.
 Contractor is responsible for accuracy of shop drawings.

SECTION 2: LAWS, REGULATIONS, AND SITE CONDITIONS

ARTICLE 6: LAWS, REGULATIONS, AND SITE CONDITIONS

 Contractor shall comply with all laws and regulations governing the project. If ever he resists without the
knowledge of the architect, he shall bear the consequences.
 Before bidding, the contractor must visit the site and make estimates of facilities and difficulties attending to the
scope of work and its execution.

ARTICLE 7: PERMITS, TAXES AND SURVEYS

 All permits and licenses necessary shall be secured and fees paid by the contractor but may be reimbursed from the
owner. Contractor is responsible if construction starts without necessary permits.
 Contractor will secure the occupancy permit.
 Contractor will pay taxes pertinent to construction of the project.
 Owner is responsible for establishment of boundaries made by a licensed surveyor. He may delegate the
responsibility to the contractor but the owner must pay for surveyor’s fees.
1. Contractor shall verify all grades, lines and levels as indicated on drawings.
2. Contractor shall provide batter boards and maintain them. He shall establish grade marks at each floor
line.
3. Contractor shall layout exact location of partitions.
 Contractor shall pay the services of the surveyor when so required to confirm location of columns, piers, etc.
required by the contract. Copy of certification shall be furnished by the architect and will represent as an
independent verification of the layout.
1. Contractor shall furnish certifications from the surveyor that all partitions of work are in accordance with
contract requirements.
2. Surveyor shall verify and certify to lines and levels of any portion of work any time deemed necessary by
the architect.
 Final verification shall be submitted upon completion of work before payment is made.

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SECTION 3: EQUIPMENT AND MATERIALS

ARTICLE 8: GENERAL
 All materials and equipment must conform to all laws governing the project.
 Contractor shall obtain necessary permits and pay fees covered within period of construction.
 Contractor shall bear any and all damages by reason of any delay in work.

ARTICLE 9: EQUIPMENT
 Architect and engineer must refer to equipment by catalogue number and name.
1. Contractor shall furnish complete lists of substitutions prior to signing of contract.
2. Contractor shall abide by architect and engineer’s judgment when proposed items of equipment are
judged to be acceptable. General contractor shall submit proposals for substitutions in writing.
 Contractor shall furnish 3 copies of complete catalogue data for every item of equipment.
1. Submission shall be compiled by contractor.
2. Data sheet or catalogue shall be indexed according to specification, section and paragraph.
3. Submission shall become part of the contract.
4. Catalogue data does not supercede contract documents.
5. It is contractor’s responsibility that items be furnished fit the space available.
6. Contractor’s responsibility to install equipment to operate properly.

ARTICLE 10: MATERIALS, FIXTURES, APPLIANCES AND FITTINGS FURNISHED BY CONTRACTOR

 Names of proposed manufacturers, material men and dealers shall be submitted to the architect for approval.
1. No manufacturer shall be approved unless he has a good reputation, capacity and adequate quality
control.
2. Transactions shall be made through the contractor.
3. Contractor shall provide manufacturers with complete sets of specs and drawings.
4. Manufacturer shall have materials supplied by him properly coded or identified in accordance with
existing standards.
 Contractor shall furnish samples specified for approval.
1. 3 samples shall be submitted.
2. Samples shall be labeled, bearing material name and quality.
3. If specs require manufacturer’s installation directions, directions shall accompany samples for approval.
4. 3 copies of letter of transmittal from contractor shall accompany all samples.
5. Transportation charges to architect’s office must be prepaid.
6. No orders of materials are to be made without architect’s approval.
 No substitution for materials be made without architect’s approval.
 Samples for materials to be used for substitution shall be approved by architect.
 Contractor shall submit samples for testing to the architect.
 All costs for shipping, handling and testing of samples are to be paid by the contractor.
 Quality of materials used shall be of best grade and new otherwise specified.
 Contractor shall provide space for subcontractors’ storage and work force.
 All materials affected by moisture shall be stored and protected from the weather.
 Moving materials will be done at the contractor’s expense.
 Defective materials or materials not conforming to specs shall be used upon approval. The architect shall have the
authority to remove or replace such deducting the cost from the contractor.
 Contractor shall pay for royalties and license fees on patented materials furnished by him.
 All materials shall be applied and installed following the manufacturer’s directions.

SECTION 4: PREMISES AND TEMPORARY STRUCTURE

ARTICLE 14: USE OF PREMISES

 Contractor shall confine materials to limits indicated by law.
 Contractor shall not load or permit any part of the structure to be loaded with a weight that will disregard the
safety of others.

ARTICLE 15: TEMPORARY STRUCTURES

 OFFICE AND CONTRACTOR’S BUILDING – wooden floor raised above ground; room of approx. 12 sq.m.
for the architect,
 HOUSING FOR WORKERS – tents or protection on designated areas.
 SANITARY FIXTURES AND 1ST AID STATION – ample sanitary toilets and other conveniences including
water connections.
 TEMPORARY BARRICADES AND GUARD LIGHTS – necessary for proper prosecution and completion of
work. Lights located at false work tower to be provided by contractor.
 TEMPORARY WATER, POWER, AND TELEPHONE FACILITIES – provided by contractor through
arrangements with local utility companies. All expenses paid by the contractor
 TEMPORARY SIGNS – no advertisements to be displayed without architect’s approval.
 TEMPORARY ROADWAYS – provide proper access
 TEMPORARY STAIRS, LADDERS, RAMPS, and RUNWAYS – such shall meet requirements of local laws.
 TEMPORARY ELEVATORS AND HOISTS – install adequate number of elevators and hoists located bat
sufficient distance from exterior walls.

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  TEMPORARY ENCLOSURES – exterior doors shall be equipped with self-closing hardware; windows
equipped with removable sash frames.
 TEMPORARY OR TRIAL USAGE – privilege of owner.
 REMOVAL OF TEMPORARY STRUCTURES – contractor shall remove all temporary structures erected by
him and shall clean premises as condition of completing the work.

SECTION 5: PROTECTION OF WORK AND OWNER’S PROPERTY

ARTICLE 16: PROTECTION OF WORK AND OWNER’S PROPERTY

 The contractor shall maintain and protect owner’s property from damage.
1. The contractor shall provide watchmen (competent enough for the architect) and provide all doorways
with locks. It is the contractor who shall lock and close the doors after each day’s work.
2. No smoking except on designated areas. No building of fires except with the consent of the architect.
3. Contractor shall provide barrels of water and buckets for the main purpose of fire protection and should
not be used for any other reason.
4. Contractor shall provide adequate number of fire extinguishers.
 Old materials of value shall be piled in areas designated by the owner or architect and are in the responsibility of
the contractor.
 Existing trees and shrubs are to be boxed and protected from damage. Cutting of trees in site must have consent of
the architect.
1. Plants needed to be transplanted within 50 meters must be done at the expense of the contractor.
 Damage to trees, etc shall be made good by the contractor at his own expense.

ARTICLE 17: PROTECTION OF ADJACENT PROPERTY AND EXISTING UTILITIES

 Contractor shall protect adjacent property and existing utilities as provided by law and contract documents at his
own expense. He is liable and must pay for all damages by his acts and negligence or by his employees.

ARTICLE 18: PROTECTION OF LIFE, WORK AND PROPERTY DUE TO EMERGENCY

 In cases of emergency where a life is at stake, the contractor may have the power to act without consultation. Any
compensation claimed by the contractor shall be determined by agreement or arbitration.

SECTION 6: LABOR, WORK AND PAYMENTS

ARTICLE 19: LABOR

 The contractor must employ competent and efficient workmen and must act, upon request of the architect, to
discharge or remove any employee deemed incompetent. Should the contractor fail to do so, the architect may
withhold payment or suspend work until such orders are complied with.
 The supervisor must be a licensed engineer or architect who will work personally and inspect at least once a
week.
 The contractor shall keep a competent project engineer who will represent the contractor in his absence. His
decisions are binding to the contractor and he has full authority to execute the orders or directions of the architect.

ARTICLE 20: WORK

 The contractor shall use methods and appliances necessary to complete the work within contract time.
1. The architect may order the contractor to increase efficiency or improve system of operation. Failure
of the architect to demand such does not relieve contractor of his liability to the contract.
2. The contractor shall furnish approved full information and evidence of appliances used if required.
 Stakes, benchmarks placed by contractor shall be gradually preserved and maintained by the Contractor. If
such are displaced or damage due to neglect, the contractor must replace them at his own expense.
 The owner, architect and representatives shall have access to work for inspection. Contractor shall provide
proper facilities for access and inspection.
1. The contractor shall give the architect and party a notice of its readiness for inspection. If work
should be covered up without approval, the architect may uncover it for examination at contractor’s
expense.
2. Re-examination of work may be ordered by the architect and uncovered by the contractor. If work is
found not in accordance with the contract, the contractor shall pay for the cost.
3. Contractor shall furnish promptly without additional charge all facilities, labor, and materials
necessary for safe inspection without delaying schedule of work.
4. The architect may examine work already completed before final acceptance. If work is found
defective due to contractor’s fault, he shall defray all the expenses of such examination and
satisfactory reconstruction. If work is found to be satisfactory, actual cost of labor and materials in
examination plus 15% shall be allowed the contractor and granted extension time on account of
additional work.
 Contractor shall perform any work during an emergency. He may inform the architect and engineer of the
emergency as soon as practicable.
 Adjustment of drawings to suit field conditions may be necessary during construction. The contract recognizes the
essence of this as long as resulting overruns and underruns do not exceed 5%. Discrepancies shall be submitted
immediately to the architect before adjustments.
 The owner may at any time change or alter by adding or deducting from work without invalidating the contract by
stating the changes to be made in writing.

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  If sub-surface conditions that are different from that on the drawings are discovered, the architect must be
informed immediately. He must investigate and make the necessary changes in the drawings and specs.
 If changes in work ma cause an increase or decrease in the amount due, the contract shall be modified in writing
and the contractor shall furnish proportionate additional performance bond.
 Value of extra work shall be determined by the following:
1. Estimate and acceptance in lump sum
2. Unit prices stipulated in contract provided that the extra does not exceed 20% of the original contract
details.
3. Actual direct cost plus 15% for contractor’s profit, overhead and contractor’s tax. Contractor shall
present a correct account of costs with vouchers. The architect will certify the 15% allowance for
overhead and profit of the contractor.
 Claim of adjustment must be asserted within 15 days from date of the order of change unless architect will extend
the time.
 Architect shall have the authority to make minor changes in the work not involving extra cost.
 Owner reserves to right to employ other persons to perform the extra work.
 If any instructions in drawings involve extra cost, the contractor will inform the architect through written notice
within 15 days after the receipt of such instruction. If delays incur in mobilization of work, the contractor must
give the architect a written notice within 15 days after recognition of delay and proceed to claim the extra cost.
 Contractor shall keep the premises free of waste materials from the accumulation of work. After the work is
completed, he shall remove all his rubbish, scaffolding, surplus materials and turn over the work to the occupants
with:
1. All dirt, stains from floors, walls, ceiling, etc. removed.
2. All woodwork, hardware and metalwork cleaned and polished.
3. All glazing, marble and tile work washed and polished.
 The owner has the right to use the completed portions of the work regardless of the time of completion of work.
 Upon notice of completion of work from the contractor, the architect shall immediately inspect the project. If the
work is substantially complete (not less than 98% is finished), the architect shall issue a certificate of completion
of work in respect to the work.
 Prior to the issuance of the certification of completion, the contractor must execute a written undertaking to finish
any work during the period of Making Good of Known Defects or Faults (period of not more than 60 days).
 The contractor shall execute at his own expense all work necessary for making good of known defects within the
period of 60 days after the issuance of the certificate of completion or within 15 days after its expiration as a
result of the inspection by the architect. If the owner is responsible for the defect, the value of work will be
regarded and paid for as additional work.
 The contractor shall search for cause of any defects and faults in the project. If the cause of the defect is something
the contractor is not liable for, the owner will pay for the cost of work carried out by the contractor. But if the
cause binds the contractor liable, the cost of searching, repair, rectification and make good of such defect shall be
borne by him.

ARTICLE 21: TIME OF COMPLETION OF WORK

 Written notice to proceed work shall be given to the contractor following the execution of the contract agreement.
 Contractor shall complete all the work contracted in the time stated. Computation of the contract time shall
commence on the 7th day from receipt of the notice to proceed.
 Contractor shall submit the schedule of work in CPM form or any form acceptable to the architect, indicating the
approximate dates each item will be started and completed, for approval.
 Contractor will be allowed an extension based on the following reasons:
1. Delay due to the employees of the owner and the owner himself, act of god or force majeure, delay
by the architect pending arbitration, the contractor shall within 15 days from the occurrence of
such delay file the necessary request of extension for the approval of the architect. No extension of
time shall be granted for failure of owner to furnish materials unless they be required for proper
execution of work or contractor shall have made request for them 10 days before they are actually
needed.
2. Written consent of bondsmen must be attached to any request for extension and submitted to the
owner.
3. If there is increase in work and the contract time is unreasonably short, the time allowance for
extension and increases shall be agreed upon in writing.
4. If no schedule or agreement stating upon which drawings shall be furnished is made, then no claim
for delay shall be allowed on the account of failure to furnish drawings until 2 weeks after demands
for such drawings.
5. If work is interrupted for any reason, it must be resumed on the removal of the cause of delay.
6. Contractor shall submit written notice to the architect at least 10 days prior to beginning, suspending
or resuming the work to the end that the architect may make preparations for inspection without
delaying the work. All delays resulting from failure of the contractor are the contractor’s risk. All
extra costs due to such delay will be deducted from the final payment.
 If failure to complete work at the said contract time, the contractor will pay the owner the liquidated damages in
the amount stipulated in the contract agreement.

ARTICLE 22: PAYMENTS

 The contractor shall, within 15 days from receipt of notice to proceed, submit a complete breakdown of work
and corresponding value for approval and will be used as basis for all requests for payment.

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  The contractor shall submit a request for payment for work done, not more than once each month. Each request
shall be computed from the work completed on all items listed in the breakdown of work, less 10% retention.
When 50% of the contract has been accomplished, no retention shall be made.
 The contractor, at his own expense, shall furnish the architect progress photographs which shall be taken monthly.
1. Photograph size shall be 6” by 8”. Four exposures shall be taken (2 copies for each exposure = 8), a total
of 8 prints to be delivered to the architect, and all negatives bearing the date of exposure and name of
work.
2. No partial payment may be considered for approval without the pictures accompanying request for
payment.
 15 days upon receipt of the request for payment, the architect shall either issue a certificate of payment or
withhold the request and inform the contractor in writing the reasons for withholding it. The certificate of payment
shall include the value of work accomplished during the period of time covered by the certificate.
 The architect may recommend withholding of payment on any of the following:
1. Defective work not remedied.
2. Reasonable evidence indicating probable filing of claims.
3. Failure of contractor to make payments to sub-contractors or for material and labor.
4. Reasonable doubt that the contract can be completed for the balance then unpaid.
5. Damage to another contractor.
 The architect shall estimate the value of work using the breakdown of work and corresponding values as a basis.
Estimates of the architect are considered final and conclusive evidence of the amount of work performed and shall
be basis for the full measure of the compensation of the contractor, but bear in mind that the estimates are
approximate only.
 Within 15 days from the date of approval of a request for payment and issuance of certificate of payment,
the owner shall pay the amount as certified, or such other amount he deems is due the contractor informing both
the contractor and architect in writing his reasons for paying the amended amount.
 The contractor shall pay promptly his workmen, materials and equipment used, taxes and remit all amount
withheld from salaries and wages of his employees. If required by the owner, the contractor shall swear before an
officer duly authorized to administer oath that all persons who have done work and all materials furnished have
been paid for.
 No payments shall be made in excess of 65% of the contract price unless a notarized statement is submitted by
the contractor to the effect that all bills for labor, other than current wages, and bills for materials have been paid.
 The contractor shall promptly remove from the premises all work condemned by the architect as failing to conform
to the contract. He shall replace and re-execute his own work in accordance to the contract documents at his own
expense.
 The contractor shall submit the following before final payment is made:
1. Certificate of final building occupancy
2. Certificate of final inspection of utilities
3. Original and 3 sets of prints of “as-built-drawings” of electrical, sanitary, gas, telephone and mechanical
works.
4. 3 copies of directory of panel boards and list of circuits.
5. 3 copies of instructions and manual for operating fixtures and equipment.
6. 3 copies of keying schedule.
7. Guarantee bond equivalent to 30% of the contract price covering a period of 1 year after the final
acceptance of the work.
 The architect shall proceed to verify the work, make final estimates, certify the completion of work and accept the
same.
1. The owner shall then pay the contractor the remainder of the fee provided that the final payment of the
contract shall not be made until the contractor has submitted a sworn statement showing that all taxes due
from him, all materials and labor have been duly paid.
2. The making and acceptance of the final payment shall constitute a waiver of all claims by the contractor.
 The final certificate of payment nor any provisions may relieve the contractor of responsibility for faulty materials.
He shall remedy defects and pay for the damage, which will appear within a year’s period from date of acceptance
of work by the owner.
 No provision may limit the contractor’s liability to defects.
 The owner shall give notice of observed defects with reasonable promptness. All questions shall be decided by the
architect whose decision shall be subject to arbitration.
 The amount retained by the owner shall be released 3 months after the date of the final payment.

SECTION 7: CONTRACTOR-SEPARATE CONTRACTOR-SUB-CONTRACTOR RELATIONSHIP

ARTICLE 23: SEPARATE CONTRACTS TO OTHER CONTRACTORS

 Owner reserves the right to let other contractors in connection to the work.

ARTICLE 24: CONTRACTOR-SEPARATE CONTRACTORS RELATION

 The contractor shall provide other contractors the opportunity for introduction and storage of materials and shall
properly connect and coordinate his work with theirs.
 The contractor shall do the cutting, patching and fitting required of his work and must be fit to be received by
work of other contractors.
 Any cost caused by defective work shall be born by the party responsible. The contractor shall not endanger any
work by cutting, etc. or cut and alter any work done by the sub-contractor without the architect’s consent.

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  The contractor shall promptly inform the architect of any defects done by the sub-contractors. His failure to
inspect and report shall constitute an acceptance of proper execution of work by the sub-contractor.
 Should the contractor cause any damage of the work done by the sub-contractors, both parties will settle as such
by an agreement and relieve the owner of any liability, which may arise there from.

ARTICLE 25: SUB-CONTRACTS

 At least 15 days prior to the date of bidding, the contractor shall seek the architect’s clarification as to which
particular areas for which the competence of the sub-contractor shall be subject to evaluation by the architect
where after, the contractor may submit a list of prospective sub-contractors for the architect’s approval.
 The contractor is responsible for the acts of his sub-contractors and persons directly employed by them.

ARTICLE 26: CONTRACTOR-SUB-CONTRACTORS RELATIONS

 The contractor agrees:
1. To be bound to the sub-contractor by all the obligations assumed by the owner to the contractor under the
contract documents.
2. To pay the sub-contractor, upon the payment of certificates.
3. To pay the sub-contractor, to such extent as may be provided by the contract documents.
4. To pay the sub-contractor on demand for his work or materials as far as executed and fixed in place less
the retained percentage at the time the certificate should be issued.
5. To pay the sub-contractor adjust share of any fire insurance money received by the contractor.
6. To make no demand to the sub-contractor for liquidated damages or penalty for delay in any sum in
excess of the amount stated in the sub-contract.
7. To give the sub-contractor an opportunity to be present and to submit any evidence in any arbitration
involving his rights.
 The sub-contractor agrees:
1. To be bound to the contractor by the terms of agreement in the contract documents and to assume toward
him all obligations assumed to him by the owner.
2. To submit to the contractor application for payment in such reasonable time as to enable the contractor to
apply for payment.
3. To make all claims for extensions, extras, and for damages for delays to the contractor.
 The contractor and sub-contractor agree that their rights and obligations and all procedure shall be analogous to
those set forth in the contract.

SECTION 8: SUSPENSION OF WORK AND TERMINATION OF THE CONTRACT

ARTICLE 27: CONTRACTOR’S RIGHTS TO SUSPEND WORK OR TERMINATE CONTRACT

 The contractor may suspend or terminate work upon 15 days written notice to the owner and architect for the
following:
1. Order of court or public authority caused the work to stop or suspension for 90 days through no act of
the contractor and employees.
2. If architect fails to act upon request for payment within 15 days after presented.
3. If owner fails to act upon request for payment within 15 days after presented.
4. If owner fails to pay the contractor within 30 days after its award by arbitration.

ARTICLE 28: OWNER’S RIGHT TO TERMINATE CONTRACT

 The owner, upon certification of the architect justifying his action, may terminate the contract with the contractor
within 15 days written notice and surety of the contractor if any and take possession of the premises, tools,
materials, etc.
 The owner shall terminate contract based on the following:
1. If contractor declares bankruptcy or assign assets to creditors.
2. Disregard or violate provisions of the contract documents or fail to prosecute work according to schedule.
3. Fail to provide qualified superintendents, workman, sub-contractors and materials.
4. Fail to make payments to sub-contractors, workmen and dealers.

ARTICLE 29: OWNER’S RIGHT TO PROCEED AFTER WORK TAKEOVER FROM CONTRACTOR
 The contractor, upon receipt of notice of termination, shall vacate position and work stated in the notice. All
materials, equipment, etc. shall remain, at the option of the architect, for completion of work.
 The owner shall take over the work and proceed in administration.
 The architect will ascertain and fix the value of work completed by the contractor.
1. If expenditures of owner on completion of work including all charges prior to termination of the contract
are not in excess of the contract price, the difference between total expenditures and contract price may
be applied to settle claims, and the balance may be paid to the contractor.
2. No amount in excess of the combined value of completed work, retained percentage, and usable materials
shall be paid.
3. In case of suspension of work, all unpaid work and expenses incurred during suspension shall be
evaluated by the architect and paid for by the owner.
 The full extent of damage the contractor and/or his sureties shall be liable shall be:
1. Total daily liquidated damages until the date the owner takes over work.
2. Excess cost incurred by owner in completion of the project over the contract price, which includes
administrative services, supervision and inspection.

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SECTION 9: RESPONSIBILITIES AND LIABILITIES OF CONTRACTOR AND OF OWNER

ARTICLE 30: CONTRACTOR’S RESPONSIBILITY FOR ACCIDENTS AND DAMAGES

 The contractor shall take necessary precautions for the safety of employees. The contractor shall erect barriers,
supports, braces, shoring, danger signs and necessary safeguards to protect workmen from any accident and
damage in the consequence of his work.
 The contractor shall designate a member of his organization whose duty shall be prevention of accidents and
damage to the owner’s property and adjoining property and his name and position will be reported to the architect.
 The owner shall not be responsible for the following:
1. Death of disease contracted by contractor or employees
2. Contractor’s plant or materials
3. Damages caused by the contractor to any property of the owner and adjoining property
All damages are the contractor’s responsibility.
 The contractor shall indemnify and save harmless the owner against all losses and claims, demands, payments,
suits, actions, recoveries and judgment brought or recovered against him. Claims for payment and repairs for
damages shall be settled by the contractor at his own expense.

ARTICLE 31: CONTRACTOR’S INSURANCE AND BONDS

 The contractor shall secure and maintain such insurance from a company acceptable to the owner. He shall not
commence work until he has obtained insurance and shall have filed the certificate of insurance or the certified
copy of the insurance policy to the owner. The policy will not be cancelled prior to 10 days’ written notice to the
owner of intention to cancel.
 The contractor shall furnish a performance bond of equal to 15% of the contract amount and 15% payment
bond covering payments and obligations arising from the contract, as form of sureties for the owner and will
remain in effect until replaced by the guarantee bond.
 The owner will release the performance and payment bonds after the expiration of 2 months from the final
acceptance of work. Only after shall the contractor furnish a guarantee bond in the amount of 30% of the total
contract cost and shall be for a period of 1 year commencing from the date of acceptance of work guaranteeing
the quality of work and materials.
 Contractor’s guarantee-warranty:
1. The contractor shall secure warranties from sub-contractors and deliver copies to the owner upon
completion of work.
2. The contractor shall warrant all work performed by him where guarantee is required.
3. The contractor shall warrant and guarantee for a period of 1 year or for longer periods so provided in
the specs all materials and workmanship installed under the contract.
4. The contractor hereby agrees to make repairs to correct defective work within a period of 5 days after
written notice at his own expense within the agreed period of warranty.
5. The owner may have the defective work done and charge the cost against the amount retained, if the work
costs more than the retained amount, the contractor and his sureties will pay the remaining balance.

ARTICLE 32: OWNER’S RESPONSIBILITIES AND LIABILITIES

 The owner, although optional, shall be responsible and maintain such insurance to protect him from personal
injury including disease and death of persons under his employment, etc.
 The owner and architect shall give a list of personnel assigned to the project who need to be covered by insurance
and amount of coverage.

ARTICLE 33: LIENS, DISPUTE AND ARBITRATION

 Before release of the final payment and retained percentage, the contractor must deliver to the owner a complete
release of all liens arising out of the contract, or receipts in full lieu.
 Assignment:
1. The contract shall not be assigned by the contractor without prior written consent of the owner and such
consent shall not relieve the contractor from responsibility and liability of all terms and conditions of the
contract.
2. The owner’s consent of sub-letting of work shall; not be granted until the contractor furnishes the owner
with evidence that the sub-contractor has ample insurance to the same extent.
3. The contractor shall exonerate, indemnify and save harmless the owner form any loss and expense
caused by sub-letting.
4. In case of transfer without previous consent, the owner may refuse to carry out the contract, but a right to
breach the contract is reserved to the owner and the contractor.
 Claim for damages shall be made in writing to the party liable within a reasonable time and not later than the final
payment and shall be adjusted by agreement or arbitration.
 Disputes:
1. The architect shall make decisions on all claims of owner and contractor on all matters relating to the
progress and execution of work or interpretation of contract documents.
2. The architect, whose decision is final, will decide disputes, concerning questions of fact arising under the
contract.
3. if the architect fails to render a decision within 15 days after parties presented their evidence, either
party may demand arbitration.
 All disputes, claims, questions subject to arbitration shall be settled in accordance with the provisions of this UAP
document.

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SECTION 10: AUTHORITY OF ARCHITECT, ENGINEERS, AND PROJECT REPRESENTATIVE

ARTICLE 34: ARCHITECT’S STATUS

 The Architect shall be the Owner’s representative during the construction period and he shall observe the work in
the process on behalf of the Owner
 He shall have authority to stop the work whenever such stoppage may be necessary in his reasonable opinion to
insure the proper execution of the Contract. The Architect’s failure of not ordering the stopping of the work does
not relieve the Contractor from the responsibility of complying with the Contract Documents and the sole
responsibility of protecting persons.
 The Architect shall decide any and all questions which may arise as to the quality and acceptability of materials
furnished and work performed and performance and rate of progress of work, and shall decide all questions which
may arise as to the interpretation of the Drawings and Specifications, and all questions as to the acceptable
fulfillment of the terms of the Contract.
 As the Architect is, in the first Instance, the Interpreter of the conditions of the contract and the judge of its
performance, he shall side neither with the Owner nor with the Contractor, but shall use his powers and under the
Contract to enforce its faithful performance by both.
 In case of the termination of the employment of the Architect, the Owner shall appoint a capable and reputable
Architect against whom the Contract makes no reasonable objection, whose status under the Contract shall be that
of the former Architect; any dispute in connection with such appointment shall be subject to arbitration.

ARTICLE 35: AUTHORITY AND RESPONSIBILITIES OF THE ENGINEERS

 He Engineers shall be solely responsible for their respective designs, computations and other professional services.
They shall assist the Architects in the general supervision and direction of the particular portion of the work where
their professional services are concerned.
 The Engineers shall inspect the work for conformance with the approved Drawings and Specifications and shall
report to the Architect any discrepancy between such work and said Drawings and Specifications.
 The Engineers shall perform any professional service necessary for the accomplishment of the work subject to the
terms and conditions of the Inter-professional agreement between the Architect and the Engineers or any existing
contract affecting or relative to the project.

ARTICLE 36: AUTHORITY AND DUTIES OF THE PROJECT REPRESENTATIVES, RESIDENT ARCHITECTS,
RESIDENT ENGINEERS OR CONSTRUCTION INSPECTORS.
 Employed by the owner :Technically qualified men referred to as Project Representatives, resident Architects,
Resident Engineers or Construction Inspectors recommended by the Architect and employed by the Owner may be
stationed on the Project to assist the Architect and the Engineers in the general supervision and direction of the
Work.
 Duties: The duties of the Project Representatives, Resident Architects, Resident Engineers and Construction
Inspectors are stipulated in the Special Provision of the Contract.
 Disputes: In case of any dispute arising between the Project Representative, Resident Architect, Resident
Engineer, or Construction Inspector, and the Contractor, they shall have authority to reject materials or suspend the
work until the question at issue can be referred to and decide by the Architect.
Nothing in the provisions of this article will relieve the Contractor from the responsibility of performing the work
in accordance with the Drawings, Specifications and other Contract Documents.