COLLEGE OF COMPUTING, INFORMATION AND MEDIA

IMD 161 FOUNDATION OF RECORDS MANAGEMENT

INDIVIDUAL ASSIGNMENT
ARTICLE REVIEW

PREPARED FOR:
PUAN NOOR RAHMAWATI BINTI ALIAS

PREPARED BY:
NUR ALYAA SYAFIAH BINTI MOHD ZA’IN (2023173091)

CLASS:
CDIM1102A

SUBMISSION DATE:
10 NOVEMBER 2023
 INDIVIDUAL ASSIGNMENT
Template for Article Review

ARTICLE 1 ARTICLE 2
Title Managing university records in the world of Assessment of university archives
governance management practices.
Introduction There are two primary points in this article There are eight primary points in this article
which are research questions and method and that are hypothesis, literature review, research
findings. The linkages between governance, design and method, results and discussion,
audit, risk, and record keeping concerns structural model of the study, discussion,
management discipline. This research limitations of study and implications of the
investigated them through a series of six study.
universities in South Africa and Malawi. Archives are the documentary results of
The study is structured as a collective case human activity that are kept for their long-term
study, with various instances used to critically usefulness in managing individual lives,
examine the linkages between record keeping institutions, organizations, and the country, as
and governance, audit, and risk. well as enabling future functioning.
The study discovered that several Southern Institutional or organizational archives are
African higher education institutions are putting essential assets that must be handled to
in place strong record keeping systems to achieve its vision, goal, and mandate.
efficiently manage their records and documents
Archives management is the systematic
by leveraging their governance structures and
and coordinated administration, organization,
other record keeping drivers.
preservation, and use of archival resources
within an institution or group. As a result,
 archives administration assures the adoption
of policies, processes, and best practices to
ensure the accessibility and long-term
preservation of rich historical resources such
as documents, records, photographs,
manuscripts, audiovisual recordings, and
other materials.

Objectives The purpose of this paper is to investigate the The purpose of this study is to assess the
relationship between corporate governance and archives management practices performed in
records management in the context of higher the archival units of University of the Punjabi
education in Sub-Saharan Africa. (UoP), Lahore, in association with the
successful execution of university educational
functions.
Discussions The research questions and methods use Hypothesis for archives management is
qualitative research techniques as its related to the achievement of university
methodology. The qualitative technique is most instructional operations. The author has
suited for investigating what happens in the explored a few subtopics concerning the focus
workplace, what the problems are, and how they of literature review such as archives
might be handled. management, format, storage, and
arrangement of university archives, university
There are few subtopics under main focus archives management practices, archives
findings like how the records and documents management in Pakistan, records life cycle as
managed, records management policy, records theorical framework, measurement framework
management process, records management for university functions, archives management
project, records management expertise, practices, archives access and retrieval and
management support, users review on how to university educational functions.
improve record keeping, how to external factors Research design and method is the current
impact on record and document management, evaluated the UoP archival unit’s archives
legal and regulatory demands, and what management procedures and discovered their
relationships can be drawn between the impact on the execution of university
management of records and documents and functions.
institutional governance, audit and risk Under research design and method, there
management within universities. is a subtopic which is measurement
instrument. The author also has explored a
few subtopics under results and discussions
such as demographic information, archives
management system, types of
records/documents, records formats, storage
mechanism, arrangement methods, archives
access and retrieval, policies and procedures
used in the University of the Punjab archives,
and role of archives management practices in
university functions.
As for structural model of the study, it is a
significant difference in the successful
execution of university education functions
 that was explained by archives management
techniques.
There are few subtopics for discussions
like demographic information, archives
management system, records formats,
storage mechanism, arrangement methods,
archives access and retrieval, policies and
procedures and impact of archives
management practices on university
educational functions.
Finally, the implications of the study.
Despite its limits, this study endorses various
consequences for university archives
theoretical, methodological, and practical
views.
Conclusion The study's goal was to offer a record According to the findings of this study, the
keeping paradigm that can promote UoP employs a decentralized archives
governance, auditing, and risk management. management system that is monitored or
Governance record keeping is proposed as a administered by nonprofessional staff. The
method for managing records and report advises that the UoP build a
documentation in the worlds of governance, consolidated archives management system
audit, and risk. based on standardized archival
Its responsibilities include maintaining characteristics.
governance records and overseeing the

Bibliography (APA Citation Style)
organization's recorded information as a Although university archives organize
strategic resource. When information is records/documents using traditional methods,
managed as a strategic resource, explicit an electronic or digital archives management
policies and procedures are implemented to system is required in today's digital society or
establish what information is saved, where it era.
resides, who has access to it, how it should be The study also suggests that archives
protected, and when it should be disposed of. management techniques have a statistically
significant impact on academic and research-
related functions at universities. Thus, this
study proposes adequate filling system,
systematic arrangement, electronic records
management system, and efficient
instruments for access and retrieval of
documents for professional staff, all of which
are essential to be performed in university
archives, notably in the UoP.
Phiri, M. J., & Tough, A, G. (2018). Managing Bajwa, M. S., & Rafiq, M. (2023). Assessment
university records in the world of governance. of university archives management practices.
Records Management Journal, 28(1), 47-61. Global Knowledge, Memory and
https://doi.org/10.1108/RMJ-11-2016-0042 Communication.
https://doi.org/10.1108/GKMC-10-2022-0240
Appendix (Attached with the original ARTICLE 1:
article or provide the Google Drive Link for https://drive.google.com/file/d/14Dx2m71sSRCd7SounorWA0oMBMtmJKdj/view?usp=drivesdk
online submission). ARTICLE 2
https://drive.google.com/file/d/14TU5cGCuYXpwrBiMIrw51VQCjN0-gwlD/view?usp=drivesdk