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Case Study 4: Project Execution and Control

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Case Study 4 – Execution and Control

Lecture Time Demo Time Practice Time Interactive Time Lesson Total
(minutes) (minutes) (minutes) (minutes) (minutes)

75
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500 Case Study 4 – Execution and Control

Project Execution and Control

Background
The project started on 5-Mar-18 as planned and has been updated at weekly intervals to 23-Apr-18. So far,

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the project is progressing according to plan. In this case study, you will update the project through the next
three status updating periods.

Please note: Although Actual Units are automatically calculated based on the Percent Complete of an
activity, you will manually update the Actual Units of some activities below to account for changes in the
project plan.

Objectives
1. Open a project, RENO-4 RENO – Project Execution and Control. In the Activities window, open a
layout, Classic WBS.

2. Update the project for the status period 23-Apr-18 to 30-Apr-18.

a. Activate the Progress Spotlight, and confirm the status updating period, 23-Apr-18 to 30-Apr-
18.

b. On the Status and Resources tabs in Activity Details, update or confirm activity data as
specified in the following table:

Activity Updating Actions Actual Units

Bryce Manthorne: 30h
A1060 Finished on 26-Apr-18. Laborer-Renovation: 60h
Laborer/Supervisor-Renovation: 60h
A1070 Started on 27-Apr-18. Remaining Duration = 2d.
Inspector-Renovation: 5h
A1110 Finished on 24-Apr-18. Laborer-Renovation: 40h
Laborer/Supervisor-Renovation: 40h
A1120 Started on 25-Apr-18. Remaining Duration = 12d.

A1140 Work continued on activity. Remaining Duration = 4d.

c. Reschedule the project with a new data date of 30-April-18.

d. Is the project still on schedule? ____________________________________________

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Case Study 4 – Execution and Control 501

3. Next you will update the project for the status period from 30-Apr-18 to 7-May-18. During this
period, it was discovered that vandals had gained access to the work site over the weekend and
caused damage to several floor structures and to the hydraulic equipment being used to repair
them. Work on activity A1120 was suspended to enable an inspection by insurance adjusters
and an investigation by local police. Replacement parts for the damaged hydraulic equipment
were ordered through suppliers.

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a. Activate the Progress Spotlight, and confirm the status updating period, 30-Apr-18 to 7-May-
18.

b. On the Status and Resources tabs in Activity Details, update or confirm activity data as
specified in the following table:

Activity Updating Actions Actual Units

Backhoe: 12h
A1070 Finished on 1-May-18. Bryce Manthorne: 6h
Earth Compactor: 12h
A1330 Started on 2-May-18. Remaining Duration = 1d.

A1120 Work suspended on 30-Apr-18. Remaining Duration = 12d.

Bryce Manthorne: 34h
Carpenter-Renovation: 65h
A1140 Finished on 3-May-18.
Laborer-Renovation: 135h
Laborer/Supervisor-Renovation: 135h
A1170
A1180 Started on 4-May-18. Remaining Duration = 14d.
A1190

c. The vandalism to the work site must be documented. On the Notebook tab for activity A1120,
add a Notebook topic, Problems Encountered, and type a description <Work site vandalized
during the weekend of April 28/29. Work on A1120 suspended on April 30. New parts
ordered for hydraulic jacks.>.

d. On the Expenses tab, enter a new expense for activity A1120 as specified in the table below:

Data Field Entry Value

Expense Item Replacement parts for hydraulic jacks
Expense Category Equipment
Accrual Type Start of Activity
Budgeted Units 1.00
Price / Unit $8,000.00
Budgeted Cost $8,000.00
Actual Cost $8,000.00
Remaining Cost $0.00
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502 Case Study 4 – Execution and Control

e. Reschedule the project with a new data date of 7-May-18.

f. Is the project still on schedule? ______________________________________________

4. Next you will update the project for the status period 7-May-18 to 14-May-18. During this time,
work resumed on activity A1120.

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a. Activate the Progress Spotlight and confirm the status updating period, 7-May-18 to 14-May-
18.

b. On the Status and Resources tabs in Activity Details, update or confirm activity data as
specified in the following table:

Activity Updating Actions Actual Units

A1100 Started on 8-May-18. Remaining Duration = 1d.
Inspector-Renovation: 4h
A1330 Finished on 7-May-18. Laborer-Renovation: 32h
Laborer/Supervisor-Renovation: 32h
A1120 Work resumed on 10-May-18. Remaining Duration = 10d.

A1150 Started on 8-May-18. Remaining Duration = 1d.

A1170
A1180 Remaining Duration = 9d.
A1190
High Pressure Washer: 32h
Inspector-Renovation: 4h
A1200 Started on 8-May-18. Finished on 11-May-18.
Laborer-Renovation: 32h
Laborer/Supervisor-Renovation: 32h

c. On the Notebook tab for activity A1120, update the Problems Encountered topic to reflect that
work resumed on the activity on 10-May-18.

d. Reschedule the project with a new data date of 14-May-18.

e. How far behind schedule is the project now? ___________________________________

5. Due to the vandalism and the suspension of activity A1120, the project has slipped significantly
behind schedule. You will add a second laborer to the activity, enabling the activity to be
completed in half the time: 5 days instead of 10 days. Show the addition of a second laborer by
doubling the Remaining Units/Time from 8h/d to 16 h/d. This reflects two laborers, each
working 8 h/d.

a. Select activity A1120. On the Status tab in Activity Details, change Remaining Duration to 5d.

When you changed the Remaining Duration to 5 days above, P6 Professional calculated that 10
days of work have already been done: Original Duration (15d) – Remaining Duration (5d) = 10d.
However, in reality, only 5 days of work have been completed.
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Case Study 4 – Execution and Control 503

You will manually change values on the Resources tab in Activity Details to reflect the revised
Remaining Duration and the addition of a second laborer.

b. On the Resources tab, customize columns and update resource data as indicated in the table
below:

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Column Value Explanation
This reflects 40h/week for the original 15d
Budgeted Units 120h
duration of the activity
This reflects the 40h already performed by the
Actual Units 40h
laborer before the activity was suspended.
This reflects the remaining work for two laborers
Remaining Units 80h each working 40h to complete the activity in the
5d Remaining Duration.
This reflects the combined remaining units of two
Remaining Units/Time 16h/d
laborers each working 8h/d.

c. Press F5 on your keyboard to refresh the data.

d. Schedule the project with a data date of 14-May-18.

e. Is the project on schedule now? ___________________________________

6. To put the project fully back on schedule, you will make a change to the relationship between two
successors to activity A1120, which were all affected when A1120 was suspended. There is a
Finish to Start relationship between activity A1130 – Install subflooring and its successor,
A1370 – Build new interior non-bearing walls. Instead of waiting for the subflooring to be
completed, however, there should be enough subflooring installed after a couple of days to
begin building the interior walls

a. Select activity A1130. Change the Finish to Start relationship with its successor, A1370, to a
Start to Start relationship with 2 days of lag.

b. Add a Finish to Start relationship between A1130 and its successor, A1280, to close the open
end on A1130.

c. Schedule the project with a data date of 14-May-18.

d. Is the project on schedule now? ________________________________________________

7. Now that the project is back on track to meet its Must Finish By date, use the Resource Usage
Profile to check the project’s resources for overallocation. (On the Resource Usage Profile left-
pane Display Options bar, click Filter By, Current Project’s Resources and on the right-pane
Display Options bar, click to remove the check mark in front of Show All Projects.)

a. Are any resources overallocated?

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504 Case Study 4 – Execution and Control

8. After analyzing the schedule and resources and re-optimizing the project plan, check for the impact
of the changes on the project’s budget.

a. Open a layout, Analyzing the Budget, and add an At Completion Total Cost column to the
layout.

b. Is the project still within its Original Budget of $190,000?

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