UAP DOCUMENT 301: GENERAL CONDITIONS

SECTION 1: DEFINITIONS
• CONTRACT DOCUMENTS – consists of the following:
1. Agreement 4. Specifications
2. General conditions 5. Drawings
3. Special provisions

• OWNER – person ordering the project for execution

• ARCHITECT – commissioned by the owner
• ENGINEER – person so named in the contract document
• PROJECT REPRESENTATIVE – full time construction inspector hired by owner assisting in
the supervision of the work.
• CONTRACTOR – person or firm whose proposal has been accepted & contract
awarded
• SUB-CONTRACTOR – having direct contact with contractor, acts in behalf of the
contractor in executing any part of the contract
• SURETY – person, firm, or corporation providing guarantee for contractor’s bonds
• PROPOSAL – offer of a bidder
• PROPOSAL BOND – cashier’s check or surety bond with the proposal submitted by the
bidder to guarantee that the bidder will enter into the contract.
• PERFORMANCE BOND – (15%) approved form of security furnished by the contractor as
a guarantee to execute work in accordance with terms of the contract.
• PAYMENT BOND – (15%) approved form of security furnished by the contractor as
guarantee to pay all obligations arising from the contract
• GUARANTEE BOND – (15%) approved form of security furnished by the contractor to
guarantee to the quality of materials and workmanship performed.
• AGREEMENT – contract between owner and contractor undertaking the project
• ADVERTISEMENT/ INVITATION TO BID – notice or invitation issued to bidders giving
information of the magnitude and extent of the project, nature, etc.
• BID BULLETIN – additional information on contract documents
• INSTRUCTION TO BIDDERS – list of instructions on preparation & conditions for award of
contract
• DRAWINGS – graphical representation of work
• GENERAL CONDITIONS – printed documents stipulating procedural and administrative
aspects of the contract
• SPECIAL PROVISIONS – instructions that supplement or modify drawings, specs, &
general conditions of the contract.
• SPECIFICATIONS – written or printed description of work describing qualities of materials
and mode of construction
• SUPPLEMENTARY SPECS – addt’l info issued as an addition or amendment to provisions
of specs.
• SCHEDULE OF MATERIALS AND FINISHES – outline specs enumerating type and trade
names of materials used
• BREAKDOWN OF WORK AND CORRESPONDING VALUES – list of work and corresponding
value in materials & labor including profit and overhead allowance.
• WRITTEN NOTICE – info, advice or notification pertinent to the project
• ACT OF GOD/ FORCE MAJEURE – catastrophes, phenomena of nature, misfortunes and
accidents which human prudence cannot foresee or prevent.
• TIME LIMITS – duration of time allowed by the contract for project completion
• LOCAL LAWS – laws, ordinances, and government regulations applicable to the project
• WORK – includes labor and materials, equipment, transportation, faculties necessary for
completion of the project
• FURNISH - “purchase and/or fabricate and deliver to the jobsite”
• INSTALL – build in, mount in positions, connect or apply
• PROVIDE – “furnish and install”
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SECTION 2: EXECUTION, CORRELATION AND INTENT OF DOCUMENTS
• Documents signed in quintuplicate by owner and contactor duly witnessed.
• Intent of contract documents – prescribe the complete work
- Intention is to include labor, materials, equipment and transportation
necessary for completion and
Execution
• Specs shall take control in discrepancies in drawings and specs.
• Any discrepancies, errors and omissions shall be reported to the architect or
engineer. Any work done involving errors are the contractor’s risk.
• Architect or engineer shall furnish additional detail drawings and instructions
consistent to contract documents.
• Contractor and architect and engineer shall jointly prepare a schedule in
accordance to progress of work.
• Contractor shall keep a copy of all drawings, specs, breakdown of work, and
schedule of constructions work, instructions at the site.
• Drawings, specs, and models are property of the architect and are to be returned
at completion of work and before final payment to the contractor is made
.

ARTICLE 3: DRAWINGS AND SPECS

• Owner shall furnish contractor 3 sets of drawings and specs for free.
• Drawings and models must cooperate with specs to form as part of the contract
documents. Figures are to be followed in preference to measurement and scale.
• The contractor shall explain and verify any doubt as to the meaning of the
drawings and specs.
1. If there is a conflict in both drawings and specs, the contractor, with the
architect’s permission, shall submit to the owner proposals as to which
method or material is required. If the les expensive work is done, the
contractor shall credit the owner the amount equivalent to the difference of
the expensive and less expensive work.
2. The contractor must first refer to the architect before proceeding with the
work.
• Discrepancies in figures, drawings must be referred to the architect before any
adjustment be made by the contractor. The decision of the architect will govern
and must be followed by the contractor.

ARTICLE 4: DETAIL DRAWINGS AND INSTRUCTIONS

• Supplementary drawings and instructions shall be promptly supplied by the
architect and must conform to contract documents. Contractor shall do no work
without proper drawings and instructions.
• Contractor and architect shall prepare a schedule a when detail drawings will be
required.

ARTICLE 5: SHOP DRAWINGS

• Contractor shall prepare at his own expense and submit 2 copies of all shop
drawings to the architect, who will make the necessary corrections, and file the
corrected copies.
• Contractor shall check drawings before submitting to sub-contractors.
• Shop drawings shall represent:
1. Working and erection dimension
2. Arrangements and sectional views
3. Necessary details
4. Kinds of materials and finishes
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 • Shop Drawings shall be dated and contain:
1. Name of project
2. Descriptive names of equipment, materials and classified item numbers
3. Location at which materials or equipment are to be installed.
• Drawings shall be accompanied by a letter of transmittal containing name of
project, contractor, number of drawings, titles and other pertinent data.

• Contractor shall submit 3 sets of prints of shop drawings to the architect for
approval. 1 copy shall be returned to the contractor with necessary corrections.
1. Contractor shall make corrections and resubmit until approved by the
architect.
2. Contractor shall insert date of approval on tracings and furnish the architect
with 3 additional prints of approved drawings.
3. No work be done without architect’s approval.
4. Contractor shall mention specific variations of shop drawings from contract
documents in his letter of submittal.
• Contractor is responsible for accuracy of shop drawings.

SECTION 2: LAWS, REGULATIONS, AND SITE CONDITIONS

ARTICLE 6: LAWS, REGULATIONS, AND SITE CONDITIONS

• Contractor shall comply with all laws and regulations governing the project. If ever
he resists without the knowledge of the architect, he shall bear the consequences.
• Before bidding, the contractor must visit the site and make estimates of facilities
and difficulties attending to the scope of work and its execution.

ARTICLE 7: PERMITS, TAXES AND SURVEYS

• All permits and licenses necessary shall be secured and fees paid by the contractor
but may be reimbursed from the owner. Contractor is responsible if construction
starts without necessary permits.
• Contractor will secure the occupancy permit.
• Contractor will pay taxes pertinent to construction of the project.
• Owner is responsible for establishment of boundaries made by a licensed surveyor.
He may delegate the responsibility to the contractor but the owner must pay for
surveyor’s fees.
1. Contractor shall verify all grades, lines and levels as indicated on drawings.
2. Contractor shall provide batter boards and maintain them. He shall
establish grade marks at each floor line.
3. Contractor shall layout exact location of partitions.
• Contractor shall pay the services of the surveyor when so required to confirm
location of columns, piers, etc. required by the contract. Copy of certification shall
be furnished by the architect and will represent as an independent verification of
the layout.
1. Contractor shall furnish certifications from the surveyor that all partitions of
work are in accordance with contract requirements.
2. Surveyor shall verify and certify to lines and levels of any portion of work any
time deemed necessary by the architect.
• Final verification shall be submitted upon completion of work before payment is
made.

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SECTION 3: EQUIPMENT AND MATERIALS

ARTICLE 8: GENERAL
• All materials and equipment must conform to all laws governing the project.
• Contractor shall obtain necessary permits and pay fees covered within period of
construction.
• Contractor shall bear any and all damages by reason of any delay in work.

ARTICLE 9: EQUIPMENT
• Architect and engineer must refer to equipment by catalogue number and name.
1. Contractor shall furnish complete lists of substitutions prior to signing of
contract.
2. Contractor shall abide by architect and engineer’s judgment when
proposed items of equipment are judged to be acceptable. General
contractor shall submit proposals for substitutions in writing.
• Contractor shall furnish 3 copies of complete catalogue data for every item of
equipment.
1. Submission shall be compiled by contractor.
2. Data sheet or catalogue shall be indexed according to specification,
section and paragraph.
3. Submission shall become part of the contract.
4. Catalogue data does not supercede contract documents.
5. It is contractor’s responsibility that items be furnished fit the space available.
6. Contractor’s responsibility to install equipment to operate properly.

ARTICLE 10: MATERIALS, FIXTURES, APPLIANCES AND FITTINGS FURNISHED BY CONTRACTOR

• Names of proposed manufacturers, material men and dealers shall be submitted
to the architect for approval.
1. No manufacturer shall be approved unless he has a good reputation,
capacity and adequate quality control.
2. Transactions shall be made through the contractor.
3. Contractor shall provide manufacturers with complete sets of specs and
drawings.
4. Manufacturer shall have materials supplied by him properly coded or
identified in accordance with existing standards.
• Contractor shall furnish samples specified for approval.
1. 3 samples shall be submitted.
2. Samples shall be labeled, bearing material name and quality.
3. If specs require manufacturer’s installation directions, directions shall
accompany samples for approval.
4. 3 copies of letter of transmittal from contractor shall accompany all samples.
5. Transportation charges to architect’s office must be prepaid.
6. No orders of materials are to be made without architect’s approval.
• No substitution for materials be made without architect’s approval.
• Samples for materials to be used for substitution shall be approved by architect.
• Contractor shall submit samples for testing to the architect.
• All costs for shipping, handling and testing of samples are to be paid by the
contractor.
• Quality of materials used shall be of best grade and new otherwise specified.
• Contractor shall provide space for subcontractors’ storage and work force.
• All materials affected by moisture shall be stored and protected from the weather.
• Moving materials will be done at the contractor’s expense.

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 • Defective materials or materials not conforming to specs shall be used upon
approval. The architect shall have the authority to remove or replace such
deducting the cost from the contractor.
• Contractor shall pay for royalties and license fees on patented materials furnished
by him.
• All materials shall be applied and installed following the manufacturer’s directions.

SECTION 4: PREMISES AND TEMPORARY STRUCTURE

ARTICLE 14: USE OF PREMISES

• Contractor shall confine materials to limits indicated by law.
• Contractor shall not load or permit any part of the structure to be loaded with a
weight that will disregard the safety of others.

ARTICLE 15: TEMPORARY STRUCTURES

• OFFICE AND CONTRACTOR’S BUILDING – wooden floor raised above ground; room
of approx. 12 sq.m. for the architect,
• HOUSING FOR WORKERS – tents or protection on designated areas.
• SANITARY FIXTURES AND 1ST AID STATION – ample sanitary toilets and other
conveniences including water connections.
• TEMPORARY BARRICADES AND GUARD LIGHTS – necessary for proper prosecution
and completion of work. Lights located at false work tower to be provided by
contractor.
• TEMPORARY WATER, POWER, AND TELEPHONE FACILITIES – provided by contractor
through arrangements with local utility companies. All expenses paid by the
contractor
• TEMPORARY SIGNS – no advertisements to be displayed without architect’s
approval.
• TEMPORARY ROADWAYS – provide proper access
• TEMPORARY STAIRS, LADDERS, RAMPS, and RUNWAYS – such shall meet requirements
of local laws.
• TEMPORARY ELEVATORS AND HOISTS – install adequate number of elevators and
hoists located bat sufficient distance from exterior walls.
• TEMPORARY ENCLOSURES – exterior doors shall be equipped with self-closing
hardware; windows equipped with removable sash frames.
• TEMPORARY OR TRIAL USAGE – privilege of owner.
• REMOVAL OF TEMPORARY STRUCTURES – contractor shall remove all temporary
structures erected by him and shall clean premises as condition of completing the
work.

SECTION 5: PROTECTION OF WORK AND OWNER’S PROPERTY

ARTICLE 16: PROTECTION OF WORK AND OWNER’S PROPERTY

• The contractor shall maintain and protect owner’s property from damage.
1. The contractor shall provide watchmen (competent enough for the
architect) and provide all doorways with locks. It is the contractor who shall
lock and close the doors after each day’s work.
2. No smoking except on designated areas. No building of fires except with the
consent of the architect.
3. Contractor shall provide barrels of water and buckets for the main purpose
of fire protection and should not be used for any other reason.
4. Contractor shall provide adequate number of fire extinguishers.
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 • Old materials of value shall be piled in areas designated by the owner or architect
and are in the responsibility of the contractor.
• Existing trees and shrubs are to be boxed and protected from damage. Cutting of
trees in site must have consent of the architect.
1. Plants needed to be transplanted within 50 meters must be done at the
expense of the contractor.
• Damage to trees, etc shall be made good by the contractor at his own expense.

ARTICLE 17: PROTECTION OF ADJACENT PROPERTY AND EXISTING UTILITIES

• Contractor shall protect adjacent property and existing utilities as provided by law
and contract documents at his own expense. He is liable and must pay for all
damages by his acts and negligence or by his employees.

ARTICLE 18: PROTECTION OF LIFE, WORK AND PROPERTY DUE TO EMERGENCY

• In cases of emergency where a life is at stake, the contractor may have the power
to act without consultation. Any compensation claimed by the contractor shall be
determined by agreement or arbitration.

SECTION 6: LABOR, WORK AND PAYMENTS

ARTICLE 19: LABOR

• The contractor must employ competent and efficient workmen and must act,
upon request of the architect, to discharge or remove any employee deemed
incompetent. Should the contractor fail to do so, the architect may withhold
payment or suspend work until such orders are complied with.
• The supervisor must be a licensed engineer or architect who will work personally
and inspect at least once a week.
• The contractor shall keep a competent project engineer who will represent the
contractor in his absence. His decisions are binding to the contractor and he has
full authority to execute the orders or directions of the architect.

ARTICLE 20: WORK

• The contractor shall use methods and appliances necessary to complete the
work within contract time.
1. The architect may order the contractor to increase efficiency or improve
system of operation. Failure of the architect to demand such does not
relieve contractor of his liability to the contract.
2. The contractor shall furnish approved full information and evidence of
appliances used if required.
• Stakes, benchmarks placed by contractor shall be gradually preserved and
maintained by the Contractor. If such are displaced or damage due to
neglect, the contractor must replace them at his own expense.
• The owner, architect and representatives shall have access to work for
inspection. Contractor shall provide proper facilities for access and inspection.
1. The contractor shall give the architect and party a notice of its readiness
for inspection. If work should be covered up without approval, the
architect may uncover it for examination at contractor’s expense.
2. Re-examination of work may be ordered by the architect and
uncovered by the contractor. If work is found not in accordance with the
contract, the contractor shall pay for the cost.
3. Contractor shall furnish promptly without additional charge all facilities,
labor, and materials necessary for safe inspection without delaying
schedule of work.
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 4. The architect may examine work already completed before final
acceptance. If work is found defective due to contractor’s fault, he shall
defray all the expenses of such examination and satisfactory
reconstruction. If work is found to be satisfactory, actual cost of labor and
materials in examination plus 15% shall be allowed the contractor and
granted extension time on account of additional work.
• Contractor shall perform any work during an emergency. He may inform the
architect and engineer of the emergency as soon as practicable.
• Adjustment of drawings to suit field conditions may be necessary during
construction. The contract recognizes the essence of this as long as resulting
overruns and underruns do not exceed 5%. Discrepancies shall be submitted
immediately to the architect before adjustments.
• The owner may at any time change or alter by adding or deducting from work
without invalidating the contract by stating the changes to be made in writing.
• If sub-surface conditions that are different from that on the drawings are
discovered, the architect must be informed immediately. He must investigate and
make the necessary changes in the drawings and specs.
• If changes in work ma cause an increase or decrease in the amount due, the
contract shall be modified in writing and the contractor shall furnish proportionate
additional performance bond.
• Value of extra work shall be determined by the following:
1. Estimate and acceptance in lump sum
2. Unit prices stipulated in contract provided that the extra does not exceed
20% of the original contract details.
3. Actual direct cost plus 15% for contractor’s profit, overhead and
contractor’s tax. Contractor shall present a correct account of costs with
vouchers. The architect will certify the 15% allowance for overhead and
profit of the contractor.
• Claim of adjustment must be asserted within 15 days from date of the order of
change unless architect will extend the time.
• Architect shall have the authority to make minor changes in the work not involving
extra cost.
• Owner reserves to right to employ other persons to perform the extra work.
• If any instructions in drawings involve extra cost, the contractor will inform the
architect through written notice within 15 days after the receipt of such instruction.
If delays incur in mobilization of work, the contractor must give the architect a
written notice within 15 days after recognition of delay and proceed to claim the
extra cost.
• Contractor shall keep the premises free of waste materials from the accumulation
of work. After the work is completed, he shall remove all his rubbish, scaffolding,
surplus materials and turn over the work to the occupants with:
1. All dirt, stains from floors, walls, ceiling, etc. removed.
2. All woodwork, hardware and metalwork cleaned and polished.
3. All glazing, marble and tile work washed and polished.
• The owner has the right to use the completed portions of the work regardless of the
time of completion of work.
• Upon notice of completion of work from the contractor, the architect shall
immediately inspect the project. If the work is substantially complete (not less than
98% is finished), the architect shall issue a certificate of completion of work in
respect to the work.
• Prior to the issuance of the certification of completion, the contractor must execute
a written undertaking to finish any work during the period of Making Good of
Known Defects or Faults (period of not more than 60 days).

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 • The contractor shall execute at his own expense all work necessary for making
good of known defects within the period of 60 days after the issuance of the
certificate of completion or within 15 days after its expiration as a result of the
inspection by the architect. If the owner is responsible for the defect, the value of
work will be regarded and paid for as additional work.
• The contractor shall search for cause of any defects and faults in the project. If the
cause of the defect is something the contractor is not liable for, the owner will pay
for the cost of work carried out by the contractor. But if the cause binds the
contractor liable, the cost of searching, repair, rectification and make good of
such defect shall be borne by him.

ARTICLE 21: TIME OF COMPLETION OF WORK

• Written notice to proceed work shall be given to the contractor following the
execution of the contract agreement.
• Contractor shall complete all the work contracted in the time stated. Computation
of the contract time shall commence on the 7th day from receipt of the notice to
proceed.
• Contractor shall submit the schedule of work in CPM form or any form acceptable
to the architect, indicating the approximate dates each item will be started and
completed, for approval.
• Contractor will be allowed an extension based on the following reasons:
1. Delay due to the employees of the owner and the owner himself, act of
god or force majeure, delay by the architect pending arbitration, the
contractor shall within 15 days from the occurrence of such delay file the
necessary request of extension for the approval of the architect. No
extension of time shall be granted for failure of owner to furnish materials
unless they be required for proper execution of work or contractor shall
have made request for them 10 days before they are actually needed.
2. Written consent of bondsmen must be attached to any request for
extension and submitted to the owner.
3. If there is increase in work and the contract time is unreasonably short,
the time allowance for extension and increases shall be agreed upon in
writing.
4. If no schedule or agreement stating upon which drawings shall be
furnished is made, then no claim for delay shall be allowed on the
account of failure to furnish drawings until 2 weeks after demands for
such drawings.
5. If work is interrupted for any reason, it must be resumed on the removal
of the cause of delay.
6. Contractor shall submit written notice to the architect at least 10 days
prior to beginning, suspending or resuming the work to the end that the
architect may make preparations for inspection without delaying the
work. All delays resulting from failure of the contractor are the
contractor’s risk. All extra costs due to such delay will be deducted from
the final payment.
• If failure to complete work at the said contract time, the contractor will pay the
owner the liquidated damages in the amount stipulated in the contract
agreement.

ARTICLE 22: PAYMENTS

• The contractor shall, within 15 days from receipt of notice to proceed, submit a
complete breakdown of work and corresponding value for approval and will be
used as basis for all requests for payment.
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• The contractor shall submit a request for payment for work done, not more than
once each month. Each request shall be computed from the work completed on
all items listed in the breakdown of work, less 10% retention. When 50% of the
contract has been accomplished, no retention shall be made.
• The contractor, at his own expense, shall furnish the architect progress photographs
which shall be taken monthly.
1. Photograph size shall be 6” by 8”. Four exposures shall be taken (2 copies for
each exposure = 8), a total of 8 prints to be delivered to the architect, and
all negatives bearing the date of exposure and name of work.
2. No partial payment may be considered for approval without the pictures
accompanying request for payment.
• 15 days upon receipt of the request for payment, the architect shall either issue a
certificate of payment or withhold the request and inform the contractor in writing
the reasons for withholding it. The certificate of payment shall include the value of
work accomplished during the period of time covered by the certificate.
• The architect may recommend withholding of payment on any of the following:
1. Defective work not remedied.
2. Reasonable evidence indicating probable filing of claims.
3. Failure of contractor to make payments to sub-contractors or for material
and labor.
4. Reasonable doubt that the contract can be completed for the balance
then unpaid.
5. Damage to another contractor.
• The architect shall estimate the value of work using the breakdown of work and
corresponding values as a basis. Estimates of the architect are considered final and
conclusive evidence of the amount of work performed and shall be basis for the
full measure of the compensation of the contractor, but bear in mind that the
estimates are approximate only.
• Within 15 days from the date of approval of a request for payment and issuance of
certificate of payment, the owner shall pay the amount as certified, or such other
amount he deems is due the contractor informing both the contractor and
architect in writing his reasons for paying the amended amount.
• The contractor shall pay promptly his workmen, materials and equipment used,
taxes and remit all amount withheld from salaries and wages of his employees. If
required by the owner, the contractor shall swear before an officer duly authorized
to administer oath that all persons who have done work and all materials furnished
have been paid for.
• No payments shall be made in excess of 65% of the contract price unless a
notarized statement is submitted by the contractor to the effect that all bills for
labor, other than current wages, and bills for materials have been paid.
• The contractor shall promptly remove from the premises all work condemned by
the architect as failing to conform to the contract. He shall replace and re-execute
his own work in accordance to the contract documents at his own expense.
• The contractor shall submit the following before final payment is made:
1. Certificate of final building occupancy
2. Certificate of final inspection of utilities
3. Original and 3 sets of prints of “as-built-drawings” of electrical, sanitary, gas,
telephone and mechanical works.
4. 3 copies of directory of panel boards and list of circuits.
5. 3 copies of instructions and manual for operating fixtures and equipment.
6. 3 copies of keying schedule.
7. Guarantee bond equivalent to 30% of the contract price covering a period
of 1 year after the final acceptance of the work.

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 • The architect shall proceed to verify the work, make final estimates, certify the
completion of work and accept the same.
1. The owner shall then pay the contractor the remainder of the fee provided
that the final payment of the contract shall not be made until the contractor
has submitted a sworn statement showing that all taxes due from him, all
materials and labor have been duly paid.
2. The making and acceptance of the final payment shall constitute a waiver
of all claims by the contractor.
• The final certificate of payment nor any provisions may relieve the contractor of
responsibility for faulty materials. He shall remedy defects and pay for the damage,
which will appear within a year’s period from date of acceptance of work by the
owner.
• No provision may limit the contractor’s liability to defects.
• The owner shall give notice of observed defects with reasonable promptness. All
questions shall be decided by the architect whose decision shall be subject to
arbitration.
• The amount retained by the owner shall be released 3 months after the date of the
final payment.

SECTION 7: CONTRACTOR-SEPARATE CONTRACTOR-SUB-CONTRACTOR RELATIONSHIP

ARTICLE 23: SEPARATE CONTRACTS TO OTHER CONTRACTORS

• Owner reserves the right to let other contractors in connection to the work.

ARTICLE 24: CONTRACTOR-SEPARATE CONTRACTORS RELATION

• The contractor shall provide other contractors the opportunity for introduction and
storage of materials and shall properly connect and coordinate his work with theirs.
• The contractor shall do the cutting, patching and fitting required of his work and
must be fit to be received by work of other contractors.
• Any cost caused by defective work shall be born by the party responsible. The
contractor shall not endanger any work by cutting, etc. or cut and alter any work
done by the sub-contractor without the architect’s consent.
• The contractor shall promptly inform the architect of any defects done by the sub-
contractors. His failure to inspect and report shall constitute an acceptance of
proper execution of work by the sub-contractor.
• Should the contractor cause any damage of the work done by the sub-
contractors, both parties will settle as such by an agreement and relieve the owner
of any liability, which may arise there from.

ARTICLE 25: SUB-CONTRACTS

• At least 15 days prior to the date of bidding, the contractor shall seek the
architect’s clarification as to which particular areas for which the competence of
the sub-contractor shall be subject to evaluation by the architect where after, the
contractor may submit a list of prospective sub-contractors for the architect’s
approval.
• The contractor is responsible for the acts of his sub-contractors and persons directly
employed by them.

ARTICLE 26: CONTRACTOR-SUB-CONTRACTORS RELATIONS

• The contractor agrees:
1. To be bound to the sub-contractor by all the obligations assumed by the
owner to the contractor under the contract documents.
2. To pay the sub-contractor, upon the payment of certificates.
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 3. To pay the sub-contractor, to such extent as may be provided by the
contract documents.
4. To pay the sub-contractor on demand for his work or materials as far as
executed and fixed in place less the retained percentage at the time the
certificate should be issued.
5. To pay the sub-contractor adjust share of any fire insurance money received
by the contractor.

6. To make no demand to the sub-contractor for liquidated damages or

penalty for delay in any sum in excess of the amount stated in the sub-
contract.
7. To give the sub-contractor an opportunity to be present and to submit any
evidence in any arbitration involving his rights.

• The sub-contractor agrees:

1. To be bound to the contractor by the terms of agreement in the contract
documents and to assume toward him all obligations assumed to him by the
owner.
2. To submit to the contractor application for payment in such reasonable time
as to enable the contractor to apply for payment.
3. To make all claims for extensions, extras, and for damages for delays to the
contractor.
• The contractor and sub-contractor agree that their rights and obligations and all
procedure shall be analogous to those set forth in the contract.

SECTION 8: SUSPENSION OF WORK AND TERMINATION OF THE CONTRACT

ARTICLE 27: CONTRACTOR’S RIGHTS TO SUSPEND WORK OR TERMINATE CONTRACT

• The contractor may suspend or terminate work upon 15 days written notice to the
owner and architect for the following:
1. Order of court or public authority caused the work to stop or suspension for
90 days through no act of the contractor and employees.
2. If architect fails to act upon request for payment within 15 days after
presented.
3. If owner fails to act upon request for payment within 15 days after
presented.
4. If owner fails to pay the contractor within 30 days after its award by
arbitration.

ARTICLE 28: OWNER’S RIGHT TO TERMINATE CONTRACT

• The owner, upon certification of the architect justifying his action, may terminate
the contract with the contractor within 15 days written notice and surety of the
contractor if any and take possession of the premises, tools, materials, etc.
• The owner shall terminate contract based on the following:
1. If contractor declares bankruptcy or assign assets to creditors.
2. Disregard or violate provisions of the contract documents or fail to
prosecute work according to schedule.
3. Fail to provide qualified superintendents, workman, sub-contractors and
materials.
4. Fail to make payments to sub-contractors, workmen and dealers.

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ARTICLE 29: OWNER’S RIGHT TO PROCEED AFTER WORK TAKEOVER FROM CONTRACTOR
• The contractor, upon receipt of notice of termination, shall vacate position and
work stated in the notice. All materials, equipment, etc. shall remain, at the option
of the architect, for completion of work.
• The owner shall take over the work and proceed in administration.
• The architect will ascertain and fix the value of work completed by the contractor.
1. If expenditures of owner on completion of work including all charges prior to
termination of the contract are not in excess of the contract price, the
difference between total expenditures and contract price may be applied
to settle claims, and the balance may be paid to the contractor.
2. No amount in excess of the combined value of completed work, retained
percentage, and usable materials shall be paid.
3. In case of suspension of work, all unpaid work and expenses incurred during
suspension shall be evaluated by the architect and paid for by the owner.
• The full extent of damage the contractor and/or his sureties shall be liable shall be:
1. Total daily liquidated damages until the date the owner takes over work.
2. Excess cost incurred by owner in completion of the project over the
contract price, which includes administrative services, supervision and
inspection.

SECTION 9: RESPONSIBILITIES AND LIABILITIES OF CONTRACTOR AND OF OWNER

ARTICLE 30: CONTRACTOR’S RESPONSIBILITY FOR ACCIDENTS AND DAMAGES

• The contractor shall take necessary precautions for the safety of employees. The
contractor shall erect barriers, supports, braces, shoring, danger signs and
necessary safeguards to protect workmen from any accident and damage in the
consequence of his work.
• The contractor shall designate a member of his organization whose duty shall be
prevention of accidents and damage to the owner’s property and adjoining
property and his name and position will be reported to the architect.
• The owner shall not be responsible for the following:
1. Death of disease contracted by contractor or employees
2. Contractor’s plant or materials
3. Damages caused by the contractor to any property of the owner and
adjoining property
All damages are the contractor’s responsibility.
• The contractor shall indemnify and save harmless the owner against all losses and
claims, demands, payments, suits, actions, recoveries and judgment brought or
recovered against him. Claims for payment and repairs for damages shall be
settled by the contractor at his own expense.

ARTICLE 31: CONTRACTOR’S INSURANCE AND BONDS

• The contractor shall secure and maintain such insurance from a company
acceptable to the owner. He shall not commence work until he has obtained
insurance and shall have filed the certificate of insurance or the certified copy of
the insurance policy to the owner. The policy will not be cancelled prior to 10 days’
written notice to the owner of intention to cancel.
• The contractor shall furnish a performance bond of equal to 15% of the contract
amount and 15% payment bond covering payments and obligations arising from
the contract, as form of sureties for the owner and will remain in effect until
replaced by the guarantee bond.
• The owner will release the performance and payment bonds after the expiration of
2 months from the final acceptance of work. Only after shall the contractor furnish
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 a guarantee bond in the amount of 30% of the total contract cost and shall be for
a period of 1 year commencing from the date of acceptance of work
guaranteeing the quality of work and materials.
• Contractor’s guarantee-warranty:
1. The contractor shall secure warranties from sub-contractors and deliver
copies to the owner upon completion of work.
2. The contractor shall warrant all work performed by him where guarantee is
required.
3. The contractor shall warrant and guarantee for a period of 1 year or for
longer periods so provided in the specs all materials and workmanship
installed under the contract.
4. The contractor hereby agrees to make repairs to correct defective work
within a period of 5 days after written notice at his own expense within the
agreed period of warranty.
5. The owner may have the defective work done and charge the cost against
the amount retained, if the work costs more than the retained amount, the
contractor and his sureties will pay the remaining balance.

ARTICLE 32: OWNER’S RESPONSIBILITIES AND LIABILITIES

• The owner, although optional, shall be responsible and maintain such insurance to
protect him from personal injury including disease and death of persons under his
employment, etc.
• The owner and architect shall give a list of personnel assigned to the project who
need to be covered by insurance and amount of coverage.

ARTICLE 33: LIENS, DISPUTE AND ARBITRATION

• Before release of the final payment and retained percentage, the contractor must
deliver to the owner a complete release of all liens arising out of the contract, or
receipts in full lieu.
• Assignment:
1. The contract shall not be assigned by the contractor without prior written
consent of the owner and such consent shall not relieve the contractor from
responsibility and liability of all terms and conditions of the contract.
2. The owner’s consent of sub-letting of work shall; not be granted until the
contractor furnishes the owner with evidence that the sub-contractor has
ample insurance to the same extent.
3. The contractor shall exonerate, indemnify and save harmless the owner form
any loss and expense caused by sub-letting.
4. In case of transfer without previous consent, the owner may refuse to carry
out the contract, but rights to breach the contract is reserved to the owner
and the contractor.
• Claim for damages shall be made in writing to the party liable within a reasonable
time and not later than the final payment and shall be adjusted by agreement or
arbitration.
• Disputes:
1. The architect shall make decisions on all claims of owner and contractor on
all matters relating to the progress and execution of work or interpretation of
contract documents.
2. The architect, whose decision is final, will decide disputes, concerning
questions of fact arising under the contract.
3. if the architect fails to render a decision within 15 days after parties
presented their evidence, either party may demand arbitration.
• All disputes, claims, questions subject to arbitration shall be settled in accordance
with the provisions of this UAP document.
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