Security Plan For Athletic Events

ATHLETIC EVENTS SECURITY PLAN
ATHLETIC DEPARTMENT
DIRECTIONS TO HIGH SCHOOL
Address:
Coming from the South:
Coming from the North:

FOOTBALL INFORMATION
FOOTBALL STADIUM SEATING CAPACITY

HOME SIDE:
VISITOR SIDE:
VISITING TEAM BUS INFORMATION: (see attached map)

● All team buses must enter the parking lot at entrance.
● Proceed to the _____.
● Buses will park in the parking lot located on the southeast end of the stadium behind the
visitor stand.
FOOTBALL VISITING TEAMS DRESSING ROOM: (see attached map)

● The visitor’s dressing room will be located inside the Multipurpose Athletic Facility. You
will enter through the doors located at the south end of the building.
● Visiting teams will enter the field at the south end of the stadium.
VISITING BANDS/DRILL TEAMS/CHEERLEADERS: (see attached map)

● The visitor’s band, drill team & cheer buses will enter the parking lot at entrance.
● Buses will park in the parking lot located on the southeast end of the stadium behind the
visitor stand. Please see attached map for more info.
● These school sponsored groups will enter the football field through the Visitor Gate
entry and shall proceed to their assigned seating locations in the visitor’s stands (north
end of the stands)
● All visitor buses will exit from their parking area directly onto Road after the game.
● The visitor’s band and drill team will be seated on the visitor’s side (east side of the
stadium) at the north end of the bleachers.
VISITOR PARKING: (see attached map)

● Visitor Parking will be in the visitor parking lot located at.
● Overflow Parking will be located at.
● Visitor seating is on the east side of the stadium, and the entrance for visitors to the
stadium is on the visitor side.
● Visitors will NOT be allowed on the home side of the stadium at any time.
PRESS BOX:
● The Press Box is located on the home side of the stadium.
● The Press Box phone number is ####.
● The first floor of the press box will host the radio crew, clock keeper, public address
announcer, spotters, visiting scouts and VIP’s.
● The second floor of the press box will host the home coaches, home film crew, visiting
coaches and visiting film crew. Press box seating for scouts is not guaranteed due to
limited space.
● Each participating school will be allowed two people in the press box for half time
performances.
RADIO BROADCASTS:
● There is a phone hook-up in the press box on the first floor, only. All radio broadcasts
are to be cleared through the Athletic Director.
ADMINISTRATORS IN CHARGE
● Girls Athletic Coordinator & Stadium Manager
● High School Principal
● Athletic Director
● High School Asst. Principals
● General Security
○ There will be an administrator on the visitor’s side of the stadium.
○ School security personnel will be on duty to monitor the track area, home side
and visitor side as needed.
○ There will also be staff members available in the home stands with school
identification readily available.
LAW ENFORCEMENT
● A minimum of 6 Police Department Officers & County Sheriff’s Department officers will
be on duty at each home football game. They will be stationed throughout the stadium
and parking lot areas.
● School Police Department Officers will escort visitor’s buses off school property.
● Referees will be escorted to their dressing room at the end of the game. They may also
be escorted to their vehicles, if necessary.
STADIUM PERSONNEL
● Stadium & Press Box Manager - _____
● Public Address - _____
● P.A. Spotter - _____
● Grounds Crew - _____
● Concessions - _____
● Head Custodian - _____
● Ticket Sales Coordinator - _____
● Game Clock operator, Play Clock Operator, Chain Crew, and Game Officials - TASO
TICKET PRICES & POLICY
● Pre-sale tickets will be offered online through TicketRoar.
● Tickets can only be used one time. If a spectator leaves the game, then they will have
to purchase another ticket for re-admittance.
● All seats are general admission—no reserved seating.
● Prices:
○ General Admission $9.00
○ Student Pre-Game $5.00
● • Uniformed student groups, bus drivers, and sponsors will be admitted free of charge.
● • District passes will be honored. Pass gates will be located at each paying gate
entrance.
● Tickets will be sold until the end of the third quarter, or until the stadium is sold out.
○ Home side capacity is ####
○ Visitor’s side capacity is ####
● Gates will open at 6:00pm.
SIDELINE PROCEDURES:
● Individuals not directly related to the team and not in uniform must have a SIDELINE
PASS or remain in the stands.
PRE-GAME SCHEDULE
● The playing field should be kept cleared from 6:00pm – 7:10 pm for players to warm up.
● All preliminaries to District games are to begin at least 20 minutes before game time.
● The following sequence of events and suggested times will be followed for pre-game:
○ 7:10 Teams Exit the Field
○ 7:12 Welcome
○ 7:15 Exchange of Friendship Token
○ 7:18 Visitor’s Alma Mater
○ 7:20 Home Team’s Alma Mater
○ 7:22 Teams on the Field (visiting team takes field first)
○ 7:25 Coin Toss
○ 7:27 Star Spangled Banner (this should not be played until both teams and their
coaches are lined up on their sideline.
○ 7:30 Kick-off
HALF-TIME SCHEDULE
● Half-time activities are limited to 28 minutes.
○ 14 Minutes – Visiting School
○ 14 Minutes – Home School
● The official will start the clock for half-time activities.
● The scoreboard clock will be turned on at the start of the visiting team’s band
performance. The visiting team’s band should be off the field by the time fourteen
minutes have elapsed (14:00 left on clock). Schools must adhere to the
fourteen-minute schedule. Principals will monitor their school’s allotted time.
● The home band performance will begin at 14:00 remaining on the clock.
● The field should be completely cleared at 1:00 so that both teams may warm-up for the
second half of play.
STADIUM EMERGENCY MANAGEMENT PLAN
TREATMENT FOR INJURED ATHLETES

● The following list of procedures is to be followed if an athlete is seriously injured during
participation at an event sponsored or located on ____ Independent School District
property.
● This list of procedures is valid regardless of the situation.
● ISD and its employees must see that proper and immediate medical treatment is given
to all athletes and visitors at a school hosted event.
○ Immediate, on-the-spot first aid by an adequately trained individual is necessary.
If at all possible, the Athletic Trainer will be working the home events and it is
his/her responsibility to administer first-aid.
○ If, however, the Trainer cannot be present, the home coach or an employee of
ISD shall do his/her best with the aid of the injured athlete's coach to administer
first aid.
○ The telephone number for Emergency Medical Services is 911.
○ In the event of an emergency, take care of the athlete first. HE/SHE IS THE
PRIMARY CONCERN.
○ If the parent is not present at the event an assistant coach must attempt to
contact the athlete parent as soon as possible.
○ If the athlete is transported to a local hospital the Athletic Trainer or an assistant
coach will ride with the student. Be sure to take with you any emergency
information on the injured athlete. (Note: The Athletic Trainer will not leave an
athletic contest unless two trainers are present.)
○ When EMS has arrived on the scene, they will assume control of the scene and
provide emergency treatment as needed.
EMERGENCY PERSONNEL:
● On duty Licensed Athletic Trainer and student trainer(s), and Team Physician for
Varsity games. Additional staff accessible from the training room.
● Methods to Contact the Staff Athletic Trainers
○ Trainers’ Office - ####
○ Head Trainer cell - ####
EMERGENCY COMMUNICATION:
● Athletic Trainer carries a cellular phone for emergency calls & radios for inter campus
communication.
● Closest landline phone is in the high school trainer’s office.
EMERGENCY EQUIPMENT:
● Training Kit, stretcher, splint bag, spine board, AED located in athletic training room.
● The athletic trainer on duty will bring the equipment needed for that night and any
additional equipment can be obtained from the training room.
EMERGENCY ENTRANCE for AUSTIN EMS OR SETCO VOLUNTEER:

● Ambulance and additional emergency personnel are to be directed to the gate entrance
leading to the track on the south visitor side of the stadium.
● No vehicles are allowed on the track. Only emergency vehicles if necessary.
● Staff personnel will direct and assist the emergency personnel with equipment that is
necessary.
TRAINING ROOM:
● Direct access to the training room is located on the side of the Athletic Facility.
● Staff personnel should direct and assist the emergency personnel with equipment that is
necessary.
(PLEASE NOTE THAT EMERGENCY EQUIPMENT IS HOUSED IN THE ATHLETIC
TRAINING ROOM. AED, SPINE BOARD, ETC. EQUIPPED.)
DIRECTIONS FOR CALLING EMS

1. Call EMS: 911
a. State your name and position.
b. Describe the nature of the injury.
c. Describe the location of the injured athlete.
d. Give a present phone number.
e. Wait for the EMS operator to hang up the phone.
2. Send a responsible person to meet and direct the EMS personnel to the injured athlete.
3. Assist EMS personnel with injury information and information on the athlete.
4. Contact parents if they are not at the game or practice
STARFLIGHT
● Locations for Helicopter Transport Landing site at Football Stadium:
1. On Practice Field located southeast of the stadium.
2. Center of the field.
Please note that the PD or Sheriff Deputy will determine the best location to land.
LOCATION OF AED UNIT
● The AED is located in the Athletic Department Training Room on the wall cabinet. It is a
SMALL RED BOX LABELED- HEARTSTREAM.
● The unit is carried outside during athletic events and some practices if warranted.
● The unit stays in the Training Room at all other times.
ACTIVATION OF THE AED PROCEDURES

1. Athletic Trainer is called by phone or is present at the time of the event.
2. Assessment is made and the Athletic Trainer on duty or Coach activates AED.
a. If the AED is in the Training Room a runner is sent with keys to retrieve the AED.
b. The Athletic Trainer or coach begins CPR on the patient.
3. The 911 system is activated and it is stated that the AED on site has been activated.
4. The Athletic Trainer or Coach sets up the AED and begins to follow all instructions.
5. CPR and AED procedures are followed until relieved by EMS or Fire Dept.
OTHER EMERGENCY CALLS

● The Athletic Trainers will respond to other emergency situations as requested by the
administration or the nurse.
● The Athletic Trainers are not to replace the nurse in these types of emergencies. They
will assist in these situations as warranted.
● The Athletic Trainers will respond to Heart Emergency when contacted by the front
office of the High School.
● Methods to Contact the Staff Athletic Trainers
○ Trainers’ Office - ####
○ Head Trainer’s cell - ####
○ Asst. Trainer’s cell - ####
Note that the Athletic Trainers are on a floating schedule and also have duties at the middle
school campuses in the district.
LIGHTNING POLICY
● Lightning is the second leading cause of weather-related deaths, taking an average of
80 lives per year and injuring 2.5 times as many.
● The chances of being struck by lightning are about as great as winning the lottery, it is
important to understand that the odds increase significantly when a thunderstorm is in
the area and safety precautions have failed to be met
● It is the intent of this policy to educate those coaches, officials, and administrators who
are responsible for the safety of student-athletes on the preventative measures and
safety precautions to follow to avoid inherent risk and injury associated with lightning.
METHODS OF GATHERING LIGHTNING INFORMATION
● The decision to suspend a game or practice will be based on the following information
systems:
○ "Flash to Bang" method - this is the easiest and most convenient. It requires no
equipment and is an easy way to determine the distance from the LAST lightning
strike. We cannot predict where the next strike will occur. This method is
performed by beginning a count, which is equivalent to one second at the time
you see a flash of lightning and continue counting until you hear the thunder.
Take that number and divide it by 5 to determine the distance in miles that the
strike was from you. An example, if you counted 30 seconds, this would indicate
that the strike was approximately 6 miles away.
○ Perry Weather Services provides our school district with the highly accurate
weather observations and forecasts relied on worldwide to protect people and
resources. This internet program provides text alerts for weather system issues
(lightning, heat index, etc.…). Contact the Head Trainer to sign up for text alerts.
○ National Lightning Network and Available Meteorologist - This service can show
past movement of severe storms that contain lightning, as well as the distance
and location of the LAST lightning strikes. The network CANNOT predict where
the next strike will be. This information will allow the user to determine the
lightning dangers that exist. If there is an available Meteorologist then they
should be consulted. Time constraints in contacting them should be considered
and the risk of lightning continuing to move into your area.
DECISION MAKING
● The decision to suspend a game or practice will be made by the following individuals.
○ PRIOR TO GAME:
■ The Athletic Director/Designee and/or Host Head Coach will make the
final decision.
■ These individuals must assess the dangers by the methods stated in this
policy.
■ Whenever possible the staff athletic trainers will advise the Game Athletic
Administrator and/or Host Head Coach as to the danger of lightning.
■ The responsibility still remains with the Athletic Director/Designee and/or
Host Head Coach supervising the activity to remove the teams or
individuals from the field or event site.
■ With the information presented in this policy, these individuals can make
an informed, intelligent and safe decision regarding the risk of a lightning
strike.
■ Any individual who feels he or she is in danger of lightning has the right to
leave the field and seek safe shelter.
○ DURING GAME:
■ The Head Official will make the final decision.
■ The Athletic Director/Designee and/or Host Head Coach shall inform the
Head Official of the dangers associated with lightning and what our policy
is.
policy.
■ Whenever possible, the staff athletic trainers will advise the Athletic
Director/Designee and/or Host Head Coach as to the danger of lightning.
■ The responsibility still remains with the Head Official supervising the
activity to remove the teams or individuals from the field or event site.
strike.
■ Any individual, athletes or staff who feels he or she is in danger of
lightning has the right to leave the field and seek safe shelter.
SUSPENSION
● The average distance from one lightning strike to the next is approximately 2 to 3 miles,
yet can be as much as 10 miles. Therefore, a storm may still be several miles from your
location yet the very next strike could be on top of you.
● All activity should be suspended and all persons should seek shelter when:
○ Flash to Bang - This provides us the "30-30 rule." A 30 second or less flash to
bang count is detected. This is equivalent to six miles or less.
○ Perry Weather alert.
RETURN TO ACTIVITY
● Once a game or practice has been suspended the storm should continue to be
monitored.
● No contest or practice should be resumed until all lightning activity has stopped within
the 6-mile radius (30 second count) for 30 consecutive minutes. This is to prevent any
casualties caused by a back flash.
NOTIFICATION OF EVACUATION USING PA SYSTEM

● Notification of Evacuation decision will be made by the Athletic Director/Designee in
conjunction with the High School Principal.
PA ANNOUNCEMENT for EVACUATION of STADIUM:

May I have your attention, please? Due to lightning detected in the area, the game is
being suspended at this time. For your safety, please begin moving calmly out of the
stands and return to your vehicle. If you do not have a vehicle on site, please exit the
north end of the stadium and walk towards the high school cafeteria area located at the
back of the high school. The doors to the cafeteria face the softball/baseball complex.
Student athletes will be moved into their dressing room areas. Visiting band and cheer
participants should return to their buses. When we are ready to resume the game, an
announcement will be made over the public address system, and you will be permitted
to return to the stadium. Thank you.
EMERGENCY SITE SHELTERS DURING GAME - FOOTBALL STADIUM:

● Home Athletic Team will evacuate to home locker room
● Visiting Team to the visitor locker room
● Anyone attending that wishes to leave the stadium and go to their vehicles will be
encouraged to do so.
● Home & Visitor Fans with no vehicle will shelter in the high school cafeteria area.
FULL STADIUM EVACUATION (EMERGENCY SITUATION)

● North Gates will be opened by school administration. SRO can open if school
administration is not available.
● Home Side & Visitor Side can be evacuated into the High School Cafeteria through the
north ticket gates.
STADIUM & DISTRICT PERSONNEL EVACUATION RESPONSIBILITIES

● The Athletic Director is responsible for delaying or canceling events if necessary.
● The HS Principal/Designee will
○ Be the point of contact for all participants and agencies outside of school,
○ Communicate with band, drill team, ROTC and cheer sponsors regarding
evacuation plans. Direct these groups to their designated areas (in HS).
○ Communicate with the opposing team’s game administrator and assist with
evacuation of the opposing team’s band, drill team and cheer personnel.
○ Be responsible for notifying district personnel of evacuation.
● Designated Assistant Principals
○ Assist with evacuation and respond to locations as instructed by Lead AP to
assist with crowd control.
○ Will be responsible for visiting team fans who must be placed inside the cafeteria.
○ Will be responsible for opening the school building as needed.
● The Game Announcer is responsible for keeping the crowd informed of evacuation
events.
● Designated Athletic Staff will
○ Open all gates.
○ Be responsible for game officials.
○ Be responsible for visiting team evacuation and opening the Athletic Facility as
needed.
● Security and Law Enforcement
○ Responsible for crowd control and traffic.
○ Coordinates Security Detail with removal of adults and children from the stadium
(home and visitor side). Stadium must be cleared.
● Game Coaches will be responsible for the safety and shelter of all athletic participants.
● Athletic Trainer is responsible for home team evacuation.
AMBER ALERT OR MISSING CHILD

● Child is Found and Parent Missing:
○ Child should be taken to the home side press box.
○ Announcer will make an announcement that the child is in the home side press
box.
○ Parents will be asked to reunite with their child at the home side press box.
● Parent Reports Child Missing:
○ Parents should report this to first available police officer or staff event worker
○ Parent is taken to home side press box
○ An announcement will be made with description of child and what child is
wearing
○ All police and event staff workers will be alerted to look for missing child
○ Each entrance/exit to stadium shall be manned by police or event staff worker to
keep watch for missing child
○ Found child will be taken to the home side press box to reunite with parent
DISTURBANCES
● For minor disturbances involving students, school administrators will handle the
situation.
● For major disturbances involving students, school administrators will work with law
enforcement to address situation
● For disturbances involving adults (non-students), school personnel will assist law
enforcement by helping keep the area clear.
BOMB THREAT
● School Administration, Athletic Director and Law Enforcement will be notified
immediately. They will evaluate the situation and determine if evacuation of the stadium
is necessary.
● In the event of evacuation, the stadium evacuation plan will be followed.
● Law enforcement will instruct school administrators on procedures and issue the all
clear to resume the game.
● Principal will contact the Superintendent to inform of the situation.
FACILITY OUTAGE EMERGENCY
● In the event of a facility outage, such as power outage, water outage or sewer backup,
etc…call the District Facilities Manager: Name; Phone.
VOLLEYBALL & BASKETBALL INFORMATION
BUSES & VISITORS PARKING: (see attached map)

● The high school gymnasium is located in the back of the high school complex.
● All visitors and visitor buses will drop off teams at the cafeteria entrance leading to
gyms
● Buses will then park in the STADIUM HOME SIDE parking lot near the Tennis Courts.
GYMS & DRESSING AREA LOCATIONS:

● Entrance for the gym is located under the covered walkway leading to the cafeteria
● Once inside the building, the Main Gym is the first gym on your left and the Auxiliary
Gym is on your left.
● Visiting girl’s teams will use the Girls’ P.E. locker room and visiting boy’s teams will use
the Boys’ P.E. locker room.
● Our HS assistant coaches will escort the visiting teams to their dressing rooms.
● After dressing, please collect all valuables and take them to the bench area with you.
SEATING:
● Gym Seating Capacity = 1400
● All visitors will sit on the Visitors’ side of the gym.
RADIO BROADCASTS:
● There is a phone hook up in the gym.
● All radio broadcasts are to be cleared through the Athletic Coordinators’ office prior to
game day.
● All radio stations are required to make their own arrangements for telephone lines with
the telephone company.
SECURITY:
● Two District Police Officers will be present for volleyball and basketball games.
● At least one Administrator on Duty will be at each home game.
● On duty Licensed Athletic Trainer and student trainer(s) will be on site during practice
and competition
● Additional staff may be accessible from the training room.
● Closest telephone would be the Men’s Athletic Office
● Athletic Trainer carries a cellular phone for emergency calls.
● The athletic trainer on duty will bring the equipment needed for that night
● Any additional equipment needed can be obtained from the training room.
EMERGENCY MEDICAL PERSONNEL ENTRANCE:

● Ambulance and additional emergency personnel are to be directed to the covered
walkway leading to the cafeteria area.
● A designated person shall be appointed to meet and direct the emergency personnel to
the gymnasium and assist with equipment needed.
BOMB THREAT, FIRE ALARM or OTHER NECESSARY EVACUATIONS

● School Administration, Athletic Director and Law Enforcement will be notified
immediately. They will evaluate the situation and determine if evacuation of the building
is necessary.
● In the event of evacuation, building evacuation plans will be followed.
● Law enforcement will instruct school administrators on search procedures and issue the
all clear to return to the building and resume the game.
● Principal will inform the Superintendent of the situation.
● Evacuate the building through the doors located on cafeteria end of the building.
● Crowd should be directed to softball/baseball field area.
● The School Administrator on Duty should ensure that the building is clear.

○ Child should be taken to the scorer’s table.
○ Announcer will make an announcement that the child is at the scorer’s table.
○ Parents will be asked to reunite with their child at the scorer’s table.
○ Parents should report this to the first available police officer or staff event worker.
○ Parent is taken to the scorer’s table.
○ An announcement will be made with a description of the child and what the child
is wearing.
○ All police and event staff workers will be alerted to look for the missing child.
○ Each entrance/exit to building shall be manned by police or event staff worker to
keep watch for missing child.
○ Found child will be taken to the scorer’s table to reunite with the parent.
DISTURBANCES
● For minor disturbances involving students, school administrators will handle situation.
enforcement to address situation.

SOFTBALL & BASEBALL INFORMATION
FIELD LOCATION:
● The Baseball & Softball Complex is located behind the high school.
VISITOR PARKING: (see attached map)

● Visitor bus parking is located on the south end of the Athletic Facility, behind the Visitor
Side of the Stadium.
● Visitor’s cars will need to park in the Stadium Home Parking lot.
DRESSING ROOMS:
● There are no dressing rooms available for visiting teams, so teams will need to come
dressed for the game.
● There are Men’s and Women’s restroom facilities on site.
SEATING:
● The seating capacity of both the baseball and softball stadiums is 500.
● The visitors will sit on the 1st base side of the baseball field.
● The home side will be the 3rd base side.
● The Press Box is located behind home plate. It will house the official scorekeeper and
announcer.
RADIO BROADCAST:
● All radio broadcasts are to be cleared through the Athletic Coordinators’ Office prior to
game day.
● All radio stations are required to make their own arrangements for telephone lines
and/or internet access.
SECURITY:
● There will be one Police Officer on duty.
● There will be at least one Administrator in Charge (Principal, Asst. Principal or Athletic
Coordinator).
and competition
● Closest telephone would be the front office of the Field House.
EMERGENCY ENTRANCE:
closest to the event in question.
● If necessary, the large gate can be opened for access.
necessary.
STARFLIGHT LANDING SITE:

● On each playing field.
● Parking lot or grass area outside of the playing area.
● Please note that Police Officers or EMS Personnel will determine the best location to
land.
EMERGENCY SITE SHELTER:

● Home & Visitor Teams-Athletic Facility.
● High School Cafeteria.

systems:
DECISION MAKING
○ PRIOR TO GAME:
final decision.
policy.
strike.
○ DURING GAME:
is.
policy.
strike.
SUSPENSION
○ Flash to Bang - This provides us the "30-30 rule." A 30 second or less flash to
bang count is detected. This is equivalent to six miles or less.
RETURN TO ACTIVITY
monitored.

conjunction with the High School Principal and the Athletic Director/Designee.
EVACUATION ANNOUNCEMENT:
softball/baseball complex area and walk towards the high school cafeteria area located
at the back of the high school. Student athletes will be moved into the Athletic Facility.
When we are ready to resume the game, an announcement will be made over the
public address system, and you will be permitted to return to the complex. Thank you.
box.
wearing
DISTURBANCES
situation.
BOMB THREAT
● School Administration, Athletic Director/Designee and Law Enforcement will be notified
immediately.
● They will evaluate the situation and determine if evacuation of the stadium is necessary.
all clear to resume the game.

SOCCER INFORMATION
FIELD LOCATION:
● All soccer games will be played at the Football Stadium, located on the high school
campus.
VISITORS PARKING: (see attached map)

● Visitors and visitor’s buses will need to park in the Home Parking Lot, which is located
on the home side of the stadium.
DRESSING AREA:
● A dressing area is available for visiting teams, if necessary.
● Visiting teams must call ahead to inquire about availability and request access.
SPECTATORS’ ENTRANCE:
● All spectators will enter through the ticket gate on the home side of the stadium.
● Visitors will sit on the Home Side at the South end of the stadium.
● The Visitors’ side of the stadium will NOT be open.
SECURITY:
● There will be one Police Officer on duty.
● There will be at least one administrator in charge (Principal, Asst. Principal, or Athletic
Coordinator).
PRESS BOX:
● All radio broadcasts need to be cleared through the Athletic Directors’ office prior to
game day.
● All radio stations are required to make their own arrangements for telephone lines
and/or internet access.
and competition
● Closest telephone would be the front office of the Field House.
EMERGENCY ENTRANCE:
closest to the event in question.
● If necessary, the large gate can be opened for access.
necessary.
STARFLIGHT LANDING SITE:

● On the playing field
● On the practice fields located behind the visitor side of the stadium
● Parking lot or grass area outside of the playing area.
● Please note that Police Officers or EMS Personnel will determine the best location to
land.

systems:
DECISION MAKING
○ PRIOR TO GAME:
final decision.
policy.
an informed and safe decision regarding the risk of a lightning strike.
○ DURING GAME:
is.
policy.
strike.
SUSPENSION
○ Flash to Bang - A 30 second or less flash to bang count is detected. This is
equivalent to six miles or less.
RETURN TO ACTIVITY
monitored.

conjunction with the High School Principal.
PA ANNOUNCEMENT for EVACUATION of STADIUM:

north end of the stadium and walk towards the high school cafeteria area located at the
back of the high school. Student athletes will be moved into their dressing room areas.
When we are ready to resume the game, an announcement will be made over the
public address system, and you will be permitted to return to the stadium. Thank you.
EMERGENCY SITE SHELTERS DURING GAME

● Home Athletic Team will evacuate to home locker room
● Visiting Team to the visitor locker room
● Anyone attending that wishes to leave the stadium and go to their vehicles will be
encouraged to do so.
● Home & Visitor Fans with no vehicle will shelter in the high school cafeteria area.
FULL STADIUM EVACUATION (EMERGENCY SITUATION)

● North and South Gates will be opened by school administration.
● SRO can open if school administration is not available.
● Home Side & Visitor Side can be evacuated into the High School Cafeteria through the
north ticket gates.
STADIUM & DISTRICT PERSONNEL EVACUATION RESPONSIBILITIES

● Athletic Director/Designee is responsible for delaying or canceling event if necessary.
● HS Principal/Designee will
○ Be the point of contact for all participants and agencies outside of school
○ Be responsible for notifying district personnel of evacuation.
● Designated Assistant Principal
○ Assist with evacuation and assist with crowd control.
○ Will be responsible for visiting team fans who must be placed inside the
Cafeteria.
○ Will be responsible for opening school building as needed.
● The Game Announcer is responsible for keeping the crowd informed of evacuation
events.
● Designated Athletic Admin on Duty will
○ Be responsible for game officials.
○ Be responsible for visiting team evacuation and will open Athletic Facility as
needed.
● Security and Law Enforcement
○ Responsible for crowd control and traffic.
○ Stadium must be cleared.
● Game Coaches will be responsible for the safety and shelter of all athletic participants.
● Athletic Trainer is responsible for home team evacuation.

box.
wearing
DISTURBANCES
situation.
BOMB THREAT
● School Administration, Athletic Director/Designee and Law Enforcement will be notified
immediately.
● They will evaluate the situation and determine if evacuation of the stadium is necessary.
all clear to resume the game.

DISTRICT CONTACT PHONE NUMBERS:

● Superintendent:
● HS Principal:
● Athletic Director:
● Boys’ Ath. Coordinator:
● Girls’ Ath. Coordinator:
● Athletic Trainer:
● Athletic Secretary:
● Facilities Manager:
● Head Football Coach:
● Head Volleyball Coach:
● Head Girls’ Basketball Coach:
● Head Boys’ Basketball Coach:
● Head Girls’ Soccer Coach:
● Head Boys’ Soccer Coach:
● Head Softball Coach:
● Head Baseball Coach:
ATTACHMENTS:
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Security Plan For Athletic Events

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Copyright:

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Security Plan For Athletic Events

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ATHLETIC EVENTS SECURITY PLAN

DIRECTIONS TO HIGH SCHOOL

Coming from the South:

Coming from the North:

FOOTBALL STADIUM SEATING CAPACITY

VISITING TEAM BUS INFORMATION: (see attached map)

FOOTBALL VISITING TEAMS DRESSING ROOM: (see attached map)

VISITING BANDS/DRILL TEAMS/CHEERLEADERS: (see attached map)

VISITOR PARKING: (see attached map)

STADIUM EMERGENCY MANAGEMENT PLAN

TREATMENT FOR INJURED ATHLETES

EMERGENCY ENTRANCE for AUSTIN EMS OR SETCO VOLUNTEER:

DIRECTIONS FOR CALLING EMS

ACTIVATION OF THE AED PROCEDURES

OTHER EMERGENCY CALLS

NOTIFICATION OF EVACUATION USING PA SYSTEM

PA ANNOUNCEMENT for EVACUATION of STADIUM:

EMERGENCY SITE SHELTERS DURING GAME - FOOTBALL STADIUM:

FULL STADIUM EVACUATION (EMERGENCY SITUATION)

STADIUM & DISTRICT PERSONNEL EVACUATION RESPONSIBILITIES

AMBER ALERT OR MISSING CHILD

VOLLEYBALL & BASKETBALL INFORMATION

BUSES & VISITORS PARKING: (see attached map)

GYMS & DRESSING AREA LOCATIONS:

EMERGENCY MEDICAL PERSONNEL ENTRANCE:

BOMB THREAT, FIRE ALARM or OTHER NECESSARY EVACUATIONS

AMBER ALERT OR MISSING CHILD

FACILITY OUTAGE EMERGENCY

SOFTBALL & BASEBALL INFORMATION

VISITOR PARKING: (see attached map)

STARFLIGHT LANDING SITE:

EMERGENCY SITE SHELTER:

METHODS OF GATHERING LIGHTNING INFORMATION

NOTIFICATION OF EVACUATION USING PA SYSTEM

FACILITY OUTAGE EMERGENCY

VISITORS PARKING: (see attached map)

STARFLIGHT LANDING SITE:

METHODS OF GATHERING LIGHTNING INFORMATION

NOTIFICATION OF EVACUATION USING PA SYSTEM

PA ANNOUNCEMENT for EVACUATION of STADIUM:

EMERGENCY SITE SHELTERS DURING GAME

FULL STADIUM EVACUATION (EMERGENCY SITUATION)

STADIUM & DISTRICT PERSONNEL EVACUATION RESPONSIBILITIES

AMBER ALERT OR MISSING CHILD

FACILITY OUTAGE EMERGENCY

DISTRICT CONTACT PHONE NUMBERS:

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